EHP3 for SAP ERP
6.0
June 2008
English
Stock Transfer without
Delivery (135)
Business Process Documentation
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices
Stock Transfer without Delivery (135): BPD
Copyright
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Contents
1
Purpose ......................................................................................................................................... 5
2
Prerequisites.................................................................................................................................. 6
2.1
Master Data and Organizational Data .................................................................................... 6
2.2
Business Conditions ............................................................................................................... 7
2.3
Preliminary Steps ................................................................................................................... 7
2.4
Roles ...................................................................................................................................... 9
3
Process Overview Table ............................................................................................................... 9
4
Business Processes .................................................................................................................... 10
4.1
5
Stock Transfer ...................................................................................................................... 10
4.1.1
One-Step Stock Transfer (One - Step) ......................................................................... 10
4.1.2
Creating Stock Transport Order (Two - Steps) ............................................................. 11
4.1.3
Posting Goods Issue for Stock Transport Order ........................................................... 12
4.2
Checking Status of Stock Transfer ...................................................................................... 14
4.3
Receipt of Transferred Materials .......................................................................................... 15
Appendix...................................................................................................................................... 16
5.1
Reversal of Process Steps ................................................................................................... 16
5.2
SAP ERP Reports ................................................................................................................ 17
5.3
Used Forms .......................................................................................................................... 18
5.3.1
Procurement ................................................................................................................. 18
5.3.2
Goods Movements ........................................................................................................ 18
5.4
Frequently Asked Questions ................................................................................................ 18
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Stock Transfer without Delivery
1
Purpose
Document
The purpose of this document is to describe the business process of internal procurement, here as
stock transfer without using deliveries. Target groups are warehouse clerks as well as buyers
Scenario
The cross-plant, internal procurement of materials can be carried out within one company code
(intercompany) or by using several company codes (cross-company). This process can be dealt with
using standard functions, such as material requirements planning, purchase requisitions, stock
transport orders, transportation planning, and the handling of internal deliveries.
In this process you perform the internal procurement without deliveries and transportation planning.
The process of stock transfer with delivery is covered by the scenario 134 - Stock
Transfer with Delivery.
The process begins with a requirement to transfer material from one plant to another within the same
company code. The stock transfer without a delivery can be performed in two different ways:

A one-step transfer posting at the issuing plant is possible that moves the stock immediately
from the issuing plant to the receiving plant. This is useful if the distance between the two
plants is short and when there is no need for stock-in-transit stock overview.

A buyer at the receiving plant requests material with a stock transport order. This is useful if
the issuing plant needs a formal request to send material to the receiving plant or the
distance between the two plants is longer and there is a need for stock-in-transit stock
overview.
There are no master data requirements beyond the material master to support the stock transfer
process. The material master must exist in both the procuring (receiving) plant and the providing
(issuing) plant. Also, stock transfer purchase orders are not subject to approval like other purchase
orders.
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Prerequisites
2.1 Master Data and Organizational Data
Manufacturing / Trading
Production Plant
Master data
Value
Other Comments
mat.
Material
TRADE11 (H11)
PD planning, no Serial no.; no batch
Material
TRADE12 (H12)
Reorder point planning, no Serial no.; no
batch
Material
TRADE20 (H20)
Reorder point planning, Serial no.; no
batch
Material
TRADE21 (H21)
Reorder point planning, no Serial no.;
batch-Fifo
Material
TRADE22 (H22)
Reorder point planning, no Serial no.;
batch-ExpDate
Material
FIN (F126)
PD planning, Serial no.; batch
Plant 1:
Plant_1 (for example
1000)
Plant 2:
Plant_2 (for example
1100)
Storage location:
Storage_Location_S
hipping (for example
1030)
Purchasing org.:
Purchasing_organiza
tion_1 (for example
1000)
Purchasing group:
Purchasing_group_1
(for example 100)
Company Code:
Company_Code_1
(for example1000)
Make sure you take the material from the layer the process belongs to. You can only
choose material from layer 2 if you have installed layer 2.
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2.2 Business Conditions
The business process described in this Business Process Documentation is part of a bigger chain of
integrated business processes or scenarios. As a consequence, you must have completed the
following processes and fulfilled the following business conditions before you can start going through
this scenario:
Business condition
Scenario
You have completed all relevant steps described in
the Business Process Documentation Prereq.
Process Steps (154).
Prereq. Process Steps (154)
2.3 Preliminary Steps
To run through this scenario, the materials must be available in stock.
Use
The purpose of this activity is to post initial stock for materials, for example TRADE11 (H11).
This step is obsolete if enough stock is available. Check stock availability with the transaction
MMBE, material TRADE11 (H11), Plant 1(#1000), Storage_Location_Shipping (1030).
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics  Materials Management  Inventory
Management  Goods Movement  Goods Movement
(MIGO)
Transaction code
MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu
Warehouse Management  Receiving
Choose Post Goods Receipt.
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Goods
Receipt and the second field shows Others. In the field in the top right corner, enter movement
type 561 and choose Enter.
3. On the Material tab page, enter the material number TRADE11 (H11). Choose the Items OK
checkbox.
4. On the Quantity tab page, enter an amount, for example 10000.
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5. On the Where tab page, enter plant Plant 1(1000), storage location Storage_Location_Shipping
(1030). Choose Enter.
6. If the material is handled in batches: Enter the external batch number on the Batch tab page or
leave the field empty for internal number assignment. Enter the date of production, for example
the current date; then choose Enter:
7. If the material is serialized: Enter the serial number on the Serial Numbers tab page. If the serial
number is unknown, search one by choosing Find.
8. Choose Post.
To reverse the posting, repeat the steps with reversal movement type 562. Alternatively
cancel material document with transaction MBST.
Result
You have created stock for materials TRADE11 (H11).
Financial postings:
For Trade Materials:
Posting Key
Account
Description
Amount (example)
Currency
89
41100100
Goods in warehouse
for example,
9.720,00
RUB
91
INITIAL0
InitialEntry
for example, 9.720,00
RUB
Posting Key
Account
Description
Amount (example)
Currency
89
10100100
RawOtherMaterials
for example,
360.00,00
RUB
91
INITIAL0
InitialEntry
for example, 360.00,00
RUB
For Raw Materials:
For Semi-Finished Materials:
Posting Key
Account
Description
Amount (example)
Currency
89
21000100
SemifinProdSelfprodu
for example,
7.256,00
RUB
91
INITIAL0
InitialEntry
for example, 7.256,00
RUB
For Finished Materials:
Posting Key
Account
Description
Amount (example)
Currency
89
43000000
SemifinProdSelfprodu
for example,
14.900,00
RUB
91
INITIAL0
InitialEntry
for example, -
RUB
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14.900,00
2.4 Roles
Use
The following roles must have been installed to test this scenario in the SAP Netweaver Business
Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or
users testing this scenario. You do not need these roles if you are not using the NWBC interface, but
the standard SAP GUI.
Prerequisites
The business roles have been assigned to the user who is testing this scenario.
Business role
Technical name
Process step
Warehouse Clerk
SAP_BPR_WAREHOUSESPECIALIST-S
One step stock transfer
Post goods issue
Check status of stock
Post goods receipt
Buyer
3
SAP_BPR_PURCHASER-S
Create stock transfer order
Process Overview Table
Option 1: Stock transfer without stock transfer order – one step
Process step
External
process
reference
One-step stock
transfer
Business
condition
Business
role
Transaction
code
Expected
results
Stock need to
be transferred
Warehouse
Clerk
MIGO
Stock is moved
physically and
logically in the
system
Business
condition
Business
role
Transaction
code
Expected
results
Stock need to
be transferred
Warehouse
Clerk /
Purchasing
Buyer
ME21N
Stock transfer
order created
Stock is
moved from
Warehouse
Clerk
MIGO
Stock is moved
physically and
logically in the
Option 2: Stock transfer with stock transfer order
Process step
External
process
reference
Create Stock
Transport Order
Post Goods Issue
for Stock Transfer
© SAP AG
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External
process
reference
Order
4
Business
condition
Business
role
Transaction
code
storage
Expected
results
system
Check Status of
Stock Transfer
–
Stock
information
needed
Warehouse
Clerk
MB5T
Stock overview
is shown
Post Goods
Receipt for Stock
Transport Order
–
Stock is put
into storage
Warehouse
Clerk
MIGO
Stock is moved
physically and
logically in the
system
Business Processes
4.1 Stock Transfer
4.1.1
One-Step Stock Transfer (One - Step)
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics  Materials Management  Inventory Management 
Goods Movement  Goods Movement (MIGO)
Transaction code
MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu
Warehouse Management  Receiving  Other Goods Movement
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Transfer
Posting and the second field shows Others. In the field in the top right corner, enter movement
type 301 and choose Enter.
3. Optional: Choose the Print via Output Control checkbox to print the goods issues slip.
4. On the Transfer Posting tab page, From-side, enter material number, for example, TRADE11.
5. On the Transfer Posting tab page, From-side, enter plant Plant 1 (1000), storage location
Storage_Location_Shipping (1030).
6. On the Transfer Posting tab page, From-side, enter an amount, for example 100.
7. On the Transfer Posting tab page, Dest-side, enter plant Plant 2 (1100), storage location
Storage_Location_Shipping (1130). Choose Enter.
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8. On the Quantity tab page, in the Qty in Unit of Entry field, enter the quantity to be transferred.
9. Choose the Items OK checkbox.
If the material is serialized: Enter the serial number on the Serial Numbers tab page. If
the serial number is unknown, search one by choosing Find.
If the material is handled in batches: Enter the external batch number on the Batch tab
page.
10. Choose Post.
To reverse the posting, repeat the steps with reversal movement type 302. Alternatively
cancel the material document with transaction MBST.
Result
You have transferred the stock for materials, for example TRADE11 (H11).
Financial postings:
For Trade Materials:
Posting Key
Account
Description
Amount (example)
Currency
99
41100100
Goods in warehouse
for example,
9.720,00
RUB
89
41100100
Goods in warehouse
for example, 9.720,00
RUB
For Finished Materials:
Posting Key
Account
Description
Amount (example)
Currency
99
43000000
Finished Goods
for example, 745,00
RUB
89
43000000
Finished Goods
for example, -745,00
RUB
4.1.2
Creating Stock Transport Order (Two - Steps)
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics  Materials Management  Purchasing  Purchase
Order  Create  Vendor/Supplying Plant Known
Transaction code
ME21N
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Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Buyer (SAP_BPR_PURCHASER-S)
Business role menu
Purchasing  Purchase Orders  Create Purchase Order
2. On the Create Purchase Order screen, make the following entries:
Field name
Description
User action and values
Comment
Order type
Stock Transp. Order
Order type ‘UB’
Supplying plant
Plant_1 (1000)
Production Plant
Org. data tab page
Choose
Purchasing org.
Purch. Org. 1000
Purchasing Org.
Purchasing group
Group 100
Purchasing group
Company Code
Company Code 1000
Company Code
Expand "Item
overview"
Choose
If item overview window is
not visible
Material
TRADE11 (H11)
Order quantity
100
Delivery date
Any, in future
Plant
Plant 2 (1100)
Distribution Center
Storage location
Storage_Location_S
hipping (1130)
Target storage location
Optional: Batch
(if material is handled
in batches)
Batch number
Existing batch number of
used material (you can
use the input help [F4] to
search for a batch)
Or any other value
3. Choose Save.
Result
The system creates the stock transport order. Note down stock transport order number for further
processing: ____________________________.
4.1.3
Posting Goods Issue for Stock Transport Order
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
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SAP ECC menu
Logistics  Materials Management  Inventory Management 
Goods Movement  Goods Issue (MIGO)
Transaction code
MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu
Warehouse Management  Receiving  Other Goods Movement
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Goods
Issue and the second field shows Purchase Order. Enter the purchase order number right to the
field Purchase Order. In the field in the top right corner, enter movement type 351 and choose
Enter.
3. Optional: Choose the Print via Output Control checkbox to print the goods issue slip.
4. Optional: Enter a different amount on the Quantity tab page, for example 200.
5. On the Where tab page, see that the sending plant is entered (for example, plant 1). Enter plant
storage location Storage_Location_Shipping (1030).
6. If the material is handled in batches: On the Batch tab page, enter the external batch number or
leave the field empty for internal number assignment.
7. If the material is serialized: On the Serial Numbers tab page, enter the serial number. If serial
number is unknown, search one by choosing Find.
8. Choose the ITEM OK checkbox.
9. Go to the header and choose Check (the system shows the message the document is
O.K.).
10. Choose Post.
Result
Material is posted for stock transfer.
Financial postings:
For Trade Materials:
Posting Key
Account
Description
Amount (example)
Currency
99
41100100
Goods in warehouse
For example,
48.600,00
RUB
89
41100100
Goods in warehouse
For example,
48.600,00-
RUB
Description
Amount (example)
Currency
For Finished Materials:
Posting Key
© SAP AG
Account
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99
43000000
Finished Goods
For example, 745,00
RUB
89
43000000
Finished Goods
For example, 745,00
RUB
To report warehouse stock, use transaction MB52 (use menu path Logistics  Logistics Execution
 Information System  Goods Receipt  Lists for Material Stock  Warehouse Stocks per
Material).
4.2 Checking Status of Stock Transfer
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics  Materials Management  Inventory Management 
Environment  Stock  Stock in Transit
Transaction code
MB5T
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu
Warehouse Management  Consumption and Transfers  Stock
in transit CC
2. On the Display of Stock in Transit screen, make the following entries:
Field name
Description
User action and values
Comment
Material Number
TRADE11 (H11)
Material number of the
material from the stock
transfer order
Receiving Plant
Plant 1 (1100)
Distribution Center
Issuing Plant
Plant 2 (1000)
Production Plant
Stock Transfer Orders
Indicator set
Set the flag for ‘Stock
Transfer Orders’
3. Choose Execute.
Result
You get an overview of the material and of the stock transfer orders, which are currently in transit.
This concerns all the materials that have left the supplying plant and have not yet reached the
receiving plant.
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4.3 Receipt of Transferred Materials
Use
This activity is performed when parts arrive in the receiving plant.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu
Logistics  Logistics Execution  Inbound Process  Goods
Receipt for Purchase Order, Order, Other Transactions  Enter
Goods Receipt for Purchase Order
Transaction code
MIGO
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role
Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu
Warehouse Management  Receiving  Other Goods Movement
2. On the initial screen, ensure that in the top left corner of the screen, the first field shows Goods
Receipt and the second field shows Purchase Order. Enter the purchase order number right to
the field Purchase Order. In the field in the top right corner, enter the movement type 101.
3. Choose Enter.
If multiple lines exist, choose Close Detail Data to be able to view all lines.
Choose the Print via Output Control checkbox to printout a goods issue slip. Choose the
Individual slip checkbox.
4. On the Where tab page, enter the plant storage location Storage_Location_Shipping (1130).
If the material is handled in batches: Enter the external batch number on the Batch tab
page or leave the field empty for internal number assignment.
If the material is serialized: On the Serial Numbers tab page, enter or scan the
corresponding serial numbers.
5. Choose the Line OK checkbox.
6. Go to the header and choose Check (the system shows the message the document is
O.K.).
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7. Choose Post.
Result
A goods receipt slip is issued.
5
Appendix
5.1 Reversal of Process Steps
In the following section, you can find the most common reversal steps, which you can take to
reverse some of the activities described in this document.
One-Step Stock Transfer
Transaction code ( SAP GUI)
MIGO
Reversal:
Cancel Material Document
Transaction code ( SAP GUI)
MBST
Business role
Business role menu
Comment
Use Material Document Number
Create Stock Transport Order
Transaction code ( SAP GUI)
ME21N
Reversal:
Change Stock Transport Order
Transaction code ( SAP GUI)
ME22N
Business role
Business role menu
Comment
Set deletion flag for order item line
Post Goods Issue for Stock Transfer Order
Transaction code ( SAP GUI)
MIGO
Reversal:
Cancel Material Document
Transaction code ( SAP GUI)
MBST
Business role
Business role menu
Comment
© SAP AG
Use Material Document Number
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Check Status of Stock Transfer
Transaction code ( SAP GUI)
MB5T
Reversal:
-none-
Transaction code ( SAP GUI)
-none-
Business role
Business role menu
Comment
-none
Post Goods Receipt for Stock Transport Order
Transaction code ( SAP GUI)
MIGO
Reversal:
Cancel Material Document
Transaction code ( SAP GUI)
MBST
Business role
Business role menu
Comment
Use material document number
5.2 SAP ERP Reports
Use
The table below lists the most frequently used reports that help you to obtain additional information
on this business process.
You can find detailed descriptions of the individual reports in the following BPD
documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reports for Accounting (221)

Logistics Processes: SAP ERP Reports for Logistics (222)
Note that the descriptions of some reports that are an indispensable part of the process flow may be
located directly in the section where they belong.
Reports
Report title
Transaction code
Comment
Material Documents
MB51
A list of the material documents that
were posted for one or more materials.
Warehouse Stock
MB52
A List of the warehouse stock is
displayed
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Report title
Transaction code
Comment
Stock Overview
MMBE
A list of stock is displayed.
Execute Report
KE30
A report concerning Plan/Actual
Activities.
5.3 Used Forms
Use
In some of the activities of this business process, forms were used. The table below provides details
on these forms.
5.3.1
Procurement
Common form
name
Form type
Used in process step
Output
type
Technical name
Purchase Order
SmartForm
Step 4.2
NEU
/SMBA0/AA_MMPO
5.3.2
Goods Movements
Common form
name
Form type
Used in process step
Output
type
Technical name
GR1 (Individual
Item)
SmartForm
Step 4.5
WE01
YBRU_MMGR1
GR2 (Individual
Item with
inspection text)
SmartForm
Step 4.5
WE02
YBRU_MMGR2
GR3 (Multiple
Items)
SmartForm
Step 4.5
WE03
YBRU_MMGR3
GI1 (Individual
Item)
SmartForm
Step 4.3
WA01
YBRU_MMGI1
GI2 (Individual Item
with inspection
text)
SmartForm
Step 4.3
WA02
YBRU_MMGI2
GI3 (Multiple Items)
SmartForm
Step 4.3
WA03
YBRU_MMGI3
5.4 Frequently Asked Questions
Questions
© SAP AG
Answers
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Can I add special instructions to the
purchase order
Yes.
Is it possible to use barcode output for the
warehouse
Yes.
How do you manage the quality of incoming
goods
The movement of material allow recording of
stock status –one of them being quality stock
status – which exempts the stock quantity from
MRP. Detailed quality results require SAP
Quality Management module.
Can we use warehouse management
functionality for material management
Yes, the functionality exists – further
requirement analysis needs to be done to
determine the project scope.
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