MINUTES
VICTOR VALLEY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
Special Meeting
Board Room--Administration Building
Victorville, California
October 28, 2003
5 p.m.
CALL TO ORDER:
The Board of Trustees of the Victor Valley Community College
District met in regular session on October 28, 2003, in the Board
Room of the Administration Building. Mr. Henderson called the
meeting to order at 5:04 p.m.
PLEDGE OF ALLEGIANCE:
Kathleen Moore led the audience in the Pledge of Allegiance to
the flag.
MEMBERS PRESENT:
Dennis Henderson, President; Thomas M. Elder, II, Clerk;
Maxine Moore, Bettye Underhill, Jinny Ki, ASB Representative.
MEMBERS ABSENT:
Dorothy Franke, Vice President.
STAFF/GUESTS PRESENT:
Dr. Patricia A. Spencer, Peter Allan, Willard Lewallen, Jim
Williams, Rita Jackson, Linda Cera, Jack Thomas.
Break
5:05 – 5:07 p.m.
CLOSED SESSION
The board moved to closed session to discuss conference with
counsel—existing litigation: five potential cases of anticipated
litigation: Gloria Henderson, Lynn Puckett, Lois Kobz, and
Nicholas Halisky and Cathleen Halisky.
Break
6:07 p.m. – 6:18 p.m.
OPEN SESSION
The board reconvened to open session at 6:18 p.m.
GOVERNING BOARD
AGENDA ADDITIONS,
REVISIONS:
Public Comments:
None.
Maxine Moore returned at 6:19 p.m.
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Review of Integrated Evaluation,
Planning, and Improvement
Processes
Peter Allan reported the self-study for accreditation is underway.
The site visit will be March 8-10, 2005. Recently attended a
workshop at Cypress College on the six themes which are now
part of the four new standards. Distributed new accreditation
themes to the board. Student learning outcomes are very
important—we need to provide evidence in the self-study and to
the visiting team that we have effective, demonstratable learning
outcomes. We should be constantly reviewing our resource
distribution, how we’re teaching our classes, providing facilities,
everything we need to do to be student centered.
Dr. Tom Miller presented a snapshot of integrated planning. The
mission statement has recently been revised, and the college-wide
goals are now being reviewed. On December 5 a mega-meeting
will be held to receive input from the surveys and other sources.
Full program reviews have been completed. The current Ed
Master Plan doesn’t have actual plans—just wish lists. A
campus-wide facilities review team will study the Maas report.
An integrated plan is the goal for a first draft is January 2004.
We are trying to work on a two-year planning cycle rather than a
one-year cycle. Mark Clair has done exceptional work on all
planning activities with institutional research. We have better,
more effective information quicker.
Instructional Program Forecasting The following program reviews were presented as information:
computer information systems, library, electronics and computer
technology, political science, instructional media services,
education and educational technology, online instruction,
nursing, and administration of justice.
Peter Allan said the online program is progressing very well with
more than 140 online sections. Last semester the number of
students in online classes were increased to over 30 per class.
Additional hourly pay was given to instructors. The spring and
summer schedules are being prepared and printed together. They
will be available on the Internet within the next few days. There
will be no drastic reductions in sections—approximately the
same as last spring. Conscientious enrollment management is
being used with no class wait lists.
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The Curriculum Committee has all of its forms on the VVC
website. Carol Golliher is working closely with noncredit
instructors to bring their course outlines up to state guidelines.
Hopefully, some will transition from noncredit to credit.
Robert Feddersen presented information on computer
information systems. Strengths include training developers and
technicians on high demand, cutting edge technology, and
development of new, high-level courses and two new certificates.
Weaknesses are the lack of the community’s awareness of our
offerings and lack of qualified adjunct instructors. Opportunities
include marketing our CIS offerings to the community,
developing partnerships with businesses, and grants. Threats all
center around the budget. The Instructional Assistant III has not
been filled, so students don’t have a technical or academic person
for assistance. Hardware and software is expensive, but it is
important to keep up with upgrades and maintenance costs.
Student successes include implementation of a course delivery
system for CIS, which others are now using, and implementation
of a web-based survey generator, a web-based course filter to do
searches by instructor, course, etc, and a. web-based faculty load
calculator
Ron Fields presented information on Administration of Justice.
Mr. Fields announced the advisory committee members, the
mission statement, courses offered, and certificates and degrees
offered.
Tom Elder left at 6:59 p.m.
Mr. Fields listed the full-time and adjunct faculty and their
educational degrees/background. When the FTES is calculated
annually from 1997 – 2002, over one-half million each year is
generated. Mr. Fields listed expenses—adjunct salaries—and
detailed student enrollment and retention. He described future
goals, including facilities and a consortium to share public safety
training.
Tom Elder returned at 7:08 p.m.
Fran Elgin and Leslie Huiner presented information on the
Library. Progress was measured by comparing the staffing
budget and usage to national standards, California standards, and
users’ surveys. The Library’s mission statement was read.
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Strengths include the Library instructional program. Areas which
need improvement include a fourth librarian, Library director, an
equipment replacement budget, and funding in case of reduced
state funding. Dr. Spencer mentioned the recent open house
which showcased the local history collection. Dr. Lewallen
asked if the implementation of technology has resulted in the
need for less or more staff? Ms. Elgin said more librarians are
needed to teach how to use the databases and technology.
Kathleen Moore presented information on Instructional Media
Services. The program review is currently under construction.
Ms. Moore read the mission and reviewed activities to support
instruction. Strengths include customer service orientation,
integration of the principles of continuous quality improvement,
and using problem-solving approaches to challenges. Challenges
include staffing--there is only one full-time person in the
department and budget constraints—new equipment is needed.
Ms. Moore is developing a survey to circulate on campus and is
looking at an advisory committee.
Mr. Allan announced the program review for electronics is
included in the materials distributed to the board. The instructor
is unable to come in for the board meeting.
Dave Dupree presented information on political science, which
was completed last year. He read the department focus and
described the responses of 172 students surveys in fall 2002 and
the certificate program. The enrollment growth in political
science from spring 1998 to spring 2002 was 25% faster than the
institution. The Chancellor’s Office approved the paralegal
program in1998. Enrollment has grown from 55 to 134 students
(duplicated), and the retention rate is slightly lower than the
institution’s. Mr. Dupree listed former political science students
and their current positions, highlighted student satisfaction survey
statements, and listed political science staff and staffing levels.
One crisis for the program is full-time staffing. The focus on the
future includes the need to track students better after leaving the
program and offering in-service learning for nonprofit and
volunteer learning opportunities.
Carol Golliher and Mike Smith presented information on the
online program review. Older female and full-time working
students are the majority of online students. Challenges include
better preparation. Online instructors increased from the original
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3 instructors to over 40. Additional district support is needed:
training, released time, money, stipends, and a facilitator. There
is no separate budget or online administrator. Additional FTEs
growth is possible without additional facilities. Enhanced online
teacher training support could be used. The program is not
meeting the following accreditation requirements: tutoring
online and access to student achievement evaluation. Attention
paid to community includes 22 academic and vocational
disciplines.
Mike Smith presented information on the teacher training
program, which recruits and prepares future teachers in the use of
classroom technology. The program was established by a teacher
reading grant and was designated an official department last
spring—the first of its kind in the state of California. Both faceto-face and online classes are offered. Partnerships with the
community include Apple Valley High School, Mojave
Environmental Education Consortium, the Victorville Chamber
of Commerce, and several school districts in the area. Mr. Smith
outlined the steady enrollment growth for the past three years,
certificate programs, and workshops. The program is facing
budget problems, and instructional equipment is needed.
Opportunities include the need for more teachers and more
preparation programs. Challenges include grant availability,
writing and reading support for grants, and appropriate types of
large-scale corporate support.
Pat Green presented information on the nursing program.
Strengths include a very dedicated faculty and staff, strong
relationships with other staff on campus, commitment from
administration and the Board of Trustees, a quality education
program evidenced by community donors and national and
statewide grants received, strong clinical affiliation with over 20
clinical sites for many years, and 100% of the graduates obtaining
employment. There is a need for continued tracking and
monitoring of graduates. Threats include the need for additional
space and more full-time faculty to increase enrollment and
growth, competitive wages with nurses, and limited computer
use. Forecasting for the future includes earmarking funds for a
new building, increased full-time faculty, increased computers,
and continued work on state and national grants.
Review of Institutional
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Technology
Dr. Jim Williams spoke about challenge of using the new voice
over IP system using fiber optic technology. Kyle Rotte
explained the six implementation categories. The LAN
infrastructure is in place and ready to support the wireless phone
system. December 1 is the projected completion date. It is hoped
that the implementation of the IP phone and voice mail
messaging system will be completed by November 15, and the
host and network system will be fully implemented by the end of
December.
ADJOURNMENT:
The meeting adjourned at 8:23 p.m.
Respectfully submitted,
Patricia A. Spencer, Ph.D.
Secretary
APPROVED:
_____________________________
President
_____________________________
Clerk
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