Information for Everyone™
Leveraging ERP Data for
Quality, Planning and Management
Presented By:
John Van Weeren
Product Manager, Technology
AIR Forum – June 5, 2007
Wendy Knutson
Associate Institutional Planner
Journey to a Culture of Evidence
Datatel Confidential
Operational Effectiveness
Admissions Office
“In preparation for my 9:00 a.m. meeting, I need an upto-the-minute count of prospects who have been
accepted at our institution for the fall 2008 starting
class.”
Datatel Confidential
Process Effectiveness
Admissions Office
“As the new VP of Enrollment Management, I need to
measure our progress this year against previous years.
I also need a count of Admit students 30 days after posting
our acceptance letters for 2007, 2006, and 2005.”
Datatel Confidential
Institutional Effectiveness
Admissions Office
“Based on our history, where should the student
characteristics be at this point in time to ensure that we are
on target to meet our shaping goals.”
Datatel Confidential
What Is Your Primary Data Source?
Colleague®
Colleague® Views
DataOrchestrator ODS™ and Data Marts
Other Transaction
System Data
Datatel Confidential
Data Warehouse
What Are The Tools & Infrastructure?
Operational
Effectiveness
Datatel Colleague Reports
Process
Effectiveness
Institutional
Effectiveness
Datatel Reporting Applications
Datatel QueryBuilder
Aquire OrgPublisher
Microsoft FRx Reporter
ASG Safari Reports
Business Objects
Crystal Reports
ASG Safari OLAP
Business Objects
Web Intelligence
Business Objects
Dashboard Builder
Business Objects
Performance Management
iStrategy HigherEd Analytics – Data Warehousing
Microsoft Desktop Tools
(Excel, Access, etc.)
SAS Enterprise Miner
Increasing Value
Datatel Confidential
Using the Data Warehouse
to Drive Effective DecisionMaking Aligned with
Institutional Strategy at
UW-Stout
Wendy S. Knutson
UW-Stout
About UW-Stout
Public University
Wisconsin’s Polytechnic University
Baldrige Award Recipient
Supporting a progressive, learningcentered, quality-based educational
environment focused on continuous
improvement
Digital campus
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UW-Stout’s Data Warehouse
Locally: Data Warehouse
Data comes in from a variety of sources
•Student side data from Datatel
Remote: CDR (Central Data
Repository) contains files with
standard state-wide submission
(Datatel)
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Datatel at UW-Stout
ERP tool that allows UW-Stout to run
all campus offices
Datatel Colleague (student side)
Integrated student information system
•Admission
•Enrollment
•Student billing
•Financial Aid
•Residence Life
•Compilation of all student records
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Alignment with Strategic
Planning at UW-Stout
University Priorities
Academic Transformation
•Use of Datatel and Data Warehouse to
implement this
Evaluation of Priorities using
Performance Indicators
•Use of Datatel and Data Warehouse to “Drill
down”
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Real-life Applications
How did we affect decision-making at
UW-Stout with the use of data?
Examples:
Retention Study I (2004)
Retention Study II (2007)
DWF Data
•Academic Transformation
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Delivering Useful Information
Need for data to be relevant to the
audience
Different presentation formats
Different presentation venues
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Review of Systems to Ensure
Data Quality
CDR data
Data custodians responsible for
accuracy
Data custodians limit access to data
Permissions needed to access data
Increased access to data via Datatel
remote access
Using Colleague to control how data
enters the system
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Architecture
Laptop
Assessment
IR
Informatica
Surveys
EO/AA
(ETL tool)
IAA
PS
Registry Financials
eDB
Datatel
(Unidata)
UW-Stout
Data Warehouse
CDR,Admissions,
Student,Financial,
HR, IR, Laptop
(Oracle 9i)
Hyperion
(Brio)
(Query Tool)
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Conclusions
Access to data creates increased
application of data use for decisionmaking.
Access to data by a variety of users helps
ensure not only the utility of the data but
also the accuracy.
Use of data for reporting and decisionmaking can be made as simple or as
complex as the audience requires.
http://www.uwstout.edu/bpa/ir
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