NACO basics
All personal, geographic (jurisdictions), and corporate names with entries on a bib record must have an
authority record in the NAF. If there is no record, create one for personal names and for names of cities.
Any other heading without a record in the NAF should be referred to your cataloging trainer.
Normal workflow once a heading requiring a new authority record has been identified is:
 locate relevant info. in book-in-hand
 consult ref. source if required (all geographic names and most personal names in the "look out
for" category)
 search for LC in RLIN
 create authority record in OCLC
LC in RLIN
All headings being established must be searched in RLIN for usage in headings on LC records. RLIN
searches can be limited with "als li dclc" to show LC records. When you find an LC record, print it and
attach it to your authority record for your cataloging trainer to review.
Citing from the book in hand:
All forms of name and dates given in the heading and in references must be justified by the 670 citations.
tag
670
source citation
This field is repeatable. Use a separate 670 field for the book-in-hand and for each
reference source cited.
general format:
Title proper (subfield a of 245), date of publication:‡bsource of data (data) source of data
(data)
examples:
History of Mexico, 1997:‡bt.p. (Mr. Henry Willis)
Smalville through the ages, 1996:‡bp. 12 (20 miles SE of Wichita, Kansas)
Life in a village, 1985:‡bt.p. (Chester City, Oregon) p. 32 (44.46 N, 117.49 W )
‡bt.p. (Dr. L. Martin) p. 54, etc. (b. 1898; d. March 5, 1945)
NOTE: if the source is non-specific, after the second source use "etc." and
separate data from different sources with a semi-colon (specific sources are
things like cover, t.p. verso, jkt.--anything that is not a page number)
‡bt.p. (Dr. Gregory Belkins) p. 4 of cover (b. 1934 in Albany, NY) p. 34 (G.J. Belkins)
NOTE: if the source is specific, give it separately regardless of how many
sources are cited
Who killed Mr. Smith? 1999:‡bt.p. (Virginia G. Smythe, prof. of history, Univ. of
Maryland)
NOTE: if title ends in ? or !, omit the comma
Islamic law and society, 2000- :‡bv. 1, t.p. (Dr. H.R. Belfrey)
NOTE: if bookset must cite volume number
Happiness in the home, 1987-1988:‡bv. 1, t.p. (Mike G. Harley) p. 4 of cover (b. 1932)
NOTE: if bookset is closed, use both dates; if citing from the same v., do not
repeat volume number for second source citation
Personal names:
The 100 field for authors must be based on the form that appears on the chief source of
information (t.p.). If a person is the subject of the book, usually the fullest form of name is chosen
for the heading.
tag
100
personal name
indicator 1
0
name in direct order
1
surname (even if no forename is present)
[blank]
indicator 2
subfields
a
c
d
q
name--usually in the form: surname, forename(s)
title
date
fuller form of name
always look for and cite in the 670:
name
birth and/or death dates
titles
degrees
affiliation
info. with the name on the chief source
make references for:
variant forms of the surname (the element to the left of the comma)
variant forms of the first forename (the first element to the right of the comma)
look out for (and seek help with):
pseudonyms
saints, bishops, kings, dukes, etc.
people living before 1800
Candian imprints
surname only on t.p.
forename only on t.p.
conflicts:
You must check the NAF for conflicts. The following count as conflicts and must be resolved:
100 field matches 100 field on an existing NAF record,
100 field matches 400 field on an existing NAF record,
100 field matches 500 field on an existing NAF record,
400 field matches 100 field on existing NAF record
NOTE: 400 field and 400 field is NOT a conflict
examples:
on book:
100 field:
Dr. Mary Albright
Albright, Mary
on book:
100 field:
Prof. Quentin R. Talbot
Talbot, Quentin R.
on book:
100 field:
Linda Opheim; b. 1925
Opheim, Linda,‡d1925-
on book:
100 field:
400 field:
W.G.H. Ferris; b. Jan. 3, 1945; d. 1999; William G.H. Ferris
Ferris, W. G. H.‡q(William G. H.),‡d1945-1999
Ferris, William G. H.,‡d1945-1999
Geographic names
Although geographic names in 1xx or 6xx fields on a bibliographic record should have authority records in
either the NAF or the SAF (depending on the type of body), only NACO names of cities/towns. Refer any
other geographic name not in the NAF/SAF to your cataloging trainer.
Geographic names differ from personal names in two main ways:
 they require both a citation from the book-in-hand, AND a citation from a gazeteer
 if another city/town in the same country has the same name it is considered a conflict and must be
resolved whether or not the other city/town is in the NAF
tag
151
geographic name (cities)
indicator 1
indicator 2
[blank]
[blank]
always look for and cite in the 670:
name of city/town/village and any variants of the name
any info. given about its location (coordinates, cities or features nearby, province/state, etc.)
citing a gazeteer:
Add a 670 citation for GEOnet unless the city/town is in Great Britain, the United States, or
Canada. GEOnet is available online at: http://www.nima.mil/gns/html/index.html
The feature designation for cities/towns will normally be ppl.
670 GEOnet, [date of search]‡b([place name]; [feature designation]; [latitude, longitude]; ref.
from: [variants]; [other information])
in GEOnet:
Native Asti
(1)
PPL 44° 54' 00" N 008° 12' 00" E IT12
MQ37 NL32-11 -110834
-172407
670 GEOnet, Jan. 15, 2001‡b(Asti; ppl, 44.54 N, 8.12 E)
in GEOnet:
Native Wilhelmshütte
(1) PPL 50° 52'00" N 008° 33'00" E
GM05
MB63 NM32-05 -1888415 -2598358
Native Wilhelmshütte
(1) PPL 48° 00'00" N 009° 40'00" E GM01
NU41 NM32-11 -1888414 -2598357
670 GEOnet, Jan. 3, 2001‡b(Wilhelmshütte; ppl, 48.00 N, 9.40 E; another Wilhelmshütte
listed)
151 Wilhelmshütte (Baden-Württemberg, Germany)
NOTE: break conflict by adding larger jurisdiction; the larger jurisdiction must also be
established in the NAF)
For places in the United States use GNIS. URL=
http://geonames.usgs.gov/pls/gnis/web_query.gnis_web_query_form
For places in Great Britain use a recent ed. of Bartholomew Gazetteer of Places in Great Britain.