Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Purpose
Use this procedure to update SAP stock records.
Trigger
Perform this procedure when stock is issued from stores.
Prerequisites

The material issued must be held as a stock material item in SAP.

There must be sufficient available stock in SAP to cover the quantity issued.

You must have details of the cost object that is to be charged with the cost of the stock.
(Cost centre, internal order, Production order, Project etc.)
Menu Path
Use the following menu path to begin this transaction:

Logistics  Materials Management Inventory Management Goods Movement
Goods Issue
Transaction Code
MB1A
Additional Information
If you are unable to issue the required quantity of stock do not ignore it. Please carry
out investigations using the information below to assist you.
Here are some possible reasons the system will prevent stock being issued; before you
begin investigations check the following:
Have the prerequisites specified above have been met?
Did you follow the instructions correctly?
If yes is the answer then begin your investigations. Insufficient stock could be because
of the following reasons:
Reason
Goods Receipts have not been kept up to date.
Filename: 106768119
Reference: PAB_MB1A
Version: Not Started
Last Modified: 3/9/2016 5:05 PM
Action
Refer to relevant goods
receipt point. Ask if all
documents are up to date.
Work Instruction
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Reason
Action
The stock has been receipted into a different storage location
to the one you are attempting to issue from.
The stock has already being issued to the job/cost object.
Check the storage location
entered in the goods
receipt.
Display cost object for
details of issues to date or
refer to finance contact for
assistance.
Problems with charging may be because of the following reasons:
Reason
Action
The job/cost object quoted has been closed or has insufficient
funds to cover the cost of the issue or the incorrect cost object
is quoted.
Refer to person providing
information and check
accuracy and/or refer to
departmental finance
contact for assistance
SAP Stock Reports you may find useful in your investigations of the above include:
Transaction
Code
Description
Use
MB52
Warehouse Stock
Shows value and quantity of stock held in each
storage location stock item.
MB51
Material Documents
List material documents; can select by material,
movement type, posting date etc.
MMBE
Stock Overview
Overview of stock held by storage location for a
particular material.
MB5B
Stock for Posting Date
Lists by material value of stock receipts and issues for
the specified period; display documents related to the
values
MC48
Stock Value
Analyse current stock value.
MC45
Stock Usage Values
Value of stock used for a particular period.
MB5L
List of Stock Values
List of stock values per GL; can drill to individual stock
quantity and value per material for raw materials and
per sales document for finished goods.
ME2M
Purchasing Documents
for Material
List of Purchase Orders for a specified material in a
specified plant. Drill down to Purchase Order display.
MB25
Reservation List
Inventory Management
List of Reservations for a specified material in a
specified plant. Can specify many other search
parameters including storage location. Drill down to
reservation display.
Filename: 106768119
Reference: PAB_MB1A
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Work Instruction
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Procedure
1.
Start the transaction using the menu path or transaction code.
2.
Perform one of the following:
If
You wish to issue stock to Reservation
Material to be issued wasn’t defaulted for issue to Order or
Reservation
Go To
Step 8
Step 12
Enter Goods Issue: Initial Screen
2.1
As required, complete/review the following fields
Filename: 106768119
Reference: PAB_MB1A
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Field Name
Movement type
R/O/C
R
Description
Enter the description of the Movement type.
Select from the drop-down menu the relevant
movement type for the cost object to be charged.
Example:
261 – Consumption for order from warehouse
201 – Consumption for cost centre from warehouse.
221 – Consumption for project from warehouse.
These are just a few of the movement types
possible, check the drop down menu if the
code you require is not listed here.
Plant
R
Enter the Plant in which stock is held.
Select the relevant plant form the drop down menu.
Example:
Storage Location
R
UL01 – Media Services Kirkstall
Enter the Issuing storage location.
Select the storage location the stock is to be issued
from.
Example:
3.
Click on
Filename: 106768119
Reference: PAB_MB1A
T310 - Kirkstall Raw Materials
to issue stock to an Order.
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Reference: Order
3.1
As required, complete/review the following fields:
Field Name
Order
R/O/C
R
Description
Enter the Internal order or Production Order number to be
charged with the issue.
Example:
4.
Click on
94003320
to default material data applicable to the order entered.
Filename: 106768119
Reference: PAB_MB1A
Version: Not Started
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Enter Goods Issue: Selection Screen
A list of all material components for the order entered will be returned. The quantity
defaulted is the quantity left to be issued based on requirements calculated by MRP.
Any previous issues are deducted.
If the material you wish to issue is not shown cancel the transaction and proceed as
step
4.1
As required, complete/review the following fields
Field Name
Item
R/O/C
O
Description
Suggested items for issue – Select line item(s) to be issued
by clicking in box to select/deselect flag.
Items that have the flag set will be issued
Material
Filename: 106768119
Reference: PAB_MB1A
R
SAP Material number – Material to be issued
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Field Name
R/O/C
Description
R
Quantity to be issued – review amount defaulted and ammend
where necessary.
Quantity
You can increase or decrease the suggested quantity
to reflect the actual quantity removed from stock
UnE
R
Unit of issue – This is defaulted from the Material Master
Record.
Check that your figures are based on the same unit of
issue as SAP.
SLoc
R
Storage Location – SAP will issue the stock from this location
5.
Click on
6.
.
7.
You have completed this transaction.
to save the document.
The system displays the message, "Document 49xxxxxxxx posted."
To Issue Stock to a Reservation
8.
Complete data as per Step 1 to Step 5.
8.1
Click on
Filename: 106768119
Reference: PAB_MB1A
.
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Reference: Reservation
8.2
As required, complete/review the following fields:
Field Name
Reservation
R/O/C
R
Description
Enter the description of the Reservation.
Example:
9.
Click on
10.
.
11.
You have completed this transaction.
783
to save the document.
The system displays the message, "Document 49xxxxxxxx posted."
Material to be issued wasn’t defaulted for issue to Order or Reservation
12.
Enter information on initial screen as per Step 1 to Step 5.
13.
Click on
.
Filename: 106768119
Reference: PAB_MB1A
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Enter Goods Issue: New Items
13.1
As required, complete/review the following fields for every item to be issued
Field Name
R/O/C
Description
GL Account No.
O
GL Account – Leave blank the system will default the SAP
balance sheet account for stock.
Order
R
Cost object to be charged – This field will vary depending on
the movement type entered on the initial screen.
Material
R
SAP Stock Material Number – Item to be issued.
Quantity
R
Quantity of units to be issued.
UnE
R
Stock keeping unit for item issued.
This will default from the Master Record if you press
enter after completing the quantity field.
14.
Click on
15.
.
to save the document.
The system displays the message, "Document 49xxxxxxxx posted.
Filename: 106768119
Reference: PAB_MB1A
Version: Not Started
Last Modified: 3/9/2016 5:05 PM
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Title: Enter Goods Issues
Category 1 : Inventory Management
Category 2 : Storekeeper
Result
You have issued material out of stock. The SAP stock records will be updated in the storage
location of the plant you entered when inputting the transaction.
The calculated cost of the material issued will be charged to the cost object entered on the line
item(s).
Comments
It is important that stock records are maintain regularly, failure to do so will result in
incorrect reporting in many areas. It will also undermine the accuracy of any calculations
performed when MRP is active.
If the SAP system prevents you issuing stock for any reason, use the information
detailed at the beginning of this document help with your investigations.
To reverse a Goods Issue use transaction MBST – Cancel/Reverse Material document.
Filename: 106768119
Reference: PAB_MB1A
Version: Not Started
Last Modified: 3/9/2016 5:05 PM
Work Instruction
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