Job Description
Job Title
Support Officer for Industrial Liaison and UG Admissions
Job Family/Grade
Professional Services, Level 4
Reporting to
Director of Industrial Liaison, Undergraduate Admissions Tutor,
Department Operations Manager
Responsible for
Undergraduate Admissions Secretary
Working with
Departmental Undergraduate Admissions Team, Registry
admissions team, potential and current students, Director of
Industrial Liaison, industrial partners, the College Careers
Advisory Service, academic staff, Department Operations
Manager and departmental administrative teams.
Summary of Post
This post involves supporting the undergraduate admissions systems and the industrial liaison
activities in the Department of Computing. We have an annual intake of 145 undergraduate
students and competition for places on our degree programmes is strong. The post holder is
involved in every aspect of the admissions procedures, starting in November with UCAS
applications and interviews, open days and taster days throughout the year, confirmation of
places in the summer and, finally, welcoming new students to our Department at the start of
session. The Industrial Liaison Unit exists to promote strategic alliances with industry. The post
holder has administrative responsibility for the industrial liaison activities of the Department,
including the organisation of Industrial Placements for the Third Year MEng courses and coordination of the Corporate Partnership Programme and Industrial Liaison Board.
The post holder is a key member of the Undergraduate Admissions Team, ensuring a timely
and accurate service for UCAS applicants. They will provide an efficient high quality service
ensuring continuous improvement and that the administrative burden placed on tutors is
minimal.
Key Responsibilities
Undergraduate Admissions
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Work closely with the Admissions Tutor and Undergraduate Admissions Team in order
to agree and implement an undergraduate admissions strategy and event programme
for each academic year.
Responsible for ensuring that the team processes all UCAS forms within defined
processes and deadlines.
Responsible for liaising with Registry on behalf of the Undergraduate Admissions Team
Responsible for presenting a positive image of the Department through a variety of
channels (including web pages, brochures and open days) to encourage the best
applicants to come to Imperial.
Responsible for ensuring that all correspondence relating to admissions (including offer
and rejection letters) are sent to applicants within the required timescales.
Member of the interview visit day team with specific responsibility for organising
interview timetables, ensuring that the necessary schedules are in place within tight
timescales.
Maintain various admissions databases and generate regular statistical reports
Industrial Liaison
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Work closely with the Director of Industrial Liaison in order to agree and implement an
industrial liaison strategy and event programme tailored to the needs of both our
students and companies.
Support the Director of Industrial Liaison in discovering and fostering new links with
industry to encourage collaboration, funding and sponsorship.
Co-ordinate the administration of the Corporate Partnership Programme (CPP) including
administration of associated programmes such as the Applications of Computing in
Industry lecture series.
Maintain the industrial liaison web pages ensuring that information for students and
employers, including brochures, placement and internship opportunities, graduate
positions etc., are kept fully up to date.
Act as secretary to the Industrial Liaison Board, coordinating the annual Industrial
Liaison Board meeting and maintaining relevant web pages.
Act as point of contact for any companies looking to recruit graduates or summer
interns.
Industrial Placements
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Responsible for the Industrial Placements of the Third Year MEng students, ensuring
that all necessary processes are adhered to.
Advise students on preparation of CVs.
Act as focal point between companies and students in organising placements (including
circulating company information, collecting CVs, organising interviews and open days).
Liaise with new companies to establish placements for students to undertake their
industrial experience.
Supporting company visits during the summer whilst students are on placements to
ensure that the arrangements are working and that the work that the student is doing is
relevant to their studies.
Responsible for the organisation of placement assessment including Industrial
Placement presentations
Organise marking of Placement Reports by tutors.
Maintain a web presence for Industrial Placements.
Careers
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Support a careers advisory service for our students, providing specialist advice and
guidance on a range of relevant issues.
Liaise with the College Careers Advisory Service, member of the Careers Advisors
Forum, and participate in College careers events.
To be responsible for running Open Days and other related events for the Department,
including the annual Games and Media Event (GaME).
Maintain departmental careers web pages.
Management
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To manage the Undergraduate Secretary in order to provide an accurate and timely
service.
Responsible for planning, overseeing and monitoring the relevant budgets associated
with Undergraduate Admissions and Industrial Liaison.
Planning of resources and ensuring that resources are utilised appropriately.
Analysis of data, presenting results and recommending actions as appropriate.
Person Specification
Applicants for this post should demonstrate how their skills and experience meet the following
Person Specification:
Imperial Expectations
These are the 7 principles that all Imperial staff are expected to follow:
1) Champion a positive approach to change and opportunity
2) Communicate regularly and effectively within, and across, teams
3) Consider the thoughts and expectations of others
4) Deliver positive outcomes
5) Encourage inclusive participation and eliminate discrimination
6) Support and develop staff to optimise talent
7) Work in a planned and managed way
Education and Qualifications
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Degree or equivalent, or high level of experience
Experience and Knowledge
Essential
 Experience of managing staff and of working effectively within teams
 Previous experience in an educational and/or academic environment
 Experience of undergraduate admissions processes and industrial liaison
 An understanding of student welfare
 Experience of working to deadlines and under pressure
 Experience of providing a high-quality, responsive, customer-focused service
 Experience of producing clear and concise written material
Desirable
 Experience of events management
 Experience of producing and maintaining web pages
Competencies, skills and abilities
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Competent in the use of IT, in particular spreadsheets and databases
Good written and oral communication skills
Excellent interpersonal skills and the ability to relate to, and interact with, students,
academic staff and industrial partners.
Operational excellence - a concern for detail, accuracy and professionalism
Proactive, self-motivated, able to work on own initiative and as part of a team
Effective time management and organisational skills
Good negotiation and presentation skills
Ability to deal sensitively, assertively and diplomatically with people at all levels
Other requirements
As this post is exempt from the Rehabilitation of Offenders Act 1974, a satisfactory
enhanced Disclosure and Barring Service check will be required for the successful
candidate. Further information about the DBS disclosure process can be found at
http://www.homeoffice.gov.uk/agencies-public-bodies/dbs/ or by telephoning 0870 90 90
811. You may also wish to view the College’s policy statements on the Recruitment and
Employment of Ex-Offenders and the Secure Storage, Use, Retention & Disposal of
Disclosures and Disclosure Information.