Coweta County School System
Elementary Report
Cards
Instructions
Table of Contents
Definitions
ESOL Information
Saving the Report Cards from the Intranet
Heading and Tabs
How to Rename a Sheet
Entering Grades
Grading Symbol Keys
Attendance
1
For additional information contact Sandra Waites.
Coweta County School System
Grade Modification
Grade Level for Next Year
Printing
2
For additional information contact Sandra Waites.
Coweta County School System
Definitions
Red Triangle
Tabs
The tabs are along
the bottom of the
worksheet. Each
tab represents one
student report
card. To move from
one report card to
another, click on
the tab.
The red triangle indicates that there is a
comment relating to that cell. Put your mouse
over the cell and the comment is visible.
These comments will not print on the report
cards.
1. To rename the active sheet, right click on the
tab. Then click Rename.
2. Type the new name over the current name.
If you don't see the tab you want, click the tab
scrolling buttons to display the tab, and then click the
tab.
Worksheet
Drop-Down Arrow
The primary document that you use in Excel to store
and work with data. Also called a spreadsheet. A
worksheet consists of cells that are organized into
columns and rows; a worksheet is always stored in a
workbook.
When you click into a cell
that should contain a
letter grade, an arrow
appears next to the cell.
Click the arrow to see the
available options for that
cell.
3
For additional information contact Sandra Waites.
Coweta County School System
Elementary
Report Cards
Instructions
The ESOL Report Card is the same as the Report Card. The
only difference is there are no numerical grades on the ESOL
Report Card.
Saving the Report Cards from the Intranet
1. Open the Elementary Curriculum page on the Intranet for your grade
level.
2. Right click the Report Card link.
3. From the menu box that opens, select “Save Target As”.
4. Select a location on your hard drive or U: drive on the server to save
the file.
NOTE: See your ETSS for information on saving to your server
folder.
5. Change the name in the File Name box:
Example: Waites Report Cards 04-05
6. Save.
4
For additional information contact Sandra Waites.
Coweta County School System
5
For additional information contact Sandra Waites.
Coweta County School System
Headings and Tabs
1. Open the file from the U: drive or hard drive.
NOTE: Use the saved file and not the file directly off of the
Intranet.
2. Make sure that Student 1 is the active sheet. To make it active, click
on the Student 1 tab.
3. Enter the student name in the Name box.
4. Rename the sheet tab to the student name. You may want to use last
name, first name on the tabs.
Example: Smith, John
HOW
1.
2.
3.
4.
TO: Rename a Sheet
Right click on the tab that you want to rename.
Click RENAME.
Type the new name over the current name.
Enter.
5. Enter the School, Teacher, and Principal names. These names will be
automatically entered on Students 2 – 30 worksheets.
Entering Grades
The chart below shows the subjects for each grade that receives a numeric
grade. All other grades are AC, IP, NE for Kindergarten and S, N, U, \ for
first, second, third, fourth, and fifth grades.
Grade
Kindergarten
1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
Subjects that Receive Numeric Grades
None
Reading, Spelling, Math, Conduct
Reading, Spelling, Math, Conduct
Reading, Language Arts, Spelling, Science and
Health, Social Studies, Conduct, Math
Reading, Language Arts. Spelling, Math,
Science/Health, Social Studies, Conduct
Reading, Language Arts, Spelling, Math, Science,
Social Studies, Conduct
6
For additional information contact Sandra Waites.
Coweta County School System
NOTE: The ESOL Report Card has no numerical grades.
Grading Symbol Key for 1st, 2nd, 3rd, 4th, and 5th Grades
GRADING SYMBOL KEY
A
90 - 100
B
80 - 89
S
N
Satisfactory
C
71 - 79
U
D
F
70
Below 70
\
Unsatisfactory
Not Assessed during
grading period
Needs improvement
Grading Symbol Key for Kindergarten
GRADING SYMBOL KEY
AC--Accomplished
IP--In Progress
NE--Not Evident
NOTES: Some cells are locked and can not be edited. Only the
type of grade required can be entered into the cell.
The numerical grades are calculated for you. When you enter the first and
second nine weeks grade, the first semester average is calculated for you.
When you enter the third and fourth nine weeks grades, the second
semester average is calculated. At that time the Yearly average will also be
calculated.
Completing Non-Numerical Grades
When you click in a cell that requires a letter grade, an arrow appears. When
you click the arrow, the choices for that cell appear. Click on the appropriate
grade, and that letter appears in the cell. To make a change, click in the cell
again, the arrow appears and then you can choose the correct grade.
7
For additional information contact Sandra Waites.
Coweta County School System
If you get the following message, you have entered a non-valid grade for
that cell. The cells are restricted so that an incorrect value can not be
placed in the cell. Click Retry and enter the correct value.
Error Message:
The value you entered is not valid.
A user has restricted values that can be entered into this cell.
Attendance
The Days Present shows 45 days. This information can not be edited. When
you enter the Days Absent and Days Off Roll, the Days Present will be
calculated. The Semester totals and Yearly totals will also be calculated.
Example:
ATTENDANCE
DAYS PRESENT
DAYS ABSENT
DAYS OFF ROLL
TIMES TARDY
1
2
SEM
3
4
SEM
YEAR
42
3
0
2
45
87
3
0
2
45
45
90
0
0
0
177
3
0
2
Grade Modification
If the grade that you entered reflects a modification or accommodation,
enter the subject name in the box per nine weeks. The space is limited so
you may have to abbreviate the subjects.
Example:
Grades based on
modification and/or
accommodation if indicated
in box.
1st
2nd
Lang. Arts, Science, Math, Reading
3rd
4th
8
For additional information contact Sandra Waites.
Coweta County School System
Grade Level for Next Year
Enter the grade level for the next school year.
Example:
Grade Assignment Next Year
1st
Teacher Comments
The teacher comments are limited by characters. The comments tell you the
character limits. You will not be able to type over that limit.
9
For additional information contact Sandra Waites.
Coweta County School System
Printing
When you complete the report cards, you have three options for printing. All
report cards print on an 8.5 x 11 sheet of paper. There is no special paper
required to print report cards.
Option 1: Only the
active report card will
print.
1. Select the tab of the
report card that you
want to print.
2. Click File > Print
3. In the Print window,
the Print Range should
be ALL.
4. In the Print What
window, choose Active
Sheet.
5. Click OK.
Option 1
Option 2: All report
cards for students 1-30
will print.
1. Any report card can
be active.
2. Click File > Print.
3. In the Print window,
the Print Range should
be ALL and the Print
What should be Entire
Workbook.
4. Click OK.
Option 2
10
For additional information contact Sandra Waites.
Coweta County School System
Option 3: Only the
report cards that you
choose will print.
1. Any report card can
be active.
2. Click File > Print.
3. The Print Range will be
Pages 1 - ?. Each
student report card
prints as a page. If you
have 23 student
report cards, put 23 in
the last page box.
4. The Print What should
be Entire Workbook.
Option 3
11
For additional information contact Sandra Waites.