California State University, San Bernardino President’s Office
Administrative Council Meeting
October 8, 2012
Present:
Bisbee, Bodman, Caballero, Chester, Dickson, Fiene, Fleming, Fremont, Frost,
Gardner, Hatcher, Jandt, Karmanova, Kray, Langford, Lopez-Wagner, Monaghan,
Morales, Nassar, Pringle, Rincón, Robinson, Rosas, Ross, Thompson, Torner, Ullman,
Walker, Wise, Yasuhara, Zorn
Absent:
Burns, Clark, Rose, West
Guests:
Michelle Behne, Allen Butt, Laura Carrizales, Ron Chen, Art Concepcion (with students
and staff), Karen Logue, Jeanine Lussier, Lisa McElvaney, Ellen Shimakawa
1.
Welcome to Dr. Ron Fremont
Dr. Morales welcomed Ron Fremont, Vice President for University Advancement,
to his first official meeting of the Administrative Council.
2.
Cal State San Bernardino (CSUSB) Mobile and Other Mobile Apps
Students of Dr. Art Concepcion and Dr. David Turner, along with staff member
Sunny Lin, shared updated and new mobile applications available (or soon to be
available) for iPhones and Android: CSUSB Mobile, Pfau Library, Recreational
Sports, Virtual Tour. The Virtual Tour app will be made available in Spanish,
Chinese, Korean, and Japanese as well as English.
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3.
Electronic Site for Administrative Council: Sharepoint
The Administrative Council was provided with a brief preview of the online secure
program which will allow agendas, handouts, and minute drafts to be shared
electronically with members of the Council. Ms. Wise will send an email to
Council members with instructions on how to register on the site along
with a request that members share the name and email of the assistant
they wish to have access to the site on their behalf.
4.
Business Continuity Planning
The team overseeing this project is composed of Ms. Burns, Dr. Torner, Ms.
Behne, and Ms. Carrizales. Moving forward, this planning will be called
“University Continuity Planning.” The purpose of the planning is to allow the
campus, from departments on up, to continue operations after an emergency.
The process involves using an impact assessment questionnaire as a starting
point; benchmarking will also be employed. Departments and divisions will be
asked to identify essential functions that, if interrupted for a prescribed period of
time, the department / division / campus could not do without.
5.
Western Association of Schools and Colleges (WASC) and Accreditation
Process
Cal State San Bernardino is part of a pilot program so our accreditation process
will be unique. Dr. Zorn shared the process and the timing of the various
elements. We will need to demonstrate that we are a learning institution, which
includes all divisions of the university (not simply academic units). She
requested that websites required for the compliance audit checklist be sent
to her and to Allen Butt by November 1. In addition, Dr. Zorn will ensure that
a copy of the worksheet for preliminary self review is available for an
upcoming Vice Presidents’ Council meeting for their ratings.
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6.
Proposition 30
Ms. Langford shared an update on educational outreach surrounding Proposition
30. She requested updates from members of the Administrative Council on
any additional activities not reflected in her summary. Ms. Kray and Mr.
Walker shared voter registration initiatives in place and/or underway.
7.
Update: Budget
Dr. Morales announced that Dr. Bodman and Mr. Gardner will convene a meeting
of the University Budget Advisory Council after the November 6 th vote.
8.
Update: Enrollment Management
Ms. Rosas updated the Administrative Council on Fall 2012 Enrollment (3 days
prior to census); Winter 2013 enrollment; Spring 2013 enrollment; and initial
information on Fall 2013 applications. Resident headcount and full–timeequivalent-student (FTES) numbers are currently above target for the quarter.
Mean Unit Load is currently 3.6% less than last year, which decrease is tied to
the 17-unit cap. Dr. Morales thanked the entire enrollment management team for
their efforts to have a robust and healthy enrollment for CSUSB.
8.
Roundtable
Ms. Langford announced that Grad Days will take place on October 23 and 24 at
the Bookstore.
Ms. Pringle shared the latest Advancement Dashboard Indicators. She noted
that philanthropic productivity is down from last year, but the first planned gift of
the year has come in.
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Dr. Lopez-Wager announced that CSUSB will participate in the National Survey
of Student Engagement (NSSE), administered to freshmen and seniors. CSUSB
will also participate in iSkills, which measures critical thinking and information
literacy. She has worked with Dr. Rincón and Dr. Clark to reach out to students
regarding participation; Mr. Walker and ASI will also assist.
Ms. Logue highlighted an email circulated to the campus concerning purchasing
additional service credit. Those who are vested must send in their application by
December 31, 2012. The ability to purchase service credit is being discontinued.
Ms. Kray announced the annual Pow Wow will be taking place from October 1214. A voter registration table will be placed at the event. The recent Disability
Sports Festival was very successful, with 2,500 attending and 900 participating.
Mr. Gardner alerted the Council to increased traffic along University Parkway,
particularly during peak travel times, and advised people to find alternate routes.
CSUSB continues to try to work with the City of San Bernardino and CalTrans on
making lane adjustments to assist with the bottleneck, but the City’s financial
situation is a factor in moving ahead. In addition, the incomplete sidewalk at
Northpark and University Parkway is also linked to the City’s financial situation.
Ms. Rosas will provide Ms. Wise with a calendar of events to share with the
Administrative Council. She also shared the awarding of a five-year, $1.5
million Upward Bound math and science grant.
Dr. Morales updated the Council that he has appreciated his meetings with
members of the faculty, members of the staff, and each of the Deans, along with
everyone’s candor. He asked for patience as he continues to try to schedule
meetings with those with whom he has not yet sat down.
Minutes Prepared by T. Wise.
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