Office of Business Services
200 University Drive
Schuylkill Haven, PA 17972
Date: January 11, 2016
From: Kelly M. Austin, Chancellor
Cheryl A. Holland, Director of Business Services
To: Schuylkill Campus Community
Phone: (570) 385-6090
Fax: (570) 385-3672
Re: Campus Closings & Cancellations
During the winter months, severe weather conditions may require the cancellation of classes or the closing of the campus on either a partial or full-day basis. Examples of situations are as follows:
Two Hour Delay – Classes begin at 10:00 AM . We will follow the normal class schedule for the remainder of the day. When a two-hour delay is announced, the first two hours of class time are eliminated. Instructors of those classes will announce make-up dates and times. Students are to report to their class at 10:00 AM, even though in some cases, it would already be in progress. All faculty and staff are to report at their regularly scheduled times.
Campus Will Open at [time will be indicated]
– This statement applies to all but essential employees. Students are to report to their class at the indicated time, even though in some cases, it would already be in progress. All afternoon and evening classes will be held after the time indicated. Staff should report at time indicated.
Campus Will Close at [time will be indicated] – All operations after the closing time will be terminated. All but essential staff will be authorized to leave at the time indicated.
Campus is Closed – Only essential staff should report.
Compressed Schedule – The compressed schedule will be used whenever a decision has been made to modify the regular schedule. Revised class periods will be posted on the campus website. (see attachment)
General Guidelines: When the Chancellor makes the decision to close Penn State Schuylkill or delay the start of classes, the regional media will be notified at one-and-one-half hours prior to the standard 8:00 a.m. reporting time for staff and before the start of the earliest scheduled class. The announcement will apply to all classes for the period affected, that is, morning, afternoon, or evening according to the specific situation

Office of Business Services
200 University Drive
Schuylkill Haven, PA 17972
Phone: (570) 385-6090
Fax: (570) 385-3672
The Campus will make its announcement in the following ways:
1.
An announcement will be placed on the Penn State Schuylkill Weather Delay & Emergency
Information Line . All employees and students can access the system by calling (570) 385-
6220.
2.
Information will be placed on the Schuylkill Campus web page: http://www.sl.psu.edu
3.
A Message will be sent via the PSU Emergency Notification System: PSUALERT
4.
Local media stations will be notified and given the appropriate message to broadcast.
Principles Governing Faculty Practices : If faculty make personal decisions to cancel classes during inclement weather, each instructor must discuss any weather-related arrangements in advance with the students preferably at the beginning of the semester.
If a faculty member cancels a class, he/she must notify students through telephone trees, email lists, text messaging, or any other appropriate means. These arrangements should appear in the course syllabus.
Faculty must also notify the Academic Affairs Office. Such information is essential should students call the campus.
The best notification strategy is for faculty to access the Campus’s voice mail system and leave a message at their office number. Students should be instructed to call the faculty member’s office phone, which can be programmed with a message for students. Those programming instructions are available from the campus Business Office.
To assist students who travel a significant distance for classes, any such cancellation notices should be programmed, if possible, no later than one-and-one-half hours prior to the beginning of the class period.
Principles Governing Student Practices : If students notify the Academic Affairs office that they are unable to travel to class because of weather conditions, faculty members should help students make up the missed work.
Principles Governing Staff Practices: With the exception of essential employees, who have been informed of their status by letter, all other staff should follow the same instructions that apply to students. Staff should know the specific meanings of the scripts shown on the previous page and follow the instructions carefully. If a staff member believes that he/she is in any danger, each employee should exercise her/his own good judgment about reporting to work. However, each staff member should understand the implications of personal decisions and follow the directions provided in Human Resources Guideline 10 “Handling ‘Weather Day’ Absences or Official
University Closedowns Due to Weather Conditions.”

Office of Business Services
200 University Drive
Schuylkill Haven, PA 17972
Phone: (570) 385-6090
Fax: (570) 385-3672
Interpreting the Various Scripts Used by Media Outlets : Penn State Schuylkill will do everything it can to deliver clear and concise messages to the media.
Please note that some media outlets release only minimal information and may use terminology different from Penn State’s. The official Penn State information will be found on the various electronic systems [ Weather Delay Information Line, Website, & PSUALERT System] noted above.
Most media operators use computer systems with limited memory and often remove critical weather information after a few hours. Please refer to the Weather Delay Information Line , Schuylkill
Website , and the PSUALERT system if you have any questions about the weather situation at Penn
State Schuylkill.
If classes are cancelled due to inclement weather, please call:
(570) 385-6220

Office of Business Services
200 University Drive
Schuylkill Haven, PA 17972
Phone: (570) 385-6090
Fax: (570) 385-3672
RADIO STATION WEB SITE
1 Pottsville WAVT – 101.9 FM
WPPA – 1360 AM
2 Reading
3 Harrisburg
TELEVISION
4 Wilkes-Barre
WRFY – 102.5 FM
WRVV – 97.3 FM
WNEP-TV (16)
WYOU-TV (22)
WBRE-TV (28)
5 Lancaster WGAL –TV (8)
CAMPUS MEDIA
6 PSU Schuylkill Web Site
http://www.wrfy.com http://www.wrvv.com/pages/stormwatch.html http://www.wnep.com http://www.wyou.com http://www.wbre.com http://www.wgal.com/closings/index.html http://www.sl.psu.edu
TEXT MESSAGING
7 PSUALERT https://psualert.psu.edu/psualert/ o PSUAlert is Penn State's emergency notification system for students, faculty and staff. The system will be used to alert members of Penn State's campus communities of emergencies, campus closings and other urgent information. Using this portal, students, faculty and staff can choose to receive PSUAlert messages by text message, voice message and e-mail. o Registration is via the Web. To sign up, visit https://psualert.psu.edu/psualert/ and follow the instructions.

Office of Business Services
200 University Drive
Schuylkill Haven, PA 17972
Phone: (570) 385-6090
Fax: (570) 385-3672
COMPRESSED SCHEDULE
Monday, Wednesday, Friday Classes
NORMAL SCHEDULE
8:00 a.m. - 8:50 a.m.
9:05 a.m. - 9:55 a.m.
10:10 a.m. – 11:00 a.m.
11:15 a.m. – 12:05 a.m.
12:20 p.m. – 1:10 p.m. (Common Hour)
COMPRESSED SCHEDULE
10:00 a.m. - 10:40 a.m.
10:50 a.m. - 11:30 a.m.
11:40 a.m. - 12:20 p.m.
12:30 p.m. - 1:10 p.m.
NO COMMON HOUR
1:25 p.m. – 2:15 p.m.
2:30 p.m. – 3:20 p.m.
1:20 p.m. - 2:00 p.m.
2:10 p.m. - 2:50 p.m.
All classes starting at 3:35 p.m. or after meet at their regular times.
Tuesday, Thursday Classes
NORMAL SCHEDULE
8:00 a.m. – 8:50 a.m.
9:05 a.m. - 10:20 a.m.
COMPRESSED SCHEDULE
10:00 a.m. - 10:50 a.m.
11:10 a.m. - 12:10 p.m.
10:35 a.m. - 11:50 a.m.
12:20 p.m. – 1:10 p.m. (Common Hour)
12:20 p.m. - 1:20 p.m.
NO COMMON HOUR
1:35 p.m. – 2:50 p.m. 1:25 p.m. - 2:25 p.m.
All classes starting at 3:05 p.m. or after meet at their regular times.