Medical University of South Carolina
Clinical Data Warehouse for Research
DATA DICTIONARY FOR BIOREPOSITORY
Report Counts
DATA ELEMENTS
Avg LOS
Diagnosis Count
Expired Patient Count
Expired Patient Percent
Lab Result Count
Max Lab Result
Max LOS
Median LOS
Micro Result Count
Min Lab Result
Min LOS
Patient Count
Patient Visit Count
Procedure Count
ReAdmit Encounters
ReAdmit Percent
Rx Admin Count
Rx Order Count
SampleID Count
December 20, 2012
Contains the available metrics
(count, percent, minimum, maximum, average)
SOURCE SYSTEM
DESCRIPTION
Average length of stay meeting the filter
Keane (Oacis)
criteria.
The number of diagnoses meeting the filter
Keane (Oacis)
criteria.
The number of expired patients meeting the
Keane (Oacis)
filter criteria.
The percent of expired patients meeting the
Keane (Oacis)
filter criteria. The denominator is all patients
meeting the filter criteria.
The number of lab results meeting the
Cerner (Oacis)
selection criteria.
Maximum laboratory result meeting the filter Cerner (Oacis)
criteria.
Maximum length of stay meeting the filter
Keane (Oacis)
criteria.
Median length of stay meeting the filter
Keane (Oacis)
criteria.
The number of microbiology tests or
Cerner (Oacis)
procedures meeting the selection criteria.
Minimum laboratory result meeting the filter
Cerner (Oacis)
criteria.
Minimum length of stay meeting the filter
Keane (Oacis)
criteria.
Number of patients meeting the filter criteria. Keane (Oacis)
Number of visits or individual encounters
Keane (Oacis)
meeting the filter criteria.
Number of procedures meeting the filter
Keane (Oacis)
criteria.
[CDW] (based on Keane)
Number of readmission visits meeting the
filter criteria. The readmit logic is based on
rules that the patient returns within a short
time period for the same or closely related
diagnosis.
Percent of readmission visits meeting the filter [CDW] (based on Keane)
criteria. The denominator is all patients
meeting the filter criteria.
Number of administered prescriptions
McKesson AdminRx (Oacis)
meeting filter criteria.
Number of ordered prescriptions meeting the McKesson Pharmacy Mgmt
filter criteria.
System (Oacis)
Biobank (TissueMetrix)
The number of distinct samples (specimens)
meeting the filter criteria.
Version 1.0
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Report Attributes
DATA ELEMENTS
Admit Year
Available Quantity
Collect Site Code
Collect Site Description
Collection Year
Diagnosis (all)
Diagnosis (Principal)
Discharge Year
Disease Code
Disease Code Description
Lab Results (all)
Micro Results (all)
Patient Class (I/E/O)
Patient Current Age (years)
December 20, 2012
Contains the available columns or fields that appear on the report. The
order of selection is the order of appearance. The up/down arrows to the
right can be used to manage the order.
SOURCE SYSTEM
DESCRIPTION
Year of admission date for inpatients. Year
Keane (Oacis)
of the visit or encounter for outpatients and
emergency patients.
Biobank (TissueMetrix)
Available quantity. If 0, there is no more
tissue left.
Biobank (TissueMetrix)
International Classification of Diseases for
Oncology Site Code for the body location
where the tissue sample was collected.
Examples C18.7, C71.0, C42.0
Biobank (TissueMetrix)
International Classification of Diseases for
Oncology Site Description for the body
location where the tissue sample was
collected. Sigmoid NOS, Thalamus, Blood
Biobank (TissueMetrix)
Calendar year when the sample was
collected.
Principal and non-Principal diagnoses for a
3M (KeaneOacis)
patient over all admissions. Depending upon
filter criteria, a patient can be included in
multiple rows on the report.
Principal diagnosis for a patient per
3M (KeaneOacis)
admission. Depending upon filter criteria, a
patient can be included in multiple rows on
the report.
Year of discharge date for patient
Keane (Oacis)
encounter/visit.
Biobank (TissueMetrix)
International Classification of Diseases for
Oncology Morphology Code for the body
location where the tissue sample was
collected. Examples M-8260/3, M-8815/0.
Biobank (TissueMetrix)
International Classification of Diseases for
Oncology Morphology Description for the
body location where the tissue sample was
collected. Example Papillary renal cell
carcinoma (C64.9), Solitary fibrous tumor
Observed results for a lab test. Typically, this Cerner (Oacis)
column is used with a filter. Values are
textual.
Microbiology test name. Typically, this column Cerner (Oacis)
is used with a filter. Values are text.
Examples are INFLUENZA A DETECTION
ANTIGEN TEST, ROTAVIRUS ANTIGEN TEST,
BONE MARROW CULTURE, etc.
Patient classification as follows:
Keane (Oacis)
 I – Inpatient
 E – Emergency
 O – Outpatient
Current age of patient based on birth date.
Keane (Oacis)
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DATA ELEMENTS
Patient Ethnicity (stats)
Patient Ethnicity
Patient Gender (stats)
Patient Gender
Procedure (all)
Rx Admin Name
Rx Admin Drug Major Class
Rx Admin Drug Minor Class
Rx Admin Drug Sub-Minor Class
Sample Type
Sample Type Description
December 20, 2012
DESCRIPTION
In the MUSC [CDW] the ethnicity is really
race. Patient Ethnicity (stats) depicts the race
information with numeric codes.
Numeric codes are:
 1 – Black or African American
 2 – White or Caucasian
 3 – Hispanic
 4 – Native American or Alaskan Native
 5 – Asian
 6 – Other race than White, Black,
Native American, Asian
In the MUSC [CDW] the ethnicity is really
race.
Codes are:
 B – Black or African American
 W – White or Caucasian
 L – Hispanic
 I – Native American or Alaskan Native
 – Asian
 U – Other race than White, Black,
Native American, Asian
The gender of the patient. Values are
 2=Male
 1=Female
 0=Unknown
The gender of the patient. Values are
 M=Male
 F=Female
 U=Unknown
The ICD 9 procedure code and description.
The name of the administered drug. Examples
include ABACAVIR, ABACAVIR ORAL, etc.
The major classification for the administered
drug. Examples include ANTI-INFECTIVE
AGENTS, SYSTEMIC; HEMATOLOGICAL
AGENTS; CENTRAL NERVOUS SYSTEM
AGENTS; etc.
The minor classification for the administered
drug. Examples include ACIDIFYING
AGENTS; ADRENOCORTICAL STEROIDS;
AGENTS FOR ACTIVE IMMUNIZATION;
AGENTS FOR GLAUCOMA; etc.
The sub minor classification for the
administered drug. Examples include ACE
INHIBITORS, ALPHA-GLUCASIDASE,
AMINOPENICILLINS, etc.
Classification code of the tissue sample.
Example TP, BC
Classification description of the tissue sample.
Example Tumor Primary, Buffy Code
Version 1.0
SOURCE SYSTEM
[CDW] (based on Keane)
Keane (Oacis)
[CDW] (based on Keane)
Keane (Oacis)
3M (KeaneOacis)
McKesson AdminRx (Oacis)
[CDW] (based on McKesson
AdminRxOacis)
[CDW] (based on McKesson
AdminRxOacis)
[CDW] (based on McKesson
AdminRxOacis)
Biobank (TissueMetrix)
Biobank (TissueMetrix)
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Report Filters
DATA ELEMENTS
Admit_Age_Yrs
Admit Year
Available Quantity
Collect Site Code
Collect Site Description
Diagnosis (ICD9)
Diagnosis Groupings
Discharge Year
Disease Code
Disease Code Description
Lab Result Type
Micro Result Type
DATA ELEMENTS
December 20, 2012
Contains the available filters for a report.
DESCRIPTION
SOURCE SYSTEM
Age in years at admission for inpatients.
Age in year at the time of visit or
encounter for outpatients and emergency
patients.
Year of admission date for inpatients.
Year of the visit or encounter for
outpatients and emergency patients.
Available quantity. If 0, there is no more
tissue left.
International Classification of Diseases for
Oncology Site Code for the body
location where the tissue sample was
collected. Examples C18.7, C71.0, C42.0
International Classification of Diseases for
Oncology Site Description for the body
location where the tissue sample was
collected. Sigmoid NOS, Thalamus, Blood
The ICD 9 diagnosis code. The filter
displays the code and the description.
Examples include 0010:CHOLERA D/T
VIB CHOLERAE; 0019: CHOLERA NOS;
etc.
The ICD 9 groupings for diagnoses. The
filter displays the diagnosis code range
and description. Examples include 0010139: Infectious and Parasitic Diseases;
140-239.9: Neoplasms; etc.
Year of discharge date for inpatients.
Year of the visit or encounter for
outpatients and emergency patients.
[CDW] (based on Keane)
International Classification of Diseases for
Oncology Morphology Code for the body
location where the tissue sample was
collected. Examples M-8260/3, M-8815/0.
International Classification of Diseases for
Oncology Morphology Description for the
body location where the tissue sample was
collected. Example Papillary renal cell
carcinoma (C64.9), Solitary fibrous tumor
Biobank (TissueMetrix)
The MUSC assigned service code for the
laboratory procedure or test. Examples
include *CD3; THYROXINE INDEX, FREE
(FTI); PROTEIN, URINE; PROTEIN, 24
HOUR URINE; PT; etc.
The MUSC assigned service code for the
microbiology procedure or test. Examples
include *C RSV:RESPIRATORY SYNCYTIAL
VIRUS IS; AFB S:AFB SUSCEPTIBILITY; AFB
SMO: AFB SMEAR ONLY; etc.
Cerner (Oacis)
DESCRIPTION
Version 1.0
Keane (Oacis)
Biobank (TissueMetrix)
Biobank (TissueMetrix)
Biobank (TissueMetrix)
3M (KeaneOacis)
[CDW] (based on
3MKeaneOacis)
Keane (Oacis)
Biobank (TissueMetrix)
Cerner (Oacis)
SOURCE SYSTEM
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Principal Diagnosis (ICD)
Procedure Groupings
Procedure (ICD9)
Rx Admin Major
Rx Admin Minor
Rx Admin Name
Rx Admin Sub-Minor
Sample Category
Sample Category Description
Sample Type
Sample Type Description
December 20, 2012
The ICD 9 diagnosis codes. The filter
displays the code and the description.
Examples include 0010:CHOLERA D/T
VIB CHOLERAE; 0019: CHOLERA NOS;
etc.
The ICD 9 groupings for procedures. The
filter displays the range and description.
Examples include 01-05.9:Operations on
the Nervous System; 0607.99:Operations on the Endocrine
System;08-16.99: Operations on the Eye;
etc.
The ICD 9 procedure code.
The major classification for the
administered drug. Examples include
ANTI-INFECTIVE AGENTS, SYSTEMIC;
HEMATOLOGICAL AGENTS; CENTRAL
NERVOUS SYSTEM AGENTS; etc.
The minor classification for the
administered drug. Examples include
ACIDIFYING AGENTS;
ADRENOCORTICAL STEROIDS; AGENTS
FOR ACTIVE IMMUNIZATION; AGENTS
FOR GLAUCOMA; etc.
The name of the administered drug.
Examples include ABACAVIR, ABACAVIR
ORAL, etc.
The sub minor classification for the
administered drug. Examples include ACE
INHIBITORS, ALPHA-GLUCASIDASE,
AMINOPENICILLINS, etc.
3M (KeaneOacis)
Classification code of the tissue sample.
Example N, D
Classification description of the tissue sample.
Example Normal, Diseased
Sample classification code of the tissue
sample. Example TP, BC
Sample classification description of the tissue
sample. Example Tumor Primary, Buffy Code
Biobank (TissueMetrix)
Version 1.0
[CDW] (based on
3MKeaneOacis)
3M (KeaneOacis)
[CDW] (based on
McKesson AdminRxOacis)
[CDW] (based on
McKesson AdminRxOacis)
McKesson AdminRx
(Oacis)
[CDW] (based on
McKesson AdminRxOacis)
Biobank (TissueMetrix)
Biobank (TissueMetrix)
Biobank (TissueMetrix)
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