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Office of Enforcement and Compliance Assurance
Integrated Compliance Information System
ICIS-Air Programs Web Design
Version 1.3
Revised Final
July 14, 2015
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OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Document Change History
Version Number
Date
Description
0.1
6/14/2013
Initial Draft Release
1.0
7/16/2013
Incorporated EPA Comments
1.1
11/13/2013
Incorporated the following Change Requests: AIR145, AIR 146
Updated Sub-Process: Process Program Operating
Status
Updated Requirements and Error Messages:

PRO-009

PRO-022

PRO-023

PRO-024

PRO-054

PRO-038
Modified to apply to the Add Function

PRO-036

PRO-037
Removed PRO-021
1.2
8/4/2014
Changed “Other Air Program Description” to
“Program Description”
Updated Requirement PRO-052 to require Program
Description when Program = Federally-Enforceable
Requirement.
Removed Requirement PRO-053.
Added Requirement PRO-060 to filter the list of
Subpart values based on the selected Program.
Updated Requirement PRO-036 to include GHG in
the list of Programs that can have Subparts.
Updated the error message for PRO-052.
1.3
7/14/2015
Per AIR-2260, updated business rule PRO-036 for
mapping of Subparts to Programs.
Per Air-2722, added PRO-056 and updated Data
Elements Mapping for the Air DA filter and sort order
for Air Programs.
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Table of Contents
1. INTRODUCTION..................................................................................................................... 4
2. ADD PROGRAM ...................................................................................................................... 5
2.1 SCREEN NAVIGATION ACTIONS.............................................................................................. 5
2.2 SAMPLE SCREEN .................................................................................................................... 6
2.3 USE CASE ............................................................................................................................... 8
3. LIST AIR PROGRAMS ........................................................................................................... 9
3.1 SCREEN NAVIGATION ACTIONS.............................................................................................. 9
3.2 SAMPLE SCREEN .................................................................................................................... 9
3.3 USE CASE ............................................................................................................................. 10
4. EDIT PROGRAM ................................................................................................................... 12
4.1 SCREEN NAVIGATION ACTIONS............................................................................................ 13
4.2 SAMPLE SCREEN .................................................................................................................. 13
4.3 USE CASE ............................................................................................................................. 16
5. DELETE PROGRAM ............................................................................................................ 17
5.1 SCREEN NAVIGATION ACTIONS............................................................................................ 17
5.2 SAMPLE SCREEN .................................................................................................................. 17
5.3 USE CASE ............................................................................................................................. 18
6. SUB-PROCESSES .................................................................................................................. 20
6.1 PROCESS PROGRAM OPERATING STATUS ............................................................................. 20
6.2 CALCULATE FACILITY OPERATING STATUS ......................................................................... 27
7. REQUIREMENTS.................................................................................................................. 30
8. DATA ELEMENT MAPPING .............................................................................................. 36
APPENDIX A: ACRONYMS .................................................................................................... 41
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List of Tables
Table 2.1-1. Screen Navigation: Add Program .........................................................................................................5
Table 2.3-1: Add Program ..........................................................................................................................................8
Table 3.1-1. Screen Navigation: List Air Programs ..................................................................................................9
Table 3.3-1. Use Case: List Air Programs ............................................................................................................... 10
Table 4.1-1. Screen Navigation: View/Edit Program.............................................................................................. 13
Table 4.3-1. Use Case: Edit Program ....................................................................................................................... 16
Table 5.1-1. Navigation: Delete Program ................................................................................................................ 17
Table 5.3-1. Use Case: Delete Program.................................................................................................................... 18
Table 6.1-1. Process Program Operating Status ..................................................................................................... 24
Table 6.2-1. Calculate Facility Operating Status .................................................................................................... 29
Table 7-1. Program Requirements ........................................................................................................................... 30
Table 8-1. Program Data Element Mapping ........................................................................................................... 36
Table A-1: Acronym List .......................................................................................................................................... 41
List of Figures
Figure 2.2-1. Add Air Program ..................................................................................................................................7
Figure 3.2-1. List Air Programs ............................................................................................................................... 10
Figure 4.2-1. Edit Air Program ................................................................................................................................ 15
Figure 5.2-1. Delete Air Program ............................................................................................................................. 18
Figure 6.1-1. Process Program Operating Status.................................................................................................... 21
Figure 6.2-1 Calculate Facility Operating Status .................................................................................................... 28
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1. INTRODUCTION
A Program represents a regulatory program defined by the Clean Air Act. A Facility can be
associated with one or more Programs. Each Program added to the Facility will be required to
have an operating status. The system will track and display changes to the operating status of a
Program. In addition, the system will evaluate the current operating status of each Program
associated with a Facility to generate an overall Facility Operating Status. This status will be
displayed on the Facility Summary screen. Users will be able to run reports to view the full
Facility Operating Status history. The hierarchy for a Facility’s Air Program Operating Status
(where 1 represents the most active status) is:
1.
2.
3.
4.
5.
6.
Operating
Seasonal
Temporarily Closed
Under Construction
Planned Facility
Permanently Closed
An Air Program may be associated with zero to many Air Program Subparts. When a user adds
an Air Program Subpart to an Air Program record, the Subpart Operating Status field will default
to blank. Users may set the Subpart Operating status to ‘Active’ or ‘Inactive’. If a user sets an
Air Program’s operating status to ‘Permanently Closed’ and active Air Program Subparts exist
for the Air Program, the system will automatically set all associated ‘Active’ Air Program
Subparts to ‘Inactive’.
The following functions are available for the Programs module:
 Add
 List
 View/Edit
 Delete.
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2. ADD PROGRAM
This section provides a summary of screen navigation, sample screens, and a use case for the
Add Program function. The Program record is a child of the Facility record, therefore a Facility
must exist before an associated Program record can be added.
2.1 SCREEN NAVIGATION ACTIONS
Table 2.1-1. Screen Navigation: Add Program provides a list of the navigation options when
adding a Program record. Entry Point describes how the user navigates to the specific screen to
perform the action. User Action describes the actions performed by the user on the screen. Exit
Point describes the results of the user’s action.
Table 2.1-1. Screen Navigation: Add Program
Entry Point
Search Facility → Search Results-List Facility → View/Edit Facility
→ Add Program
Home → Add Facility → Save and Add Program
Search Facility → Search Results-List Facility → View/Edit Facility
→ List Air Programs → Add Program
User Action
Save
Exit Point
System saves the record
and navigates to the
View/Edit screen of the
current record.
Save and Add
Another
System saves the record
and navigates to the Add
Air Program screen.
Cancel
System does not save the
record and navigates to
the Edit Facility screen.
Save
System saves the record
and navigates to the
View/Edit screen of the
current record.
Save and Add
Another
System saves the record
and navigates to the Add
Air Program screen.
Cancel
System does not save the
record and navigates to
the Edit Facility screen.
Save
System saves the record
and navigates to the
View/Edit screen of the
current record.
Save and Add
Another
System saves the record
and navigates to the Add
Air Program screen.
Cancel
System does not save the
record and navigates to
the List Air Programs
screen.
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2.2 SAMPLE SCREEN
Figure 2.2-1. Add Air Program illustrates the Add Program screen. The associated Facility
information (Facility Site Name, Programmatic ID, Facility Registry ID, and EPA Region) is
located in the context header at the top of the record. The following is a list of data areas on the
Add Facility Screen:


Air Program
Air Program Subpart
Users may add multiple Air Program Subparts to the MACT, NSPS, NESHAP, and GHG Air
Program records.
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Figure 2.2-1. Add Air Program
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2.3 USE CASE
Table 2.3-1: Add Program contains the use case for adding a Program record. The use case
provides the steps for user input and the system response that corresponds to each user action.
Table 2.3-1: Add Program
Step
1.
User Input
User selects Add Program.
System Response
System displays the Add Program screen.
2.
User enters Program data and saves.
System validates data against business rules.
If processing of the data results in an error/exception condition, the
•
System generates an error message and rejects the transaction.
•
Use case continues at Step 2 for data correction unless the user
cancels or exits the transaction.
Else
•
System saves the record to the database.
System calls the Process Program Operating Status process to
generate the Operating Status History of the Air Program record. (See
Section 6 Sub-Processes for details on this process).
3.
System calls the Calculate Facility Operating Status process to
generate the Facility Operating Status (See Section 6 Sub-Processes
for details on this process).
4.
Use case terminates.
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3. LIST AIR PROGRAMS
This section provides a summary of screen navigation, sample screens and a use case for the List
Air Programs function. The List Air Programs screen provides users with a list of all of the Air
Program records associated with a Facility. From the List Air Programs screen users can select
an Air Program record to Edit or Delete. Users can also click Add Air Program from the list
screen.
3.1 SCREEN NAVIGATION ACTIONS
Table 3.1-1. Screen Navigation: List Air Programs provides a list of the navigation options
when viewing the List Air Programs screen. Entry Point describes how the user navigates to the
specific screen to perform the action. User Action describes the actions performed by the user on
the screen. Exit Point describes the results of the user’s action.
Table 3.1-1. Screen Navigation: List Air Programs
Entry Point
Search Facility → Facility Search Results → View/Edit
Facility → List Air Programs
User Action
Edit Program
Exit Point
System navigates to the View/Edit
Program screen.
Delete Program
System deletes the selected record
and remains on the List Air
Programs screen.
Add Air Program
System navigates to the Add
Program screen.
Add Pollutant
System navigates to the Add
Pollutant screen.
3.2 SAMPLE SCREEN
The List Air Programs screen will display all Programs that are associated to a Facility record.
The List Air Programs screen will default the sort order according to Air Program, in
alphabetical ascending order. Users will be able to click on the column headers for the Air
Program, Operating Status and Start Date to re-sort the List screen by a specific column of data.
The default sort for each column is as follows: alphabetically ascending for Air Program; by
decreasing status (from most active to least active) for Operating Status; chronologically
descending for Start Date (the most current date displaying at the top of the list). If the column is
clicked twice the sort will change to alphabetical descending for Air Program, increasing status
(least active to most active) for Operating Status; chronologically ascending for Start Date (the
most current date displaying at the bottom of the list).
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Figure 3.2-1. List Air Programs
3.3 USE CASE
Table 3.3-1. Use Case: List Air Programs contains the use case for viewing the List Air
Programs screen. The use case provides the basic steps, user input and system response that
apply to that step.
Table 3.3-1. Use Case: List Air Programs
Step
1.
2.
3.
4.
User Input
User searches for the Facility
record to View/Edit.
User indicates the desire to
View/Edit a Facility record.
User selects the Air Programs
hyperlink from within the
Facility record.
Use case terminates.
System Response
System provides a list of records that match the search criteria.
System displays the Edit Facility screen.
System displays the List Air Programs screen.
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4. EDIT PROGRAM
This section provides a summary of screen navigation, sample screens, and a use case for the
Edit Program function.
Users will be unable to edit the Air Program Name, which is the key that uniquely identifies the
Program record. If the Air Program Name was entered incorrectly, users will have to delete the
Air Program record and enter a new record with the correct Air Program Name. Users may add
a new Operating Status, edit the current Operating Status, or delete the current Operating Status
from within the Edit Air Program screen.
When editing an Air Program record, users will have the ability to add a new operating status by
populating the Operating Status and Start Date fields in the ‘Add New Operating Status’ section
of the screen. When a user chooses to add a new operating status, upon save, the new row will
become the current Operating Status and the previous row in the Edit Current Operating Status
section will become historical data.
When editing a current Operating Status row, users may edit the Operating Status field, the Start
Date field or both.

If a user modifies the Start Date and the date is greater than the Start Date of the previous
row, ICIS will save the modifications to the current row. The system will not write the
previous data to a historical row. If the Start Date is less than the Start Date of the
previous row in the history table, ICIS will issue an error message and will not save the
record. If historical operating status rows exist, the End Date for the previous historical
value will be system generated to equal the Start Date of the current Operating Status
minus one day.

If the user modifies the Operating Status value, upon save, the new value will become the
current Operating Status. The system will not write the previous data to a historical row.

If the user modifies both the Operating Status value and the Start Date, upon save, the
new values will become the current Operating Status row. The system will not write the
previous data to a historical row. The end date for the previous value will be system
generated to equal the Start Date of the current Operating Status row minus one day. If
the new value for the Start Date is less than the previous value, ICIS will issue an error
message and will not save the record.
Users can simultaneously add a new Operating Status and edit the current Operating Status by
populating data in both rows and saving in a single transaction. When users enter data in both
the ‘Add New Operating Status’ and ‘Edit Current Operating Status’ sections:

If the user added a new Operating Status and modified the Start Date of the current
Operating Status row, the Start Date of the new Operating Status row must be greater
than the current Operating Status Start Date. The modified Start Date of the current row
must be greater than the Start Date of the previous row. Upon save, ICIS will display the
most recent Start Date as the current Operating Status and the previous values in the
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Current Operating Status section will become historical data. The end date for the
previous value would be system generated to equal the Start Date of the current
Operating Status minus one day.

If the user added a new Operating Status row and modified the Operating Status value on
the current row, the new row will become the current Operating Status. The End Date for
the historical values will be system generated to equal the Start Date of the more recent
Operating Status row minus one day.

If the user added a new row and modified both the Operating Status and the Start date of
the current row, the new row will become the current Operating Status. The End Date for
the historical values will be system generated to equal the Start Date of the more recent
Operating Status row minus one day.

For all modifications to the current Operating Status, if the new value for the Start Date is
less than the previous historical value, ICIS will issue an error message and will not save
the record.
When a user deletes the current row, the system will populate the current row with data from the
most recent historical Air Program Operating Status row as the current operating status row and
blank out the End Date. If the user chooses to delete the current row and add a new row in a
single transaction, upon save, the new row will become the current Operating Status. Users may
not delete an Air Program Operating Status row if only the current Operating Status exists and no
historical data exist.
4.1 SCREEN NAVIGATION ACTIONS
Table 4.1-1. Screen Navigation: View/Edit Program provides a list of the navigation options
when editing a Program record. Entry Point describes how the user navigates to the specific
screen to perform the action. User Action describes the actions performed by the user on the
screen. Exit Point describes the results of the user’s action.
Table 4.1-1. Screen Navigation: View/Edit Program
Entry Point
Search Facility → Facility Search Results → View/Edit
Facility → List Air Programs → View/Edit Program
User Action
Save
Exit Point
System saves the record and
remains on the View/Edit screen
of the current record.
Save and Add Program
System saves the record and
navigates to the Add Air
Program screen.
Cancel
System does not save the record
and navigates to List Air
Programs screen.
4.2 SAMPLE SCREEN
Figure 4.2-1. Edit Air Program illustrates the Edit Program screen from the perspective of a
State user. The associated Facility information (Facility Site Name, Programmatic ID, Facility
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Registry ID, and EPA Region) and Air Program Name are located in the context header at the
top of the record. The following is a list of data areas on the Edit Program Screen:


Air Program Operating Status
Air Program Subparts.
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Figure 4.2-1. Edit Air Program
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4.3 USE CASE
Table 4.3-1. Use Case: Edit Program contains the use case for editing a Program record. The
use case provides the steps for user input and the system response that corresponds to each user
action.
Table 4.3-1. Use Case: Edit Program
Step
1.
2.
User Input
From the List Air Program
screen user selects a Program
and indicates the desire to edit
it.
User edits the Program data
and saves.
System Response
System displays the Edit Program screen populated with data for the selected
Program.
The following fields are non-editable:
•
Air Program Name.
System validates data against business rules.
If processing of the data results in an error/exception condition, the
•
System generates an error message and rejects the transaction.
•
Use case continues at Step 2 for data correction unless the user cancels or
exits the transaction.
Else
•
System saves the record to the database and use case continues at Step 3.
System calls the Process Program Operating Status process to generate the
Operating Status History of the Air Program record. (See Section 6 SubProcesses for details on this process).
3.
System calls the Calculate Facility Operating Status process to generate the
Facility Operating Status (See Section 6 Sub-Processes for details on this
process).
4.
Use case terminates.
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5. DELETE PROGRAM
This section provides a summary of screen navigation, sample screens and a use case for the
Delete Program function.
5.1 SCREEN NAVIGATION ACTIONS
Table 5.1-1. Navigation: Delete Program provides a list of the navigation options when
deleting a Program record. Entry Point describes how the user navigates to the specific screen to
perform the action. User Action describes the actions performed by the user on the screen. Exit
Point describes the results of the user’s action.
Table 5.1-1. Navigation: Delete Program
Entry Point
Search Facility → Facility Search Results → View/Edit
Facility → List Air Programs
User Action
Delete
Exit Point
System deletes the record and
navigates to the List Air Programs
screen.
Cancel
System does not delete the record
and navigates to the List Air
Programs screen.
5.2 SAMPLE SCREEN
Figure 5.2-1. Delete Air Program below illustrates the Delete Air Program screen and warning/
confirmation message users receive when deleting an Air Program.
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Figure 5.2-1. Delete Air Program
5.3 USE CASE
Table 5.3-1. Use Case: Delete Program contains the use case for deleting a Program record.
The use case provides the basic steps, user input and system response that apply to that step.
Table 5.3-1. Use Case: Delete Program
Step
1.
User Input
From the List Air Program
screen user selects a Program
and indicates the desire to
delete it.
System Response
System verifies user privileges.
If user has permissions to delete, go to Step 2.
If the user does not have permissions to delete the Air Program record the delete link
will not appear on the List Air Program screen.
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Step
2.
3.
User Input
User confirms deletion.
If processing of the data results in an error/exception condition, the
•
System generates an error message and rejects the transaction.
•
Use case continues at Step 2 for data correction unless the user cancels or exits
the transaction. If user cancels or exits the transaction, the system returns the
user to the List Air Programs screen.
Else
•
System prompts the user to confirm deletion.
System deletes the record from the database.
System calls the Calculate Facility Operating Status process to generate the Facility
Operating Status (See Section 6 Sub-Processes for details on this process).
4.
5.
System Response
System validates against the business rules.
Use case terminates.
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6. SUB-PROCESSES
6.1 PROCESS PROGRAM OPERATING STATUS
The Process Program Operating Status is initiated each time the user adds, edits, or deletes an
Operating Status on an Air Program record.
Figure 6.1-1. Process Program Operating Status is a diagram depicting the processing of a
Pollutant Classification. A table detailing each step in the flow is also included in this section.
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Figure 6.1-1. Process Program Operating Status
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Process Program
Operating Status
No
1. Are there any
unprocessed rows?
No
1A. Return to
calling program
Yes
2. Is the row marked for
Deletion?
Yes
3. Does more than one
Operating Status row exist
in ICIS?
No
3A. Does one Operating
Status row exist in ICIS?
Yes
3A1. Delete most recent
Operating Status row in
ICIS.
No
Yes
4A. Issue error message.
No
3B. Delete most recent
Operating Status row and blank
out End Date of previous
Operating Status row in ICIS.
4. Does Air Program
Operating Status and Start
Date values exist?
Yes
5A. Create a new Operating
Status row with the data
submitted in ICIS.
No
5. Do any Operating Status
rows exist in ICIS?
7A. Issue error
message..
Yes
Yes
6. Does Air Pollutant
Operating Status Code =
Operating Status Code in
most recent Classification
row in ICIS?
Yes
7. Is the user
adding a new row?
No
8. Does Start Date = most
recent Operating Status
row Start Date in ICIS?
Yes
8A. Issue error
message..
No
9A. Update Operating Status
Start Date for the current
Operating Status row and update Yes
Operating Status End Date for
the previous row in ICIS.
9.Does Start Date = most
recent Operating Status
row Start Date in ICIS?
No
No
10A. Issue error
message.
11A. Issue error
message.
No
No
10.Is the Start Date > most
recent Operating Status
row Start Date in ICIS?
8B. Is Start Date > most
recent Operating Status
row Start Date in ICIS?
Yes
Yes
11.Is the Start Date <=
Current Date?
8C.Is the Start Date <=
Current Date?
Yes
Yes
12. Create a new Operating
Status row with the data
submitted and generate
Operating Status End Date
of most recent Operating
Status row in ICIS.
8D. Update Operating Status
Start Date for the current
Operating Status row and update
Operating Status End Date for
the previous row in ICIS.
No
8B1. Issue error
message..
No
8C1. Issue error
message.
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Table 6.1-1. Process Program Operating Status contains a description of the items in the
above flow. The Item Number column refers to the Processing step being referenced. The Item
Description column gives a more in-depth explanation of each step of the process. The Mapping
to Business Rules Table column references the specific business rules that are checked in that
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step. All Business Rules relating to the flow can be found in Table 7. -1. Program
Requirements
Table 6.1-1. Process Program Operating Status
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Item
Number
Item Description
1.
Are there any unprocessed rows for any Operating Status Type?
If all Operating Status rows have been processed, processing of the Program
Operating Status ends, otherwise processing continues at #1A.
1A.
Read next unprocessed row per Operating Status type.
ICIS reads the next unprocessed row per classification type (e.g., EPA, DA).
Processing continues at #2.
2.
Is the row marked for Deletion?
If the user has marked the current Operating Status row for deletion,
processing continues at #3, otherwise processing continues at #4.
3.
Does more than one Operating Status row exist in ICIS for the Air
Program?
If multiple Operating Status rows currently exist for the Air Program, processing
continues at 3B, otherwise processing continues at 3A.
3B.
Delete current Operating Status row and blank out End Date of previous
Operating Status row in ICIS.
The system deletes the current Operating Status and sets the End Date of the
previous row, recorded in the Program Operating Status history, as the current
Operating Status row. The history of the Operating Status is recalculated to
display the preceding row, if it exists, as the first historical classification row,
processing continues at #1.
3A.
Does one Operating Status row exist in ICIS?
If multiple Operating Status rows exist (e.g., the user has simultaneously added
a new row and deleted the current row), processing continues at #1, otherwise
processing continues at 3A1.
3A1.
Delete current Operating Status row in ICIS.
The system deletes the current Operating Status row in ICIS. The system
displays the Operating Status row as blank, processing continues at #1.
4.
Do Air Program Operating Status and Start Date values exist?
If both the Program Operating Status and Operating Status Start Date have been
submitted, processing continues at #5, otherwise processing continues at #4A.
4A.
Issue error message.
Program Operating Status and Operating Status Start Date must both exist to
add an Operating Status row or modify an existing Operating Status row,
processing continues at #1.
5.
Do any Operating Status rows exist in ICIS?
If Operating Status rows currently exist in ICIS, processing continues at #6,
otherwise processing continues at #5A.
5A.
Create a new Operating Status row with the data submitted in ICIS.
ICIS creates a new Operating Status row and sets the submitted Operating
Status and Operating Status Start date as the current row, processing continues
at #1.
6.
Does Air Program Operating Status Code = Air Program Operating Status
Code in current Operating Status row in ICIS?
If the submitted Operating Status equals the Operating Status in the current
Operating Status row, processing continues at #7, otherwise processing
continues at #9.
7.
Is the user adding a new row?
If the user is submitting a new row and the submitted Operating Status equals
the Operating Status in the current Operating Status row, processing continues
at #7B, otherwise processing continues at #8.
Mapping to Business
Rule Table
PRO-014
PRO-014
PRO-010
PRO-015
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Item
Number
Item Description
Mapping to Business
Rule Table
7B.
Issue error message
When a user adds a Program Operating Status row, the new Program Operating
Status cannot be the same as the Program Operating Status as the previous row
(i.e., no consecutive operating status rows with the same operating status),
processing continues at #1.
8.
Does Start Date = current Operating Status row Start Date in ICIS?
If the submitted Start Date does not equal the Start date of the current Operating
Status row, processing continues at #8A, otherwise processing continues at #8B.
8A.
Issue error message
The combination of Start Date and Operating Status Code must be unique for
submitted data, processing continues at #1.
8B.
Is the Start Date > current Classification row Start Date in ICIS?
If the submitted Start Date is greater than the Start Date of the current Operating
Status row, processing continues at #8C, otherwise processing continues at
#8B1.
8B1.
Issue error message.
The submitted Operating Status Start Date must be greater than or equal to the
Operating Status Start Date in the current row, processing continues at #1.
8C.
Is the Start Date <= Current Date?
If the submitted Start Date is less than or equal to the current date, processing
continues at #7D, otherwise processing continues at #7C1.
8C1.
Issue Informational Message
If the submitted Operating Status Start Date is greater than the current date, the
system issues an informational message and processing continues at #8D.
PRO-024
8D.
Update Operating Status Start Date for the current Operating Status row
and update Operating Status End Date for the previous row in ICIS.
ICIS sets the submitted Start Date as the Operating Status Start Date for the
current row and updates the Operating Status End Date for the previous row to
equal Start Date of the current Operating Status row minus 1 day, processing
continue at #1.
PRO-017
9.
Does Start Date = most recent Operating Status row Start Date in ICIS?
If the submitted Start Date equal the most recent the Start Date of the current
Operating Status row, processing continues at #9A, otherwise processing
continues at #10.
9A.
Update Operating Status Start Date for the current Operating Status row
and update Operating Status End Date for the previous row in ICIS.
ICIS sets the submitted Start Date as the Operating Status Start Date for the
current row and updates the Operating Status End Date for the previous row to
equal Start Date of the current Operating Status row minus 1 day, processing
continue at #1.
10.
Is the Start Date > current Classification row Start Date in ICIS?
If the submitted Start Date is greater than the Start Date of the current Operating
Status row, processing continues at #11, otherwise processing continues at
#10A.
10A.
Issue error message.
The submitted Operating Status Start Date must be greater than or equal to the
Operating Status Start Date in the current row, processing continues at #1.
11.
Is the Start Date <= Current Date?
If the submitted Start Date is less than or equal to the current date, processing
continues at #11A, otherwise processing continues at #12.
PRO-022
PRO-021
PRO-023
PRO-017
PRO-023
ICIS-Air Programs
Web
26
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Item
Number
Item Description
Mapping to Business
Rule Table
11A.
Issue Informational Message
If the submitted Operating Status Start Date is greater than the current date, the
system issues an informational message and processing continues at #12.
PRO-024
12.
Create a new Operating Status row with the data submitted and generate
Operating Status End Date of current Operating Status row in ICIS.
ICIS creates a new Operating Status row and sets the submitted data as the
current row. The existing row becomes the first row in the Operating Status
History and the End Date is system generated to equal the submitted Start Date
minus 1 day. Processing continues at #1.
PRO-015, PRO-017
6.2 CALCULATE FACILITY OPERATING STATUS
The Calculate Facility Operating Status process is initiated each time the user accesses the
Facility Summary screen. The system will aggregate the current Operating Status rows of all the
Air Programs associated with the Facility and will compare the values to determine the Facility
Operating Status according to the Operating Status hierarchy illustrated in Figure 6.2-1
ICIS-Air Programs
Web
27
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Calculate Facility Operating Status. The process for calculating the Facility Operating Status
is described below.
Figure 6.2-1 Calculate Facility Operating Status is a diagram depicting the process used to
determine the Facility Operating Status. A table detailing each step in the flow is also included in
this section.
Figure 6.2-1 Calculate Facility Operating Status
Process for
Calculating
Facility
Operating
Status
1. Get current Operating Status
row for all Air Programs
associated with Facility.
2. Order the current Operating
Status rows from most active to
least active.
3. Set the Operating Status
with the most active status as
the Facility’s Operating Status.
End
Table 6.2-1. Calculate Facility Operating Status contains a description of the items in the
above flow. The Item Number column refers to the Processing step being referenced. The Item
Description column gives a more in-depth explanation of each step of the process. The Mapping
to Business Rules Table column references the specific business rules that are checked in that
step. All Business Rules relating to the flow can be found in Table 7. -1. Program
Requirements.
ICIS-Air Programs
Web
28
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Table 6.2-1. Calculate Facility Operating Status
Item
Number
Item Description
Mapping to Business Rule
Table
1.
Get current Operating Status row for all Air Programs
associated with the Facility.
ICIS aggregates the current Status rows for all Air Programs
associated with the Facility, processing continues at #2.
PRO-025
2.
Order the current Operating Status rows from most active to
least active.
ICIS sorts the current Status rows of the associated Air Programs
from most active to least active. If duplicate Status rows exist, ICIS
sorts the Status rows by chronological order and processing
continues at #3.
PRO-025
3.
Set the most active Operating Status as the Facility’s Operating
Status.
ICIS sets the most active Operating Status as the Facility’s Operating
Status and processing of the Facility Operating Status ends.
PRO-025
ICIS-Air Programs
Web
29
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
7. REQUIREMENTS
Table 7. -1. Program Requirements lists the requirements that apply to Air Program functions. Each row has a unique ID which
identifies the Requirement ID. The Description column describes the specific functional or business rule requirement that is being
applied to the Air Program module. The Error/Warning/Informational Message column lists the specific message that will display on
the screen. Functional requirements do not have error/warning/informational messages. An error message will display if a business
rule is violated and prevents the user from saving the record. A warning message displays when a user is required to confirm the
action prior to saving the record. An informational message displays after the record is saved. The Web Function column identifies all
functions to which the requirement applies.
Table 7. -1. Program Requirements
ID
PRO-001
PRO-002
PRO-003
PRO-004
PRO-005
Description
The system shall allow the user to add an Air Program to a
Facility record.
The system shall allow the user to edit an Air Program on a
Facility record.
The system shall allow the user to view an Air Program on
a Facility record
The system shall allow the user to delete an Air Program
from a Facility record
The system shall display the following data elements on the
Add and Edit Air Program screen:
Air Program data:
·
Applicable Air Programs
·
Air Program Operating Status
·
Air Program Start Date
·
Air Program End Date (History row only)
·
Air Program Operating Status History (5 most
recent)
·
Created By (Edit only)
·
Created Date (Edit only)
·
Last Modified By (Edit only)
·
Last Modified Date (Edit only)
Error/Warning/Informational Message
N/A
Web Function
Add
N/A
View/Edit
N/A
View/Edit
N/A
Delete
N/A
Add, View/Edit
Air Program Subpart data:
·
Air Program Subparts
·
Air Program Subpart Operating Status
ICIS-Air Programs Web
30
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
ID
PRO-006
PRO-007
PRO-008
PRO-009
PRO-010
PRO-056
PRO-052
PRO-054
Description
The system shall display a context header on the Add Air
Program screen with the following fields:
·
Facility Site Name
·
Programmatic ID
·
Facility Registry ID
·
EPA Region
The system shall display a context header on the Edit Air
Program screen with the following fields:
·
Facility Site Name
·
Programmatic ID
·
Facility Registry ID
·
EPA Region
·
Air Program Name
A Facility may be associated with zero to multiple Air
Programs.
Air Program must be unique for a Facility.
The system shall require the user to enter data into the
following fields to add an Air Program record:
·
Applicable Air Program
·
Air Program Operating Status
·
Air Program Operating Status Start Date
The system shall filter Air Program to include only Air DA
Programs (i.e., ref_program.program_category_code =AIR
and ref_program.activity_filter_code has
ref_activity_filter.air_da_flag = Y).
If Air Program = Federally-Enforceable Requirement,
Program Description must exist.
An Air Program cannot be deleted if it is the only Air
Program for the Air Facility.
Air Program Operating Status
The system shall allow a user to add a new Program
PRO-011
Operating Status row to an existing Program record.
The system shall allow the user to edit the current Program
PRO-012
Operating Status row on an existing Program record.
The system shall allow the user to delete the current
PRO-013
Program Operating Status row for an existing Program
record.
ICIS-Air Programs Web
Error/Warning/Informational Message
N/A
Web Function
Add
N/A
View/Edit
N/A
Add
The Air Program already exists for this Facility in ICIS.
Air Program: This field is required.
Operating Status: This field is required.
Start Date: This field is required.
Add
Add, View/Edit
N/A
Add, View/Edit
If Air Program = Federally-Enforceable Requirement, Program
Description must exist.
The Air Program {Air Program value} cannot be deleted
because it is the only Air Program for the Air Facility {Facility
ID}.
Add
N/A
View/Edit
N/A
View/Edit
N/A
View/Edit
Delete
31
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
ID
PRO-014
PRO-015
PRO-016
PRO-017
PRO-019
PRO-020
PRO-022
PRO-023
PRO-024
Description
When a user deletes the current Program Operating Status
row from an existing Program record, the system shall set
the previous Program Operating Status row to the current
Program Operating Status row and blank out the End Date
for that row.
The system shall default the Air Program Operating Status
Start Date to the current system date when an Air Program
Operating Status row is added.
The system shall allow users to overwrite the default data
entry date and enter the start date of an Air Program
Operating Status.
When adding a new Program Operating Status Row or
updating the Start Date of the current Operating Status row,
the system shall generate the Program Operating End Date
for the historical Program Operating status row to be one
day less than the Program Operating Start Date of the new
row.
The system shall display Program Operating Status End
Date as read only for Programs.
When an Air Program Operating Status is changed from
‘Permanently Closed’ to ‘Operating’, the Restart Date will
be displayed as the Air Program Operating Status Start
Date.
When a user adds a Program Operating Status row, the new
Program Operating Status cannot be the same as the
Program Operating Status as the previous row (i.e., no
consecutive operating status rows with the same operating
status).
When adding a new Program Operating Status Row or
editing a Current Program Operating Status row to an
existing Program record, the Program Operating Status
Start Date must be greater than the previous Program
Operating Status row Start Date.
If the user enters an Air Program Operating Status Start
Date that is greater than current date, the system shall
display an informational message after the record is saved.
ICIS-Air Programs Web
Error/Warning/Informational Message
N/A
Web Function
View/Edit
N/A
Add, View/Edit
N/A
Add, View/Edit
N/A
View/Edit
N/A
Add, View/Edit
N/A
View/Edit
A Program Operating Status cannot be the same as the previous
row Program Operating Status.
View/Edit
An Operating Status Start Date must be greater than the
previous Operating Status Start Date.
View/Edit
An Operating Status Start Date is greater than the current date.
Add, View/Edit
32
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
ID
Description
Calculate Facility Operating Status
The system shall get all current Air Program Operating
PRO-025
Status rows for all Facility Air Programs and set Facility
Operating Status based on the row with the most active
status as of the current date using the following hierarchy
(top is most active):
·
Operating
·
Seasonal
·
Temporarily Closed
·
Under Construction
·
Planned Facility
·
Permanently Closed
and set the Facility Operating Status Start Date with the
Start Date from the row with the most active status.
Air Program Operating Status History
The system shall track the history of changes of Air
PRO-027
Program Operating Status per Program.
The system shall display up to five (5) Historical Program
PRO-028
Operating Status rows by Program Operating Status Start
Date in descending order (i.e., latest to earliest).
Historical Operating Status rows cannot be edited or
PRO-029
deleted (i.e., read only).
Air Program Subparts
The system shall allow multiple Air Program Subparts to be
PRO-030
added to an Air Program that has associated subparts.
The system shall allow the user to edit a Program Subpart
PRO-031
Status on an existing Program Subpart record.
The system shall filter the list of values for Applicable Air
PRO-060
Program Subparts based on the Program selected.
The system shall sort the list of Applicable Air Program
PRO-032
Subparts on the Edit Program screen by Applicable Air
Program Subparts alphabetically ascending.
When an operating status of PERMANENTLY CLOSED is
PRO-034
entered for an Air Program, all Air Program subparts with a
Status of Active for that program will be set to Inactive.
An Air Program Subpart may only be associated with a
PRO-035
Facility if its parent Air Program has already been
associated with the Facility.
The system shall allow the user to enter valid (i.e., Active)
PRO-036
Air Program Subparts for any Programs that have
associated Subparts in the
REF_AIR_PROGRAM_SUBPART table.
ICIS-Air Programs Web
Error/Warning/Informational Message
Web Function
N/A
Add, View/Edit, Delete
N/A
View/Edit
N/A
View/Edit
N/A
View/Edit
N/A
Add, View/Edit
N/A
View/Edit
N/A
Add, View/Edit
N/A
Add, View/Edit
N/A
View/Edit
N/A
Add, View/Edit
Note: Enforced by the Web Interface.
N/A
Add, View/Edit
Note: Enforced by the Web Interface
33
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
ID
PRO-037
Description
The system shall require the user to enter at least one
subpart if the following Air Programs are added to the
Facility record:
·
NESHAP
·
NSPS
·
MACT
Program Subpart code must be unique for a Program.
PRO-038
The system shall require the user to enter data into the
PRO-039
following fields to add an Air Program subpart record:
·
Air Program Subpart
The system shall default the status of a subpart to Blank
PRO-055
with option to set the subpart status to active or inactive by
the user.
List Air Programs
The system shall display a context header on the List Air
PRO-042
Programs screen with the following fields:
PRO-043
PRO-044
·
Facility Site Name
·
Programmatic ID
·
Facility Registry ID
·
EPA Region
The system shall display the following data elements on the
List Air Programs screen with a default sort order by Air
Program Description:
·
Air Program Description
·
Operating Status
·
Start Date
The system shall allow the user to sort the Programs
presented on the List Air Programs screen by:
·
·
·
Audit
PRO-045
PRO-047
PRO-048
Error/Warning/Informational Message
At least one Subpart is required for this Air Program.
Web Function
Add, View/Edit
There cannot be two identical subparts for an Air Program.
Air Program Subpart: This field is required.
Add, View/Edit
Add, View/Edit
N/A
Add, View/Edit
N/A
View/Edit
N/A
View/Edit
N/A
View/Edit
N/A
View/Edit
N/A
Add
N/A
View/Edit
Air Program Description (sorted alphabetically)
Operating Status (sorted according to status hierarchy)
Start Date (sorted chronologically).
The system shall display Created By, Created Date, Last
Modified By, and Last Modified Date as read only on the
Edit Program screen.
The system shall populate Created By and Created Date
after a new Program record is saved.
The system shall update Last Modified By and Last
Modified Date on the Edit Program screen when any data
on the program record (including subpart data) is changed.
ICIS-Air Programs Web
34
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
ID
PRO-049
PRO-051
Description
The system shall write the changes to an audit table when
an Air Program record is edited or deleted from a Facility.
The system shall write the changes to an audit table when a
Program Subpart is edited or deleted from an Air Program.
ICIS-Air Programs Web
Error/Warning/Informational Message
N/A
Web Function
View/Edit, Delete
N/A
View/Edit, Delete
35
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
8. DATA ELEMENT MAPPING
Table 8. -1. Program Data Element Mapping includes the data element name as displayed on the screen, whether the field is
system required (SR?), programmatically required (PR?), and conditionally required (CR?). It also provides the default values that
will be displayed when the user first arrives at the Add screen, how the data will be displayed on the screen, the source reference table,
values for the selection boxes, and sort order, and where the data will be saved in the target database table and columns.
Table 8. -1. Program Data Element Mapping
Screen Data
Element Name
SR
?
PR
?
CR
?
FE&C/
Air/Both
Default
Value
Displayed
Data Type Displayed
(Type, Length)
Y
Y
N
Both
N/A

Data Validation (REF
Table, Valid Values, Sort
Order)
Target Database Table & Column
Air Program
Context Header::
Facility Site Name


Context Header::
Facility Registry
ID
N
N
N
Both
N/A



Context Header::
Programmatic ID
Y
Y
N
Both
System
Generated



ICIS-Air Programs Web
Display Data
Only in Air
Program Context
Header
Alphanumeric
Max Length 80
characters
Display Data
Only in Air
Program Context
Header
Alphanumeric
Max Length 12
characters
Display Data
Only in Air
Program Context
Header
Alphanumeric
Max Length 18
characters
N/A
ICIS_Facility_Interest.Facility_Name
N/A
ICIS_Facility_Interest.Facility_UIN
N/A
ICIS_Facility_Interest.Pgm_Sys_Acrnm
And
ICIS_Facility_Interest.Pgm_Sys_ID
(Note: ICIS_Facility_Interest.Pgm_Sys_Acrnm
= ‘AIR’)
36
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Screen Data
Element Name
SR
?
PR
?
CR
?
FE&C/
Air/Both
Context Header::
EPA Region
N
N
N
Both
Air Program
Name
Default
Value
Displayed
System
Generated
based on
selected
State code
Data Type Displayed
(Type, Length)


N
N
N
Air
N/A

Y
Y
N
Air
N/A

Display Data
Only in Air
Program Header
Display
REF_State.Regio
n_code for the
State value
selected
Display Data
Only in Air
Program Context
Header
Data Validation (REF
Table, Valid Values, Sort
Order)
N/A
Target Database Table & Column
N/A
Ref_Program.Program_Desc
(xref_air_fac_int_program.program_code)
ICIS_Facility_Interest.EPA_Region_Code
Air Program
Air Program::
Applicable Air
Programs


Air Program::
Program
Description
N
N
ICIS-Air Programs Web
Y
Air
N/A



Single Select
Dropdown
Length of Largest
Value
Display as:
Program_Descrip
tion
(Program_Code)


Alphanumeric
Free-form text
Max Length 200
characters
N/A

REF_Program
Filter where
Program_Category_Cod
e = AIR and
ref_program.activity_fil
ter_code has
ref_activity_filter.air_d
a_flag = Y
Sort Order:
o Alphabetic –
Ascending by
ref_program.a
ir_sort_order
Ref_Program.Program_Code where
program_category_code = ‘AIR’ and
ref_program.activity_filter_code has
ref_activity_filter.air_da_flag = Y
XREF_Air_Fac_Int_Program.Other_Air_Progr
am
37
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Screen Data
Element Name
SR
?
PR
?
CR
?
FE&C/
Air/Both
Air Program::
Operating Status
Y
Y
N
Air
Default
Value
Displayed
N/A
Data Type Displayed
(Type, Length)


Single Select
Drop down
Length of Largest
Value
Data Validation (REF
Table, Valid Values, Sort
Order)

REF_Air_Operating_St
atus

Valid Values:
o Operating
o Seasonal
o Temporarily Closed
o Under Construction
o Planned Facility
o Permanently Closed

Sort Order:
o REF_Air_Op
erating_Status
.Rank_Order
Target Database Table & Column
XREF_Air_Fac_Int_Program.Air_Operating_St
atus_Code
Note: Operating Status
descriptions may change
after EPA confirmation.
Air Program::
Start Date
Y
Y
N
Air
Defaulted
to date of
data entry

XREF_Air_Fac_Int_Program.Begin_Date
Date
o Must be valid
date in
mm/dd/yyyy
format
Air Program Operating Status History
Air Program
History::
Operating Status
Y
Y
N
Air
N/A

Air Program
History:: Start
Date
Y
Y
N
Air
N/A

ICIS-Air Programs Web

Display Data
Only
Display Data
Only
Date
o Must be valid
date in

REF_Air_Operating_St
atus

Valid Values:
o Operating (O)
o Seasonal (I)
o Temporarily closed
(T)
o Under Construction
(C)
o Planned Facility (P)
o Permanently Closed
(X)
N/A
XREF_Air_Fac_Int_Program.Air_Operating_St
atus_Code
XREF_Air_Fac_Int_Program.Begin_Date
38
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Screen Data
Element Name
Air Program
History:: End Date
SR
?
N
PR
?
N
CR
?
N
FE&C/
Air/Both
Air
Default
Value
Displayed
Data Type Displayed
(Type, Length)
Defaulted
based on
Start Date
of
preceding
status row

N/A


mm/dd/yyyy
format
Display Data
Only
Date
o Must be valid
date in
mm/dd/yyyy
format
Data Validation (REF
Table, Valid Values, Sort
Order)
Target Database Table & Column
N/A
XREF_Air_Fac_Int_Program.End_Date

REF_Air_Program_Sub
part

Valid Values:
o Blank
o Values currently in
REF_Air_Program_
Subpart

REF_Air_Subpart_Oper
_Status

Valid Values:
o Blank
o Active
o Inactive
N/A
XREF_Air_Fac_Int_Prog_Subpart.Air_Progra
m_Subpart_Code
N/A
XREF_AIR_FAC_INT_PROGRAM.Created_B
y
N/A
XREF_AIR_FAC_INT_PROGRAM.
Created_Date
Air Program Subparts
Air Programs
Subparts::
Applicable Air
Program Subparts
N
Applicable Air
Programs
Subparts:: Status
N
Y
N
Air

N
N
Air
N/A


Single Select
Dropdown
Length of Largest
Value
Single Select
Dropdown
Length of Largest
Value
Applicable Air
N
Programs
Subparts::
Comment
Air Program Audit Info
N
N
Both
N/A



Alphanumeric
Free-form text
Max Length 4000
characters
Created By
N
N
N
Air


Alphanumeric
Max Length 30
Created Date
N
N
N
Air
System
generated
based on
User ID
System
generated
based on
date of data
entry
ICIS-Air Programs Web

Date
o Must be valid
date in
mm/dd/yyyy
format
XREF_Air_Fac_Int_Prog_Subpart.Status_Flag
XREF_Air_Fac_Int_Prog_Subpart.Comment_T
ext
39
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
Screen Data
Element Name
SR
?
PR
?
CR
?
FE&C/
Air/Both
Last Modified By
N
N
N
Air
Last Modified
Date
N
N
N
Air
ICIS-Air Programs Web
Default
Value
Displayed
System
generated
based on
User ID
System
generated
based on
date of data
entry
Data Type Displayed
(Type, Length)



Alphanumeric
Max Length 30
Date
o Must be valid
date in
mm/dd/yyyy
format
Data Validation (REF
Table, Valid Values, Sort
Order)
N/A
Target Database Table & Column
N/A
XREF_AIR_FAC_INT_PROGRAM.Updated_
Date
XREF_AIR_FAC_INT_PROGRAM.Updated_
By
40
OFFICE OF ENFORCEMENT AND COMPLIANCE ASSURANCE
APPENDIX A: ACRONYMS
Table A-1: Acronym List
Acronym
Definition
CMS
Compliance Monitoring Strategy
DA
Delegated Agency
FRS
Facility Registry System
ICIS
Integrated Compliance Information System
ICIS-Air Programs
Web
41