Package - Christ Church Bells Corners

Christ Church Bells Corners 2014 Vestry Package

2014 Reports to Vestry

THE RECTOR

I thank my God always for you, because of God’s grace that was given to you in Christ Jesus you were made rich through him in everything; in all your communication and every kind of knowledge, in the same way that the testimony of Christ was confirmed with you.

1 Corinthians 1:4-6

I do thank God for calling me to service with all of you at Christ Church Bells Corners. In these first few months together I feel that we are both walking new paths together and discovering and rejoicing in old paths at the same time.

Thank you for making my family and I so very welcome, it is indeed like coming home for

Derek, Ben, Heather and I. You also included my mother in your warm welcome throughout

December as she joined us for fellowship and worship.

It has already been a busy and event-filled three months since I arrived on All Saints Day in

November. Hilary, all the wardens and staff are a wonderful support guiding me in the amazing variety of services, visits, blessings and activities that make up our energetic and vital community of

CCBC.

I would like to extend a special thank you to my outgoing wardens, Ed Daley and Margaret

Lemaire. They have put in extra hours during the interim and transition and are invaluable in their contributions to this parish. Jen Hubbard and Donna Bright not only deserve thanks for their efforts as Deputy Wardens but also for accepting the responsibly of becoming Rector’s and People’s wardens for the coming two years.

Heidi and Susan have also put in many extended hours to help during the interim and with the smooth transition to a new priest with all her new (and sometimes strange) ways! The other staff members and volunteers in music, facilities, finance, ACW, altar guild, pastoral care, welcoming – well you can see what a list I have – the chairs of most committees have taken the time to meet with me to help me grasp a complete picture of what is happening at CCBC and to build on the profile I received when I applied for this position.

Hilary is wonderful partner in ministry and continues to contribute each day to my reintroduction to the parish and my own growth as your rector. When Margaret read the Bishop’s announcement of Hilary’s appointment to Fitzroy Harbour, there was some amusement expressed that we were simply switching places! I admit to feeling a bit torn: I know I will sorely miss Hilary’s dedicated work, laughter and support; at the same time I know that my beloved former parish will be wonderfully served with Hilary’s many and varied gifts, skills and her love. I am determined that we will all enjoy every moment left to us with Hilary as we continue to serve together and learn from each other.

I am excited by the many ministries you are already offering and looking forward to growing and expanding our work together. This parish is full of many people with amazing gifts to share; working together we can discover evermore exciting and engaging ways to glorify and serve God.

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We have begun to reach out to all people on our parish list with regular prayer and a letter to

Keep in Touch. We are working on implementation of the GIFT fund projects (welcoming, beautification, and kitchen renovation) and becoming better stewards of all our resources.

In Bishop John’s letter announcing Hilary’s appointment as incumbent in Fitzroy Harbour, he commended us for our role as a teaching parish. CCBC is a wonderful place for ongoing formation for the newly ordained, postulants and inquirers. It is not only those gifted to us that are learning: true formation deeply enriches the parish as together we grow in faith, wisdom and strength.

As we embark on this new and continuing venture, I would like to share with you some of my thinking and my hopes for our growth and ministry together. I like to observe what your tradition is, consult with a variety of people in the parish, try something new and through a variety of feedback and response, evaluate the new idea. In concert with the Welcoming Committee we have made additions to the bulletin, some changes in liturgy, service times and other areas. We appreciate the feedback we have received and encourage you to continue to engage with this process and enrich our worship and mission with your ideas.

Building strong relationships is an essential foundation for a parish to then reach out to others in ministry. Part of that growth is identifying gifts and skills and inviting new leaders to step forward and contribute to our energetic community. These leaders will be gleaned from all ages as we look to including youth on our Parish Council and in other committees, encourage intergenerational relationship building though events where we gather to enjoy each other’s company, get to know each other without the goal of fundraising but simply to have fun together.

In Christian education we have a strong presence in the leadership of Susan Whitton and her support team. Our Advent study provided a first opportunity to offer an intergenerational program where families could attend but the children were not simply “occupied” but had a concurrent and complimentary program of their own so upon returning home parents and children together could share what they are learning. There will be new and exciting opportunities for learning and fellowship in the months to come.

We are holding our own financially and that is a good time to evaluate our stewardship practices, educating ourselves on giving patterns and learning new and effective ways to communicate the needs of the parish in ongoing support and ministry. It is not enough to maintain our present level of giving – we need to grow as a community to be fully alive in Christ, and part of that growth and life is being faithful, responsible stewards of our financial and environmental resources.

The initiative of the Mission & Outreach Committee to engage directly in mission (Food Grains

Bank Project and Cornerstone) is one I enthusiastically support and will encourage to continue and expand. Hilary and I are participating in a diocesan workshop as I write this report, learning about being with those who differ from us and deliberately seeking opportunities to learn from each other and grow together. As part of this venture I would like to increase our interactions with the Bells

Corners community and form partnerships with ecumenical, interfaith business and service groups in our area. Working together we can do more for each other and those around us than we could ever do alone.

Finally, one area I am concerned about and feel needs focused attention is that of parish communications. I propose forming a new Communication Committee with an active chair that will deal with publications ( Lychgate, promotional material), some revenue generation (advertising), inter committee and group communication, and internet communication (web, social media, liturgical

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Christ Church Bells Corners 2014 Vestry Package media). Speaking with the wardens, Finance Committee, Parish Council and many committee chairs has helped me to realize that this parish, like others its size, requires a thoughtful and dedicated approach to communication within and outside its boundaries.

Now I am revealing new things to you; things hidden and unknown to you. Created just now, this very moment.

Isaiah 48:6-7

I am very excited to discover with you all of the “new things,” the joys and the challenges that

God reveals to us - the Body of Christ, fully alive! Christ Church Bells Corners continues on a journey of faith, it has traveled for over 160 years. Let us keep each other in prayer as I rejoin you on that journey and we move into the future together, a strong and loving community that cares for God’s people and God’s world.

Submitted by The Reverend Kathryn Otley (Rector)

THE ASSISTANT CURATE

This past year has been both challenging and full of exciting new experiences. As Assistant

Curate I was placed in the role of being the main clergy person responsible for the on-going work of facilitating sacramental visits to parishioners at home, in hospitals, and in retirement residences. The work of pastoral care to members of our parish who are unable to attend regular services is a vital part of our overall parish mission. In my visits I have had the privilege of hearing from these parishioners how much they appreciate not only the clergy visits but the phone calls and visits from laity, on the pastoral care team and/or other members. These connections help to make those unable to participate in regular Sunday services and parish events feel a part of our parish community.

In this year I have also had the pleasure of sharing some of my gifts and ideas with the women of our parish. I, with the assistance of Vickie Townson, Janet Martin, Heather Howley and Susan

Whitton, planned and ran a women’s retreat in October 2013. After some initial disappointments with low numbers leading to the cancellation of the spring date, we re-evaluated our strategy and forged forward to the fall.

To accommodate the women who registered for the original spring retreat, a Women’s Quiet

Day was offered and held in June. This quiet day event was open to all women in the parish. Ten women attended. Some of the women communicated their wish to have more opportunities for quiet days. The primary reason was that due to family and life circumstances they found it difficult to be away from home for a weekend. Therefore a half day or day workshop was the most beneficial in meeting their spiritual needs. During the quiet day the women participated lectio divina exercises. They received support with transferring these experiences into artwork via free-form water color painting. During the closing the women were invited to reflect on their experiences, sharing their stories and art work with one another. The fellowship in this situation was amazing.

The women decided together to display their art work in the church the following Sunday. They shared their experiences from the quiet day, through art work, with others.

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The rescheduled Women’s Retreat was held in Pembroke, Ontario at the end of October.

Eleven women attended. The theme of the retreat was SELAH: Be still and praise God. During the retreat the women experienced different meditative and spiritual art, music and movement workshop sessions. Noreen Musclow, our guest facilitator, did two sessions on relaxation and guided imagery meditation. One exercise that ignited much fun, laughter and conversation was finger painting to music. One of the women said “finger painting to music is something I plan to incorporate regularly into my life after the retreat.” During their free time the women connected on deeper levels, opening up to each other and supporting one another emotionally and spiritually. I am grateful to these women for taking this special time to leave family for the weekend and unplug from their busy lives. I am thankful to them for their willingness to be open and share of their lives with one another. I would also like to thank my team members (Vickie, Heather, Janet and Susan) for supporting my vision and participating in the planning and facilitation.

The Women’s Retreat and the Quiet Day (mini retreat) were found to be valuable events for

CCBC. They are activities which assist with continued faith growth. These kinds of events further deepen the bonds between parishioners through fellowship as well as supporting and encouraging them in continuing to explore and strengthen their faith privately and within community.

Finally, I served with Susan Whitton and Reverend Kathryn Otley in coordinating and facilitating this year’s Advent Workshop series. We used the book The Journey… by Adam Hamilton. For the first time two workshops were offered consecutively; a day program and an evening program with an accompanying children’s workshop. Susan and Kathryn † ran the children’s program. Offering two workshop times, one during the day and another in the evening with a parallel children’s workshop, provided more options for different groups of parishioners to participate in education workshops that best met their needs. Some of the parents from the evening workshop, said they found the coinciding children’s program created opportunities for continued discussions at home. The focus of these chats explored both theirs and their children’s faith beliefs and understandings.

This has been another good year and I would like to thank everyone for their support and encouragement in carrying out these ministries. As my time here draws to a close I would like offer my gratitude and thanks to everyone at CCBC. You have influenced my growth and development as an ordained person in helping me to build on my strengths and to stretch out of my comfort zones. I will never forget my time here.

God Bless you all.

Submitted by The Reverend Hilary Anne Murray (Assistant Curate)

THE WARDENS

While parish life at CCBC during 2013 has unfolded like many others, this past year has been one of significant change yet blessed with the abundant ministry activities which are the hallmark of our parish.

In January, we learned that the Venerable Peter John Hobbs, our rector of 11 years, would be leaving to take on new responsibilities as Director of Mission within the Diocese of Ottawa in April. In

March, our parish youth traveled to Cuba for a faith formation trip led by Peter John, Erin Coffin,

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Jeremy LeBlanc and Rachael Pollesel. Early April, we celebrated the time spent with and bid farewell to Peter John, Diane, Hannah, Mary Grace and Rachel.

From April through October, we were led by the Right Reverend Peter Coffin as part-time interim priest-in-charge and our assistant curate the Reverend Hilary Murray. Many parishioners remarked that the interim period was very comfortable. The ease at which the many ministry activities continued was due to the tremendous work of our clergy: Hilary as the constant clergy presence throughout the week; Bishop Peter as mentor and support to Hilary; and the Very Reverend Bob

Osborne as back-up celebrant and preacher.

In the background, the wardens and members of Synod worked to help identify CCBC's next rector. The team prepared documents describing our parish, its ministries, and the desired characteristics of the new incumbent; prepared for interviews; and interviewed candidates. CCBC has been very well-served by the efforts and dedication of this team, which included Ralph Shipton,

Sharron Hamilton, Janet Martin, Jennifer Hubbard, Donna Bright, Margaret Lemaire and Ed Daley.

In August, we were delighted to learn that the Reverend Kathryn Otley had been appointed as rector starting November. It has been great to have Kathryn with us, and we look forward to many wonderful years of shared ministry together.

As we enter 2014, we prepare for yet more change as Hilary prepares to move to the Parish of

Fitzroy Harbour as rector starting April. While we are excited with her about this new opportunity, we will truly miss her.

2013 has been a big year for facilities improvements, including addition of automatic door openers (a GIFT project), exterior painting of the church building, parking lot and sidewalk repairs, and replacement of a furnace.

We continue to be blessed by a large and faithful group of volunteers, and supported by a wonderful staff contingent. Heidi Pizzuto manages the daily operations efficiently and with good cheer; Tony Pierog keeps our building clean and our spaces set up; Terry O'Connor and Pat Haunts provide great leadership for musicians and choirs. Susan Whitton provides excellent support both to the church school and our renewed welcoming ministry. We are grateful for the presence of Canon

Ken Cowan, our honourary assistant.

You will find many more details of your parish at work in the various committee reports in this package.

We wish to thank you all for giving us the opportunity to serve as Wardens. We have enjoyed the challenges and have been honored by your support. God bless and thank you. It has been our great pleasure and privilege to serve.

Submitted by

Margaret Lemaire

People's Warden

Ed Daley Jennifer Hubbard

Rector's Warden Deputy Warden

Donna Bright

Deputy Warden

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PARISH COUNCIL

Council Membership

As approved at 2002 Vestry, all CCBC committees continue to be represented on Parish Council and all teams and working groups continued to be represented by one of the Committee

Chairpersons.

The 2013 Parish Council was duly elected and appointed by the 2013 Vestry as follows:

Rector (to Apr 2013) The Venerable Peter John Hobbs

*Interim Priest-In-Charge (April to Oct 2013) The Right Rev. Peter Coffin

*Rector (from Nov 2013)

Assistant Curate

Rector’s Warden

People’s Warden

Deputy Warden

Deputy Warden

Church School Support Team Chair

Youth (to Apr 2013)

Synod Delegates (4)

Synod Alternates

Finance Committee Chair

Facilities Committee Chair

Communications Committee Chair

Mission & Outreach Committee Chair

Parish Council Members-at-Large (6)

A.C.W. St Andrew’s Group President

Parish Council Chair

Parish Council Secretary

The Rev. Kathryn Otley

The Rev. Hilary Murray

Ed Daley

Margaret Lemaire

Jennifer Hubbard

Donna Bright

Victor Wehrle

Donna Bright

The Venerable Peter John Hobbs

Heather Howley

Paul Séguin

Sharron Hamilton

Sharron Hamilton

Jennifer Hubbard

Ralph Shipton

Janet Martin

Donna Bright

Mary Elderkin

Mary Bush

Erin Coffin

Sheila Dunlop

Colin Franklin

Mary Elderkin

Caroline Fitzpatrick

Shirley Smith

Margaret Lemaire

Margaret Thomas

* Bishop’s Appointments during 2013

Council Meetings

The year of 2013/2014 was a period of transition with the announcement of our incumbent the

Venerable Peter John Hobbs being assigned to the Bishop’s Office as Director of Mission, effective

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April 8, 2013. We were then blessed by the assignment of Bishop Peter Coffin as our Interim Priest-

In-Charge until our next incumbent was appointed, with the Reverend Hilary Murray remaining as

Assistant Curate. The Reverend Kathryn Otley was appointed as our new incumbent effective

November 1, 2013. We are truly blessed to have these wonderful people in our parish life of Christ

Church Bells Corners.

Parish Council met eight (8) times in 2013/14: April, May, June, September, October,

November, December, 2013 and January 2014. Agendas and minutes are held in the church office files. Each committee reported at least twice during the year with the exception of the Finance

Committee, which reported quarterly. Copies of these reports are attached to or are detailed in the minutes.

Financial Campaigns

CCBC conducted a successful financial stewardship campaign in fall 2013. Details of the campaign are in the stewardship report in this vestry package.

Fundraising Activities

Once again, CCBC conducted fundraising events, which were successful not only in financial terms but also, importantly, in terms of fellowship. As always, we are dependent upon and are very grateful for the continued outstanding support given by the parish and our community. It is difficult to express how much we appreciate and how thankful we are to the many dedicated volunteers who so generously give of their time and talents to plan and carry out the following: Pancake Supper,

Holly Days Bazaar and Catering.

Parish Council Resolutions

Parish Council Resolutions are maintained by Parish Council and are available in the church office.

Submitted by Margaret Lemaire (Parish Council Chair)

ACW ST. ANDREW’S GROUP

We have about 18 members on our list who are phoned reminders of our once-a-month meetings. The meetings are also listed in the Sunday bulletins and everyone is welcome to attend.

We mourn the loss of Joan Leduc, who was a very good corresponding secretary. Sarah Hamilton has kindly taken on this task.

At the diocesan level we have been able to pay off our deficit position regarding the postage of the bales and are hoping to keep ahead of expenses for 2014 by convincing participants to pay for postage and expenses before the bales are sent. Our parish has been most supportive and generous by helping us to collect new items for the bales and fill mother’s and children’s bags. Some of you are wonderful shoppers in the sales. Thank you to the Mission & Outreach Committee for helping us pay our Fair Share and Bale Postage to the diocese each year.

Our 2013 program has helped us fulfill our mandate of Stewardship, Worship and Learning: in

January we had a speaker from the Ottawa Public Health Department showing us how to live healthy

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Christ Church Bells Corners 2014 Vestry Package lives as seniors; in February Sharron Hamilton gave us a wonderful presentation regarding the

Mission & Outreach Committee of our parish; for March we had a speaker from the Canadian Hearing

Society who explained the wonderful work they do to help people hear better both individually and in public settings; in April we prepared items for the bales for the north; in May we closed with a potluck luncheon, inviting people who helped with the bales and our office staff, who are very supportive. Barry and Evelyn Finlay spoke to this group about Barry and his son, Chris who climbed

Mount Kilimanjaro and have been busy fundraising for water wells and schools in Tanzania since their return. They had a good power point presentation and have been back to Africa twice to ensure the money is being used for the schools and wells. They have partnered with Plan Canada, a nongovernmental organization that gets things done properly. In September, we viewed a DVD presentation of “Our History Our Hearts” about the ACW from the beginning to the present day.

During our October and November meetings, we viewed a DVD in two parts called “The Great Granny

Revolution”. It involves women from Wakefield who have partnered with Grannies or Go Go’s in

Africa, who are caring for their grandchildren who have been orphaned when their parents died of

HIV Aids. In November we collect what we call “Christmas Sock Money” from each member. This is sent to Centre 454 and The Well/ La Source, for their Christmas Parties. $75 to each. In December we used the PWRDF Advent Service which helped us relate to the Food Grain Project and then packed 27 tins for sick and shut in people of our parish. At each meeting we have a collection and prayer for Fellowship of the Least Coin, a Women’s Interchurch Council project. These coins are used to provide scholarships and seed money for cottage industries all over the world, including

Canada. In February 2014 we are planning a Valentine Shower for a shelter for abused women and children in Ottawa. This will be in loving memory of Lorna Howes, a former parishioner who suggested we celebrate Valentine’s Day by showing love and charity to someone less fortunate.

Everyone is welcome to our meetings; please watch the bulletin for date and time and please plan to attend our Valentine Shower.

Submitted by Shirley Smith & Bonnie Frost (ACW St. Andrews Group Co-Chairs)

ACW ST. ANDREW’S GROUP TREASURER’S REPORT

Receipts:

Carried Forward

From CCBC- Fair Share

From CCBC – Bale Freight

Offering& Christmas Sock Monies

Least Coin (Women’s Interchurch Council)

Special Memorial Donation

$ 465.24

694.00

71.47

100.00

500.00

1100.00

$2930.71

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Expenses

Women’s Interchurch Council (Least Coin)

Meeting Expenses

Centre 454 & The Well

Tins for Christmas Parcels

Bale Supplies/Expenses

Canadian Hearing Association

B.A.S. Memorial

Diocesan ACW – Administration

Diocesan ACW- Bale Freight

Diocesan ACW – Fair Share

Bank Service charges

71.47

45.00

150.00

40.18

362.73

25.00

18.85

250.00

500.00

1100.00

11.00

Bank Balance at December 31 st , 2013

Submitted by Helen Acton (ACW St. Andrew’s Group Treasurer)

ALTAR GUILD

$2574.23

$ 356.48

Our Altar Guild is made up of six teams of men and women, all of whom have the heart of a servant. Each week our teams provide beautiful flower arrangements, clean linens, and clean silver and brass vessels for every service. After the 10 am service the flowers are divided into bouquets and delivered to a list of people who are either sick, bereaved or shut-in to cheer them and let them know that they have been prayed for during our service. Sunday flowers are also given to those celebrating a special event such as a new baby, a baptism or even a special birthday or anniversary.

We have a flower chart at the back of Foundation Hall and appreciate parishioners signing up to donate flowers for any special occasion or in memory of loved ones. Please put your donation on the collection plate, clearly marked ‘Altar Guild Flowers’ and the date you wish the flowers. Also please phone or email Heidi and let her know what message you wish in the bulletins by the Wednesday before. There are no flowers during Lent.

Our teams take turns each week which means that we work every sixth week. Sometimes we have a funeral or a wedding or the monthly seniors’ service to set up and clean up during that week.

On special occasions like Christmas, Holy Week, Easter or Thanksgiving, all the teams gather to help decorate and clean the church after.

It is an awesome responsibility working with the beautiful linens, hangings, and holy hardware, many of which are in loving memory of former members of our congregation.

Submitted by Shirley Smith & Sharron Hamilton (Altar Guild Chair and Co-Chair)

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BELLS CORNERS UNION CEMETERY

The Cemetery, founded in 1853, is a joint responsibility of Christ Church Bells Corners

(Anglican) and Bells Corners United Church. It is a heritage property and a charitable organization, operated by the Bells Corners Union Cemetery Board under the Cemeteries Act of the Province of

Ontario. Representing the Anglican Church on the Board are Bill Irwin (Treasurer), Colin Franklin and Orest Roscoe while the United Church is represented by Frank Pope (Chair), Trevor Morrison and

Peggy Smyth. Ex-officio members of the Board are a minister from each congregation.

Revenue for 2013 was approximately (2012 figures in brackets) $6,600 ($6,900); expenses approximately $5,100 ($2,500). The detail for 2013 looks like this:

Revenue donations fees

$3,900 investments 2,100

600

Expenses turf maintenance $2,500 hedge trim 1,200 tree removal 900 monument repair 300 administration 200

The seventh annual Memorial Service was held on the 29 th of September; Reverend Kim Vidal of the United Church conducted the service. About 45 people attended the service on a fine afternoon.

Notice of the service was mailed on the 4 th of September. A newsletter was sent out in March and it included a copy of the Annual Report for 2012. The Board met twice and otherwise kept in touch through email and telephone. A significant event during the year was the removal of an ash tree that had been designated as an extreme hazard. We are encouraged by the interest shown in the cemetery.

Again this year the grounds were well kept by Glen Soubliere, subcontractor for Kare-Mor Ent.

Co. Ltd. Richard Eade helped on special projects.

There were two burials of cremated remains in 2013.

Submitted by Frank Pope (Union Cemetery Chair)

CHURCH SCHOOL

Our church school continues to be an active and energized part of life here at CCBC. We paid special attention to meeting the individual needs of our children and our teachers. We have continued the process of making sure that what we do is relevant, creative, interactive and fun.

Susan Whitton continues in her role as Director of Children’s & Welcoming Ministries. Her primary role for the church school is to facilitate communications with families, develop resources and supports for our new in-house curriculum and to lead and give support to formation leaders. She has enabled us to continue to expand our Activity Day profile both in the parish and in the deanery.

She has in-office hours on Tuesday to Thursday during the day in the church office and is available before and after church on most Sunday mornings. Her hard work and dedication to the new program format has been invaluable to both the teachers and the students alike.

We continue to have a strong group of formation leaders who teach each Sunday. Their dedication to the children and our new ministry is very much appreciated. The nursery, under the

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Christ Church Bells Corners 2014 Vestry Package supervision of Susan, is staffed by a group of enthusiastic youth volunteers who care for a growing numbers of toddlers.

Church school relied greatly on the support and assistance of the Church School Committee. The committee aided in hosting teacher trainings, prepared for and participated in activity days, organized supplies and during the summer stepped into the role of facilitator.

We continued with our new church school format based on a storytelling model. We are very pleased to see the enthusiasm of both our leaders and our children. We use both the Chapel and the

Lounge for our gathering time and moving to our classrooms for our responding activities. The story portion is based on the lectionary for the day and is told in a number of different ways. To avoid any confusion, we have had a church school leader in the main lobby to assist parents and children in finding our gathering space.

In addition to our Sunday morning programs we also held two Activity Days: Ash Wednesday and

Palm Saturday. For Ash Wednesday the children we absented from school and our focus was local support. We worked in cooperation with St. James Manotick and The Parish of Metcalfe, Greely and

Vernon. We also invited the children of Good Shepherd Barrhaven. The focus scripture this year was

Joel 2. The children prepared meals for a “Casserole Bank” and these meals were taken by clergy on home visits. The older children went to St. Luke’s Lunch Club to serve lunch and the younger children to the War Museum to take part in a “Valentines for Vets” program. The day ended with the

Imposition of Ashes.

Palm Saturday was a traditional activity day this year. The children made different baked goods for Silver Spring Farm, which included cookies for the staff. The day ended with the making of Palm

Crosses. We ended Lent with a potluck and instructional Eucharist during Holy Week. Due to low enrollment, our ADVENTure Day had to be cancelled once again so for the month of December the activities were incorporated into Sunday mornings. These included: assembly of tins for shut-ins for

Metcalfe, Greely & Vernon, cards for the ACW tins, Angels for Meals on Wheels and coffee hour hosting. During December, parishioners were once again encouraged to “adopt” a resident of Silver

Spring Farms and buy a small Christmas gift. A parish-wide collection for personal care items was enthusiastically embraced by the parish. In addition, we also celebrated through the year: Good

Friday, the Act of Remembrance, the visit of St. Nicholas and an Advent pageant. The summer session consisted only of outreach activities and was well-attended by the children.

We have continued to enrich and support our teaching staff by offering workshops and trainings.

A heartfelt thanks to all who helped in this wonderful ministry to children; your time and commitment are appreciated by all who participated in our church school as well as our Children’s

Activity Days.

We look forward to what the future will be for the church school with our new Incumbent, the

Reverend Kathryn Otley.

Submitted by Donna Bright (Church School Committee Chair)

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COMMUNICATIONS COMMITTEE

In 2013, the Communications Committee produced four editions of The Lychgate, the official newsletter of the parish, during Lent, Pentecost, Thanksgiving, and Advent. The Lychgate is an important medium for providing information to our whole parish about programs, events, and other news as it is delivered to every parish household. Parishioners and clergy submit articles, and the

Communications Committee is responsible for editing, layout, and mailing. The Committee has placed greater emphasis on including photographs, which has been very well received.

The Lychgate is available as an e-zine, paper copies are available for those without email or those who request not to receive it by email. This saves CCBC on the costs of paper, toner, postage and wear and tear on the printer; lessens the work for those printing, collating, and stuffing envelopes; and reduces paper waste. Also, the colour photographs do not reproduce well on paper.

Gerry Acton regularly updates the outdoor sign to inform the community of coming events. The

Communications Committee is indebted to Heidi Pizzuto for printing The Lychgate, and the dedicated team of volunteers who assist Caroline Fitzpatrick in collating each edition.

Heidi also ensures that our parish website, HYPERLINK

“http://www.christchurchbellscorners.ca” www.christchurchbellscorners.ca, remains up to date.

The Communications Committee is Gerry Acton, Caroline Fitzpatrick, Heather Howley and Brian

Sarjeant and they always welcome ideas for articles, as well as website feedback; we would like to hear from you! Ideas, comments and suggestions can be sent to HYPERLINK

“mailto:heather.howley@outlook.com” heather.howley@outlook.com.

Submitted by Heather Howley (Communications Committee Chair)

FACILITIES COMMITTEE

General

I would like to thank the committee members and many other un-named members of our parish community who helped with day-to-day maintenance and upkeep and various projects undertaken or completed this year. The church, rectory and grounds were, as usual, wellmaintained.

More specifically, I would like to thank the members of the committee who contributed so much of their time and skills over the last year, and in some cases, over the last decades: Al Gardiner,

Orest Roscoe, Paul Clarke, Gerry Acton, Gary Chivers, Colin Franklin, Larry Last, and helpers.

We are always looking for new helpers to spread the load around, so if you are interested, please contact your committee members. If you have any maintenance, muscles or construction skills, then please consider helping.

It was a big year for a projects and emergency repairs, and several key projects were undertaken to ensure the long term viability of the physical plant, which supports our ministry.

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Notably:

 The exterior wood window frames, trim and fascia were repainted professionally. A boom truck was used to access the belfry, stained glass window and hi level items. The contractor also cleaned our upper eaves troughs that are hard to access at the best of times!

 Parking lot repairs were undertaken late in the fall, including patching, sealing cracks, removal and replacement of the failed sidewalk on the church side, and permanent removal of the sidewalk on the rectory side of the drive. This work should extend the life of the exterior hard surfaces for a while.

 As part of the accessibility project, door openers were installed at exterior doors, vestibule and ground floor washrooms – this will make things much easier for our seniors and mobility impaired parishioners and guests.

 The lychgate pavers and catch basin were reworked to level the worst of the low spots, and improve drainage. Some cement fill was installed at the entrance door to eliminate a tripping hazard and access problems for walkers.

 To improve staff safety and security, a video camera was installed to cover the main entrance, re-using our old office computer and monitor. This was truly a multidisciplinary project with office and ministry staff, and a few bodies from the committee all involved too.

 The “roof” leaks at the front of the church were monitored, and last year’s repairs appear to be largely successful. Some drips were noticed once or twice, but the point of origin has not yet been found – still better than in the recent past. We’ll continue monitoring and trying to resolve.

 Emergency replacement of one of our furnaces that failed just before Christmas. Special thanks to Al G and Paul C for coordinating this critical item.

 The railings at the parking lot stairs were modified to improve grip.

 Posts on the exterior ramp railing were straightened as a partial fix for the railing.

2012 Expenditures

Overall expenditures for budgeted operations and maintenance items were about on budget, with no major deviations except for the furnace replacement that was funded from the CPIF and other church funds.

Planning, 2012 and Onwards

As stated in the last few reports to Vestry, we note that the major expansions and renovations of the 1970’s and 1980’s are now thirty or so years old. Many of the building elements and systems are now reaching the end of their useful service life. While diligent maintenance by dedicated volunteers and targeted expenditures are extending the service life of many building elements, ongoing major repairs should be expected over the next decade, and indeed over the remaining life of the building.

The GIFT program has helped and will continue to help with accessibility and welcoming projects and priorities that are supported by the committee.

Our revised maintenance priorities for the foreseeable future should include some deferred projects and several life cycle projects such as:

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 Replace the ramp handrail.

 Consider replacing the old storage shed with a new building (low priority).

 Make minor repairs to the rectory building including replacing broken window hardware.

 Some brick and roof gutter repairs at the rear of the chapel, to reduce the risk and cost of future damage.

 Plan for the replacement of the remaining old furnaces serving Foundation Hall and the Chapel in about 2-3 years.

Submitted by Paul Séguin (Facilities Management Committee Chair)

GARDEN CLUB

The Garden Club continued to meet on Tuesday mornings except when it was raining.

The big tasks this year were the cutting down of the dead tree at the top of the sloped walkway leading into the church and the putting down of soil beside the repaired/new walkway from the street to the parking lot and beside the handicapped parking spaces where a walkway was taken out.

The frequency of rain and sun this summer meant lots of lush growth with little necessity of watering. Unfortunately our impatiens plants all died from a fungal growth. Next spring we will find something else to plant among the hostas. We have two years before we can try impatiens again.

We did not have a plant sale this year but will have one in the spring of 2014.

A big thank-you to the Victor and Marlene Wehrle for hosting our garden club get-together this year. Also, thank you to Joan Read for coordinating while the Bertrands took a month to travel in

July.

We always welcome new members so if you would like to come out on a Tuesday morning and help in the church gardens please consider yourself invited.

Garden Club Off-Site Account:

Balance on hand December 31 st , 2012

Expenses: (flowers)

(roses)

$210.91

(garden bags)

Balance on hand December 31 st , 2013

47.46

29.27

$134.25 report.

For the status of the parish-held Garden Club Fund, see the “Status of Funds” table in this

Submitted by Janice Bertrand (Garden Club)

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GROWING IN FAITH TOGETHER (GIFT) UPDATE

In the 2011 financial stewardship program, CCBC partnered with our diocese in the "Growing in

Faith Together" (GIFT) program. The program strives to raise $12 million over the five year period from 2012 through 2016. Under the program, half of the proceeds of GIFT raised within a parish support diocesan initiatives and the wider church, while the other half of the proceeds return directly to parishes.

During the initial campaign, we achieved $226,829 (or 58%) of our target of $390,000. We campaigned again in the spring of 2012, and received a great response from the parish. By October, total commitments were $467,734 (20% over target)!

Total CCBC commitments to GIFT include:

$248,328.80

$ 42,405.72

$177,000.00

Pledges over 5 years

One time gifts

Bequest notifications

CCBC's case for support allocates GIFT funds for the following purposes:

$50,000

$10,000

$ 5,000

$16,500

$58,500

Kitchen improvements

Painting and beautification of space

Main floor washroom improvements

Lower level accessibility improvements

Staffing and program costs for new ministry

We are already experiencing the benefits of GIFT at CCBC. In 2012, Vestry approved expanding the role of the church school coordinator to support a welcoming ministry. We are seeing the work of our newly formed Welcoming Committee, with Susan Whitton providing staff support, around our church building and during our services. The Reverend Hilary Murray's curacy is supported in part by a diocesan grant funded by GIFT. The diocese has agreed to continue our GIFT grant in anticipation of placement of a new curate to CCBC in August 2014.

In 2013, Vestry approved the addition of automatic door openers to the main entranceway and main floor washrooms. This work is now completed. Many thanks to Al Gardiner who headed up this project, researched the options, helped select the contractors, and prepared for and oversaw the installation.

2013 has been a planning year for the kitchen renovation project. Under the leadership of Gary

Chivers and Sharron Hamilton, a broad parish consultation has been completed to understand issues with the current kitchen and to determine how these can be addressed using the funding which GIFT provides.

We also envision a number of small painting and decorating projects to be done over the GIFT program period (through to 2016) as we identify opportunities to make our church building more welcoming. Heather Howley has offered to lead the planning phase of this work. The Reverend

Kathryn Otley has engaged the help of colleagues with worship space design expertise as part of determining how the funding for this GIFT project might be used.

Submitted by Ed Daley (GIFT Project Implementation Chair)

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HOLLY DAYS BAZAAR

The annual Holly Days Bazaar was held on Saturday November 16 th ; the total raised was

$13,286.28. Although this is on a par with previous years, the overall impression was of fewer customers than last time. Those who did come seemed to have fun and enjoy the morning.

Popular activities which were continued this year included the serving of hot chocolate to those waiting in line before the opening and the excellent welcoming music in the foyer.

Although a number of conveners had stepped down since 2012, all tables returned and convener positions filled. As always parishioners volunteered to help set up and clean up, to assist at each table and to be involved during the actual day. Many thanks to all for your hard work to ensure another very successful event. The bazaar would not be successful without you and our job would be so much harder!

At the final committee meeting it was suggested the internet, email and social media sites be increasingly used for publicity as well as the extensive traditional methods already in place.

We are happy to note that most table conveners will be returning for the 2014 Bazaar.

Unfortunately Joan and Ian Balfour expect to be away and will not be able to take care of Bygone

Treasures. Many thanks to them for such a great job this year.

Best wishes to Wayne and Joanne Kelley, 2014 Conveners.

Submitted by Marni Crossley & Janet Martin (2013 Holly Days Bazaar Conveners)

JUNIOR CHOIR

‘Serve the Lord with gladness: come before his presence with singing.’

Ps. 100 vs. 2

The Junior Choir has had a very exciting year, singing once a month, and on special Sundays.

This year we are blessed to have 13 choir members. It is certainly a very big commitment for these choristers to make, as so many of them have extra-curricular activities at school and in their community. We appreciate their dedication in attendance, and in their offering of music, both at choir practices and during church services.

We are very fortunate to have Terry O’Connor, Jim Smith, Kellina Gehrels and Colin Sutherland back with us, and it is so nice to have Samantha Adeli helping us out on occasion. They volunteer so much of their time to accompany us, and what a super job they do!!

The Junior Choir has sung many anthems to date. We truly enjoyed singing an anthem in

‘Cherokee’ with the Senior Choir in the fall. We sang at the Seniors Service just before Christmas, and enjoyed taking part in the Christmas Eve service. It is definitely our favorite! Singing anthems with the Senior Choir is a real highlight for us, and we look forward to doing more of this in the year ahead. Currently, we are very busy learning new songs, and preparing for Lent, Easter, and spring.

Our very faithful “Choir Mom”, Betty Corlett, takes good care of us and looks after our choir gowns. We can’t thank her enough for all the work she does. I don’t know how we’d manage without her!! Also, heartfelt thanks goes out to our choir Moms and Dads, for their continued support in our work of song and praise at CCBC. It is a real pleasure to serve and work with such a

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Christ Church Bells Corners 2014 Vestry Package delightful group of children, and I would again ask your prayers as we continue to grow through

God’s music.

As always, this report ends with an open invitation to all junior singers to consider joining us in leading the singing on special Sundays and celebrations. New members are always welcome and greatly appreciated!

Submitted very sing-cerely by Pat Haunts (Junior Choir Director)

SENIOR CHOIR

The Senior Choir has settled into a regular routine, continuing to strive for a careful blend of traditional and contemporary worship music.

Because of the very high level of musicianship of our young keyboardists, the preparation time of our rehearsals has become a very pleasant experience. Kellina and Steve have made life very easy for me; they are a pleasure to work with.

The practice of combining the junior and senior choirs for the singing of anthems is still very popular with the congregation.

Once again I thank the members of the Senior Choir for their loyalty and dedication. And, as always, I hope that our musical offerings have assisted the congregation in their time of worship.

Submitted by Terry O’Connor (Music Director)

SIDESPERSONS

The Sidespersons’ Team currently consists of 47 members, almost the same number as last year but with some different individuals. This dedicated team has continued supporting worship at

CCBC throughout the year by assisting clergy and parishioners attending regular Sunday morning services and the special services of Christmas, Holy Week and Easter by welcoming, passing out hymn and prayer books as well as service bulletins; setting up the hymn boards; adding and moving chairs as needed at the service; collecting, counting and depositing offerings; and providing supervision of the church entrance and parking lot before and during services. These contributions by all team members to the church life at CCBC are most sincerely appreciated.

Our total group comprises seven sidespersons for the 8 o’clock services and 40 divided into seven teams for the 10 o’clock services. Only one sidesperson is required for each 8 o’clock service resulting in a good degree of flexibility in the rotation process. The 10 o’clock teams generally have a seven-week rotation, except during the Christmas and Easter periods when additional services result in the shortening of the periodicity. A minimum of four sidespersons are required for each 10 o’clock service with some variations again during special times of the year. All 10 o’clock teams currently consist of five or more individuals. Recruitment will continue through the year to replace retiring individuals and to ensure all teams consist of at least five, or preferably, six members.

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Various members of our total group, sometimes with support of other parishioners, also provide sidesperson assistance for special events at CCBC such as funerals, memorial services and weddings.

These activities are not included in our normal rotation.

We welcome any comments or suggestions for doing things differently or providing better assistance.

Submitted by Larry Last (Sidesperson Chair)

STEWARDSHIP

In 2013, CCBC continued its long tradition of running a biennial financial stewardship program.

The "Sowing Bountifully" campaign focused on maintaining our facilities and sustaining those programs of worship, pastoral care, Christian formation and community life which are so much a part of our parish life. The theme drew from St. Paul's second letter to the Corinthians. He wrote "... the one who sows sparingly will also reap sparingly and the one who sows bountifully will also reap bountifully." This passage reminded us that the ministry of our Church is enabled by what we are willing to offer it - our time, our talents and our money.

The campaign results were as follows:

2014 - 149 pledges, $286,186

2015 - 139 pledges, $269,408

I am grateful for the support of this year's Stewardship Committee, including the Right

Reverend Peter Coffin, the Reverend Hilary Murray, Victor Wehrle, and Jeremy LeBlanc. Thank you to Andrew Weston, our envelope secretary, for timely reporting on pledge returns; to team Coffin-

LeBlanc for organizing the Stewardship dinner; and to the many volunteers who helped with the campaign. The campaign's success is due to your hard work.

Finally, I am very thankful to the parishioners who have pledged financial support the CCBC.

We are truly blessed by your generosity.

Submitted by Ed Daley (Stewardship Committee Chair)

TAPE MINISTRY

Many of our parishioners who are not able to attend the service on Sunday are encouraged to ask for an audio cassette tape which is delivered to them each week.

You may notice Bob Waterman, Al Gardiner or Paul Clarke taping the 10 o’clock service in the audio cupboard. They also look after microphones and sound levels. I would like to thank these technicians for recording the services.

A big thank you goes out to Andrew Weston, David Cook, Terry O’Connor, Colin Franklin and

Janet Pantalone for faithfully delivering the tapes every fifth week or so. They also pick up and return the old tapes to be erased and used again.

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We have received many notes of thanks from parishioners who are not able to attend and enjoy hearing the service in their own place.

Submitted by Jim Smith (Tape Ministry Coordinator)

WELCOMING

The work of the Welcoming Committee has been in full swing since we last reported at Vestry in

2013. Our committee remains very committed to the work of exploring how all of us at CCBC can contribute to our Church being a place where newcomers as well as longtime members experience a welcoming environment that fosters spiritual growth and a sense of community.

Our number one task this past year has been to review and prioritize the feedback collected at our Facilitated Discussion. This past May we met with representatives from the sidespersons team, the greeters team and many of our coffee hosts. We asked people to imagine themselves as a visitor at another church and identify what would help them feel welcome. And then we asked everyone to reflect on how we welcome people at CCBC and identify what we do well, and where we could improve. We received lots of very insightful feedback and we, as a committee, have been working to identify a few priorities for us to work on based on this feedback. A number of the suggestions were very consistent across all the groups. One priority was received loud and clear – there is a need to renew our commitment to wearing our name tags on Sunday morning. Wearing them consistently allows everyone the ability to call each other by name. Even if you have been attending CCBC for decades there are new faces every week and it is helpful to be able to be identified by name. A huge thank you to everyone who has been making an extra effort! The committee will also be working to create a unified nametag for everyone that will include our Lychgate logo.

Other priorities that came from this process were to continue evaluation of proper signage around CCBC, improve communication between groups on deck on any given Sunday, to encourage every parishioner to seek out visitors to welcome them, think about how to facilitate Festival Sundays and to honour the role clergy have in setting a tone of welcoming at CCBC.

As you are probably aware, the committee has attempted to reaffirm the important ministry that takes place every week after church. Our coffee fellowship time is seen as an important tool in welcoming by providing an opportunity to connect and get to know each other. We have put together a roster of committed coffee hosts and we support them by providing any of the supplies they may need. A huge thank you every person who has provided delicious baking and treats that have been enjoyed by all! For those times when this isn’t possible, the coffee hosts also have the option to use the supplies provided. Susan has put together a photo display of the coffee set up to help reduce any confusion and to make it as easy and seamless as possible to encourage anyone to participate in this ministry. It is because of this shift in thinking, in seeing this as a ministry of welcoming, that we no longer ask for donations.

Many of you have commented on the new folding Welcome/Worship signs that are being placed outside every Sunday. These help direct people to the Chapel for the 8am Service as well as help people find our front door which is at the back of the building.  We have also installed two post signs to help direct people as well as “Welcome” signs on top our main entrance. We also have a moveable stand that allows different groups coming in to the building to know where to go as well as

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Christ Church Bells Corners 2014 Vestry Package better signage helping people find the stairs that lead to all the activities that happen upstairs. We have tried to imagine ourselves as newcomers and have installed signage that helps them navigate our building.

The committee would like to send a huge thank you to Larry Last for designing and building our new brochure rack which is located in the Welcoming Square. I guess there were brochures in that area dating back over a decade! They have now all been cleared out and only current and relevant brochures are displayed. It looks very professional and very tidy – a great place to find information.

For any of you who attended the Christmas Eve services you will have used a new format for the service bulletin. In recognition of welcoming out of town family and friends and knowing that new people may attend looking to celebrate Christmas at CCBC, we formatted our bulletin in hopes of being easy to use and accessible to all. Have you ever watched a newcomer try to manage the two books and the bulletin to try and figure out where we are in a service? Using the one service booklet allows everyone to follow the service without feeling left behind. It was a huge effort by Susan,

Heidi and our rector Kathryn who made this possible. You may see this format again at our next

Festival Sunday.

The committee is very excited to begin working with our new priest, Kathryn Otley. While the vision and purpose of the Welcoming Committee was very strongly influenced by the leadership of our past rector, PJ Hobbs, we are excited by the new opportunities that are already in the works in consultation with Kathryn. She has a passion for this ministry and we look forward to working with her in the years to come.

Submitted by Jennifer Hubbard (Welcoming Committee Chair)

WORSHIP ASSISTANTS

CCBC continues to be blessed with dedicated readers, intercessors, communion distributors and servers at both of our Sunday services as well as at special services throughout the year. These volunteers are vital to our ministry. Our 8 o'clock roster could use a few more intercessors as well as a few more servers; anyone interested should speak to Kathryn†. Our 10 o'clock roster saw the addition of one new youth server who was ably-trained last summer by our Interim Priest-in-Charge,

Bishop Peter Coffin. Thank you to all of these volunteers for their important contribution to our ministry and for continuing to switch duty days when unable to be at church on an assigned day.

Submitted by Heidi Pizzuto (Parish Administrator)

YOUTH

The Funky Monkeys (FM-Junior Youth Group)

In May FM participants said goodbye to Diane Kroeker, the original program developer, and introduced Reverend Hilary to the group. Due to the small membership, in an effort to include more

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Christ Church Bells Corners 2014 Vestry Package children, Hilary † decided to expand the age range of the group. In June FM welcomed children from grades 2 to 5. As a result, the FM group doubled in size from 5 to 10 children.

Another exciting addition to this group is Val Steeves and Aly Keeshan. Thank you to Val and

Aly for their creative ideas and energy.

Each month FM has a theme focus. We began in June with a treasure hunt, the finding and naming of our Funky Monkey mascot. Since then we now have two mascots, Funky Monkey and

Sheepy Junior. FM started up after summer break in September with the CCBC summer Olympics, as well as welcoming new members and enjoying the fall playing outdoor activities. The fall continued on in October, acknowledging All the Saints of CCBC, past and present. The children participated in a detective game, learning some of the history of their parish family. They visited the Union

Cemetery beside the church and looked for some of the original founding members. A highlight for the children this day was finding the grave stone of Mr. Bell, the one who donated the original land site for CCBC. Another highlight was the children’s coordinated planning efforts in building a churchfort out of chairs and old blankets. They were pleased with the final structure. Snack time took on new kind of fellowship as they ate and visited with each other, moving from one section to the other under the blankets.

By the time November rolled around there was no stopping the FM group! Despite the simple theme of making Christmas ornaments, the children brought many new ideas for games to the group. Lastly, in January, FM participated in the Winter Olympics. Children enjoyed making team flags and dressing up their mascots Sheepy Junior (girls) and Funky Monkey (boys). The children participated in many games such as shoe box (snow) shoeing relay race, balloon ball throw, trivia action charades, ending with a sock snowball fight to celebrate after the Closing and Medal

Presentation Ceremony.

The new FM format has been a wonderful addition to CCBC. Like the original, this group continues to support children in forming strong healthy bonds with one another through play and fellowship time together. Thank you to all our parish monkeys and their parents for making this a wonderful experience for all.

Submitted by the Reverend Hilary Murray (Funky Monkeys Leader)

Senior Youth Group

Since Vestry of last year, it has been an interesting year for development for the CCBC Senior

Youth Group. While doing our usual monthly Cooking with Erin and Sunday afternoon gatherings, volunteering with other CCBC initiatives such as the St. Nicholas toy collection and the Holly Days

Bazaar, 10 members of the youth group went on a faith formation trip to Cuba. Besides the amazing trip that has really bonded this group of ten together, the youth did a great job of coordinating and putting on a Spaghetti Dinner and a Coffee House to fundraise for the trip. The youth presented their experiences on the Cuba trip to a full house of CCBC parishioners. CCBC also presented a brief talk on our Cuba experience to the National Church at the General Synod this past July. We hope we have sparked more conversation for building relationships between CCBC, the Anglican Church of

Canada, and the Episcopal Church of Cuba. The work of PJ Hobbs and Donna Bright to coordinate the trip is much-appreciated by the youth and adults who went on the trip, and their families.

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The departure of PJ has been tough for the Youth Group – many of which were only 4-8 years old when PJ and the Hobbs clan arrived over 11 years ago – since the group has been a passion and a focus for PJ over the years. His dedication and perseverance to the youth group can be seen in each and every teen he interacted with.

Moving forward, Erin Coffin and Jeremy LeBlanc, with the help of Rachael Pollesel, are managing the youth program. Something that has come out of the Cuba trip is the importance of

Christian relationships with other youth. The youth really enjoyed meeting other Anglican youth in

Cuba, even with a language barrier, and one youth noted it was nice to meet other Anglican youth because sometimes they felt like they were the only ones. In 2014 we hope to actively work with other local Anglican Youth Groups - through baby steps. Youth are more aware of diocesan youth events, and we are in contact with other youth coordinators within the Ottawa diocese to look into coordinating some shared some youth initiatives.

The youth group will also continue its hospitality through a coffee house fundraiser, in partnership with the choir, presenting all things Beatles inspired. Funds raised will contribute towards a new freezer for CCBC as well as the PWRDF initiative ‘Fred Says’ aiding in providing food baskets to

AIDS patients in Africa so they are nourished enough to take their medications.

Meanwhile, we are working to get the youth more involved in the church community by having them participate on church committees and have a say as to the direction of those committees. For instance, we had a representative on the Bazaar Committee who coordinated the front of house

(youth involvement) for the Bazaar’s tea room. It was a success, and we hope to introduce more youth into various committees that interest them and enable them to learn how the church works and nurture their relationship with the church while they themselves grow into young adults.

Submitted by Erin Coffin (Senior Youth Group and Cooking with Erin Leader)

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INCOME

SUMMARY: CCBC 2013 Financial Report

Donations

Rent and Interest

Fund Raising

Bowley Endowment

MTF Income

GiFT Revenue to GMF

Dio. Curacy Partnership

Miscellaneous

TOTAL INCOME

2012

Actual

362,981.22

26,955.00

20,096.83

728.24

3,561.04

13,757.00

10,000.00

468.64

438,547.97

2013

Budget

365,700

26,200

19,920

740

3,620

7,464

40,000

600

2013

Actual

355,926.80

37,414.25

18,826.06

728.24

3,848.00

8,227.78

40,000.00

20.50

464,244 464,991.63

EXPENSES

Personnel

Rectory

Utilities - Church

Facilities Mgmt

Financial & Insurance

Diocesan Share

Office and Admin

Communications

Music Ministry

Christian Education

Other Programs

Mission & Outreach

Transfer to CPIF-Parish (Net)

Extraordinary Expenses

TOTAL EXPENSES

TOTAL INCOME

NET INCOME

242,832.63

6,586.68

17,782.59

14,593.14

27,996.25

70,236.00

8,985.50

2,011.57

693.76

2,609.19

10,033.66

36,526.72

2,804.30

0.00

443,691.99

438,547.97

(5,144.02)

245,870

5,600

18,500

20,330

24,470

66,834

10,210

2,030

870

2,600

15,030

36,570

6,000

10,000

250,134.56

4,983.26

18,482.72

17,543.82

26,151.29

66,515.00

10,375.48

2,432.85

817.57

3,933.23

11,602.96

35,592.68

6,000.00

10,190.64

464,914 464,756.06

464,244 464,991.63

(670) 235.57

Balance Statement for General Ministry Fund:

Carry-Over (from Prev. Year)

Net Income less Transfers

Carry-Over (to Next Year)

7,779.44

(5,144.02)

2,635.42

2,635

(670)

1,964

2,635.42

235.57

2,870.99

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INCOME

SUMMARY: CCBC 2014 Proposed Budget

Donations


Fund Raising


MTF Income



Miscellaneous

TOTAL INCOME

2012

Actual

362,981.22

26,955.00

20,096.83

728.24

3,561.04

13,757.00

10,000.00

468.64

2013

Actual

355,926.80

37,414.25

18,826.06

728.24

3,848.00

8,227.78

40,000.00

20.50

438,547.97

464,991.63

2014

Budget

363,400

38,300

20,455

730

3,850

8,000

40,000

300

475,035

EXPENSES

Personnel

Rectory


Facilities Mgmt


Diocesan Share


Communications

Music Ministry


Other Programs


Transfer to CPIF-Parish (Net)


TOTAL EXPENSES

TOTAL INCOME

NET INCOME

242,832.63

6,586.68

17,782.59

14,593.14

27,996.25

70,236.00

8,985.50

2,011.57

693.76

2,609.19

10,033.66

36,526.72

2,804.30

0.00

250,134.56

4,983.26

18,482.72

17,543.82

26,151.29

66,515.00

10,375.48

2,432.85

817.57

3,933.23

11,602.96

35,592.68

6,000.00

10,190.64

443,691.99

464,756.06

438,547.97

464,991.63

(5,144.02) 235.57





7,779.44

(5,144.02)

2,635.42

2,635.42

235.57

2,870.99

2,871

0

2,871

257,560

5,600

19,720

15,000

25,170

64,900

9,440

2,230

835

3,250

11,690

36,340

5,000

18,300

475,035

475,035

0

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DETAIL: 2013 Financial Report and Proposed 2014 Budget

INCOME

Donations

Undesignated

Designated (to GMF ministries)

Open Collection

Cash Over (Short)

345,677.50

11,048.00

6,255.72

0.00

Total: 362,981.22


Rent - rectory

Hall and Other Rentals

Total:

22,500.00

4,455.00

26,955.00

Fund Raising

Pancake Supper

Holly Days Bazaar

Curling or Golf Event

Catering

Fellowship Dinners/Dances

Other Fund Raising

Total:

411.58

14,079.03

2,024.00

3,582.22

0.00

0.00

20,096.83


MTF Income



Miscellaneous

TOTAL INCOME

2012

Actual

728.24

3,561.04

13,757.00

10,000.00

468.64

438,547.97

2013

Budget

350,000

11,200

4,500

0

365,700

23,200

3,000

26,200

2013

Actual

343,100.17

9,686.01

3,141.62

(1.00)

355,926.80

30,894.25

6,520.00

37,414.25

420

14,000

2,000

3,500

0

0

19,920

740

3,620

7,464

40,000 40,000.00

600 20.50

464,244 464,991.63

447.00

13,286.28

0.00

5,092.78

0.00

0.00

18,826.06

728.24

3,848.00

8,227.78

2014

Budget

Notes

350,000

9,900

3,500

0

363,400 1

33,300 2

5,000

38,300

455

13,500

0

4,500

2,000

0

20,455

730

3,850

8,000 3

40,000 4

300

475,035

EXPENSES

Personnel

Priestly Services

Lay Staff Services

Music Ministry

Casual Wages

Honoraria

147,247.00

71,072.00

22,054.25

2,084.38

375.00

Total: 242,832.63

Rectory

Rectory Property Taxes

Rectory Maintenance

Total:

4,936.68

1,650.00

6,586.68

143,700

75,644

23,526

2,500

500

245,870

5,100

500

5,600

149,069.00

75,641.00

22,532.08

2,892.48

0.00

250,134.56

4,983.26

0.00

4,983.26

154,400 5

77,160

23,000

2,500

500

257,560

5,100

500

5,600

Page 27 of 51


EXPENSES (con't)


Fuel - Gas

Electricity

Water

Telephone - Church

Telephone - Rector

Total:

Facilities Mgmt

Church Maintenance

Snow Clearance (Net)

Total:


Diocesan Mortgage

Insurance (Diocesan Policy)

PAR & Bank Charges

Net HST Expenses

Total:

Diocesan Share

Parish Fair Share

Synod & Deanery Costs

Total:


Postage - Office

Office Copying

Office - General

Office - Capital

Office - Other Costs

Total:

Communications

Postage - Lychgate

Printing - Lychgate

CCBC Web Site

Communications - Other

Total:

Music Ministry

Music (all choirs)

Copyright Licenses

Total:


Adult Education

Church School Program

Total:

2012

Actual

3,734.64

10,187.50

1,098.18

2,054.12

708.15

17,782.59

7,915.11

6,678.03

14,593.14

9,970.00

11,050.00

895.34

2,684.11

27,996.25

69,228.00

1,008.00

70,236.00

548.59

1,618.26

3,847.95

1,742.08

1,228.62

8,985.50

174.46

0.00

1,822.76

14.35

2,011.57

423.76

270.00

693.76

263.05

2,346.14

2,609.19

2013

Budget

3,850

10,700

1,130

2,100

720

18,500

14,000

6,330

20,330

9,970

11,050

750

2,700

24,470

65,825

1,009

66,834

550

1,660

4,000

3,000

1,000

10,210

180

0

1,830

20

2,030

600

270

870

1,000

1,600

2,600

2013

Actual

3,842.97

11,446.68

879.50

2,086.45

227.12

18,482.72

11,213.82

6,330.00

17,543.82

9,970.00

11,050.00

1,339.09

3,792.20

26,151.29

65,825.00

690.00

66,515.00

559.92

2,504.45

4,235.53

2,068.92

1,006.66

10,375.48

177.40

339.34

1,916.11

0.00

2,432.85

532.57

285.00

817.57

1,727.40

2,205.83

3,933.23

2014

Budget

Notes

3,920

12,150 6

1,000 7

2,150

500

19,720

8,500 8

6,500

15,000

9,970 9

11,100

1,300 10

2,800

25,170

64,200

700

64,900

740 11

2,000

4,200

1,500 12

1,000

9,440

230

0

1,950

50

2,230

550

285

835

1,000

2,250

3,250

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EXPENSES (con't)

Other Programs

Youth Program

Hospitality & Welcoming Min.

Church Calendars

Altar Guild Expense

Worship Supplies

Pastoral Care

Stewardship

Rector's Discretion

Professional Services

Staff Training/Development

Miscellaneous Costs

Total:


Transfer

to CPIF-Parish (Net)


TOTAL EXPENSES

TOTAL INCOME

2012

Actual

808.23

2,120.75

N/A

4,692.08

562.72

278.18

48.80

519.02

0.00

0.00

1,003.88

10,033.66

36,526.72

2,804.30

0.00

443,691.99

438,547.97

NET INCOME (5,144.02)

2013

Budget

(670)

2013

Actual

1,500

3,500

0

4,800

750

330

1,800

500

1,000

500

350

15,030

36,570

6,000

10,000 10,190.64

464,914 464,756.06

464,244 464,991.63

724.55

2,993.43

110.00

4,473.52

862.88

284.30

1,019.37

163.95

0.00

303.22

667.74

11,602.96

35,592.68

6,000.00

235.57

2014

Budget

Notes

1,500 13

2,500

100

4,600

850

290

50 14

500

300

300

700

11,690

36,340

5,000

18,300 15

475,035

475,035

0





7,779.44

(5,144.02)

2,635.42

2,635

(670)

1,964

2,635.42

235.57

2,870.99

2,871

0

2,871

Notes:

1 Donations in 2013 were $9.6K (2.7%) below budget, and even $7K (1.9%) below actuals in 2012. The budget for 2014 is based on the results of our 2013 financial stewardship campaign.

2 The lease with our rectory tenants, Nepean Support Services, expired at the end of July 2013. The new 5-year lease boosted rental revenue as of August 2013 and will continue to do so through 2014.

3 The GIFT revenue is expended against the cost to this GM Fund of the Family & Welcoming Ministry.

4 Our Curacy Partnership with the diocese entails a $40K grant from the diocesan share of the GIFT campaign.

5 The budgeted cost of priestly services anticipates a 4 month spring/summer period without an Ass't Curate.

Bishop John has indicated he intends to place a new Ass't Curate at CCBC at the beginning of August 2014.

6 The province has indicated that hydro rates will rise by 45% over the next 5 years.

7 Good rainfall in 2013 meant low water usage by the garden club; 2014 anticipates more normal water usage.

8 After many 2013 improvements in church property, the 2014 budget anticipates more normal expenditures.

9 At end 2013 the outstanding balance of the Diocesan mortgage (at 5 %/yr intrest) is approximately $28,470.

10 More parishioners are on PAR, and bank fees are at reduced rate (by agreement with Bank Manager).

11 Canada Post has announced postage rates will jump significantly in 2014.

12 Provision is made for some capital requirements re a new Assistant Curate in early August.

13 The Youth Group leadership has made a case to Parish Council for a more robust youth program.

14 2014 is an "off" year re our practice of biennial financial stewardship campaigns.

15 The extraordinary expenses in 2013 were associated with external church painting, parking lot repairs and a new church furnace. The projected 2014 extraordinary expenses are, per agreement with the diocese, mostly a set-aside to support the continuation in 2015 of the ministry of the new Ass't Curate.

Page 29 of 51


FINANCIAL REVIEWER’S LETTER

In order to underwrite the fairness and accuracy of the financial statements, the Reviewer worked from a printout of the CCBC Current Account (chequing account) listing the 2013 church income and expenditure items (provided by the Treasurer). I was able to verify individual expenditure items in the Current Account by consulting the file of requisitions and receipts for cheques issued. The Current Account Reconciliations Summary (also provided by the Treasurer) provided a listing of parish income deposits and bank credits and debits and cheques issued.

Monthly Scotiabank listings of cancelled cheques and deposits and credits were also consulted as were the parishioner contribution records provided by the Envelope Secretary.

Based on my review, I can assure the parish of Christ Church Bells Corners that I found no material indication that these financial statements do not represent fairly and accurately the financial position of CCBC as at December 31 st , 2013 and the results of its activities for the year then ended.

I thank especially Treasurer Robert Waterman for his cooperation, assistance, patience and understanding during this review. I also wish to thank Finance Committee member Robert Wakeman and Finance Committee Chair Victor Wehrle for their guidance and support during my review.

Submitted by Michael Corlett (Financial Reviewer for the Year 2013)

MISSION & OUTREACH

Mission and Outreach (M&O) is pleased to present this report of committee activities conducted with the guidance of our Lord and on behalf of the parishioners of CCBC.

Financial Donations

The M&O Committee gratefully received a total of $35,592.66 from total donations during the year 2013.

Parish Council reviewed the proposed distribution of these funds as shown on the table below at its meeting on January 22, 2014. The distribution and the target allocations for 2014 are recommended to Vestry for approval.

Ottawa Carleton Association for Persons with Developmental Disabilities (OCAPDD)

The partnership between CCBC and Silver Spring Farm has been a longstanding one and we continued to support several initiatives this past year. Our partnership continues to grow as we foster our relationships with the residents and the staff. Silver Spring Farm is home to 21 adults with developmental disabilities. Living in three different resident houses (Moffat, Charette, and Campbell), residents participate in a wide variety of activities both at Silver Spring and in the community. Several residents are regular Sunday morning worshipers at CCBC.

Silver Spring Farm Garden:

This year, a number of parishioners volunteered to work on the gardens between Campbell and

Charette Houses. The flower beds were trimmed and annuals were planted and watered throughout the summer. During our visits to the garden, CCBCers were very happy to meet and mingle with residents who came by to say hello. Many thanks everyone who helped plant, tidy up and water. The

Page 30 of 51

Christ Church Bells Corners 2014 Vestry Package staff we meet always express their gratitude. The garden and patio are most often enjoyed on the weekend when family members come to visit. Four new chairs were purchased to replace some broken furniture and was very much appreciated.

Christmas Stockings for Residents:

For the fourth year, parishioners have generously given items for Christmas stockings personalized for each Silver Spring resident. Susan Whitton coordinated the project and each stocking was stuffed with treats and gifts donated by parishioners. Thank you to Susan for her leadership and to Margaret Thomas for delivering the stockings.

Silver Spring Farm is truly a beautiful place, both inside and out. CCBC makes a significant difference in the lives of the residents.

Victoria Andrew (CCBC Team Lead, OCAPDD)

Diocesan Ministries

This past year we completed our commitment for the monthly birthday celebrations with the residents at Cornerstone on MacLaren. On the first Monday of every month a volunteer from CCBC brought a birthday cake, homemade birthday cards and a small gift for each of the ladies celebrating their birthdays that month. From the feedback we received these celebrations were much appreciated by residents and staff together.

For the past few years our focus has been on building our relationship with MacLaren. This past summer we met with Sue Garvey and toured each of the four shelters of Cornerstone. From that meeting it was decided that the shelter was the first priority. Most of what was identified was inkind support type items which we identified as part of our monthly in-kind support activities.

However, this past fall the city made a decision to allow the shelter to provide more permanent beds for some of the women. That opened up an opportunity for us to be involved in another special project. The committee approved proceeding with a special project to make over the 3 rd floor (10 bedrooms) of the shelter. Just before Christmas a number of volunteers signed up to patch and sand some walls to get them ready for painting. After Christmas, more volunteers signed up to help paint all the bedrooms, assemble some Ikea storage furniture and to make and hang coat racks and towel racks. With the city providing the shelter with a grant they were able to purchase some much needed blinds, the storage units and the paint. CCBC's contribution was to provide the people to help make over the rooms along with some financial help to cover the purchase of towel racks for each of the rooms.

In 2014 there may be more opportunities as we explore the needs with the diocesan communities, especially with the St. Luke's Lunch Club, the newest community ministry.

Sharron Hamilton, Janet Martin, Caroline Fitzpatrick (CCBC Team Leads, Diocesan Ministries)

FAMSAC

During 2013, FAMSAC (Family Services Association of Churches) continued to provide emergency food assistance to communities in West Nepean. This service is run entirely by volunteers and is mainly funded by the six sponsoring parishes. It also relies heavily on donations from local grocery stores and other businesses, as well as food drives organized by churches, schools, Scouts, Guides and service clubs.

Page 31 of 51


With its modest resources, FAMSAC furnishes food hampers to approximately 80 families a month. Over three days in December, 187 Christmas hampers were prepared and distributed to those in need within our community.

CCBC continued to provide financial, material and human resources in su pport of FAMSAC’s activities. The Mission & Outreach Committee provided $1,200 in funding, while food donations were also collected throughout the year. A particular emphasis was placed on collecting food during the month of October to help replenish FAM

SAC’s shelves after the summer months. Finally, a number of parishioners continued to give of their time both during the year and at Christmas.

FAMSAC faced a number of challenges this year; including the departure of its long-serving president and a drop-off in both food and cash donations. As always, there is a need for additional volunteers to assist in delivering food hampers and in collecting donations from local grocery stores.

In 2014, there will be renewed emphasis on fundraising, on recruiting volunteers and on developing new partnerships.

Jeremy LeBlanc (CCBC Team Lead, FAMSAC)

Primates World Relief & Development Fund (PWRDF)

The Primate’s World Relief and Development Fund (PWRDF) provides both financial and human resources to support global justice, peace, sustainable development, refugees, and humanitarian relief (for more information see www.pwrdf.org).

CCBC’s involvements with PWRDF in 2013 were:



CCBC was represented at the annual diocesan PWRDF workshop held on April 20 th at St. Paul’s,

Kanata. The theme of this year ’s workshop was "Sustaining Hope in an Ever Challenging World:

Strategies for Effective Relief and Development".

 Under the “Special Project” category of the Mission & Outreach programme, CCBC entered into partnership with the Parish of Fitzroy Harbour to grow a crop of soy beans on a 25 acre field in

West Carleton. The $7,000 net proceeds of this project have been sent to the Canadian

Foodgrains Bank, a church-based ecumenical organization of which the Anglican Church of

Canada is a member (represented by PWRDF). An article giving more detail on this special project was published in the December issue of Crosstalk .

Victor Wehrle (CCBC Team Lead, PWRDF)

Refuge NOW

I n 2013 Refuge NOW decided to concentrate on applying for a VOR (Visa Office Referred) family to sponsor. In this program the government finances six months

’ living expenses, and the sponsorship group is responsible for the following 6 months. We felt we had sufficient funds to proceed. However, it was not until the summer that we heard we had been accepted to sponsor a young Burmese couple, and then had to move very quickly to find suitable accommodation and furniture.

Thian Ro and Ngun Nei arrived on September 10 th and we were greatly helped by Tun Tun -

Thian's brother - who has lived in Ottawa for two years. Thian and Ngun are a wonderful young couple who are making great strides in adjusting to Canadian life, learning English and enjoying the winter! They expect their first child in May and are very excited. Refuge NOW's financial commitment begins in March 2014.

Dorothy Coverdale (CCBC Team Lead, Refuge NOW)

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Ottawa West End Community Chaplaincy (OWECC)

CCBC continues to partner with OWECC. Again this year, as approved at Vestry in 2013,

CCBC allocated $4,400 to support OWECC with its projects. These funds are distributed to them quarterly.

Margaret Meyer (CCBC Team Lead, OWECC)

In-Kind Ministry

Once again for each month of the year a different M&O partner was chosen to be the recipient of requested donations.

Due to some overlapping of donations and confusion regarding where items should go, parishioners were requested to confine their donations for a particular organization to its designated month. If there were any items brought in late they were to go to the Salvation Army.

Items were donated to The Well, Centre 454, OWECC, Nelson House, Bruce House, Silver

Spring Farm, Cornerstone and FAMSAC. FAMSAC, in fact, receives donations on an ongoing basis.

Mission & Outreach thanks all parishioners who generously made these donations and to those who kindly took the time to deliver them.

Information and Advocacy.

The committee responded to the PWRDF challenge to focus on poverty by organizing a Lenten education series of talks in March under the title ‘Responding to Issues of Poverty’. The speakers were from Nelson House, (a local shelter for abused women who are not always poor but our reduced to poverty by having to leave abusive relationships. Nelson House is one of our partners);

St. Luk e’s Lunch Club/Drop-in centre (caters to people in need of a meal and supportive services and is now one of our partners) and the Stephen Lewis: Grandmothers to Grandmothers Campaign (an organization which helps supports African grandmothers looking after children orphaned by AIDS).

Caroline Fitzpatrick (CCBC Team Lead)

The M&O Committee would like to give thanks to God and our congregation for the generous donations received in 2013 allowing us to maintain our mission and outreach endeavours. This year more parishioners were involved in the different special projects opportunities, which continues to be a blessing. Looking forward to 2014 there will be more opportunities for all parishioners to participate and to grow in faith through service.

Submitted by Sharron Hamilton (Mission & Outreach Committee Chair)

Page 33 of 51


Mission and Outreach Proposed Allocations for 2013

PRIORITY AREAS / ORGANIZATIONS VESTRY DESIGNATED PROPOSED

TOTAL DONATIONS - 2013

I. Poverty Alleviation

PWRDF

OWECC

NELSON HOUSE

APPROVED

FOR 2013

$4,400.00

AMOUNTS

IN 2013

$1,626.00

ALLOCATIONS

FOR 2013

$35,592.66

$5,000.00

$4,400.00

$1,000.00

$10,400.00 SUBTOTAL

II. Support for Those in Need

REFUGE NOW

FAMSAC

$2,306.65

$1,200.00

SUB-

TOTALS

DIOCESAN COMMUNITY MINISTRIES (GENERAL) $4,000.00

- CORNERSTONE/LE PILIER (designated) $50.00 $50.00

FRIENDS OF HOSPICE (for services and training)

BRUCE HOUSE

$1,000.00

$500.00

ACW $25.00 $600.00

SUBTOTAL $9,656.65

III.

The North

COUNCIL OF THE NORTH

BALES FOR THE NORTH - FREIGHT COSTS

SUBTOTAL

$4,000.00

$1,000.00

$5,000.00

Designated Amounts ( not specified above )

SALVATION ARMY

SUBTOTAL

Proposed Partners Special

Projects

OCAPDD (Garden, other Special Projects) up to 25% of

Total

SPECIAL PROJECT SUPPORT via Activity Days and

Church School

CORNERSTONE: 515 MacLaren Birthday Party Fund

CORNERSTONE: New Project O'Connor St. 3rd Floor

Renovation

ST. LUKE'S LUNCH CLUB AND DROP IN CENTRE

CANADIAN FOODGRAINS BANK PROJECT

$500.00 $500.00

$117.47

$103.84

$89.70

$500.00

GOOD SHEPHERD BARRHAVEN (fridge)

THE WELL/LA SOURCE WAUPOOS FARM CAMP

CCBC EMERGENCY FUND - Loblaw Cards

SUBTOTAL

Disaster Relief

RED CROSS – PHILLIPINES

Youth Allocation

TOTAL - 2013 Funds

SUBTOTAL

SUBTOTAL up to $5000

$2,500.00

Page 34 of 51








Pre-Authorized Allocations for 2014

OWECC

Fund for Disaster Relief (as needed)

CCBC Youth Allocation

$4,400

up to $5,000

$2,500

Special Projects for 2014

Up to 25% of the general allocation funds be set aside in support of mission and outreach work during 2014 and any funds not expended to be rolled back into the M&O funds for general distribution according to parish priorities.

Submitted by Sharron Hamilton (Mission & Outreach Chair)

NOMINATIONS COMMITTEE

Committee Members: Reverend Kathryn Otley, Reverend Hilary Murray, Ed Daley, Jennifer Hubbard,

Donna Bright, Janet Martin, Victor Wehrle, and Margaret Lemaire (Chair).

(*Denotes Member of Parish Council)

Bishop’s Appointments:

*Rector (Jan-Apr) The Venerable Peter John Hobbs

(Apr-Oct) Bishop Peter Coffin (IPC*)

(Nov-Dec) The Rev. Kathryn Otley

The Reverend Hilary Murray *Assistant Curate

Rector’s Appointments:

*Rector’s Warden

Teacher-in-Residence

Honorary Assistant

Altar Guild Coordinator

*Church School Support Team Chair

Head Servers

Prayer Circle Coordinator

Vestry Clerk

*Youth

Warden’s Appointments:

*Finance Committee Chair

Finance Committee Chair Understudy

Treasurer

Treasurer Understudy

GIFT Project Chair

Envelope Secretary

Jennifer Hubbard

Bishop Peter Coffin

The Reverend Canon Ken Cowan

Shirley Smith

Donna Bright

Shannon Clarke & Aly Keeshan

David Brewer

Bill Lewis

Erin Coffin & Jeremy LeBlanc

Victor Wehrle

Ed Daley

Bob Waterman

Margaret Thomas

Ed Daley

Andrew Weston

Page 35 of 51


Envelope Secretary Understudy

*Facilities Committee Chair

*Mission & Outreach Committee Chair

Nominations Committee Chair

*Communications Chair

Sidespersons Coordinator

Welcoming Committee Chair

Parish Council Secretary

Elected Positions:

*People’s Warden

*Deputy Wardens

*Synod Delegates (4)

Gary Chivers

Paul Séguin

Sharron Hamilton

Vickie Townson

TBD

Larry Last

Jennifer Hubbard

Margaret Thomas

Synod Alternates

*Parish Council Members-At-Large (6)

Union Cemetery Board CCBC Rep (3)

Ministry Fund Trustee (3)

Financial Reviewer

Ratified Positions:

*ACW St. Andrew’s Group President

Donna Bright

Rob Hubbard

Vickie Townson

Marni Crossley


Sharron Hamilton

Megan Sproule-Jones

Rob Hubbard

Linda Ryan

Mary Bush

Erin Coffin

Mary Elderkin


Colin Franklin

Janet Martin

Colin Franklin

Bill Irwin

Orest Roscoe

Gary Chivers

Ted Parsons

Orest Roscoe

Michael Corlett

Shirley Smith/Bonnie Frost

Page 36 of 51


Lay Assistants at Communion:

(Selected by the Rector & Approved by Vestry)

Helen Acton

Paul Bertrand

David Brewer

Patty Brewer

Eileen Chivers

Mary Clarke

Deborah Coffin

David Cook

Gail Cook

Leonard Howley

Joan Jackson-Balfour

Tud Kaulbach

Pat Masson

Bill McKee

Kathleen O’Shea

Cathy Séguin

Shirley Smith

Dorothy Coverdale

Marni Crossley

Bonnie Frost

Bob Garrett

Alison Sutherland

Vickie Townson

Patrick Waterman

Susan Whitton

John Udd

Assigned Positions:

(Recruitment supported by Nominations Committee - for information purposes only)

Holly Days Bazaar Coordinators

Holly Days Bazaar Understudies

Ecumenical Breakfast Committee Chair

Ecumenical Breakfast Understudies (2015)

Garage Sale

Garage Sale – Second

Fundraising Bonspiel

Pancake Supper Coordinators

Pancake Supper Understudies (2015)

Garden Club

Greeters Roster

8 AM Sunday Coffee Roster

Seniors’ Residences Driver Team (1 of 2)

Seniors’ Residences Driver Team (2 of 2)

Gala Dinner or Casual Fundraiser

Wayne & Joanne Kelly

OPEN

Lisa Bourdage

OPEN

OPEN

OPEN

OPEN

Donna Bright, Margaret Lemaire & Susan Whitton

Gary Chivers & Ted Parsons

Janice Bertrand

Bonnie Frost

Shelley Hoye

Rick Shepherd

Ralph Shipton

Erin Coffin & Jeremy LeBlanc

Under Auspices of M&O:

FAMSAC Team Leader

Refuge NOW Team Leader

OCAPDD Team Leader

Diocesan Community Ministries

Jeremy LeBlanc

Dorothy Coverdale

Victoria Andrew

Sharron Hamilton & Janet Martin

OWECC Team Leader

PWRDF Team Leader

Margaret Meyer

Victor Wehrle

Submitted by Margaret Lemaire (Nominations Committee Chair)

Page 37 of 51


Minutes of 2013 Vestry Meeting

Christ Church Bells Corners

158 th Annual Vestry Meeting

Monday, February 25 th , 2013

1.0 Devotions: The annual meeting was opened by Archdeacon Peter John Hobbs with prayer.

2.0 Appointment of Vestry Clerk and Declaration of Membership: The Venerable Peter John

Hobbs chaired the meeting and appointed Bill Lewis as the Vestry Clerk. Peter John read the

Diocese of Ottawa Declaration of Qualifications to vote as a member of Vestry, (CBR’s c5, 02a). An attendance sheet was circulated and 53 persons were registered.

3.0_Rector’s Address to Vestry:

It is good that we are here at the Annual Vestry Meeting of Christ Church Bells Corners. It has become routine for me to offer an Address to Vestry early on in the Agenda. While we gather here, mindful of the ministry, spirituality and theology that mark our identity as a Christian community, it’s important to bear in mind that an annual Vestry Meeting, we do so in light of matters of governance.

So, tonight, we consider reports, financial statements and a budget, as well as nominations for office holders for this year. We do have a full agenda and I would like to take some time to offer my reflections to what I consider critical issues before us.

First, with regards to our financial statements and budget. To my mind CCBC is extremely wellserved by its Finance Committee, ably chaired by Victor Wehrle. We have detailed statements before us, ones that I believe are transparent and, with some thought, easily understood. Our

Finance Committee is committed to fiscal prudence, offering sound advice to Corporation and Parish

Council on an on-going basis. Tonight you will consider a balanced budget for 2013. Most of what you will discover in our budget is consistent with numbers and practices of the past number of years.

There are, of course, a few exceptions. One is a significant increase in the line item for “Hospitality and Welcoming”. Over the course of the last few years, we as a parish have embraced this ministry.

Through the diocesan GIFT campaign we have been able to increase our staffing with the focus on welcoming. Susan Whitton now holds the position of Director of Children’s and Welcoming Ministries working closely with both the church school and the Welcoming Committees to ensure the faithful delivery of these critical ministries. The line item I referenced above represents a program expense that allows us to be a place in which all those who enter through our doors can know something of the fullness of the hospitality and welcome to which we are called. Again and again I am receiving feedback from those who visit us and who have recently come to call this place their spiritual home that the friendliness, the welcome, the fellowship, and the refreshment of this place is genuine and true. This ministry happens because of a concerted effort by us - members, clergy, and staff.

You will also note, especially if you’ve gone into the finer details of Victor’s notes, that we have budgeted for a five month period during which there will be no incumbent in place within the parish.

During that time however, the Bishop John Chapman plans to appoint a part-time Priest-in-Charge.

Hilary Murray, our Assistant Curate, will be here throughout the interim period working hard and full-

Page 38 of 51

Christ Church Bells Corners 2014 Vestry Package time. In a short time, her first year of ordained ministry, we have come to see what a gifted pastor

Hilary is and this parish will continue to be blessed by her presence. I am pleased to announce that the Priest-in-Charge of Christ Church Bells Corners during the interim period will be none other than our own Bishop Peter Coffin. In this role, Bishop Peter will provide the parish and Hilary with guidance, support, and time. Both Bishop John and Bishop Peter are pleased for me to announce this to you tonight, mindful that together they have some details to solidify.

Much aligned with our finances tonight is the considering of the GIFT Implementation Plan. Through

2011 and 2012 we as a parish participated in the Growing in Faith Together Program (GIFT) of our diocese. Fifty percent of what is pledged and received goes to support new initiatives in diocesan ministries. We as a parish have more than benefited already from these new diocesan ministries.

You will note in our budget a $40,000 revenue item supporting the cost of our curacy. The diocese provided funding for Susan Whitton to attend a professional development conference in June of last year, benefiting our children and welcoming ministries. As many of you know, in just a little over a week’s time, ten teenagers of this parish will make a visit to the Episcopal Diocese of Cuba. That trip, in part, is funded by a $4000 grant from the diocesan GIFT program.

Fifty percent of pledged and received GIFT funds remain in the parish to support our own initiatives in ministry. I have already mentioned that a portion of these funds go to support the welcoming ministry of the parish. Tonight you will consider a GIFT Implementation Plan that focuses on the other major aspects of our GIFT program: namely, church property improvement. This is an ambitious program that may take a number of years to fully implement. Your Corporation and Parish

Council, and other key committees, are giving significant attention to the implementation of our GIFT programs. The details will be explained later in the meeting. At this point, I want to wholeheartedly commend the work and recommendations of your Parish Council.

During my time as your Rector, there has been an on-going conversation about the mission and outreach ministry of our parish. In many ways, it is a much different ministry than it was ten years ago. In many ways, it’s very much the same. What is exciting is that we have been able to increase our in-kind support over the years, establish deeper relationships with those with whom we partner, and integrate more fully our mission and outreach in all elements of our parish life. So, for example, on a Sunday morning, residents of Silver Spring Farm can be worshipping with us and later in that same week, through the ministry of our children and youth working diligently with members of the

Mission & Outreach Committee, the children will be making gift baskets for residents of Silver Spring

Farm. Later this month it will be my honour, if approved tonight, to deliver a significant contribution to the Episcopal Church of Cuba to support our global partners in a context that is far more challenging than any of us could imagine. I will do so with my friends who are the teenagers of this parish who will return home with a greater sense of the church to which they belong and the life of discipleship to which they are called. I commend to you the report of the Mission & Outreach

Committee that you will hear later this evening.

I want to say something very intentionally about the lay staff of Christ Church Bells Corners. Heidi

Pizzuto, our Parish Administrator, Susan Whitton, our Director of Children’s and Welcoming

Ministries, Terry O’Connor, our Music Director, Pat Haunts, our Junior Choir Director and Tony

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Pierog, our Custodian. Part of me wants to say “you have no idea” but I think some of you do, just how much our lay staff does to support the breadth of ministry in this parish. We are blessed beyond measure, and may I suggest to you now, in my final weeks as your incumbent, that into the future maintaining such a complement of lay staff is essential and ought to be a high priority. On any given day in this place I am amazed by the countless hours, the skill, the dedication and the ingenuity that is provided by all of you, the members of Christ Church Bells Corners. I am reluctant to call you volunteers, though you are not paid. Rather you are disciples engaged in ministry. Yet, when I use the term “volunteer” I think you know what I mean. Every now and again I hear on the edges “we used to do that ourselves for no pay”. Volunteers could do this or that, as if to say staff is not needed. I am confident and hope that such sentiments are not wide spread. I learned some time ago, tough for some it may seem counter intuitive, in the current reality of volunteerism in our society, that the more volunteers you have, the more staffing infrastructure required to support them.

You will note in the report of the Nominations Committee that there’s not a lot of changes this year.

That, in part, is by design. I asked those who filled positions that I am responsible for appointing to remain in their positions this year. I recommended to the Nominations Committee to strive to ensure as little change as possible. In a time of interim between rectors, and particularly to support a new rector in his or her early days of an incumbency, it is my conviction that continuity in parish leadership is a great asset.

Over the course of the next few weeks my time as your rector will be finished. This place has meant a great deal to me. In some ways it is here that I have grown up. This is an address to Vestry and not a farewell speech however, and frankly I’m not sure at this point I could manage saying goodbye. Yet, at one level, I need to acknowledge all those who, through the years, have offered themselves to leadership in this parish in whatever form it might take. It has been remarkable the extent to which people have responded to the many and varied tasks and ministries that emerge continually in this faithful and dynamic Christian community.

This is a meeting about finances and governance. It is a meeting about the governance and finances of a community that is grounded in the belief that God has come among us in the crucified and risen Jesus and continues to move in our midst as the ever-present Holy Spirit. Ours is a community that seeks to provide comfort and by the very nature of the God we worship, is called to be always oriented outward, seeking to welcome those who come into our midst and seeking to bring something of God’s compassion to bear upon the world. As vestries go, the one of Christ

Church Bells Corners, I believe, has understood this reality of the marriage between governance and theology. Let it always be so.

It has been an honour beyond telling to be the Chair of the Vestry of Christ Church Bells Corners, a function reserved for the rector. It will be an even greater honour if my last Vestry with you goes smoothly.

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4.0 Acceptance of Minutes of 2012 Vestry Meeting:

Minutes of the 2012 Vestry Meeting were included with the 2013 Vestry Package. The Chair asked if there were any errors, omissions or comments on the minutes as printed.

V2013-01 Moved by: Mary Bush Seconded by: Gary Chivers

That the Minutes of the 2012 Annual Vestry be accepted.

CARRIED

5.0 Acceptance of 2013 Annual Committee Reports:

The Chair asked if there were any changes, error or omissions in the 2012 committee reports distributed in the Vestry Package.

Diane Garrett observed that a correction to ACW report on page 4 was necessary to amend the name from “Hannum” to “Hannam”.

V2013-02 Moved by: Janice Bertrand Seconded by: Caroline Fitzpatrick

That the 2012 annual committee reports as contained in the Vestry package be accepted as corrected.

CARRIED

6.0 Presentation of the 2012 Financial Statements:

The Finance Chair, Victor Wehrle presented the 2012 Financial Statements. Victor went through the comparison of the 2012 actuals against the budget. The difference is revenue and budget was significant – particularly as the area of donations. Some factors were identified including retirements, death, downsizing which are all unknowns. In the last financial stewardship campaign it was coupled with the GIFT campaign. Nevertheless it was counterbalanced by the GIFT revenue to

General Ministry Fund (GMF). Fundraising was a little under however the individual activities were higher although the number of events was down. Other accounts were reviewed – in particular the

Ministry Trust Fund (MTF) as when it is over 100,000 then the interest revenue accrues to the GMF.

The expenses for 2012 were difficult to predict due to the timing of the Assistant Curate arrival.

Some areas that deviated from the plan were facilities management – this fund paid for maintenance that should have been charged to the Church Property Improvement Fund (CPIF) and the second was snow clearance between our partners and CCBC due to overpayment of their share last year and this year we therefore picked up a higher percentage. The office expenditure was for new office equipment that required replacement. Of note was the transfer, based on parish direction, to CPIF of the balance to replace the hot water heater.

Victor then drew attention to the Financial Reviewers letter from Bob Waterman in the Vestry package.

Caroline Fitzpatrick queried what the communication expense category encompassed and Victor outlined details associated with this line item.

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V2013-3 Moved by: David Brewer Seconded by: Bob Waterman

That the financial results for 2012 as presented in the Vestry Package and the Financial

Reviewer’s letter be accepted as presented.

CARRIED

Victor then went through the CCBC Status of Funds (identified on page 21 of the Vestry package) and noted the difference between those accounts that form part of the Diocesan Accounts

Consolidated Trust Fund and those accounts that in total comprise the Parish Account. The two gift line items were outlined and Victor referred to the notes on page 21 of the Vestry package that provided elaboration on these.

Gary Chivers requested and received confirmation that the Ministry Trust Fund was not for ongoing operations of the parish but is used for building fabric or the cost of the clergy.

In response to a general query Victor indicated that the revenues to the MTF reflect specific requests or bequests.

Caroline Fitzpatrick asked about the Memorial Fund and PJ mentioned that revenue reflects small, and unsolicited, gifts for funerals etc. and are used in consultation with the family of person being memorialized. The fund is expensed for small things outside the operations of the church e.g. new piano upstairs, new paschal candle etc.

V2013-4 Moved by: Mary Bush Seconded by: Shirley Smith

Moved to approve the Status of Funds as contained by the vestry package.

CARRIED

7.0 Presentation and Approval of 2013 Budget:

The Finance Chair Victor Wehrle then presented the 2013 budget. Victor indicated that for revenue projections, the donations were forming part of the second year for stewardship is usually less than the first year and thus a conservative projection was used. For the GIFT line item Victor indicated that it reflected a number of one time large donations last year and thus for this year the projections generally reflect the multi-year donations. Another challenge for this year will be the need to support the dual curacy at CCBC ($40,000). Victor then drew attention to the appreciative increase on facilities management that reflected facilities maintenance work that had been deferred in past years and the need to address several projects. Additionally the lease with Nepean Support Services expires in July 2013 and CCBC will be negotiating shortly for a new lease which could be an increase in rent revenue. The other major expense anticipated and contained in the budget is the need for a new photocopier (approximately $10,000). Victor drew attention to the full details of the budget that are contained on page 26 in the Vestry report.

Paul Clarke asked about the relationship between the GIFT projects and ongoing maintenance projects. Victor advised that the GIFT cash flow will be presented separately to Vestry by Ed Daley.

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V2013-5 Moved by: Victor Wehrle Seconded by: Bob Waterman

That the 2013 budget be approved as presented.

CARRIED

Victor expressed thanks to the Finance Committee for their hard work.

8.0 Mission & Outreach Evaluation Committee Report & Recommendations:

Sharron Hamilton presented the M&O report and recommendations to Vestry. Noting that full details of the breakout of the funds are contained in the Vestry Package, Sharron highlighted some of the allocations for 2012 associated with these themes. Sharron advised Vestry that the M&O was hosting an Adult Education Series during Lent, the focus of which was Responding to Issues of

Poverty. The presentations would include: a. Nelson House of Ottawa Carleton b. St Luke’s Lunch Club/Drop-in Centre c. Stephen Lewis Foundation: Grandmothers–to-Grandmothers campaign

Sharron highlighted some of the continuing activities to engage parishioners in Mission and Outreach notably: a. OCAPD with the patio garden (spring cleanup, planting, etc.), Christmas stockings for the residents and the Church School baking muffins for residents, focusing their activity days on

OCAPD needs including filling baskets with personal care items; b. Diocesan Ministries (Cornerstone) through beautification of the back garden and acknowledging birthday celebrations; c. FAMSAC with CCBC volunteers to help sort, pack and deliver Christmas hampers; d. Refuge NOW by helping to raise funds to support another family; e. In-kind Ministry with continuing the focus on one partner each month to provide in-kind support; and f. Website update which included the establishment of a sub-committee to review and update the

M&O pages on the CCBC website, the intent of which was to improve the clarity and presentation about the work of the M&O committee and to indicate how everyone in the parish can get involved.

While the full M&O Financial details for the 2012 allocations were contained in the Vestry Package

(page 32), Sharron identified to Vestry the following main points of interest a. Poverty

- PWRDF

- OWECC

- Nelson House b. Support those in need

- Refuge NOW

- FAMSAC

- Diocesan Ministries

- St Luke’s Lunch Club

$7,000

$4,300

$1,306

$2,000

$1,200

$3,000

$1,000

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Christ Church Bells Corners 2014 Vestry Package c. North

- Council of the North

- Bales for the North (freight)

$4,000

$1,000

In addition the following allocations were proposed: a. Disaster relief

- Hurricane Sandy Relief on Cuba $2,500 (enabled through PWRDF) b. Special projects

- That 16% of general allocation funds were used for special projects throughout 2012.

- This includes the setting aside of funds in support of the Youth Mission Education Trip planned for 2013 of $1,000 and gift to Diocese of Cuba of $3,000.

Peter John then explained the youth allocations for 2012. He explained that the debates on assisting those in need are alive and real and the youth often want to fund different projects due to awareness often raised in school of these projects. As a result the youth have proposed that their allocation of $2,100 be assigned as follows: a. Families for caregivers for Autism Ontario $370 b. Plan Canada $370 c. Canadian Mental Health $370 d. World Vision $990

Peter John indicated that the youth were looking for a partnering trip during March Break of 2013 and that one possibility for this trip would be in cooperation with the Iglesia Episcopal de Cuba. This church has close ties to the Anglican Church in Canada and emphasizes social and humanitarian work. Working with this church would allow CCBC an opportunity to share their work and learn from other youth.

V2013-6 Moved by: Sharron Hamilton Seconded by: Janice Bertrand

That the 2012 and M&O contributions and proposed distribution of M&O funds and budget be approved as presented as in the M&O Vestry Report.

CARRIED

Sharron then outlined the 2013 proposed allocations that were consistent with the new M&O

Allocation Framework as follows: a. OWECC $4,400 b. Funds for disaster relief (as needed) up to $5,000 c. CCBC Youth Allocation $2,100 d. St. Luke’s Lunch Club up to $1,000

Additionally Special Projects could be used up to 25% of general allocation M&O funds.

Paul Bertrand asked whether has OWECC been informed of the potential allocation and Sharron indicated that no organization is informed until allocations have been approved by Vestry.

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Caroline Fitzpatrick sought clarification between pre-authorized and proposed allocations and

Sharron indicated that allocations pre-authorized by Vestry do not have to Parish Council for approval again but proposed allocations would have to be presented.

V2013-7 Moved by: Sharron Hamilton Seconded by: Caroline Fitzpatrick

That the 2013 M&O contributions and proposed distribution of M&O funds and budget be approved as presented as in the M&O Vestry Report with as amended pre-authorized change.

Paul Séguin proposed an amendment to govern amount of money distributed by the youth.

Margaret Thomas asked whether the youth wanted more money to distribute. Dianne and Bob

Garrett proposed that the amount to be allocated to the youth be increased to $2,500. The assessment by PJ was that while the youth had not asked for additional funds, that this discussion be carried forward to the youth and reflected back to the parish.

V2013-8 The Motion was made that Vestry approve the proposed 2012 fund allocation for M&O projects as presented along with the direction to the M&O Committee and

Parish Council to evaluate the youth allocation.

Moved by: Sharron Hamilton Seconded by: Caroline Fitzpatrick

CARRIED

9.0 GIFT Implementation Plan

Ed Daley provided Vestry with an update of the GIFT program and the proposed way ahead.

The highlights of the GIFT campaign status is that: a. CCBC has exceeded its GIFT target. i) Target $390,000.00 ii) Actual $467,734.52 iii) Breakdown of pledges, gifts and bequest notifications:

- Pledges over 5 years were $248,328.80

- One time gifts were $42,405.72 and

- Bequest notifications were $177,000.00 b. CCBC will receive 50% of all 5 year pledges and one time gifts. c. Bequests available for use when actually received and as designated. d. The GIFT Fund currently $30,999.66

Ed indicated the importance of the timing of receipts from one time and recurring gift and bequests since we can only plan on receipts for money to be received over the next period. Ed then reviewed the GIFT case priorities of the two target areas of Church Property Improvement ($136,500) and

Enabling New Ministry ($58,500). These two items would necessitate $195,000 against which the predicted GIFT revenue to 2015 is $145,367 leaving a difference of $49,633 (25.5%). This shortfall was mitigated due to the urgent roof repair which was funded through an extension to the mortgage as funding could not wait until receipt of GIFT funds. Although this enables the $55,000 to be freed up to close the gap, Ed indicated that approval of this work needed Vestry approval.

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V2013-9 Moved that the implementation of the GIFT Case include the continued financing of the roof project through ongoing mortgage payments from the General

Ministry Fund.

Paul Clarke asked what is the interest being paid on the mortgage and the answer was 4% with it being paid off in 2016.

Diane Garrett asked if the items on the GIFT case were prioritized; Ed advised that they were not.

Moved by: Ed Daley Seconded by: Margaret Thomas

CARRIED

Ed then shared with Vestry that the GIFT team sought Parish Council guidance on the priorities for the parish and for the GIFT utilization. Parish Council’s guidance was that: a. The main level accessibility is a high priority and that accessibility projects be implemented as soon as possible. b. Other capital projects such as the kitchen and bathroom improvements could begin planning but actual implementation would not take place until 2014 or later. c. Parish volunteer labour should be used where possible but that professional services are engaged as appropriate. d. There is a need for the GIFT implementation team to oversee the implementation of GIFT projects.

Ed provided a brief overview of the scope of the upcoming projects as follows: a. Main entrance accessibility This includes adding automatic door openers (2) to the main entranceway and painting the main foyer. The team would also investigate improving washroom accessibility and to implement necessary work if feasible. Ed noted that the scope of the main level accessibility does not extend to other parts of the church building. b. Kitchen and Washroom improvements The team would continue to plan for this work over the next year and depending on the results of the planning, implementation could commence in 2014 or

2015. c. Painting and Beautification of space Small related projects would be undertaken over the 2013 –

2016 timeframe.

Consistent with Parish Council guidance about the need for a GIFT Project Implementation Team to provide the necessary oversight, Ed identified the following team members.

 Chair (Ed Daley)

 Facilities Committee Chair (Paul Séguin)

 Finance Committee Chair (Victor Wehrle)

 Project Leads o Main level accessibility (TBD) o Kitchen improvements (TBD) o Washroom improvements (TBD) o Painting and beautification of space (TBD)

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V2013-10 Moved that the expenditure of no greater than $16,500 from the GIFT fund be used for main entrance accessibility previous described.

Moved by: Ed Daley Seconded by: Sharron Hamilton

Dianne Garrett observed that energy efficiency is not among the items for GIFT review. Ed advised that this is not in the scope of this work envisaged by the GIFT case.

Questions were asked by Heather Howley and Eileen Chivers about how the door would be replaced for easier access. Paul Séguin advised that the door replacement could be $10K plus balance for frames and clean up and would be done in a manner to maximize energy efficiency. The actual intention is to have one side of each pair of doors to have an access opener and not to have all four doors with such an opener.

Al Gardner mentioned the need to re-level the bricks from the entrance to the walkway to Lychgate.

PJ advised that while this is out of scope for the GIFT project, it is an important link and that it would be noted for the Facilities Committee and Victor Wehrle indicated it is a good candidate for funding.

CARRIED

10.0 Warden’s Remarks and Appointments:

Margaret Lemaire opened with a warm “Wachiya” and extended her appreciation for the opportunity to serve and indicated that this work was made both enjoyable and educational due to the great interface between the clergy, the Parish Council members and the congregation.

Margaret indicated that the spring Strategic Session of Parish Council dealt with the beneficial realization of GIFT as Susan Whitton was appointed as Director of Children’s and Welcoming

Ministries and that the benefits of this appointment was immediately realized. Other benefits and work on GIFT were reported by Ed previously.

Margaret drew the analogy of the Academy Awards where so much work is done to produce a film and likewise in the Parish the range of work necessary to make the Parish a vibrant community.

Some of these events are the Holly Days Bazaar, Catering, Pancake Supper, Curling Bonspiel as well as the youth driven events such as the St. Nicolas Day were all made possible by the incredible outstanding support, fellowship and the many skills and talents within the CCBC family.

In addition there were several additional initiatives deserving recognition, notably: a. The office refurbishment done with the help of Bob Osborne, Ed Daley, Mike Hubbard, David

Cook, Larry Last, Andrew Weston, Bob and Dianne Garrett, Patrick Waterman, Heidi Pizzuto and

Susan Whitton. b. The GIFT ambassadors of Ed Daley, Erin Coffin, Jeremy Leblanc and the many ambassadors and facilitators within the parish. c. The Garden Club that under the leadership of Janice Bertrand did an awesome job under the hot

Page 47 of 51

Christ Church Bells Corners 2014 Vestry Package and muggy days of summer that yielded such rewarding results. d. The youth for their help in the preparation of the Bazaar by moving furniture and lugging books as well as their assistance with the St Nicholas Day by sorting, bagging and distributing the XMAS gifts. e. The work of communications team led by Heather Howley that produced excellent Lychgate publications. f. And of course the many other committees within the CCBC parish and their respective members for their outstanding work and dedication to the parish.

Margaret also acknowledged two major events that have touched our parish life. The first was in

May 2012 when Hilary Murray arrived as Assistant Curate. Later in November she was ordained as a priest and the parish has been blessed to have Reverend Hilary Murray as a priest. The second event was the appointment in January 2013 of PJ to the new position of Director of Mission at the

Diocesan office. This announcement came with both sadness at PJ leaving and yet joy for the opportunities this new position will provide PJ. This appointment will definitely change the dynamics of our Parish as we have his enjoyed his leadership over the past 11 ½ years.

Margaret then acknowledged PJ’s continuing studies in theology by indicating that in the not too distant future we will soon address PJ as Doctor Peter John. Margaret then thanked PJ, Diane and their daughters Hannah, Mary Grace and Rachel before concluding as she began “Wachiya!”

The Nominating Committee was thanked for their excellent work in identifying talented and willing parishioners to stand for appointment or election for the upcoming year. The following are the

Bishop’s Appointments:

Bishop’s Appointments

Rector

Assistant Curate

The Venerable Peter John Hobbs

The Reverend Hilary Murray

Peter John then identified the following Rector’s appointments.

Rector’s Appointments

Rector’s Warden

Teacher-in-Residence

Altar Guild Coordinator

Church School Support Team Chair

Ed Daley

Bishop Peter Coffin

Head Server

Vestry Clerk

Youth

Honorary Assistant

Shirley Smith

Donna Bright

Prayer Circle Coordinator David Brewer

Shannon Clarke & Aly Keeshan

The Reverend Canon Ken Cowan

Bill Lewis

The Rector

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Ed Daley then reviewed the Warden’s Appointments.

Warden’s Appointments

Communications Committee

Envelope Secretary

Envelope Secretary Understudy

Heather Howley

Andrew Weston

Facilities Committee Chair

Finance Committee Chair

Mission & Outreach Committee Chair

Nominations Committee Chair

Gary Chivers

Paul Séguin

Victor Wehrle

Sharron Hamilton

Sidespersons Coordinator

Stewardship Committee Chair

Margaret Lemaire

Larry Last

Ed Daley

GIFT Project Implementation Team Chair Ed Daley

Welcoming Committee Chair Jennifer Hubbard

Treasurer

Treasurer Understudies

Bob Waterman

Margaret Thomas and Bob Wakeman

The nominees for the elected positions were then identified.

Elected Positions

People’s Warden

Deputy Wardens

Synod Delegates (4)

Synod Alternates

Parish Council Members-At- Large

Ministry Trust Fund

Union Cemetery Board CCBC Reps

Margaret Lemaire

Donna Bright

Jennifer Hubbard

Sharron Hamilton

Jennifer Hubbard

Ralph Shipton

Janet Martin

Donna Bright

Mary Elderkin

Mary Bush

Erin Coffin

Sheila Dunlop

Mary Elderkin

Colin Franklin


Gary Chivers

Ted Parsons

Orest Roscoe

Colin Franklin

Bill Irwin

Orest Roscoe

Financial Reviewer TBD

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Ratified Positions

ACW St Andrew’s Group President Shirley Smith

Lay Assistants at Communion: (Selected by the Rector and Approved by Vestry)

Helen Acton Len Howley

Paul Bertrand Joan Jackson-Balfour

David Brewer Tud Kaulbach

Patty Brewer Pat Masson

Vickie Townson

Patrick Waterman

Susan Whitton

John Udd

Mary Clarke Bill McKee

Eileen Chivers Kathleen O’Shea

Deborah Coffin Cathy Séguin

Gail Cook Beth Skanes

Dorothy Coverdale Shirley Smith

Marni Crossley Leon Sowden

Bonnie Frost Alison Sutherland

Bob Garrett

Positions Filled by Nominations Committee: (For Information Purposes Only)

FAMSAC CCBC Team Leader

OCAPDD Team Leader Cathy Séguin

PWRDF DDBC Team Leader Victor Wehrle

OWECC Team Leader Margaret Meyer

Diocesan Community Ministries Team Leaders Sharron Hamilton & Janet Martin

Refuge NOW CCBC Team Leader

Coffee Roster (8 AM)

Coffee Roster (10 AM)

Ecumenical Breakfast CCBC Reps

Ecumenical Breakfast Understudies

Fundraising Evening

Garage Sale

Garden Club

Curling Bonspiel

Greeters Roster (10 AM)

Holly Days Bazaar Coordinators

Holly Days Bazaar Understudies

Pancake Supper Coordinators

Pancake Supper Understudies

Seniors Residences Driver Team Leaders

Tape Ministry

Dorothy Coverdale

Shelley Hoye

Bonnie Frost

Lisa Bourdage (2013)

Erin Coffin & Jeremy LeBlanc (2014)

Erin Coffin

VACANT

Janice Bertrand

Diane & David Roscoe

Bonnie Frost

Marni Crossley & Janet Martin

TBD

Jennifer & Mike Hubbard

Valerie Steeves & David Keeshan

Rick Shepherd & Ralph Shipton

Jim Smith

V2013-11 Moved by: Ed Daley Seconded by: Patty Brewer

That nominations cease and the report of the Nominations Committee be accepted and all nominations duly approved.

CARRIED

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11. Other Business and Night Prayers:

There being no further business, the meeting closed with Night Prayers for Lent led by the Rector.

Adjournment followed on a motion by Caroline Fitzpatrick, with an acknowledgement to

Margaret Spearey’s traditional role in doing so.

_____________________ ________________________

Peter John Hobbs (Chair) Bill Lewis (Vestry Clerk)

Page 51 of 51

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