2
THE RIGHT TO INFORMATION ACT,
2005
OBLIGATIONS OF
PUBLIC AUTHORITIES
INFORMATION HAND BOOK
(REFER TO CHAPTER II SECTION 4(1) b OF
R.T.I ACT, 2005)
DEPUTY DIRECTOR(SOCIAL WELFARE)
VISAKHAPATNAM
CHAPTER - I
INTRODUCTION
The Central Government have enacted Right to Information Act, 2005 to
provide for setting out the practical regime of Right to Information for Citizens to
secure access to information under the control of public authorities in order to
promote transparency and accountability in the working of every public authority.
According to 4(1) (B) of Right to Information Act, a manual has to be
published on or before 12-10-2005 on 17 items prescribed therein.
This book is intended to be used by Citizens, Civil Society, Organizations,
Public Representatives and other general public.
As far as Deputy Director(SW) Office is concerned, the District Social
Welfare Officer is designed a Public Information Officer u/s 5(1) of the Act to
provide information with in the time specified and the Superintendent dealing
establishment is designed as Asst. Public Information Officer who will receive
applications for information under Right to Information Act, 2005. Any aggrieved
person against the orders of the Public Information Officer may appeal to Deputy
Director(SW).
The Key Contact Persons in O/o Deputy Director(SW) are as follows:1.
Deputy Director(Social Welfare) (Appellate Authority)
2.
District Social Welfare Officer(Public Information Officer)
3.
Superintendent dealing Establishment (Asst Public Information Officer)
CHAPTER - 2
ORGANISATION, FUNCTIONS AND DUTIES
[SECTION 4(1) (B) (I)]
2.1 Particulars of the organisation, functions and duties:Sl.
No.
Name
of
the
Organization
Deputy Director
(Social Welfare),
Visakhapatnam
Address
Functions
Pragathi Bhavan, Ground Floor, As shown
Sector - 9, M.V.P. Colony,
below
Visakhapatnam
The following is the flow chart of Social Welfare Department
SOCIAL WELFARE DEPARTMENT
GOVERNMENT FO ANDHRA PRADESH
SOCIAL WELFARE DEPARTMENT(MINISTER)
PRINCIPLE SECRETARY,
SOCIAL WELFARE DEPARTMENT
COMMISSIONER OF SOCIAL WELFARE
DEPUTY DIRECTOR(SOCIAL WELFARE)
DISTRICT SOCIAL WELFARE OFFICER
ASSISTANT ACCOUNTS OFFICER(SOCIAL WELFARE)
ASSISTANT SOCIAL WELFARE OFFICER'S
HOSTEL WELFARE OFFICERS'S
Duties
SUPERINTENDENTS, MINISTERIAL STAFF, CLASS-IV & DRIVERS
FUNCTIONS & DUTIES:Generally the following Acts & Rules will be dealt with by Deputy
Director(SW) Officer.
1.
Acts, Rules and Govt. Orders on prevention of Atrocities on SCs & STs
2.
PCT Act, 1955 SC & ST (POA) Act, 1989 and recommendation of Justice
Dr.K.Punnayya Commission
3.
Civil Rights Act, 1955 (in XXII Act)
4.
Bonded Labour Act, 1976
5.
Incentives to Inter-Caste Marriages
6.
Sanction of Post-Matric Scholarships
7.
Sanction of U.O.C Scholarships
8.
Maintenance of Govt. Hostels.
9.
Construction of Community Halls in S.C.Colonies
10.
Administration of Justice
11.
Distribution of House Sites
CHAPTER 3
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES
[ SECTION 4(1)(B)(II)
Sl.
No.
I.
Name
of
the Designation
Officer/Employee
D.V.Ramana Murthy Deputy Director
(Social Welfare),
Visakhapatnam
Duties allotted
Powers
As enumerated
Below
The following functions and duties are allotted to the Deputy Director(SW).
1.
He shall be declared as District Vigilance Officer for Social Welfare
Department where as Zonal Joint Director shall be the Chief Vigilance
Officer of the Zone.
2.
He shall inspect Government Offices/Public Undertakings to verify the
implementation of Rule of Reservation in services and maintenance of
rosters
3.
He shall review and monitor Special Component Plan once in a month with all
Departmental Officers under the Chairmanship of the District Collector.
4.
He shall visit the scene of occurrence of any atrocity on SCs and appraise
the District Collector regarding the steps to be taken for relief and
rehabilitation of the victims of Atrocities.
5.
He shall be the Inspection Officer in respect of Govt. S.W.Hostels in the
district.
6.
He shall review expenditure every month and rationalize release of funds
under various schemes.
7.
He shall visit professional and other colleges and verify drawal and
disbursement of post matric scholarships and watch register of acquittances
for previous payments.
8.
He shall review drawal and disbursement of pre-matric scholarships to the
children of those engaged in unclean occupations.
9.
He is the Head of Office.
10.
He is the Budget Controlling Officer
11.
He is the District Vigilance Officer
12.
He has to arrange orientation training programme for Hostel Welfare
Officers/Cooks etc.,
13.
He shall personally review APAT Cases, Court Cases, Pensions Cases,
Suspension cases every month.
14.
He shall review ACB cases, Disciplinary cases and Vigilance Cases every
month.
15.
He shall review the Inspection reports of the ASWOs every month.
16.
He shall sanction incentive awards to inter-caste married couples.
17.
He shall sanction Post Matric scholarships
18.
He shall discharge all other administrative functions as per service rules and
orders earlier issued as head of the office.
19.
He shall review the monthly tour diaries of District Social Welfare
Officers/Asst. Social Welfare Officers and furnish to Commissioner of
Social Welfare.
20.
He is responsible to furnish monthly progress reports/periodicals for review
towards implementation of various Social Welfare Schemes in the District.
OTHER:-
Other functions as entrusted by the Govt. & Head of the Department from
time to time.
Sl.
No.
II
Name
of
the Designation
Duties allotted
Officer/Employee
Smt.M.Annapurnamma
District
Social As enumerated
Welfare Officer
Below
Powers
The following functions and duties are allotted to the District Social
Welfare Officer
1.
He will work under over all control of Deputy Director of Social Welfare.
2.
He will be the touring officer in the district. He will tour at least 20 days in
a
month,
after
getting
the
programme
approved
by
the
Deputy
Director(SW).
3.
He will inspect all Government Hostel, Govt.Orphanages, Begger Homes and
other institutions functioning under the department. He is responsible for
the proper maintenance of these institutions. He should give his inspection
reports to Deputy Director(SW) immediately on return from tour for
appropriate action.
4.
He will attend to the work relating to the renewal of scholarships and fresh
cases will be scrutinized by him for placing before the Deputy Director(SW)
for sanction.
5.
He
should
ensure
that
all
periodical
returns
are
sent
to
Commissionerate.
6.
He shall discharge the duties entrusted by the Deputy Director(SW).
the
Sl.
No.
III
(1)
Name
of
the Designation
Officer/Employee
Smt. M.Rama Devi Asst.Social Welfare Officer
Chodavaram (FAC)
(2)
Smt. M.Rama Devi
(3)
(4)
(5)
(6)
Duties
allotted
As
enumerated
Below
Officer, -do-
Asst.Social Welfare
Visakhapatnam (Rural )
P.J.S.Patnaik
Asst.Social Welfare Officer,
Narsipatnam
P.J.S.Patnaik
Asst.Social Welfare Officer,
Payakaraopeta(FAC)
P.V.S.S.Jaya
Asst.Social Welfare Officer,
Lakshmi
Anakapalli
Smt
P.Syamala Asst.Social Welfare Officer,
Rani
Visakhapatnam
Powers
-do-do-do-do-
The following functions and duties are allotted to the Asst. Social Welfare
Officer
1.
The Asst. Social Welfare Officers should thoroughly inspect all the hostels
and other institutions including Ashram Schools, Government Orphanages
located in their jurisdiction at least once in a month.
2.
He
is
responsible for
verification,
disbursement and
collection of
acquittances in respect of post matric scholarships strictly in terms of
G.O.Ms.No.90 SW(Edn.2) Dept, Dt.30-07-2002.
3.
He is responsible for distribution of dresses, Note Books, N.T.Books to
hostel boarders.
4.
He will be responsible for enrollment of SC school going children in the
schools and furnish monthly reports to Deputy Director(SW).
5.
He will be responsible for collection and maintenance of basic data related
to Scheduled Castes and other schemes pertaining to Social Welfare
Department.
6.
He will identify SC localities for provision of drinking water, electricity and
other civic amenities.
7.
He/She should submit his/her tour diaries along with progress reports to
the Deputy Director(SW) by 3rd of every month.
8.
He will take action for giving publicity on removal of untouchability and
implementation of PCR Act and prevention of Atorcities Act. He should take
action to report cases of atrocities to the District Administration
immediately after occurance.
9.
He is responsible for detection and reporting of atrocities cases against
SCs/STs and take follow-up action for relief and rehabilitation as per the
instructions of the Deputy Director(SW) and District Collector.
10.
He is Responsible Officer for verification of Social Status of candidates
and cases of inter-caste married couples referred to him.
11.
He is the drawing officer for their salaries and the salaries of their staff.
12.
Assistant Social Welfare Officer should make special efforts to get
applications for admission to hostels from deserving candidates with the
involvement of N.G.Os wherever possible and to give wide publicity.
13.
He should convene Hostel Advisory Committee meetings by involving the
parents.
14.
He is responsible for monitoring of academic performance of the boarders
and maintenance of the progress cards, health cards in the hostels and
achieving good results in the public examinations. He should inspect hostels
and other institutions, frequently and cover all institutions at least once a
month and submit inspections reports in the format prescribed to the
Deputy Director(SW) every month.
Inspections should be critical and not
routine. He should take followup action on the discrepancies noticed in the
hostel immediately which are within his capabilities and pursue with the
higher authorities for the remaining.
15.
He should cross check school attendance of the hostel boarders at random
and ensure that Hostel Welfare Officers verify boarders attendance in the
schools regularly.
16.
He should maintain Movement Register in his office in which he should
record his movement whenever he is on tour. The Hostel Welfare Officer
who visit Asst. Social Welfare Officers Head Quarter should sign in the
Movement Register kept in Asst. Social Welfare Officer’s Office.
17.
He should gather information on input data formats and submit the same to
the Deputy Director(SW) before 10th every month.
Sl.
No.
IV
Name
of
the Designation Duties allotted
Powers
Officer/Employee
Other
staff
Section
Superintendents
and
members,
the
Senior
Assts/Junior
subjects
dealt
Assts/Typists will work as per
with each section
subjects assigned to them in
assistant-wise are
Office Order
appended
below.(enclosed
Office Order)
LATEST OFFICE ORDER DONE HERE
CHAPTER 4
PROCEDURE FOLLOWED IN DECISION - MAKING PROCESS
[SECTION 4 (1)(B)(III)]
4.1
Described the procedure followed in decision-making by the public authority.
Activity
Description
Goal-setting
& planning
The main objections of
SW.Dept, are educational
advancement, Socio-Economic
Development, Welfare and
Protection
of
SCs
and
implementation
of
programmes
of
Social
Security like Anandanilayams
for
Orphan
Childrne,
Rehabilitation
of
Jogins,
Bonded
Labourers
and
Scavengers and house sites to
weaker sections.
The Commissioner of Social
Welfare being head of the
Department will release the
budget towards Pay and
allowances to the employees
and TA and DA etc in every
quarter. The said budget will
be distributed among the
ASWOs and HWOs.
Budgeting
Decision making
process
A note will be
submitted from
the concerned
section through
the
DSWO/AAO/
DD(SW) as per
the
subjects
allocated
for
each section to
DD(SW/Collect
or.
Final
decision
making authority
Collector
&
District
Magistrate
A note will be
submitted from
the concerned
section through
the DSWO/
AAO/ DD(SW)
as
per
the
subjects
reserved
for
each section to
DD(SW)/
Collector
Collector
District
Magistrate/
DD(SW) as
distribution
subjects.
&
per
of
4.1
Described the procedure followed in decision-making by the public authority.
Formulation
of
Programmes
Schemes and
Projects
Recruitment/
Hiring
of
Personnel
Release
funds
of
Implementati
on/Delivery
of
service
utilization of
funds
Schemes introduced by the
Social Welfare Department
are being implemented.
Recruitment of HWOs and
Group-IV will be done only as
per the orders of Govt. at
District Level.
Funds
received
towards
sanction of Post Matric
S/ships,
Inter-Caste
Marriages,
Pre-Matric
Scholarships
to
Un-Clean
occupation etc.,
Implementation of schemes
by
Social
Welfare
Department. Delivery of Post
Matric Scholarship amounts
through
ASWOs,
Hostel
funds utilized through Hostel
Welfare Officer.
G.O.Ms.No.126
SOCIAL
WELFARE
(Q2) DEPARTMENT, Dt.03-09-1997
CHAPTER 5
NORMS SET FOR THE DISCHARGE OF FUNCTIONS
[SECTION 4(1)(B)(IV)]
5.1 Please provide the details of the norms/standars set by the public authority
for the discharge of its functions / delivery of services
Sl. Functions/
No Service
Norms
/
Standards
performance set
1
Office
Deputy Director
functions
of Time
frame
during As
Reference
document
prescribing
the
norms
(Citizen's
charter,
service
charter etc.,)
per The
Citizen
(Social Welfare) 10.30 am to 5.00 pm on all Citizen
working days issues relating Charter
followed
to public importance will be
the Office is
completed on priority basis.
furnished
Officers
below.
Business
will
be
carried out as per statutory
provisions
Acts/Rules
Citizen Charter:-
Charter
(Copy enclosed)
under
relevant
by
Citizen Charter to come hear
CHAPTER 6
RULES, REGULATIONS, INSTRUCTIONS, MANUAL AND RECORDS FOR
DISCHARGEING FUNCTIONS
[SECTION 4(1)(B)(V) &(VI)]
6.1 Please provide list and gist of rules, regulations, instructions, manuals and
records, held by public authority or under its control or used by its employees for
discharging functions in the following format.
Sl. Description
No.
RULES & REGULATIONS:1
Details of Acts, Rules
Gist of contents
and 1.
Hostel admission
instructions that will be followed 2
Sanction
in D.Ds Office are enumerated in
Scholarships
Chapter-2
3.
of
Post
Matric
Sanction of Incentive awards to
inter-caste married couple
4.
U.O.Cscholarships
5.
Provision of House sites to weaker
sections.
6.
Sanction of legal aid.
7
Sanction
of
Bright
Boys
Scholarships
8.
Sanction
of
Stipends
to
law
graduates
9.
Implementation of PcR & POA Acts
CHAPTER 7
CATEGORIES OF DOCUMENTS HELD BY THE PUBLIC AUTHORITY
UNDER HIS CONTROL
[SECTION 4(1) (B) V(I)
7.1 Provide information about the official documents held by the public authority
or under its control
Sl.
No.
Category of document
1.
Stock
files
various
Orders,
Title
of
Document
containing
the Designation and address of
the
custodian(held
by/under the control of
whom)
Available with concerned
Government
Memos
Section
and
Assistants
and
Superintendents
Instructions
2.
Social
Department
Welfare
Rules
and
Regulations
3.
Available
with
concerned
Section
Assistants
and
Superintendents
R.Disposals
The
Acts
and Available
D.Disposals
regulations
L.Disposals
generally Dealt with Superintendents
Pending Files
by Social Welfare
Department
enumerated below
Section
is
with
concerned
Assistants
and
CHAPTER 8
ARRANGEMENT FOR CONSULTATION WITH, OR REPRESENTATION BY THE
MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY
OR IMPLEMENTATION THEREOF
[SECTION 4(1) (B) VIII]
8.1
Describe
arrangements
by
the
public
authority
to
seek
consultation/participation of public or representatives for formulation and
implementation of policies.
Sl.
No.
1
Functions/Service
Arrangement
for
consultation
with
or
representation of public in
relations
with
policy
formulation.
Progress of cases booked
against culprits of SC/ST
atrocities
are
being
reviewed in Vigilance &
Monitoring
Committee
meetings
(Preventive
measures
and
rehabilitation measure)
Arrangements
for
consultation
with
or
representation of public in
relations
with
policy
implementation.
CHAPTER 9
BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSTITUTED AS
PART OF PUBLIC AUTHORITY
[SECTION 4(1)(B)V(III)
9.1 Please provide information on boards, councils, committees and other bodies
related to the public authority in the following format.
Name
of Composition
board, council,
Committee
etc.,
Vigilance
Monitoring
Powers
Functions
& Review on pending cases of
atrocities in every 3 months
Committee on with
Superintendent
and
of
Atrocities
Police
against
Police Officers under the
SCs/STs
Chairmanship of the District
Collector.
Sub-Divisional
& Whether
its
meetings open to
public/minutes of
its
meetings
accessible
for
public.
CHAPTER 10
DIRECTORY OF OFFICERS AND EMPLOYEES
(SECTION 4(1)(B)(IX))
10.1 Please provide information on officers and employees working in different
units or offices at different levels and their contact address in the following
format (including officers in charge of grievances redressal vigilance, audit, etc)
Name
of Name,
Designation
office/Admini Address
strative Unit
Officer/Employee
Deputy
SARVASRI
Director
Social Welfare
Visakhapatnam
& Telephone
& E_mail
of Fax
Office
Tel:
Residence Tel:
Fax
:
Ddsw_vsp@ap.gov.in
List enclosed
CHAPTER - 11
DIRECTORY OF OFFICERS AND EMPLOYEES
(SECTION 4(1)(B)(IX))
11.1 Provide information on remuneration and compensation structure
for officers and employees in the following format:
Sl.No.
Monthly
Remuneration System
including its composition
of
compensation
to
determine remuneration as given
in regulation.
Enclosed
CHAPTER - 12
BUDGET ALLOCTED TO EACH AGENCY INCLUDING PLANS ETC.,
[SECTION 4(1) (B) (XI)]
12.1 Provide information about the details of the plans, programmes and schemes
undertaken by the public authority for each category.
Agency
12.2
Plan/Programme/Scheme/ Proposed
Project/Activity/Purpose expenditure
for which budget is
allocated.
Expected
outcomes
Report
on
disbursements
made or where
such
details
are available
(website,
reports,
notice board
etc.,)
Provide information on the budget allocated for different activities under
different programmes/schemes/projects etc., in the given format.
Agency
Plan/Programme/ Amount
Amount
Budget
Scheme/
Released
Spent
Allocated
Project/
Last year
Last year
Current
Activity/
Year
Purpose
for
which budget is
allocated
March, 2014 expenditure statement enclosed
Budget
Released
Current
Year
CHAPTER - 13
MANNER OF EXECUTION OF SUBSIDY PROGRAMMES
[SECTION 4(1) (B) XII]
13.1
Describe the activities/programmes/schemes being implemented by the
public authority for which subsidy is provided.
Name
of Nature/Scale
Programme
of subsidy
13.2
Eligibility
Designation of Officer to grant
criteria
for subsidy
grant
of
subsidy
NIL
Provide information on the nature subsidy, eligibility criteria for accessing
subsidy and designation of officer competent to grant subsidy under various
programmes/schemes.
Name
of Nature/Scale
Programme/Activity of subsidy
13.2
Eligibility
Designation of Officer to
criteria
for grant subsidy
grant
of
subsidy
NIL
Describe the manner of execution of the subsidy programmes
Name
of Application
Programme/Activity procedure
Sanction
Procedure
NIL
Disbursement procedure
CHAPTER - 14
Particular of Recipients of concessions, Permits or Authorisation granted by the
Public Authority
(Section 4(1) (B) XIII)
Name of Programme/Scheme:
S.No. Name
&
address
recipient institutions
of Nature/quantum Date of grant
of
benefit
granted
of
Name
&
Designation of
grant
authority
No grants are being released from Social Welfare Department.
CHAPTER - 15
INFORMATION AVAILABLE IN ELECTRONIC FROM
[SECTION 4(1)(B) X(IV)]
15.1
Please provide the details of information related to the various schemes of
the department, which are available in electronic formats.
Electronic
Description
Format
address/location
(Site Contents Designation and address of
or title
where available etc.,)
the Custodian of information
(held by whom?)
Electoral Rolls
NIL
NIL
NIL
MPIIS Data
NIL
NIL
NIL
Key Registers
NIL
NIL
NIL
Pahanis
NIL
NIL
NIL
15.2
Describe particulars of facilities available to citizens for obtaining
information including the working hours of a library or information center or
reading room maintained for public use where information relating to the
department or records/documents are made available to the public.
CHAPTER - 16
PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING
INFORMATION
[SECTION 4(1) (B) (XV)]
16.1
Describe the particulars of information dissemination mechanism in
place/facilities to the public for accessing information..
Facility
Description (Location of Details of information made
facility/Name etc)
Notice Board
O/o Deputy
available
Circulars, Memos etc.,
Director(SW)
News Paper Reports
O/o Deputy
Re-joinder etc.,
Director(SW)
Public Announcements
NIL
NIL
Information Counter
NIL
Nil
Publications
NIL
NIL
Office Library
NIL
NIL
Websites
ddsw_vsp@ap.gov.in
Other facilities(Name)
NIL
www.apsocialwelfare@ap.gov.in
NIL
CHAPTER - 17
Names, Designation and other particulars of Public Information Officers
[Section 4(1) (B) XVI]
17.1
Please provide contact information about the Public Information Officers
and
Asst.Public
information
officers
designated
for
various
offices/administrative units and Appellate Authority/Officers(S) for the
public authority in the following format.
Sl
Name of Office/
No Administrative Unit
Name & Designation of Office
PIO
Tel:
Deputy Director(SW)
Smt. M.Annapur namma
0891-
Visakhapatnam
Dist.Social
E.Mail
.
1
Officer
Welfare 2551001
ddsw_vsp@ap.gov.in
CHAPTER 18
OTHER USEFUL INFORMATION
18.1
Please give below any other information or details of publications, which are
of relevance or of use to the citizens
1.
2.
3.
4.
5.
18.2
You may mention here information of your department, which is excluded
under section 8(1) of the act and / or rules of the state Government as
guidance to the public seeking information from your department.
Place
Date
Name and Designation
of the Officer/Department
(Note:) Information provided in these chapter should be updated from time to
time and revised date should be mentioned
OFFICERS AND EMPLOYEES DETAILS
Sl.No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Office Name
Deputy Director
Social Welfare,
Visakhapatnam
Name & Designation
D.V.Ramana
Murthy,
Deputy
Director
Phone Number
9849903569
Smt. M.Anapoornamma,
Dist.Social
Welfare
Office,
Visakhapatnam
Sri R.Ravikumar,
Asst.Accounts Officer
Sri G.Veerabhadra Rao, Supdt.,
Sri S.Bhaskara Rao, Sr. Assistnat
Sri R.Rajasekhar, Sr. Assistant
Sri M.Samuel, Sr.Assistant
Sri J.S.S.Narayana, Sr.Asst
Sri A.Ganeswara Rao, Supdt.,
Sri N.Praveen, Typist
Sri M.Ravikumar, Jr.Asst
Smt. K.Madhulatha
Sr M.N.V.Sanyasi Rao, Accountant
Smt. P.Hrudayamary, JACT
Sri P.Lakshmana Rao, Typist
Sri K.S.Prasada Rao, Driver
Sri B.Chinna Rao, Record Asst
Sri S.Rama Rao, Office Subordinate
Sri Sk.Farid, Office Subordinate
Sri R.Krishna, Office Subordinate
Sri Ch.Sankar Prasad, O.S
Sri K.Ramachandra Rao, O.S
Sri V.Nookaraju, O.S
Sri K.Atchanna, O.S
Sri L.Gopi, O.S
Sri Lal Bahadur, O.S
9963516919
9441368376
9959672511
9866699233
9885230052
7075516731
9963745664
9848691396
9052106367
9985270771
9291348277
9704305324
9492785400
9160560281
9010193817
9494183609
9502089920
9959433198
9247332813
7207829210
9542713079
9298108244
9542305240
9502089920
7702164650