Bookkeeper Job Description
I.
Function
The Bookkeeper is responsible to the Business Administrator for administering the
bookkeeping system of the School and for administering the purchasing activity for
the School.
II.
Responsibilities
1. Prepare and update tuition and fee schedules for all students.
2. Receive and post all cash receipts to the Cash Receipt Journal and make bank
deposits daily.
3. Prepare and mail delinquent notices to all delinquent accounts on a monthly
basis.
4. Receive and verify Accounts Payable invoices for receipt of merchandise or
service, correct price, and accuracy of invoice extensions.
5. Prepare check requests indicating amount to be paid and account numbers to be
debited.
6. Prepare accounts payable checks, post to check register, mail checks, maintain
current cash balance and post to General Ledger.
7. Prepare payroll input and call information to computer service. Post payroll totals
to the General Ledger. Review payroll records to insure accuracy.
8. Prepare Trial Balance and review each account for accuracy.
9. Prepare monthly Internal operating Statements.
10. Prepare Tax Deductible Receipts for donation.
11. Maintain records of Special Donations and Staff Health Insurance.
12. Process staff health insurance claims.
13. Prepare Bank Account Reconciliations.
14. Make necessary bank transfers, always striving to maximize interest income on
all accounts.
15. Receive monies, deposit, make out checks and keep individual running balances
of special accounts, senior, junior, sophomore and freshman classes, student
council, etc.
16. Prepare monthly journal entries which are necessary for proper account
accuracy.
III.
Purchasing Responsibilities
1. Initiate all purchases of merchandise and services.
2. Receive and check all merchandise and equipment and distribute to proper
location.
3. Secure best suppliers at most reasonable prices for purchase of merchandise
and services.
4. Follow up on all purchase orders to assure delivery.