DJJ BUREAU OF HUMAN RESOURCES – (PERSONNEL ACTION REQUEST (PAR) CHECKLIST)
EMPLOYEE NAME: __________________________________________
POSITION NUMBER: ____________________________
SUPERVISOR NAME: ______________________________________________
PAR NUMBER: ________________________
EMPLOYEE PF ID # (if applicable): _______________
OFFICIAL CLASS TITLE: ___________________________________________________
PERSON SUBMITTING DOCUMENTS: ______________________________________________
(PHONE #):_______________________
DATE SENT: ____________________________
PRINT NAME
ORIGINAL APPOINTMENT/NEW TO DJJ
HR/PAR LIAISON DOCUMENTS SUBMIT TO
CONTINUE – HR/PAR LIAISON DOCUMENTS
CONTINUE – HR/PAR LIAISON DOCUMENTS
MANAGER COMPLETE/VERIFY PF SCREENS
BHR-TALLAHASSEE
SUBMIT TO BHR-TALLAHASSEE
SUBMIT TO BHR-TALLAHASSEE
Documents are submitted to PAR Liaison – PAR
LATERAL, REASSIGNMENT, OPS to OPS
Required Info Prior to Initiating PAR
__ Memo to employee (Admin. Movement or Request
Liaison Submits to Bureau of Human Resources
RECRUITMENT/SELECTION DOCUMENTS
 Background Screening Result
__ DJJ Interview Rating Form (Req. & Pos. #)
From Employee)
New Hire Package Forms should be obtained from
 Check BSU for Prior Screening
__ Copy of interview questions, desired responses and
__ Letter of Offer ( position advertised)
DJJ Intranet- Forms Library or From the Bureau of
 Drug Screening Results
score/point guide
__ Update flex schedule in People First (if applicable)
Human Resources Tab on DJJ Intranet Site
 Ergometric Testing Results (Only Direct Care Staff)
__ Selection criteria used to determine applicants
__ Application/Affidavit of Application(Direct Care
 Copy of Social Security Card (name entered into
interviewed and selected
Position) (Career Service Movement if Advertised)
People First must be exact match to card)
__ Interview questions/answers, work samples,
__ Approved Budget Analysis (non-direct care position)
NEW HIRE TO THE AGENCY DOCUMENTS
 Copy of Driver’s License
willingness questionnaires, supplemental applications,
__ Recruitment/Selection Documents (If Position
(Please submit documents in order as listed)
 Selective Service Results (males born on and after
written test, ranking/rating information, etc., used in the
Advertised, Column 3)
10/1/62)
selection process for each applicant interviewed.
__ Check for Performance Close-Out (see Matrix)
__ PAR Checklist
 Inquire if employee has a People First User ID
__ Approved Budget Analysis (non-direct care position)
number; (worked for a state agency, university,
DEMOTIONS
__ Copy of Letter of Offer (Employment)
retiree)
VOLUNTARY:
PROMOTION
__ State of Florida Employment Application/Resume
__ Application/Resume
__ Copy of Letter of Offer
__ Affidavit of Application (Direct Care Staff Only)
Initiate PAR
__ Affidavit of Application (Direct Care Only)
__ Application/Resume
__ Copy of Education/Certificates/License
 Include in comment section of PAR – Justification for
__ Copy of Education (New to the Class)
__ Affidavit of Application (Direct Care Only)
__ Copy of DD214 (If Applicable)
appointment of applicant- CS/SES/SMS
__ Certificates/License (New to the Class)
__ Copy of Education
__ Selective Service Registration (go to www.sss.gov)
 Justification for salary appointment above the
__ Employee Verification/Reference Check (If
__ Certificates/License
__ Employment Verification/Reference Checks
minimum
Applicable)
__ Ergometric Results & Non-Disclosure Document
__ Ergometric Results & Non-Disclosure Document
__ Memo to or from employee
(Only Direct Care Staff)
(Only Direct Care Staff)
__ Drug Screening Results
__ Employment Verification/Reference Checks
__ Collection/Usage of Social Security Number
REQUIRED INFO FOR PAR SCREENS
Date submitted ________ Date Completed___________
__ Selective Service Registration
__ Completed I-9 and Documentations
Manager Completes/Audits:
__ Drug Screening Results (Direct Care Staff Only)
__ Background Screening results
_ Approved Budget Analysis (non-direct care position)
__ Name must exactly match the Social Security Card
Date Submitted ________ Date Completed __________ Date submitted _________ Date Completed__________ __ Check for Performance Close-Out
__ Social Security Number, Gender, Date of Birth
__ Approved Budget Analysis (non-direct care position) INVOLUNTARY DEMOTION:
__ Applicant Drug Testing Consent (Employee Signed)
__ Home Address
__ Recruitment/Selection Documents (See Above)
__ Drug Screening Results
__ Copy of letter of appointment
__ Appointment Status accurate?
__ Check for Performance Close-Out
Date Submitted ________Date Completed __________
__ Other documents to support action
__ EEO/Veteran’s Status
__ Check and Update Driver’s License (for required
__ Oath of Loyalty & DJJ Handbook Receipt
__ Check for Performance Close-Out
__ Work Contact/DJJ Email Address
positions)
__ Statement of Personal Responsibility Policy Receipt
__ Key Service Dates (View Only)
SUSPENSION & RETURN FROM SUSPENSION
__ Drug-Free Workplace Policy/Statement Receipt
__ DROP/Retirement (View Only)
__ Authorization to Suspend
__ Violence In the Workplace Policy Receipt
CS TO SES, SES TO CS, SES to SES, OPS TO CS OR SES
__ Pay Info (View Only)
__ Letter of Suspension
__ Sexual Harassment Policy Receipt
__ Copy of Letter of Offer
__ Driver’s License (required on position description)*
__ Suspension PAR and Timesheet Completed Timely
__ Internet Access User Agreement Receipt
__ Application/Resume
__ Employee Education*
__ PAR Return From Suspension
__ Public Record Disclosure Exemption
__ Affidavit of application (Direct Care only)
__ Professional Licenses and Certifications (includes
__ Florida Retirement Certification (FRS) Form
__ Copy of Education (New to the Class)
SEPARATION/TERMINATION
Selective Service Registration)*
__ Driver’s License Check Results (Must be on
__ Certificates/License (New to the Class)
__ Resignation Letter/Acceptance Documentation
__ Assign Property (optional)*
Position Description)
__ Ergometric Results & Non-Disclosure Document
__ Dismissal Letter and Supporting Documents (HQ
__ OPS Health Benefits Signed Receipt – (OPS Only)
(Only Direct Care Staff)
Representative provides to HR)
__ Provide Biweekly Payroll Schedule
Employee Completes:
__ Selective Service Registration
__ Ensure Timesheets Submitted & Approved for the
__ Provide New Employee Checklist Summary
__ Employee Phone Number
__ Employment Verification/Reference Checks
Pay Period of the Separation After Acting Upon and
__ Provide EE Code of Ethics/Personal Responsibility
__ Emergency Contact
__ Drug Screening Results (Direct Care Staff Only)
Completing the PAR
__ Provide Employee Handbook
__ Employee Language
Date submitted _________ Date Completed__________ __ Complete Employee Notice Of Separation (SNS
__ Provide OPS Information Sheet (OPS ONLY)
__ W-4
__ Approved Budget Analysis (non-direct care position)
System Manager Desk Top)
__ Provide FAQs for OPS Employees (OPS Only)
__ Recruitment/Selection Documents (See Above)
Employee Verifies:
__ Complete Employee Separation Form (Completed by
__
Bencor
401(A)
Plan
Summary
for
OPS
(OPS
Only)
__
Check
for
Performance
Close-Out
__ Verify Personal Information screens for accuracy
separating employee’s immediate Supervisor)
__ Check and Update Driver’s License (for required
__ Provide Completed Copy of Employee Separation
positions)
*Screens are not in the initial onboarding PAR
Form To Employee
screens. Screens are completed after completion of
__ Network User Account Deletion Form (Provide to
the PAR.
MIS Staff)
__ Check for Performance Close-Out
Revised 10/21/2015