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PCMA Session Proposal Printer-Friendly Template
STEP ONE: SESSION CONTENT
Describe the subject matter, the target audience and your approach to making this a transformational education offering.
Proposed Title
Limited to 150 characters
Make them count!*
Presentation Description
(Describe the content to be delivered and
the session goals. Please be as descriptive
as possible.) Limited to 4,000 characters*
PCMA Education Track: Which best
Select one:
represents your proposal? *
Event Technology & Intelligence
Meeting & Experience Design
Operational Strategy
Leadership Lessons
Globalization
Other
Please select up to 3 topic areas from the
Operational Strategy:
Event Technology & Intelligence:
list below which best represents the
Strategic Planning
Big Data
content which will be
Business Skills
Data-Driven Decision-Making
presented.*
Return On Investment
Surveys
(We understand sessions may address
Measurement
Virtual Meetings
multiple topics and may fall across multiple Strategic Meetings Management Programs (SMMP)
Collaborative Document Management
education tracks. Selection
Negotiations
Online Communities
of topic)
Financial Management
Social Media Supplementing Presentations
Legal Issues / Contracts Ethics
Smart Processes and Efficiencies
Crisis/Risk Management
Audio / Video & Event Technology
Corporate / Social Responsibility
Economics
Meeting & Experience Design:
Environmentally Responsible Meetings
Customizing the Meeting Experience for Attendees
Marketing & Sponsorships
Driving Behavior/Outcomes Through Meeting Design
Sponsorship & Advertising
Design Scalability
Exhibit Sales
Content Development
Attendance Building
Evaluation
Branding
Programming
Social Media
Production
Marketing Plans
Principles of Adult Learning
Revenue Development / Generation
Training Speakers
Creating Loyal Partnerships with Sponsors and Exhibitors
Food & Beverage
*= required field
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PCMA Session Proposal Printer-Friendly Template
Public Relations
Project Management
Event Management
Exhibit Management
Registration & Housing
Medical Meetings
Target Audience(s): *
Does it speak to professionals involved with
a particular event type? *
*= required field
Facilities
Space Utilization
Networking Events
Globalization:
Meetings and Travel Trends / Forecasts
International Meeting Planning
Community Service Diversity
Cultural Complexities
Attracting/Engaging Attendees From Your Destination
Country/Destination-Specific Information
Leadership Lessons:
Career Development
Professionalism
Personal Skills
Communication Skills
Relationship Building
Accountability
Emotional Intelligence
Authenticity
Select all that apply:
All Audiences
All Meeting Planners
Association Planners
Corporate Planners
Independent Professionals
Medical Meeting Planners
Exhibit & Tradeshow Professionals
Suppliers
Education Professionals
CEOs
Other
Select all that apply:
N/A
Conventions / Citywides
Single Property Meetings
Tradeshows / Exhibits
Virtual / Hybrid
Medical Meetings
Global Events - Non-North American Destination (hosted outside of North America)
Global Events - North American (based in North America & attracts international attendees)
Special Events / Receptions
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PCMA Session Proposal Printer-Friendly Template
Board / Governance Meetings
Incentive / Sales
Education Conferences
Corporate Events
Other
Why would this session be of interest to
meeting professionals? *
What is the ideal subject matter knowledge
level for this session topic?*
Select one:
New to the Topic (How to instruction of a new subject matter)
Intermediate (Sharing of smart practices and real world application of the subject matter)
Advanced (Strategy and expert-level discussion of the subject)
What three questions will be answered by
this session?*
1.
2.
3.
In what way would this content challenge
participants’ perceptions and help expand
their expertise in the subject matter?: *
Identify 3 key actions from this session that 1.
participants would be able to implement
2.
when they return
3.
to the workplace: *
STEP TWO: SESSION DELIVERY
Describe how you would deliver this subject matter and advise us how to best position your proposal within PCMA's programming opportunities.
Does your proposal content potentially
Select one:
have an expiration date?*
Timeless Presentation (Examples may be updated with the times and presented in the future)
Defined Presentation Life (Content is time sensitive and limits presentations for the future)
Ex. Events/and or circumstances could
deem the content irrelevant 6,9,12 months
from now
(If yes to Defined Presentation Life above)
Describe Time Limitations
*= required field
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PCMA Session Proposal Printer-Friendly Template
Identify which program type your proposal
is best suited for*
Select one:
Bite Sized (15-45 minutes)
Breakout (60-90 minutes)
Featured (60 minutes)
Deep dive (120 minutes or more)
Half Day or Full Day Workshop
Webinar
What best describes the session’s learning
approach?*
Select one:
Skills-Building (“How-to” tactical instructions)
Best Practices/Lessons Learned (Sharing of real-world experiences, case studies, strategies, or approaches)
Concept Exploration (Discussion of high-level, ideas, strategies and issues of importance)
Problem Solving (Examination, analysis and identifying solutions)
Other
Share your vision of how you would present
the session content.*
How would you engage the audience?*
Are there any pre-requisites, special
instructions or limitations for this session?
May PCMA consider your proposal for
other educational opportunities not listed
or for future years?*
Do you accept the PCMA Session Proposal
Terms and Conditions?*
*= required field
Mark all that apply:
Case Study Exercise
Hands-on Activity
Large Group Discussion
Self-Discovery Exercise
Role-Playing
Small Group Discussion
Other
None
Select one:
Yes
No
Select one:
Yes
No
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PCMA Session Proposal Printer-Friendly Template
STEP THREE: ADD SESSION PRESENTERS
List all presenters involved in the session and a little bit about them and what they can contribute to the content delivery.
(replicate this section as needed, max 4 presenters)
Presenter Role*
Select one:
Solo-presenter
Co-Presenters (2-3 people)
Moderator
Panelist (3-4 people)
Facilitator
First Name*
Last Name*
Organization*
Title*
Email Address*
Presenter Bio
Tell us about this person’s expertise and what
makes them unique (4000 characters max)
What is the presenter type?*
What is the presenter(s) status for this
proposal?
Select one:
Industry Peer to Peer Presenter Content experts within the meetings industry
Outside Industry Peer to Peer Presenter
Content experts from outside the meetings industry
Professional Presenter
Primary source of income is from public speaking
Select one:
Willing Participant -Already agreed to participate in this session
Prospective Participant - Believe they would make a good addition, but have not yet contacted them or asked
them to participate.
Submitter Participant - I am the submitter of the proposal and a session presenter.
*= required field
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PCMA Session Proposal Printer-Friendly Template
Have you heard the presenter(s) publicly?
Select one:
Yes
No
(If yes) Where? What is the presenter(s) style?
Helpful tips to remember:
Thoughtful, original and audience centric sessions historically have the best approval success rate.
Make sure EVERY QUESTION is answered. Incomplete submissions will NOT be considered.
CFPs will be guaranteed a review if received by the specified period, if relevant.
All proposals received after the deadline will be considered for future use.
A successful submission does not mean that session will be approved. Check back online to see your current status.
Notifications will be sent out once the approval process is completed. The timing will change per each individual event.
Always think of your audience. Review the PCMA target audience guide to help you prepare for CFP and ultimately presentation.
The CFP can be saved between each step. Make sure to answer all of the questions on the page, and click the save button at the bottom.
Edits can be made until you click final submission. Changes can also be made while still in the “new” status until the review process begins.
Proof read. Watch up for cut and paste errors. Check for grammar and typos.
If CFP submission is not approved for a particular event, it possibly could be considered for another event. PCMA will contact you to discuss, if appropriate.
You may submit the CFP for more than one event. You actually have an opportunity to submit for consideration for all PCMA events. However, multiple submissions do not
necessarily coordinate to improved chances of approval.
PCMA Contact:
Jamie Mednansky, Program Coordinator, PCMA
p. 312.423.7235
e. jmednansky@pcma.org
*= required field