Schoolwide Planning
ESEA Odyssey
August 2013
Presented by Melinda Bessner
Oregon Department of Education
Purpose
O In this workshop, participants will learn the
basics of schoolwide program planning and
the transitional step to using Indistar,
Oregon’s new school-level planning tool.
Agenda for today
O Review schoolwide planning requirements &
process
O Introduction to Indistar tool
O Timeline for transition
Thinking about going
Schoolwide?
First you need to answer the following questions . . . .
The Show Stoppers
Are all staff
members
(licensed &
paraprofessionals)
highly qualified?
Is your free &
reduced lunch
percentage
higher than
40%*?
Are you planning or
have you
participated in
schoolwide planning
for one school year?
If you answered
YES
to all of the above,
You may proceed . . OR
Are you already
schoolwide and need to
transition to Indistar?
Here’s what you need . .
What do you need to know about
Schoolwide Plans?
SWP Ten Components
Comprehensive
needs
assessment
Transitions and
collaboration
Identify researchbased reform
strategies
Parental
Involvement
Student
assessment of
progress
Timely student
assistance
Highly qualified
staff
•Retain and recruit
Professional
development
Annual evaluation
Fiscal
coordination
Steps for Initial Planning
1.
2.
3.
4.
5.
6.
7.
Determine readiness & form team
Conduct a Needs Assessment
Assess & address school’s Comprehensive
Achievement Indicators
Design program & create a plan
Upload required documentation
Complete supplemental questions
Monitor the plan & district review
Starting to Plan
Assess
readiness
and support
of staff and
bldg
leadership for
schoolwide
program
Establish
Schoolwide
Planning
Team
Schoolwide
planning
summary
(Establish
meeting dates,
agenda topics /
planning steps,
and
participants)
Communication
Technical
Assistance
(With what
do you need
assistance
and from
whom?)
Using Indistar
O Go to www.indistar.org
School’s Dashboard
School’s Main Page
Step 1: SWP Team
O Schoolwide Planning Team includes:
O Parents
O Licensed staff
O Classified staff
O Administrators
O District staff
O Title I-A staff
Step 2: Conduct Comprehensive
Needs Assessment
O Steps for conducting the Needs Assessment
1.
Creating or Reviewing a school profile
O
What do we look like now? Consider the following:
O
Student Needs
O
Curriculum and Instruction
O
Professional Development
O
Family & Community Involvement
O
School Context & Organization
Step 2: Conduct Comprehensive
Needs Assessment (cont.)
O 2. Identify & Analyze Data
Either using your district’s data collection & analysis tools
or ODE’s suggested tools
(located at http://www.ode.state.or.us/search/page/?id=1939)
O 3. Review results
O 4. Determine areas of need
Comprehensive Needs
Assessment
O A needs assessment based on the Five Key
Dimensions of Achievement
O Student achievement
O School context and organization
O Curriculum and instruction
O Professional development
O Family and community involvement
O The following worksheets should be included:
O Data Collection
O Data Analysis
O Prioritization of Needs Worksheets
Step 2: Conduct Comprehensive
Needs Assessment (cont.)
After determining needs, answer the following question
on the Title I-A Supplemental Program Form:
“Describe how the school has completed a comprehensive needs
assessment of the entire school based on information which included
the achievement of children in relation to the state academic content
standards. The summary should include information from multiple
measures of data from all five key areas of effectiveness –student
achievement, district and school structure and culture, teaching and
learning, educator effectiveness, and family and community
involvement. The data should be cross-analyzed to identify the needs
of educationally disadvantaged students.”
Step 3: Assess & Address Indicators
Step 3: Assess & Address Indicators
Step 3: Assess & Address Indicators
Step 3: Assess & Address Indicators
Step 3: Assess & Address Indicators
Step 3: Address Indicators
O Use the SWP Indicator Checklist/Crosswalk to specifically
address your current level of implementation
Indicator ID
Indicator Description
Key Points that must be addressed
TL 4.2
A system is in place for assessing and monitoring
student achievement relative to state standards.
In your school’s response to this indicator, you should
address, describe, or outline the following key points:

Teacher selected, on-going student assessments are
noted and include the frequency for administering
them and professional development needed to
effectively use the results.
(SWP Component – Student Assessment of Progress)
O
The crosswalk is located at http://www.ode.state.or.us/search/page/?id=1939
Step 4: Create Plan
Step 4: Create Plan & Assign Tasks
Schoolwide Compliance
O When you are “access & addressing indicators”
O We look at current level of implementation for
areas of compliance.
O You do not need to be at full implementation to be
compliant.
O If you are not compliant in an area, we then look
at your list of tasks as part of your plan.
Components of a Plan
Access &
Address
Indicators
Supplemental
Questions
Upload
Documents
Step 5: Upload Documents
O The following documents need to be
uploaded into the Indistar “Filing Cabinet”
O Signed Principal Attestation forms
O School/Parent Compact
(in all relevant languages)
O School’s Title I-A Family Involvement Plan
O Budget worksheet (new SWP plans only)
Step 5: Upload Documents
Step 5: Upload Documents
Step 6: Supplemental Questions
Comprehensive Needs Assessment:
•Describe how the school has completed a comprehensive needs assessment of the entire school
based on information which included the achievement of children in relation to the state
academic content standards. The summary should include information from multiple measures of
data from all five key areas of effectiveness –student achievement, district and school structure
and culture, teaching and learning, educator effectiveness, and family and community
involvement. The data should be cross-analyzed to identify the needs of educationally
disadvantaged students.
Family & Community Involvement:
•Please describe how parents are informed of their school’s participation in Title I and its
requirements. In addition, describe how parents are informed of their rights and opportunities to
be involved. In your response, please provide the date of your annual Title IA meeting.
On-going Plan to Monitor the Effectiveness of the Schoolwide Plan
•Please describe how the district has provided ongoing support for the implementation of the
school’s plan. In addition, describe how the district annually reviews the school’s plan and
provides feedback.
Components of a Plan
Access &
Address
Indicators
Supplemental
Questions
Upload
Documents
Timeline for transition
What to expect that you may not be
expecting . . .
Moving towards Indistar
2013-14
All new
schoolwide
(SWP) plans
2014-15
All new
targeted
assistance
(TAS) plans
2014-15
Last year of
transition
Fall 2016
All SWP &
TAS plans
will be
Indistar
Questions?
SWP Planning? Forms?
Indistar? Resources?
Contact Information
Melinda Bessner
ODE Education Specialist
melinda.bessner@state.or.us
503-947-5626