Using PowerPoint 2003
Create a Presentation from a Template
Click on Slide Design icon and choose a template. Double click on desired template.
Design Template is
located here. Click
on a file to open it.
Create a Presentation from a Blank Slide screen looks like this:
After you double click on the PowerPoint icon, the
Most
recently
opened files
are located
here. Click
on a file to
open it.
1
To change the slide
layout, click
format, slide layout
Options will
appear in the task
pane at the right.
Select a layout by
clicking on it
Selecting a Background
-
Click on format then background
To choose one color, click on the drop down arrow and choose more colors. Click on one, and
then click OK.
Then click apply. To make all of your slides the same color, click apply to all.
To choose a fancier background select fill effects. Experiment with the options. Then click OK.
2
Choose one color, two
colors, or preset colors to
apply to background of
slide. Or select texture,
pattern, or picture tabs to
apply to the background of
the slide.
Adding Text
Click on Insert at the top of the screen, then select text box. Put your mouse pointer on
the page. Hold down the mouse button and drag to form a rectangle. Type in the desired
text. Then highlight it. You can change the font, size and color of the text.
Inserting Pictures
Click on Insert, then select picture. To select a picture from PowerPoint’s picture gallery, select
clip art. To select a picture from a saved file, choose picture from file.
Type in a word to
search for and
click search
Pictures will
appear that fit the
search criteria.
Click on the
picture you would
like to insert. 3
*
To select a picture from the Internet, minimize PowerPoint, go to the Internet site, right click on
the picture you want, then choose copy, go back to PowerPoint, right click, then choose paste.
You can take pictures of students, their projects or other items in your room and incorporate
them in your PowerPoint presentation by taking pictures using a digital camera. Click insert,
picture from file and choose the name of the file you would like to import.
*
-
Once the picture is inserted, it can be resized by dragging one of the circles at the four corners.
Use the mouse to drag the picture where you would like it on the slide.
The green circle at the top of the graphic will let you rotate it to any angle.
Inserting Movies and Sounds from Clip Art or a File
-
-
-
Click on Insert, then movies and sounds. Pick either movie from file or sound from file. Click
on the drop down arrow to locate the selected file and click OK. It will ask if you would like the
sound or movie to play automatically.
To make the sound last for more than one slide, click on slide show, custom animation then
click on the drop down arrow for the sound animation and choose effect options. Enter a number
next to “stop playing after ___ slides.” Click OK.
If you would like the song to repeat, right click on the sound icon on the slide, click edit sound
object
Click on “loop until stopped,” click OK.
Inserting Animated GIF
Go to Insert and click on Movies and Sounds. Then click on Movie From Clip Organizer and
choose animated GIF.
Adding Additional Slides or Deleting Slides
Click on insert, then new slide and choose the format you like. To move from one slide to the
next, click on the slide on the left side of the screen. To Delete Slide, click on the left side of the screen
and go to edit and delete slide
4
Adding Animation & Sounds
-
Click on slide show at the top of the screen, then custom animation.
Click on the item you would like to animate.
Click add effect
-
Click on the type of effect you would like
-
You can select from the following options:
Animate by clicking or
set automatic timing
Select speed
Choose effect options including
sound and timing
-
Continue this process until you have selected all of the items you wish to animate. You can drag
the animation items to change the order of the objects. Then click play to make sure you like
what you’ve done.
5
Adding Action Buttons
Click on Slideshow - action buttons
Select the action button you would like to use
Go to first slide
Custom/web
site
Go to last slide
previous
forward
Video clip
Sound
clip
Then draw a rectangle with your mouse the size you would like your action button to be
Select the options you would like and click OK
Putting the Presentation Together
Click on the slide sorter button at the bottom left of the screen. It looks like four little squares.
You can then see all of your slides at once.
You can change the transitions between slides. Click on any slide then click slide show, slide transition
Choose a
transition
Choose a
speed and
sound
If you would like the same
transition and timing for all
slides, click on apply to all
slides
Select mouse
click or choose
timing between
slides
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Printing slides, handouts, notes page, outline
Choose Slides,
Handouts, Notes
Pages or Outline View
Choose how many
slide you want per
page
Choose if you
want your
handouts to be in
color, grayscale, or
black/white
Moving Slides
Click on the “slide sorter view” icon (the one with the four little squares). You can change the order of
the slides by holding down the mouse button and dragging the slide wherever you want it to go.
Viewing the show
Click on the slide show view icon on the bottom left side of the screen.
Saving the Presentation
Click on file, save as, and then click the drop down arrow, click on your username followed by a dollar
sign, then click on your folder, give the presentation a name, then click on save.
To save as a Web Page, go to File, drop down to Save as a Web Page.
Set up presentation to play continuously
Go to Slide Show, drop down to Set Up Show, go to Show Options and click on Loop continuously
until Esc.
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Merge Presentations
The best way to copy slides from one presentation to another is to to insert them using the Slide Finder dialog
box (Insert menu, Slides from File command). In this dialog box, you can select the slides you want without
having to open the presentation, and you can also include paths to presentations you often copy from by adding
them to your List of Favorites.
In the Slide Finder dialog box, browse to the presentation with the slides you want to use.
If you only want some of the slides, select those slides.
To retain slide formatting, make sure that the Keep source formatting check box is selected.
Click Insert for selected slides, or Insert All to insert all the slides from this show.
By default, a copied slide inherits the design of the slide you insert it after in the presentation you copy it into.
You can choose to keep the formatting of the slide you're copying when you copy it, instead.
Important New in Microsoft Office PowerPoint 2003 is support for multiple masters (multiple masters: When
you apply more than one design template to your presentation, you will have multiple masters, one for each
template that you are using.) — so you can use several design templates (design template: A file that contains
the styles in a presentation, including the type and size of bullets and fonts; placeholder sizes and positions;
background design and fill color schemes; and a slide master and optional title master.) in one presentation.
Before you perform the procedures below, make sure that the multiple masters feature is turned on.
Combine presentations
1.
Open the presentation you want to add slides to.
Tip If you are merging two presentations with an unequal number of slides, open the presentation with the
greatest number of slides.
2.
On the Slides tab in normal view (view: A way of displaying the contents of a presentation and
providing the user with the means to interact with it.), click the slide (thumbnail: A miniature representation
of a picture.) thumbnail that you want the added slides to follow.
3.
On the Insert menu, click Slides from Files.
4.
Click Browse to look for the file; in the Browse dialog box, select the file, and then click Open.
5.
To preserve the current formatting of the slides you want to copy, in the lower corner of the Slide
Finder dialog box, select the Keep source formatting check box. (When this check box is cleared, the
copied slides assume the formatting of the slide they're inserted after.)
6.
Do one of the following:

To insert selected slides, click the slides you want to insert, and then click Insert.

To insert all the slides, click Insert All.
Before clicking Close in the dialog box, you can browse for other presentations and insert more slides.
8
Save Presentation on CD
Tip You can also use the following procedure to package one or more presentations into a folder on your
computer or at a network location instead of onto a CD. Instead of clicking Copy to CD in step 8, click Copy to
Folder, and then provide the appropriate folder information.
1.
Open the presentation that you want to package. If you are working with a new presentation that has not
been saved, it is recommended that you save the presentation.
Note Before you distribute a copy of the presentation, make sure to review personal and hidden
information, and then decide whether it is appropriate to include this information in the package. You may
want to remove comments, ink annotations, and markup before you package your presentation.
2.
Insert a CD into the CD drive.
Notes

You will need one of the following types of CDs: a blank recordable CD (CD-R), a blank
rewritable CD (CD-RW), or a CD-RW with existing content that can be overwritten.

If you use a CD-R, make sure that you copy all of the files that you need to the CD the first time.
After the files are copied, you cannot add more files to the CD.
3.
On the File menu, click Package for CD.
4.
In the Name the CD box, type a name for the CD.
5.
To specify the presentations that you want to include, as well as the play order, do any of the following:

To add more presentations or other files that are not included automatically, click Add Files.
Select the files that you want to add, and then click Add.

By default, the presentations are set up to run automatically in the order in which they are listed
in the Files to be copied list. To change the play order, select a presentation, and then click the arrows to
move it to a new position in the list.
Note By default, the presentation that is currently open is already in the Files to be copied list. Files that
are linked to the presentation, such as graphics files, are included automatically but won't appear in the
Files to be copied list. In addition, the Microsoft Office PowerPoint Viewer 2003 is included by default,
so that you can run the packaged presentation on a computer that does not have Microsoft PowerPoint
installed.

6.
To remove a presentation, select it, and then click Remove.
To change the default settings, click Options, and then do any of the following:



To exclude the PowerPoint Viewer, clear the PowerPoint Viewer check box.
To prevent presentations from playing automatically, or to specify a different automatic play
option, click an option in the Select how presentations will play in the viewer list.
To include TrueType fonts, select the Embedded TrueType fonts check box.
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
To require a password to open or edit all packaged presentations, under Help protect the
PowerPoint files, enter the password that you want to use.
When you set passwords in Package for CD, those passwords apply to .ppt, .pot, .pps, and PowerPoint
.mht files that have been converted to .ppt files, in the package. If any of the files that you are packaging
already have passwords assigned, PowerPoint prompts you either to keep the previously assigned
passwords for those files or to override them. If you choose to override the previously assigned passwords,
they will no longer be accepted for the packaged versions of the files. However, they will still be accepted
for the original versions.
7.
Click OK to close the Options dialog box.
8.
Click Copy to CD.
9.
If you do not want to save it to a CD you have the choice of saving your presentation to a folder.
TIP: Use CD-RW if you want to use the CD for another project in the future.
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Power Point Level II
Entrance, emphasis, exit effects
Entrance-How the object(s)
enter the slides
Emphasis- How to change
an object to draw attention
to it, for example the size
(grow/shrink)
Exit-How the object(s)
leave the slides
Motion Paths- How the
objects move across the
slides
Adding Hyperlinks
Select the text or object you want to represent the hyperlink. Click Insert, drop down to Hyperlink. Under link
to, click Place in This Document or Existing File or Web Page.
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