RFP #1567-DCFS-SM Wisconsin Child Welfare Manual
Cost Sheet Forms
Phase 1 – Proof of Concept
Deliverable
Cost
All deliverables defined here for Phase 1 are expected to be
completed and delivered to State during the time period as
defined for Phase 1, with the exception of deliverable 5. No
deliverable will be considered as completed until it has been
accepted by State.
1 All child welfare policies, procedures and standards catalogued
and described, and organized to facilitate incorporation into an
online child welfare manual. This deliverable should include
overviews showing graphic representations betweens activities
that can occur and the applicable policies, procedures and
standards to current practices.
2. Existing documentation mapped to the identified policies,
procedures and standards. Current numbered memos and other
documentation may be mapped to multiple policies, procedures
and standards, so the mapping should be at a granular level
showing the specific portion of the documentation relevant to the
policy, procedure or standard.
3. Gap analysis of current Wisconsin practice to show which
policies, procedures and standards need greater clarity or
specificity to improve and ensure best practice. Information from
child welfare staff gathered as part of deliverable five (5) should
be a factor in the gap analysis.
4. Rewriting of all existing numbered memos and information
memos to adhere to new standards as defined in Deliverable 9,
and using the templates created as Deliverable 6. Rewritten
numbered and information memos should be presented in both
electronic and hard copy formats. Electronic versions should
include all links and key words as defined in Deliverable 7.
5. Input gathered from child welfare policy end users to
determine their needs for online Child Welfare Policy manual.
This deliverable will be started in Phase 1 but will not be
expected to be completed until Phase 2.
6. MS Word 2003 templates/macros for each documentation type
that include examples. The templates or macros should be
compatible with RoboInfo.
This deliverable should include
instructional materials (ideally provided as part of the
templates/macros) to assist BPP staff in using templates or
macros, and “train the trainer” hands-on training assistance as
needed.
WISCONSIN
Department of Health and Family Services
Page 1 of 5
RFP # 1567-DCFS-SM
RFP #1567-DCFS-SM Wisconsin Child Welfare Manual
Phase 1 – Proof of Concept
Deliverable
Cost
7. Indexes or “key words” to use in creating a web site search
engine, with defined links to all relevant documentation for the
key word, including documentation that may be a section of a
larger document.
Additionally, links from the manual to the
eWiSACWIS application should be identified at a topic level.
8. Identification of external web sites of value to child welfare
staff. External web sites should be tied to child welfare policies,
procedures and standards and evidence based practice. An
example of an external web site that would be relevant is the
Child Welfare Information Gateway .
9. A “style guide” of documentation formats. This deliverable
should include instructional material to assist BPP staff in using
it.
10.. Define all expected end user groups for Online Child
Welfare Manual and what access each group should have to the
Online Child Welfare Manual.
End users will include all
eWiSACWIS users, County and State child welfare workers and
supervisors, and interested citizens who are not eWiSACWIS
users and will be accessing the manual through a website.
11. Define archive and versioning policies for managing the
Online Child Welfare Manual.
Details on any additional costs needed for PHASE 1 Proof of
Concept.
TOTAL COST PHASE 1
Phase 2
Deliverable
Cost
All deliverables defined here for Phase 2 are expected to be
completed and delivered to State during the time period as
defined for Phase 2. No deliverable will be considered as
completed until it has been accepted by State.
1 All child welfare policies, procedures and standards catalogued
and described, and organized to facilitate incorporation into an
online child welfare manual. This deliverable should include
overviews showing graphic representations betweens activities
that can occur and the applicable policies, procedures and
standards to current practices.
WISCONSIN
Department of Health and Family Services
Page 2 of 5
RFP # 1567-DCFS-SM
RFP #1567-DCFS-SM Wisconsin Child Welfare Manual
Phase 2
Deliverable
Cost
2. Existing documentation mapped to the identified policies,
procedures and standards. Current numbered memos and other
documentation may be mapped to multiple policies, procedures
and standards, so the mapping should be at a granular level
showing the specific portion of the documentation relevant to the
policy, procedure or standard.
3. Gap analysis of current Wisconsin practice to show which
policies, procedures and standards need greater clarity or
specificity to improve and ensure best practice. Information from
child welfare staff gathered as part of deliverable five (5) should
be a factor in the gap analysis.
4. Rewriting of all existing numbered memos and information
memos to adhere to new standards as defined in Deliverable 9,
and using the templates created as Deliverable 6. Rewritten
numbered and information memos should be presented in both
electronic and hard copy formats. Electronic versions should
include all links and key words as defined in Deliverable 7.
5. Input gathered from child welfare policy end users to
determine their needs for online Child Welfare Policy manual.
This deliverable will be started in Phase 1 but will not be
expected to be completed until Phase 2.
6. Changes, as needed, to MS Word 2003 templates/macros for
each documentation type, based on DHFS BITS use in creating
Online Child Welfare Manual.
7. Indexes or “key words” to use in creating a web site search
engine, with defined links to all relevant documentation for the
key word, including documentation that may be a section of a
larger document.
Additionally, links from the manual to the
eWiSACWIS application should be identified at a topic level.
8. Identification of external web sites of value to child welfare
staff. External web sites should be tied to child welfare policies,
procedures and standards and evidence based practice. An
example of an external web site that would be relevant is the
Child Welfare Information Gateway .
9. Changes, as needed, to the “style guide” of documentation
formats, based on DHFS BITS use in creating Online Child
Welfare Manual.
10. Changes, as needed, to the defined end user groups for
Online Child Welfare Manual and what access each group
should have to the Online Child Welfare Manual, based on
DHFS BITS use in creating Online Child Welfare Manual.
WISCONSIN
Department of Health and Family Services
Page 3 of 5
RFP # 1567-DCFS-SM
RFP #1567-DCFS-SM Wisconsin Child Welfare Manual
Phase 2
Deliverable
Cost
11. Changes, as needed, to the defined archive and versioning
policies for managing the Online Child Welfare Manual, based
on DHFS BITS use in creating the Online Child Welfare Manual.
Details on any additional costs needed for PHASE 2.
TOTAL COST PHASE 2
Phase 3
Deliverable
Total Cost
All deliverables defined here for Phase 3 are expected to be
completed and delivered to State during the time period as
defined for Phase 3. No deliverable will be considered as
completed until it has been accepted by State.
1 All child welfare policies, procedures and standards
catalogued and described, and organized to facilitate
incorporation into an online child welfare manual.
This
deliverable should include overviews showing graphic
representations betweens activities that can occur and the
applicable policies, procedures and standards to current
practices.
2. Existing documentation mapped to the identified policies,
procedures and standards. Current numbered memos and other
documentation may be mapped to multiple policies, procedures
and standards, so the mapping should be at a granular level
showing the specific portion of the documentation relevant to the
policy, procedure or standard.
3. Gap analysis of current Wisconsin practice to show which
policies, procedures and standards need more or better
documenting to improve and ensure best practice.
4. Rewriting of all existing numbered memos and information
memos to adhere to new standards as defined in Deliverable 9,
and using the templates created as Deliverable 6. Rewritten
numbered and information memos should be presented in both
electronic and hard copy formats. Electronic versions should
include all links and key words as defined in Deliverable 7
7. Indexes or “key words” to use in creating a web site search
engine, with defined links to all relevant documentation for the
key word. The expectation is that end users will be able to enter
a search word or phrase and find all relevant information. Links
WISCONSIN
Department of Health and Family Services
Page 4 of 5
RFP # 1567-DCFS-SM
RFP #1567-DCFS-SM Wisconsin Child Welfare Manual
Phase 3
Deliverable
can be to a section of a document. Updates to documents
created in Phase 1 and Phase 2, as needed.
Total Cost
8. Identification of external web sites of value to Wisconsin end
users. External web sites should be tied to child welfare
policies, procedures and standards and evidence based
practice. An example of an external web site that would be
relevant is the Child Welfare Information Gateway .
Details on any additional costs needed for PHASE 3
TOTAL COST PHASE 3
Project Total
TOTALTOTAL COST OF PROJECT
WISCONSIN
Department of Health and Family Services
Page 5 of 5
RFP # 1567-DCFS-SM