LIVE OAK ART CENTER Building Use Application
1014 Milam Street, Columbus, TX. 78934
(979) 732-8398 - liveoakartcenter@sbcglobal.net
The Live Oak Art Center is an art gallery 1st, and a party facility 2nd. We want people to enjoy
the art center, but we must protect the art and building. Please read this policy carefully and
discuss concerns at the time of booking.
Date of Use: ____________Hours of Use :_______( start) _______ (finish) Total hours: ______
Name of Group: _______________________ Function: _______________ No. of guests: _____
Contact: _____________________Contact Numbers: __________________________________
Physical Address: _______________________City: _______________State:_____ Zip:_______
Email: ________________________________________________________________________
Name of Caterer: ___________________________ Contact Number: _____________________
PLEASE SPECIFY THE EXACT TIME YOU (or your caterer) WANT ACCESS TO THE BUILDING.
BUILDING RENTAL FEES
(Capacity: Lower level - 120 persons. Non-profit organizations may apply for a discounted rate.)
$_______ $50 per hour (two hour minimum) for events held during open hours. LOAC is open from
11am to 5pm, Wed – Fri & Sat 10 - 2, excluding holidays. (______total hrs.)
$_______$85 per hour (two hour minimum) or $600 for 8 hours for events held during hours LOAC
is closed. (______total hrs.)
$ _150__ Cleaning Fee - added to all rentals for building cleaning.This cleaning is mandatory to get the
building back to gallery standards. This fee is non refundable.
$_______$10 ea. table (18 white round tables which seat 8 people each, 6 white rectangle tables which
seat up to 10 people each. I will be using ______ round and ______ rectangle tables.
$_______$1.00 ea. chair (30 white patio chairs, 200 white folding chairs. I will be using _____.
$_______$75 tableware (150 white china dinner plates, 150 dessert plates, 150 bowls, water glasses,
cups/saucers, wine glasses, & silverware)
$__________ TOTAL
50% DEPOSIT REQUIRED. BALANCE MUST BE PAID NO LATER THAN 30 DAYS PRIOR TO EVENT.
Refund policy – All refund requests must be made in writing. If the request received is 90 days or more in advance
a full refund is given; if received 31 - 90 days in advance a 50% refund; if 30 days or fewer, no refund is given.
_________________________________Signature of Lessee ___________Date
________________________________ LOAC Representative ___________Date
Deposit - _________ Check no. ________Check amount ________Date Received
Balance - _________ Check no. ________Check amount ________Date Received
LIVE OAK ART CENTER AGREEMENT FOR BUILDING USE
1.
Use of any LOAC building, patio or other areas may not interfere with any LOAC exhibit or other scheduled
program. Date and time must be confirmed in advance of building use by application to the Board Member or
LOAC Representative in charge.
2.
There will be one named person or representative of organization responsible for adherence to rules and for
clean up after use of the facilities. The user is solely responsible for setting up and cleaning up before and after
the event for which the facility is being used unless other arrangements are made with LOAC.
3.
All areas should be clean and neat before building is closed. Floors should be swept. Chairs, tables, dishes,
tableware and other items must be clean and returned to usual storage area. All trash should be bagged and
removed to outside dumpster.
4.
No hard liquor is to be served on any occasion. Beer and wine is acceptable.
5.
No rowdiness and/or rambunctious games are permitted.
6.
In accordance with the Fire Code, all smoking must be done outside. We are sorry but absolutely
NO use of candles is allowed.
7.
No use after 10:00 PM is permitted without PRIOR agreement from the LOAC Board Member or
representative designated to close.
8.
UNDER NO CIRCUMSTANCES MAY ANY ARTWORK (PAINTINGS, PRINTS, CERAMIC, PHOTOGRAPHS,
DRAWINGS, SCULPTURE, FOLKART, TEXTILES, ETC.) NOR ANY FURNISHINGS (PEDESTALS, LIGHTING, DESKS,
TABLES, BENCHES, ETC.) BE MOVED OR ALTERED IN ANY WAY UNLESS PRIOR ARRANGEMENTS HAVE BEEN
MADE WITH AN OFFICER OF THE BOARD OF DIRECTORS OF THE LIVE OAK ART CENTER.
9.
The lessee/user is solely responsible for any damage done to the facility or any artwork and by signing this
contract the user agrees to abide by these conditions.
10.
Capacity of Room:
11.
The lessee/user shall at all times indemnify and save harmless the LOAC and its officers, agents and/or
employees against any and all claims, demands, damages, loss judgments, costs, workers’ compensation
payments, litigation expenses and counsel fees arising out of injuries to the person (including death) or
damage to property alleged to have been sustained by:
120 120 100 Space Measurements: Front Gallery -
Lower level capacity (100 for seated Wedding Dinner)
Kitchen service capacity (Maximum of 10 tables for seating)
Patio Garden.
(39 ft. x 30 ft.), Back Room - (30 ft. x 22 ft.), Upstairs - (67 ft. x 25 ft.)
officials, officers, agents and/or employees of the LOAC; the lessee/user or; any other person, whose injuries
are alleged to have occurred on or near the leased property having been caused in whole or in part by the
acts, omissions or neglect of the lessee/user or any other individual associated with the lease.
The existence of insurance shall in no way limit the scope of this indemnification. The lessee/user further
undertakes to reimburse the LOAC for damage to property caused by the lessee/user, or his employees,
agents, or volunteers, spectators or participants in connection with the lease/use of the property used by
him/her or them.
Signature______________________________________________________
Date_________________________