UN/CEFACT
Simple, Transparent and Effective Processes
For Global Commerce
BUSINESS REQUIREMENTS SPECIFICATION
(BRS)
Business domain:
Cross industry – Supply chain
Business process:
Remittance advice process
Document identification:
Title: Cross Industry Remittance advice Process
UN/CEFACT International Trade and Business Processes Group: TBG1
Version: 0.2
Release: 2
Date: 15 February 2005
Document Change History Log
Date of change
30.07.2004
Version
0.1
Paragraph changed
15.02.2005
0.2
All
106756888
Page 1 of 31
Summary of changes
Approved by
eBES/EEG1
Textual changes
proposed by Corporate
reference group
Business Requirements Specification
Table of Contents
1.
Preamble ..................................................................................................................................... 3
2.
References ................................................................................................................................... 4
3.
Objective ..................................................................................................................................... 4
4.
Scope............................................................................................................................................ 5
5.
Business requirements ............................................................................................................... 7
5.1.
Business requirements views ............................................................................................. 7
5.2. Business process elaboration - Traditional or suppliers’ initiated invoice ................... 8
5.2.1.
Use case: Payment cycle ............................................................................................ 9
5.2.2.
Use case: Remittance advice process ...................................................................... 10
5.3. Information flow definition – Remittance advice process ............................................ 12
5.3.1.
Activity diagram: Remittance advice process ....................................................... 12
5.3.2.
Business collaboration diagram: Remittance advice process .............................. 14
5.4.
Information model definition – Remittance advice (Class diagram) .......................... 16
5.5.
Business rules.................................................................................................................... 28
5.6. Definition of terms ........................................................................................................... 30
5.6.1
Parties and party roles ............................................................................................. 30
106756888
Page 2 of 31
1.
Preamble
This document describes the Remittance advice process being a part of the Payment process for the
transfer of funds between the customer and the supplier in the Supply chain. The following
functions comprise the payment cycle:
- the Remittance advice process, being the communication of the Remittance advice between
the customer and the supplier,
- the Payment order process, being the execution of the payment (transfer of funds) between
the customer, customers’ bank, supplier bank and the supplier.
The Payment order process is out of the scope of this document, because the information flows
involved in this process are financial transactions and should be part of another Business
Requirements Specification (BRS) submitted by the UN/CEFACT/TBG 5 – Financial group.
Started as an initiative by CEN/ISSS Work shop eBES, the European Expert Group 1 (EEG1) –
Supply Chain & e-Procurement developed the Cross Industry Remittance advice in 2004. The
Cross Industry Remittance advice has been compiled using the EUROFER ESIDEL version 1.0 as
the base, with contributions and submissions from: EUROFER, EAN/UCC, CIDX, EDIFICE,
AIAG/ODETTE, SWIFT and the Corporate Reference Group. The first draft of the Business
Requirements Specification (BRS) was presented at the September 2004 UN/CEFACT Forum to
the TBG1 members for review and comments from the other regions. Based on comments received
TBG1 has drafted the final version of the BRS for further processing through the UN/CEFACT
Forum process with the goal of developing a UN/CEFACT ebXML standard message.
The purpose of this document is to define a globally consistent Remittance advice process between
the customer and the supplier for the worldwide supply chains. The UN/CEFACT Modelling
Methodology (UMM) approach and Unified Modelling Language is used to describe and detail the
business processes and transactions involved.
The structure of this document is based on the structure of the UN/CEFACT Business
Requirements Specification (BRS) document reference CEFACT/ICG/005.
106756888
Page 3 of 31
2.





3.
References
UN/CEFACT Modelling Methodology (CEFACT/TMG/N090R10, November 2001
UN/CEFACT –ebXML Core Components Technical Specifications version 2.01 – ISO 1500-5
UN/CEFACT Business Requirements Specification version 1.5 (CEFACT/ICG/005)
UN/EDIFACT – Remittance advice message
Unified Modelling Language (UML version 1.4)
Objective
The objective of this document is to standardize the Business processes, the Business transactions
and the Information entities of the Remittance advice used by industry and the trade sector in the
supply chain.
The business process is the detailed description of the way trading partners intend to play their
respective roles, establish business relations and share responsibilities to interact efficiently with the
support of their respective information systems.
Each Business transaction is realised by an exchange of Business documents (also called messages).
The sequence in which these documents are used, composes a particular instance of a scenario and
are presented as use cases in the document.
The business documents are composed of Business Information Entities (BIE), which are preferably
taken from libraries of reusable business information entities. The contents of the business
documents and the Business Information Entities are presented using class diagrams.
106756888
Page 4 of 31
4.
Scope
This section describes the extent and limits of the business process within the supply chain being
described in this document. The class diagram of the Remittance advice business transaction is
developed in such a way that it specifies the cross industry reusable business information entities.
Categories
Business process
Product Classification
Industry Classification
Geopolitical
Official Constraint
Business Process Role
Supporting Role
System Capabilities
Description and Values
Remittance advice process in the supply chain
All
All
Global
None
Private and public procurement
None
No limitations
In the payment cycle the transfer of funds takes place between the customer and the supplier in
settlement of the amounts that are due for the supply of goods and services. On a date prior to, or
synchronous with, the payment date, information about the transfer of funds is exchanged between
the parties involved.
This document describes the payment order process and the remittance advice process for the
transfer of funds.
The following functions comprise the payment cycle:
- The generation of the Payment order based on invoices having the status “payable”
- The communication of the remittance details between the customer and the supplier either
embedded in the payment, or as a separate remittance advice.
- The execution of the payment between the customer, customers’ bank, the supplier’s bank and
the supplier.
- The reconciliation by the paying organisation of the confirmation from the buyer’s bank that the
payment has been executed with the “Payments in Transit”.
- The reconciliation by the receiving organisation of the remittance details (either the separate
Remittance advice or the invoices specified in the bank statement or Credit Advice) with the
open invoices in the Accounts Receivable system.
The different invoicing procedures are not part of the payment cycle, but are detailed in the
invoicing cycle.
To simplify the description, the parties involved are limited to the customer, the supplier and their
respective banks. In the total trade process each of the parties can play more than one role. For the
payment cycle the customer can play the role of consignee, invoicee and payer. The supplier covers
the roles of seller, consignor, sales agent or sales company, and payee.
106756888
Page 5 of 31
To ensure that the payment of the invoices are in line with common practice used in industry and
trade sectors, only the following three scenarios will be taken into consideration:



The remittance advice is sent directly between the customer and the supplier, or
The remittance details are embedded within the payment order and the bank generates a separate
Remittance advice message, to be delivered to the payee, or
The Remittance advice is sent indirectly in a form embedded within the payment order,
exchanged through the buyer’s bank to the supplier’s bank and delivered to the payee in the
Credit Advice or the Bank statement.
106756888
Page 6 of 31
5.
Business requirements
5.1.
Business requirements views
Cross Industry
Businessd ’échange
Langage
des filières acier
Basic
Basic
information
information
Ordering
Ordering
Scheduling
Scheduling
Shipping
Shipping
Invoicing
Invoicing
Remittance
& Payment
Remittance
advice
Payment order with
Remittance details
The Payment cycle is divided in to these processes:
- The remittance advice process
This process supports the generation and communication of the remittance advice by the
customer to the supplier. The remittance advice provides a detailed accounting relative
to a payment, or other form of financial settlement, in respect of the provision of goods
and, or services provided by the supplier.
-
The payment order process
This process supports the generation of the payment order by the customer to his bank,
the exchange of information between banks and the exchange of information between
the suppliers’ bank and the supplier about the transfer of funds.
The communication of the remittance advice may be included in the payment process, to
be developed with the UN/CEFACT TBG 5 - Finance group.
106756888
Page 7 of 31
5.2.
Business process elaboration - Traditional or suppliers’ initiated
invoice
Scope
The remittance advice process will be used to allow the customer to inform the supplier of detailed
information relative to a payment, or other form of financial settlement for the provision of goods
and/or services provided by the supplier.
The remittance advice will give an overview of the invoices, credit notes and debit notes that are
taken in account in the payment order given by the customer to his bank for the transfer of funds to
the supplier. It also specifies the identification and the requested execution date of the Payment
Order.
Definition
The remittance advice process is the mechanism by which the customer provides the supplier with
the underlying details of the transfer of funds. This process should relate to the process of transfer
of funds between the parties and the respective banks specified in the payment order process.
Electronic transmission of the Remittance Advice message from customer to supplier is the basic
scenario. An "electronic work environment (Electronic market place)" may be used as an
intermediary to distribute the remittance advice.
To support the remittance advice process the following messages have been developed:
- Remittance advice
- Remittance advice embedded in a payment transaction.
Principles
The customer has the obligation to provide the details of the payment order to the supplier, allowing
the supplier to automatically reconcile incoming payments. Any deviation from the original invoice
amount must be specified in the remittance advice.
The supplier has the obligation to reconcile the remittance advice against the outstanding invoices,
credit notes and debit notes. The supplier should report to the customer any inaccuracy in transfer
of funds by reconciling the invoices with the details in the remittance advice.
106756888
Page 8 of 31
5.2.1. Use case:
Payment cycle
The use case for the payment cycle shows which business collaboration use cases are used to
compose the process:
- The treatment of the remittance advice process
- The treatment of the payment order process
A description of each business collaboration use case is provided in this chapter.
Use case diagram – payment cycle
Payment
cycle
Customer/
Customer/payer
payer
Supplier/
Supplier/payee
payee
payee
Payment cycle
Remittance
advice
process
Customer/
payer
Supplier/
payee
Payment
order
process
Suppliers/
payee’s bank
Customers/
payer’s bank
Figure 1. Use Case Diagram – Payment cycle
106756888
Page 9 of 31
5.2.2. Use case:
Remittance advice process
The use case for the Remittance advice process has the following business transaction:
- Provide a remittance advice.
Remittance
advice
process
Supplier
Customer
Remittance advice process
Provide a
remittance
advice
Customer
Supplier
Figure 2. Use Case Diagram – Remittance advice process
106756888
Page 10 of 31
Use case description – Remittance advice process
Business
process name
Identifier
Actors
Description
Pre-condition
Postconditions
Scenario
Remittance advice
Cross industry Remittance advice process
Customer, Supplier
(Optional, additional roles – Payer, Payee)
The customer provides to the supplier for the settlement of the invoices,
credit notes and debit notes a detailed statement relating to the funds (to be)
transferred (remittance advice) The supplier reconciles the remittance advice
with the outstanding invoices, credit notes and debit notes.
The Remittance Advice may be sent in advance to allow the supplier’s
Accounts Receivable department to match and close open invoices. Though
the Remittance Advice is not “a promise to pay”, it is common practice that
the payment is actually executed at the date indicated in the Remittance
Advice, so the supplier can use this advanced information for cash planning
purposes.
The supplier has provided goods and/ or services according to the conditions
set in the contract and/or order. The customer has received the goods and/or
services, and the payment is authorised for execution at the date determined
by invoice date and payment terms.
The supplier is adequately informed about the invoices being settled by the
payment instruction referred to in the Remittance Advice.
For an inaccurate remittance advice the supplier will inform the customer.
Based on the agreed payment conditions between the parties, the customer
will generate the remittance advice when the payment order is given to his
bank for the transfer of funds to the supplier.
Once the remittance advice is received the supplier reconciles the remittance
advice with the outstanding invoices, credit notes and debit notes.
If there is any discrepancy found, the supplier shall inform the customer.
Remarks
106756888
Page 11 of 31
5.3.
Information flow definition – Remittance advice process
For the use cases mentioned in chapter 5.2. the corresponding activity diagrams are presented.
5.3.1. Activity diagram:
Remittance advice process
Customer
Supplier
From invoicepayment system
Issue
remittance
advice
Receive
remittance advice
Remittance advice
Reconciliation
Check against outstanding
invoices, credit notes and debit
notes
Not ok
Ok
Initiate the
necessary
information to the
customer
end
Figure 3. Activity Diagram – Remittance advice process
106756888
Page 12 of 31
Activity diagram description – Remittance advice process
Based on the conditions agreed between the customer and supplier, the customer shall select
payable invoices and initiate the remittance advice in combination with the transfer of funds
specified in the payment order process. The customer sends the remittance advice to the supplier
directly or embedded in a Payment order. When the supplier receives the remittance advice, he
reconciles the contents of the remittance advice against the outstanding invoices, credit notes and
debit notes, closing the matched invoices and booking the total amount of the Remittance Advice as
“Remittance in Transit”.
Note: this is called “operational reconciliation”.
The supplier checks the payment amount mentioned in the remittance advice with the amount
received from his bank (see details in the payment order process).
Note: this is called “financial reconciliation”.
If there is any discrepancy detected by supplier, the supplier should inform the customer so that he
is able to correct the payment.
106756888
Page 13 of 31
5.3.2. Business collaboration diagram:
Remittance advice process
Business Collaboration
Identifier
EEG1: Remittance advice
Description
The customer raises and sends a remittance advice to the
supplier. When the supplier receives the remittance advice, he
checks the remittance advice against the outstanding invoices,
credit notes and debit notes and against the amount received.
If there is any discrepancy detected the supplier shall inform
the customer.
Partner Types
Customer
Supplier
Customer (Payer)
Supplier (Payee)
Authorized Roles
Legal
Steps/Requirements
None
Economic Consequences
None
Initial/Terminal Events
 Initial: the customer sends the remittance advice
 Terminal: the supplier receives the remittance advice.
Scope
To inform about the transfer of funds and the related invoices,
credit notes and debit notes.
Boundary
Not defined yet
Constraints
The customer shall have full traceability of his remittance
advice to make sure it has been received.
Failing this technical acknowledgement, the customer shall
re-issue his remittance advice message
106756888
Page 14 of 31
Customer
Supplier
START
Generates a remittance advice
[CONTROLFAIL]
[SUCCESS]
Process the remittance advice
Remittance advice
END
Figure 4. Business transaction activity graph – Remittance advice
106756888
Page 15 of 31
Information model definition – Remittance advice (Class diagram)
5.4.
cd Remittance adv ice
Remittance adv ice
+
Schema Version: string
Remittance Adv ice Header
1
1..*
Remittance Adv ice Line
Figure 1: Remittance advice
Remittance advice
Description: A message providing accounting details relative to a payment for the provision of goods and, or services that have been ordered or received or
consumed.
Mult.
1
1
Business term
Schema version
Remittance advice header
Rel.
Att.
Ass.
Type
String
Remittance advice header
1..*
Remittance advice line
Ass.
Remittance advice line
106756888
BIE name
Description
Business document version number.
The entity contains the general information about a remittance
advice, such as the number, date and the relevant monetary
amounts.
The entity contains the details of the commercial transactions
covered by the remittance advice. The entity specifies the
document number, document date, amount due, amount
remitted and the payment references.
Page 16 of 31
cd Remittance adv ice Header
Remittance Adv ice Header
+
+
+
+
+
+
+
+
+
+
+
+
Party. Details
Remittance Advice. Identifier: Identifier. Type
Remittance Advice. Issue Date Time: Date Time. Type
Remittance Advice. Payment Date Time: Date Time. Type
Remittance Advice. Copy Indicator: Indicator. Type [0..1]
Remittance Advice. Payment_ Currency. Code: Code. Type [0..1]
Payment Order. Payer_ Identifier: Identifier. Type [0..1]
Payment. Payer_ Identifier: Identifier. Type [0..1]
Payment. Invoicing Party_ Identifier: Identifier. Type [0..1]
Remittance Advice. Total_ Amount: Amount. Type
Remittance Advice. Total Remitted_ Amount: Amount. Type
Remittance Advice. Total Discount_ Amount: Amount. Type [0..1]
Remittance Advice. Text: Text. Type [0..1]
+Payer
1
+Payee
1
+Customer
0..1
+Supplier
0..1
0..1
Financial_ Account. Details
Payment Instructions
+
+
+
+Payee Financial
Account
+
+
+
0..1
+
+
+Payer Financial Account
+
0..1 +
Payment Instructions. Payment_ Condition. Code: Code. Type [0..1]
Payment Instructions. Payment Guarantee. Code: Code. Type [0..1]
Payment Instructions. Payment Means. Code: Code. Type [0..1]
Financial_
Financial_
Financial_
Financial_
Financial_
Financial_
Financial_
Account.
Account.
Account.
Account.
Account.
Account.
Account.
IBAN_ Identifier: Identifier. Type [0..1]
Identifier: Identifier. Type [0..1]
Holder_ Name. Text: Text. Type [0..1]
Institution Branch_ Name. Text: Text. Type [0..1]
Institution_ Name. Text: Text. Type [0..1]
Institution Swift_ Identifier: Identifier. Type [0..1]
Institution Alternative_ Identifier: Identifier. Type [0..1]
+Payment Currency Exchange
0..1
Currency Exchange. Details
+
+
+
+
+
+
Currency Exchange.
Currency Exchange.
Currency Exchange.
Currency Exchange.
Currency Exchange.
Currency Exchange.
Source_ Currency; Code: Code. Type
Source_ Unit Base. Numeric: Numeric. Type [0..1]
Target_ Currency. Code: Code. Type
Target_ Unit Base. Numeric: Numeric. Type [0..1]
Rate. Numeric: Numeric. Type
Date Time: Date Time. Type [0..1]
Figure 2: Remittance advice header
106756888
Page 17 of 31
Remittance advice header
Description: The entity contains the general information about a remittance advice, such as the number, date and the relevant monetary amounts.
Mult.
1
Business term
Remittance advice number
Rel.
Att.
Type
Identifier
1
1
Remittance advice date time
Payment date
Att.
Att.
Date Time
Date Time
0..1
Copy indicator
Att.
Indicator
0..1
Payment currency
Att.
Code
0..1
Payment order number
Att.
Identifier
0..1
Payer payment reference number
Att.
Identifier
0..1
Invoicing party payment reference
number
Att.
Identifier
1
Total amount subject to payment
discount
Att.
Amount
1
0..1
0..1
Total amount remitted
Total payment discount amount
Remittance advice note
Att.
Att.
Att.
Amount
Amount
Text
0..1
Payment currency exchange
Ass.
Currency Exchange. Details
1
1
0..1
0..1
0..1
Payer
Payee
Customer
Supplier
Payee financial institution
Ass.
Ass.
Ass.
Ass.
Ass.
Party. Details
Party. Details
Party. Details
Party. Details
Financial Account. Details
0..1
Payer financial institution
Ass.
Financial Account. Details
0..1
Payment instructions
Ass.
Payment Instructions
106756888
BIE Name
Description
The unique number given by the issuer to identify a remittance
advice.
The date/time when the remittance advice was issued.
The date on which an amount due is made available to the
creditor, in accordance witch the terms of payment.
The indicator that the remittance advice is a copy of an
original remittance advice.
The coded identifier of the monetary unit to be used for the
payment of an invoice.
The number given by the payer to the payment order sent to
the payers’ financial institution.
The reference number assigned by the payer for the
identification of the payment of an accounting document
(invoice).
The invoice issuer reference number to be mentioned at the
payment of a commercial transaction. This reference number
is provided on the invoice, credit note or debit note.
The total amount of the remittance advice, being the sum of
total remittance advice line amount subject to payment
discount.
The total amount of the remittance advice paid or to be paid.
The total amount of the payment discount.
The free text information related to the complete remittance
advice.
The exchange rate used for the conversion of the payment
currency from a source currency.
The entity contains the details of the payer.
The entity contains the details of the payee.
The entity contains the details of the customer.
The entity contains the details of the supplier.
The entity contains the details of the financial institution and
the account holder name and account number of the payee.
The entity contains the details of the financial institution and
the account holder name and account number of the payer.
The entity contains the information describing the conditions
and guarantee under which the payments will be made.
Page 18 of 31
cd Remittance Adv ice Line
Remittance Adv ice Line
+
+
+
+
+
+
+
+
+
+
Remittance Advice Line. Line Number. Identifier: Identifier. Type [0..1]
Invoice. Type. Code: Code. Type [0..1]
Invoice. Identifier: Identifier. Type
Invoice. Issue Date Time: Date Time. Type
Invoice. Total Invoice_ Amount: Amount. Type
Remittance Advice Line. Due_ Amount: Amount. Type [0..1]
Remittance Advice Line. Remitted_ Amount: Amount. Type
Payment. Payer_ Identifier: Identifier. Type [0..1]
Payment. Invoicing Party_ Identifier: Identifier. Type [0..1]
Remittance Advice Line. Text: Text. Type [0..1]
+Customer Order
Document Reference. Details
+Supplier Order
0..1
+Consignee Order
0..1
+
+
+
+
0..1 +
+
+
+
Document
Document
Document
Document
Document
Document
Document
Document
Reference.
Reference.
Reference.
Reference.
Reference.
Reference.
Reference.
Reference.
Identifier: Identifier. Type
Status. Code: Code. Type [0..1]
URI. Text: Identifier. Type [0..1]
Global Unique_ Identifer: Identifier. Type [0..1]
Copy Indicator: Indicator. Type [0..1]
Issue Date Time: Date Time. Type [0..1]
Item Identifier: Identifier. Type [0..1]
Item Status. Code: Code. Type [0..1]
Currency Exchange. Details
+Payment Currency Exchange
+Payment Adjustment
0..*
Adj ustment Details
+
+
+
Adjustment. Reason. Code: Code. Type
Adjustment. Text: Text. Type [0..1]
Adjustment. Amount: Amount. Type
+
+
0..1
+
+
+
+
Currency Exchange.
Currency Exchange.
Currency Exchange.
Currency Exchange.
Currency Exchange.
Currency Exchange.
Source_ Currency; Code: Code. Type
Source_ Unit Base. Numeric: Numeric. Type [0..1]
Target_ Currency. Code: Code. Type
Target_ Unit Base. Numeric: Numeric. Type [0..1]
Rate. Numeric: Numeric. Type
Date Time: Date Time. Type [0..1]
0..1
Adj ustment Document. Details
+
+
+
Document. Type. Code: Code. Type
Document. Identifier: Identifier. Type
Document Issue Date Time: Date Time. Type [0..1]
Figure 3: Remittance advice line
106756888
Page 19 of 31
Remittance advice line
Description: The entity contains the details of the commercial transactions covered by the remittance advice. The entity specifies the document number, document
date, amount due, amount remitted and the payment references.
Mult.
0..1
Business term
Remittance advice line number
Rel.
Att.
Type
Identifier
0..1
Invoice type code
Att.
Code
1
Invoice number
Att.
Identifier
1
1
Invoice date time
Total invoice amount
Att.
Att.
Date Time
Amount
0..1
Amount due
Att.
Amount
0..1
0..1
Amount remitted
Payer payment reference number
Att.
Att.
Amount
Identifier
0..1
Invoicing party payment reference
number
Att.
Identifier
0..1
0..1
Remittance advice line note
Customer order reference
Att.
Ass.
Text
Document Reference. Details
0..1
Supplier order reference
Ass.
Document Reference. Details
0..1
Consignee order reference
Ass.
Document Reference. Details
0..1
Payment currency exchange
Ass.
Currency Exchange. Details
0..*
Payment adjustment
Ass.
Adjustment. Details
106756888
BIE Name
Description
The unique reference given by the issuer to identify a
remittance advice line within a remittance advice
The code specifying the invoice type (e.g. invoice, debit note,
credit note).
The unique number assigned by the issuer to identify an
invoice.
The date/time when the invoice is issued.
The total amount of the invoice, being the sum of total invoice
line amount, total invoice additional amount and total tax fee
amount.
The actual amount of the invoice in function of the payment
conditions of the invoice.
The actual amount paid, or to be paid.
The reference number assigned by the payer for the
identification of the payment of an accounting document
(invoice).
The invoice issuer reference number to be mentioned at the
payment of a commercial transaction. This reference number
is provided on the invoice, credit note or debit note.
The free text information related to the remittance advice line.
The unique identifier of the order assigned by the customer to
an order and the issuing date.
The unique identifier of the order assigned by the supplier to
an order and the issuing date.
The unique identifier of the order assigned by the consignee to
an order and the issuing date.
The exchange rate used for the conversion of the payment
currency from a source currency.
The entity to identify the adjustment reason of the difference
between the amount due and the amount remitted of a
commercial trade transaction.
Page 20 of 31
Business Information Entities
Address
Description: The entity contains the details of a geographical location and of a postal communication channel.
Mult.
0..1
0..1
Business term
Post box
Structured address
Rel.
Ass.
Ass.
Type
Post Box. Details
Structured Address. Details
0..1
Unstructured address
Ass.
Unstructured Address. Details
BIE Name
Description
The entity the details of a box post.
The entity contains the details of a specific address in a
structured way.
The entity contains the details of a specific address in an
unstructured way.
Adjustment details
Description: The entity contains the adjustment reason for the credit note, debit note or invoice.
Mult.
1
0..1
1
0..1
Business term
Adjustment reason
Adjustment text
Adjustment amount
Adjustment document
Rel.
Att.
Att.
Att.
Ass.
Type
Code
Text
Text
Adjustment Document. Details
BIE Name
Description
The code identifying of the adjustment reason.
The free text information explaining the adjustment.
The amount of the adjustment.
The entity contains the identification of the references to
documents to justify the adjustment.
Adjustment document details
Description: The entity contains the identification of the references to documents to justify the adjustment.
Mult.
1
1
0..1
Business term
Document type code
Document number
Document date/time
106756888
Rel.
Att.
Att.
Att.
Type
Code
Identifier
Date Time
BIE Name
Description
The code identifying the document type.
The unique identifier of the document.
The issue date or date time of the document.
Page 21 of 31
Contact details
Description: The entity contains the details of the contact person or department.
Mult.
0..1
0..1
0..1
0..1
0..1
0..1
0..1
0..1
0..1
Business term
Contact identifier
Contact person
Contact department
Telephone number
Direct phone number
Mobile phone number
Telefax number
Telex number
E-Mail address
Rel.
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Type
Identifier
Text
Text
Text
Text
Text
Text
Text
Text
BIE Name
Description
The unique identifier of a contact person or department.
The name of a contact person.
The name of identification of a department.
The number of the telephone.
The number of the direct telephone.
The number of the mobile telephone.
The number of the facsimile.
The number of the telex.
The E-Mail address.
Currency exchange details
Description: The entity contains the details of the rate of exchange between two currencies.
Mult.
1
Business term
Source currency
Rel.
Att.
Type
Code
0..1
Unit base source currency
Att.
Numeric
1
Target currency
Att.
Code
0..1
Unit base target currency
Att.
Numeric
1
Exchange rate
Att.
Numeric
0..1
Exchange date time
Att.
Date Time
106756888
BIE Name
Description
The code identifying the currency from which the exchange is
being made.
The unit base of the source currency for currencies with small
denominations.
The code identifying the currency to which the exchange is
being made.
The unit base of the target currency for currencies with small
denominations.
The exchange rate, from the source currency to the target
currency.
The date of the rate of exchange.
Page 22 of 31
Document reference details
Description: The entity contains the identification of the references to documents, such as contract, order item, price list.
Mult.
1
0..1
0..1
0..1
Business term
Reference number
Reference status
Reference URI
Reference GUID
Rel.
Att.
Att.
Att.
Att.
Type
Identifier
Code
Identifier
Identifier
0..1
Copy indicator
Att.
Indicator
0..1
0..1
Reference date
Reference item number
Att.
Att.
Date Time
Identifier
0..1
Reference number item status
Att.
Identifier
BIE Name
Description
The unique identifier of the referenced document.
The code giving the status of the referenced document.
The Uniform Resource Identifier of the referenced document.
The Global unique identifier (GUID) of the reference
document.
The indicator that the referenced document is a copy of the
original document.
The issue date or date time of the referenced document.
The unique number to identify an item of the referenced
document.
The code giving the status of the item of the referenced
document.
Financial account details
Description: The entity contains information of the financial institution and the account holder name and number of the payee.
Mult.
0..1
Business term
IBAN number
Rel.
Att.
Type
Identifier
0..1
0..1
0..1
0..1
0..1
Account holder number
Account holder name
Institution branch name
Institution name
Bank identification SWIFT
Att.
Att.
Att.
Att.
Att.
Identifier
Text
Text
Text
Identifier
0..1
Alternative bank identification
Att.
Identifier
106756888
BIE Name
Description
The international bank account number uniquely identifying
the account number of the holder of an account.
The account number of the holder of an account.
The name of the holder of the account.
The name of the financial branch.
The name of the financial institution.
The identification of the financial institution (bank) given by
SWIFT.
The identification of the financial institution (bank).
Page 23 of 31
cd Party. Details
Party. Details
+
+
+
Party. Identifier: Identifier. Type
Party. Additional_ Identifier: Identifier. Type [0..*]
Party. Name. Text: Text. Type [0..1]
+Contract Contact
0..1
+Technical Contact
0..1
Contact. Details
+New Development Contact
+Order Processing Contact
0..1
0..1
+Customer Relation Contact
0..1
+Delivery Contact
0..1
0..1
+Goods Receiving Contact
0..1
+Material Control Contact
+Information Contact
0..1
+Order Contact
0..1
+Sales Administration Contact
0..1
+Supplier Contact
0..1
+Technical Contact
0..1
+Accounting Contact
0..1
+
+
+
+
+
+
+
+
+
Contact. Identifier: Identifier. Type [0..1]
Contact_ Person. Name. Text: Text. Type [0..1]
Contact. Department. Text: Text. Type [0..1]
Communication. Phone_ Number. Text: Text. Type [0..1]
Communication. Direct Phone_ Number. Text: Text. Type [0..1]
Communication. Mobile Phone_ Number. text: Text. Type [0..1]
Communication. Telefax_ Number. Text: Text. Type [0..1]
Communication. Telex_ Number. text: Text. Type [0..1]
Communication. Email_ Text: Text. Type [0..1]
0..1
Post Box. Details
Address
+
0..1 +
+
+
+
Post
Post
Post
Post
Post
Box.
Box.
Box.
Box.
Box.
Post Office Box. Text: Text. Type
Postcode. Text: Text. Type [0..1]
City Name. Text: Text. Type [0..1]
Country Subdivision Name. Text : Text. Type [0..1]
Country. Identifier: Identifier. Type [0..1]
0..1
0..1
Unstructured Address. Details
Structured Address. Details
+
+
+
+
+
+
+
+
+
Structured_
Structured_
Structured_
Structured_
Structured_
Structured_
Structured_
Structured_
Structured_
Address.
Address.
Address.
Address.
Address.
Address.
Address.
Address.
Address.
Identifier: Identifier. Type [0..1]
Building Name. Text: Text. Type [0..1]
Street. Text: Text. Type [0..1]
Postcode. Text: Text. Type [0..1]
City Name. Text: Text. Type [0..1]
District Subdivision Name. Text: Text. Content [0..1]
District Name. Text: Text. Type [0..1]
Country Subdivision Name. Text: Text. Type [0..1]
Country. Identifier: Identifier. Type [0..1]
+
+
+
+
+
+
+
+
+
Unstructured_
Unstructured_
Unstructured_
Unstructured_
Unstructured_
Unstructured_
Unstructured_
Unstructured_
Unstructured_
Address.
Address.
Address.
Address.
Address.
Address.
Address.
Address.
Address.
Identifier: Identifier. Type [0..1]
Line One. Text: Text. Type
Line Two. Text: Text. Type [0..1]
Line Three. Text: Text. Type [0..1]
Line Four. Text: Text. Type [0..1]
Line Five. Text: Text. Type [0..1]
Postcode. Text: Text. Type [0..1]
City Name. Text: Text. Type [0..1]
Country Identfier: Identifier. Type [0..1]
Figure 4: Party
106756888
Page 24 of 31
Party details
Description: The entity contains the name and the prime identification of a party.
Mult.
1
0..*
Business term
Party identification
Party additional identification
Rel.
Att.
Att.
Type
Identifier
Identifier
0..1
0..1
Party name
Address
Att.
Ass.
Text
Address
0..1
Contract contact
Ass.
Contact. Details
0..1
Technical contact
Ass.
Contact. Details
0..1
New development contact
Ass.
Contact. Details
0..1
Order processing contact
Ass.
Contact. Details
0..1
Customer relations contact
Ass.
Contact. Details
0..1
0..1
Delivery contact
Goods receiving contact
Ass.
Ass.
Contact. Details
Contact. Details
0..1
Material control contact
Ass.
Contact. Details
0..1
Information contact
Ass.
Contact. Details
0..1
Order contact
Ass.
Contact. Details
0..1
0..1
0..1
0..1
Sales administration contact
Supplier contact
Technical documentation contact
Accounting contact
Ass.
Ass.
Ass.
Ass.
Contact. Details
Contact. Details
Contact. Details
Contact. Details
106756888
BIE Name
Description
The code identifying a party involved in a transaction.
The additional identification of a party involved in a
transaction.
The name of the party involved in a transaction.
The collection of information which locates and identifies a
specific address.
The department or person to contact for matters regarding
contracts.
The department or person to contact for matters regarding
technical issues.
The department or person to contact for matters regarding new
developments (e.g. construction).
The department or person responsible for the processing of
purchase orders.
The department or person responsible for the customer
relations.
The department or person responsible for the delivery.
The department or person responsible for receiving the goods
at the place of delivery.
The department or person responsible for the
controlling/inspection of goods.
The department or person to contact for questions regarding
transactions.
The department or person to contact for questions regarding
the order.
Name of the sales administration contact within a corporation.
The department or person to be contacted at the supplier.
The department or person to receive technical documentation.
The department or person to contact for accounting matters.
Page 25 of 31
Payment instructions
Description: The entity contains the set of information describing the conditions and guarantee under which the payments will be made.
Mult.
0..1
Business term
Payment conditions code
Rel.
Att.
Type
Code
0..1
0..1
Payment guarantee code
Payment means code
Att.
Att.
Code
Code
BIE Name
Description
The code identifying the method employed or to be employed
in order that a payment may be made or regarded as made.
The code specifying the means of payment guarantee.
The code specifying the means of payment.
BIE Name
Description
The post box identifier.
The national postal code (ZIP code) of the address
The name of a city
The name of a state or province in a country.
The country code specified in ISO 3166-1993 (2 alpha
positions)
Post Box
Description: The entity contains the details of the post box address.
Mult.
1
0..1
0..1
0..1
0..1
Business term
Post office box
Postal code
City name
State or province name
Country code
Rel.
Att.
Att.
Att.
Att.
Att.
Type
Text
Text
Text
Text
Identifier
Structured address details
Description: The entity contains the details of a specific address in a structured way.
Mult.
0..1
Business term
Location identifier
Rel.
Att.
Type
Identifier
0..1
0..1
0..1
0..1
0..1
0..1
0..1
0..1
Building name
Street name
Postal code
City name
District sub-division name
District name
Country sub-division name
Country code
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Text
Text
Text
Text
Text
Text
Text
Identifier
106756888
BIE Name
Description
The unique identification of a location based on the Duns
(Duns & Bradstreet) number of the company followed by four
numeric digits.
The name of a building
The name of a street.
The national postal code (ZIP code) of the address
The name of a city
The name of a sub-division of a district of a city
The name a district of a city
The name of a state or province in a country.
The country code specified in ISO 3166-1993 (2 alpha
positions)
Page 26 of 31
Unstructured address
Description: The entity contains the details of a specific address in an unstructured way.
Mult.
0..1
Business term
Location identifier
Rel.
Att.
Type
Identifier
1
0..1
0..1
0..1
0..1
0..1
0..1
0..1
0..1
Address line 1
Address line 2
Address line 3
Address line 4
Address line 5
Postal code
City name
Country sub-division name
Country code
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Att.
Text
Text
Text
Text
Text
Text
Text
Text
Identifier
106756888
BIE Name
Description
The unique identification of a location based on the Duns
(Duns & Bradstreet) number of the company followed by four
numeric digits.
The first line of the address.
The second line of the address.
The third line of the address.
The fourth line of the address.
The fifth line of the address.
The national postal code (ZIP code) of the address
The name of a city
The name of a state or province in a country.
The country code specified in ISO 3166-1993 (2 alpha
positions)
Page 27 of 31
5.5.
Business rules
In Trade the Remittance advice (message) is used to provide accounting details relative to a payment for
the provision of goods and, or services that have been ordered, received or consumed. The message is
sent by the payer (customer) to the payee (supplier).
The following principles are valid for the remittance advice:
- A remittance advice is a notice of a payment to be made
- A remittance advice may cover one or more commercial trade transactions, such as invoices,
credit notes and debit notes
- A remittance advice may include a reference to a payment order given by the payer to his bank
- Each remittance advice shall be calculated in only one currency, even though the covered
transactions may be denominated in different currencies.
- Each remittance advice shall relate to only one settlement date.
106756888
Page 28 of 31
5.6.
5.6.1
Definition of terms
Parties and party roles
Terms
Customer
Payer
Supplier
Payee
Definition
The customer is the person or organization who acquires
goods or services from a supplier. The following roles can
be found in a customer company in this process: payer.
The payer is the person or organization acting on behalf of
the customer, doing the payment to the supplier of the
payable invoice.
The supplier is the person or organization who suppliers
goods or service to a customer. The following roles can be
found in a supplier company in this process: payee.
The payee is the person or organization to whom the invoice
should be paid on behalf of the supplier.
106756888
Page 30 of 31