2008-09
Table of Contents
1. NCO Responsibilities
2. Chain of Command
3. Written Documentation
- Documentation Exercise
4. Routing Slip
-Routing Slip exercise
Instructions for use of this guide: a. Read the contents of the Training Packet b. Complete..
(1) the two disciplinary letters (Typed)
(2) the routing slip for the exercise c. Turn completed documents into your first sergeant for review. (First sergeants will be mentors for newly selected NCO’s) d. Study the following information
(1) History of JROTC (Cadet Guide)
(2) Ranks (Cadet Guide)
(3) Customs and Courtesies (Cadet Guide)
(4) Drill Knowledge (formations/Alignments) e. Request to take NCO Test f. You must receive an 80% or better on the NCO Test (50 Questions)

AIR FORCE NONCOMMISSIONED OFFICER RESPONSIBILITIES
General Cadet Non-commissioned Officer(NCO) Responsibilities
C/Staff sergeants (C/SSgt) and technical sergeants (C/TSgt) make up the C/NCO tier. In addition to continuing their technical growth and becoming expert hands-on technicians, C/SSgts and
C/TSgts also serve as first line supervisors. C/NCOs ensure their team members work together to accomplish the mission. C/NCOs are responsible for training and developing the airmen they supervise into the C/NCOs of the future. They also continue to develop their own leadership skills in preparation for increased responsibilities.
Accept and execute all duties, instructions, responsibilities, and lawful orders in a timely, efficient manner; lead subordinates and exercise effective followership in mission accomplishment; and place the requirements of their official duties and responsibilities ahead of their personal desires.
They must train and develop their subordinates to ensure they are also technically ready to accomplish the mission.
Keep themselves in good physical condition
Appropriately recognize and reward those individuals whose military conduct, bearing, and performance clearly exceed established standards. Also, hold subordinates accountable when they do not meet established standards.
Support and explain leaders’ decisions.
Exceed the standards and expectations levied upon their Airmen; epitomize excellence, serving as a role model for Airmen to emulate; lead by example, exhibiting professional behavior, military bearing, respect for authority, and the highest standards of dress and appearance

Chain of Command
1. The chain of command… a. is the primary source in an organization to solve problems at the lowest level. b. allows the people at lower levels to develop leadership and problem solving skills. c. allows managers to manage more effectively.
*In order for the chain of command to work everyone in the chain from top to bottom must know and respect the chain of command
2. Concepts: a. Everyone in the organization is responsible to someone b. When a problem arises, the first link in the chain of command (once you have researched the problem and found no solution) should be the immediate supervisor. (Not an Instructor) Allow the supervisor to attempt to work with you to solve the problem.
(1) SUPERVISORS: If you cannot solve the problem, make it your priority to find a solution to the problem or consult the next supervisor (Your supervisor) to assist with solving the problem.
(2) If a problem arises of a sensitive nature that you only feel comfortable with instructor advise/assistance, by all means contact an instructor c. If the immediate supervisor is the problem, the next link in the chain is the supervisor’s supervisor. (Not an Instructor)
(1) It is chain of command protocol to advise each level of command if you are going to go to the next level. This is not always an easy thing to do.
(2) Ensure your reasons for moving up the chain are legitimate and not self-serving. d. This process continues until the problem is solved e. The flights are the basic operational units of the corps
(1) If at all possible allow flights to handle their personnel
(2) Advise drill team commanders if their personnel are being disciplined
(3) Squadron commanders or above should not be disciplining flight personnel unless a disciplinary board was formed on that person.

WRITTEN DOCUMENTATION
When leadership by example and one on one counseling fail to convince an individual to conform to standards, administrative actions assist to improve, correct, and instruct subordinates who depart from standards of performance, conduct, bearing, and integrity, on or off duty.
Can be issued in writing or verbally by supervisory personnel only*
Letter of Counseling(LOC): Helps people develop good judgement, assume responsibility, and face and solve their problems.
Letter of Admonition (LOA): More severe the LOC
Letter of Reprimand (LOR): Most severe
-All correction/disciplinary documentation must be coordinated through the First sergeant and squadron commander before it is placed into a personnel file.

Enforcing Standards Documentation Explanation
(1)Date
MEMORANDUM FOR (2) Subordinate
FROM: (3) Supervisor
SUBJECT: (4)
Title of Document: Letter of….
(5) 1. FIRST PARAGRAPH : Explain what was done, when it was done, where it was done and any other information, ie to whom, etc
(6) 2. SECOND PARAGRAPH : Explain what AFJROTC instruction, regulation, school rule, etc was violated and the impact of the violation and what the consequences of further occurrences of this violation will be.
(7) 3. THIRD PARAGRAPH : Explain and instructions for acknowledging the documentation.
(8) Supervisor Signature Block
RIGOR J. MORTIS, C/SSgt, AFJROTC
Supervisor
1 st
Ind: Subordinate Name
MEMORANDUM FOR (9) Supervisor Name
I hereby acknowledge receipt on __ Date _____. I have been given the opportunity to respond.
(10)Subordinate Signature Block
RIGOR J. MORTIS Jr, C/Amn, AFJROTC

(SAMPLE)
(DATE)
MEMORANDUM FOR SRA I. R. SLICK
FROM: MSgt I. M. Madd
SUBJECT: Letter of Counseling
1. It has been reported to me that you did, at Home Air Force Base, Florida, on or about 15
November 1994, operate a private motor vehicle at a speed of 47 MPH, in a 25 MPH zone, contrary to the provisions of Base Regulation 125-1, paragraph 3c(1), in violation of Article 92, Uniform
Code of Military Justice.
2. You are hereby Counseled. Conduct such as this on your part shows a blatant disregard for established traffic rules. You apparently have little regard for your own safety, or the safety of others. You are reminded that driving on an Air Force installation is a privilege, which is subject to suspension or revocation. Repeated traffic offenses can also result in punitive actions under Article
92, UCMJ. You must learn to exercise mature judgment, complete self-discipline, and total safety consciousness every time you operate a motor vehicle. You are hereby warned that any further traffic citations issued to you will be cause for me to consider far more severe action.
3. You will acknowledge receipt and return (or send) this letter to me within 3 workdays of your receipt. Any comments or documents you wish to be considered concerning this letter will be included with your response. You may withdraw a copy if you desire. You are reminded that your signature on this correspondence is for receipt purposes only and does not signify an admission of guilt, or your concurrence.
I. M. MADD, MSgt, USAF
First Sergeant
1 st
Ind: SrA Slick
MEMORANDUM FOR MSGT I. M. MADD
I hereby acknowledge receipt on __________________. I have been given the opportunity to respond.
I. R. Slick, SrA, USAF

ENFORCING STANDARDS
C/A1C Iam A. Woman was observed changing out of her uniform on the last uniform day. This is the 3 rd
time this cadet was observed committing this violation. The cadet has been verbally counseled twice. Write Cadet Woman a Letter of Counseling documenting the behavior.
C/A1C Iam A. Man was placed in OCS for assaulting another student yesterday in the cafeteria.
Write Cadet Man a Letter of Reprimand documenting the behavior.

Enforcing Standards Documentation Exercise
(1)_______________
MEMORANDUM FOR (2) ____________________________
FROM: (3) ________________________________
SUBJECT: (4)________________________________________
(5) 1.
(6) 2.
(7) 3.
(8) _______________________________
________________________________
1 st Ind:
MEMORANDUM FOR (9) ____________________________________
I hereby acknowledge receipt on __________________. I have been given the opportunity to respond.
(10)__________________________________

(6) 2.
Enforcing Standards Documentation Exercise
(1)_______________
MEMORANDUM FOR (2) ____________________________
FROM: (3) ________________________________
SUBJECT: (4)________________________________________
(5) 1.
(7) 3.
(8) _______________________________
________________________________
1 st Ind:
MEMORANDUM FOR (9) ____________________________________
I hereby acknowledge receipt on __________________. I have been given the opportunity to respond.
(10)__________________________________

TX-20023 ROUTING SLIP
This document is used to when a person wants several sections to view and/or make comments about a document that has been generated:
-LOC, LOR, Letter of Appreciation, etc.
FROM: The person who wrote the document.
THRU : Identify each position through the chain of command you want to see the document.
Disposition Instructions : Tell the viewers of this document what you want them to do with the document, ie review, reply, make corrections, etc.
Note: Each person identified must initial, date, follow instructions and pass the document on to the next person identified.
_______________________________________________________________________
The following routing slip is filed out to coordinate a letter of counseling up through the chain of command.
TX-20023 Routing Slip
FROM: C/SSgt YOU (Flight Sergeant)
Thru: Initials / Date
1.C/TSgt Good/Flight CC _____/________
2.C/MSgt Better/First Sgt _____/________
3.C/Maj Best/Squadron CC _____/________
4._____________________ _____/________
5._____________________ _____/________

Disposition Instructions:
Review this letter of counseling on
C/A1C Iam A. Woman and place into
Personnel File
Fill out a routing slip from the Flight Commander sending a letter of appreciation to the military ball committee through the chain of command up to the corps commander requesting a review of the letter.
TX-20023 Routing Slip
FROM:
Thru: Initials / Date
1._____________________ _____/________
2._____________________ _____/________
3._____________________ _____/________
4._____________________ _____/________
5._____________________ _____/________
Disposition Instructions:

Letter of appreciation With Endorsement(SAMPLE) DATE
MEMORANDAM FOR Cadet Jimmy Smith
Cadet Jenny Thompson
FROM: Supt Squadron/CC
SBJECT: Letter of Appreciation
1. On 26 August 2006, the above named individuals performed duties above and beyond expectations for the corps. 23 cadets were sized, fitted, and issued uniforms from 8:00 am until
12:00 pm. All appropriate paperwork was documented and filed appropriately.
2. Additionally, cadets Smith and Thompson remained until 2:30 pm performing the following duties: a.
Purging information from outdated personnel files b. Relocating recently graduated cadets personnel files c. Creating and labeling personnel folders for all new cadets d. Placing all personnel folders in their appropriate flights alphabetically in the DA/DP file cabinet.
3. Thank you for your dedication to the success of the corps. Because of your efforts the corps has gotten off to an efficient start which in turn will set the stage for a successful year. Please keep up the good work.
JOSHUA REYES, C/Capt, AFJROTC
Support Squadron Commander
1 st
Ind, TX-20023/CC, Date
MEMORANDUM FOR Cadet Jimmy Smith, Cadet Jenny Thompson
I deeply appreciate your time and effort also. You are truly leading by example.
SAMUEL MURDOCK, C/Lt Col, AFJROTC
Commander

In-Turn Letter (SAMPLE)
DATE
MEMORANDAM FOR E Flight/CC
Sqdn 2/CC
CV
IN-TURN
FROM: Supt Squadron/CC
SBJECT: Letter of Appreciation (Cadet Jimmy Smith, Cadet Jenny Thompson)
1. On 26 August 2006, the above named individuals performed duties above and beyond expectations for the corps. 23 cadets were sized, fitted, and issued uniforms from 8:00 am until
12:00 pm. All appropriate paperwork was documented and filed appropriately.
2. Additionally, cadets Smith and Thompson remained until 2:30 pm performing the following duties: b.
Purging information from outdated personnel files b. Relocating recently graduated cadets personnel files c. Creating and labeling personnel folders for all new cadets d. Placing all personnel folders in their appropriate flights alphabetically in the DA/DP file cabinet.
3. Thank you for your dedication to the success of the corps. Because of your efforts the corps has gotten off to an efficient start which in turn will set the stage for a successful year. Please keep up the good work.
JOSHUA REYES, C/Maj, AFJROTC
Support Squadron Commander

TX-20023 Letterhead (Sample)
DEPARTMENT OF THE AIR FORCE
TX-20023 rd AFJROTC (AETC)
Champion HIGH SCHOOL
201 Charger Lane
Boerne, TX 78006
(830) 357-2713/14