Beta Beta State Strategic Action Plan
The Delta Kappa Gamma Society International
2013-2015 Biennium
MISSION STATEMENT
The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.
PURPOSES
1.
Unite women educators of the world in a genuine spiritual fellowship.
2.
Honor women who have given or who evidence a potential for distinctive service in any field of education.
3.
Advance the professional interest and position of women in education.
4.
Initiate, endorse and support desirable legislation or other suitable endeavors in the interests of education and of women educators.
5.
Endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to non-member women educators.
6.
Stimulate the personal and professional growth of members and to encourage their participation in appropriate programs of action.
7.
Inform the members of current economic, social, political and educational issues so that they may participate effectively in a world society.
SAP OVERVIEW and IMPLEMENTATION PROCESS
1.
During the 2007-2009 biennium, Beta Beta State President Fay Toyama received information on the DKG International Strategic Action Plan and was encouraged to implement the Beta Beta State Strategic Action Plan (SAP). President Toyama began with surveys to determine areas of need and interests.
2.
The State Research Committee was then given the task to complete the Beta Beta State SAP. At the end of the 2009-2011, a draft of the Beta
Beta State SAP was submitted.
3.
Research Chair Carole Ishimaru shared the findings at the 2010 Fall Workshop and requested feedback from chapters by March 2011. Results were to be then shared at the State Convention in Hilo, however, Carole was not able to present due to illness.
4.
At the SW Regional Conference a SAP workshop was conducted by Jeannette Zuniga and Sandy Whitney. Jo-An Goss and Peggy Hirata attended and drafted thoughts on a timeline for Beta Beta State that was later shared with Beta Beta State President Kathy Sakuda.
5.
President Kathy Sakuda made the decision that an Ad Hoc Committee would be formed to develop and implement a Beta Beta State SAP.
6.
The first meeting of the Ad Hoc Committee was held on September 17, 2011. Included were Eileen Clarke (Beta Beta State Expansion
Committee), Patti Jenks (Educational Excellence Committee), Jeannie Matsuo (Membership), Peggy Hirata and Jo-An Goss. This group agreed to target one focus area (Membership) with the intent that “baby steps” would enable chapters to develop their Chapter SAPs.
7.
The Ad Hoc Committee shared the first draft of the Beta Beta State SAP at the Executive Board on Friday evening, October 14, 2011 and at the October 15 Saturday Fall Workshop to help chapter implement Chapter SAPs. The Ad Hoc Committee offered to support to chapters needing help.
8.
Chapters then sent their Temperature Check Reports to Jo-An and Peggy that noted their progress on their Chapter SAP as of January 2012.
9.
On March 6, 2012 Jo-An and Peggy sent out a Chapter SAP Report Form that called for feedback about specific activities under the three objectives under Membership.
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10.
Each chapter was asked to bring a hard copy of the Chapter SAP Report to the April 13, 2012 Executive Board meeting and give it to Jo-An
Goss or Peggy Hirata.
11.
At our March 22, 2012 meeting, the Ad Hoc Committee discussed data from the Chapter Report Forms and prepared a report for the Beta
Beta State State Convention in April 13-14, 2012.
12.
At the September 21-22, 2012 Fall Workshop on Kaua’i, Peggy and Jo-An gave the Friday Executive Board report, and at the Saturday SAP
Breakout, Peggy and Jo-An held a joint workshop with Patti Jenks who shared about how the Educational Excellence Committee intertwined.
13.
On January 10, 2013 new members were added to the Ad Hoc Committee and met to address the area of Communication.
14.
In January 2013 a Temperature was check sent out to Chapter Presidents and SAP liaisons/representatives for them to respond about their chapter SAP progress to date.
15.
In order to streamline and integrate the chapter presidents’ State Convention reporting about the DKG purposes, the Education Excellence goals, and the Strategic Action Plan goals, Vice President Patti Jenks provided a choice of two reporting forms for the 2013 State Convention
– a Template Form or a Summary Report Form.
16.
There will be no need for chapter presidents to fill out an annual SAP report for this year. Rather it will be at the end of their biennium in
2014.
17.
The transition to the 2013-2015 biennium made changes to some of the chairs for the SAP Ad Hoc Committee who met on August 15, 2013 to share pertinent information from the SW Regional Conference in Branson, MI and to discuss the three focus areas of Membership,
Communication, and Leadership.
Membership Goal 1:
Objective
1.1.1
Encourage each chapter to increase membership by 10% each biennium with a greater focus on diversity of job description, ages, experiences, and skills.
Planned Activities

Communicate: o Announce goal to increase membership by 10% at Fall
Workshop State
Membership
Leadership Workshop. o Publish goal to increase membership by 10% in
Aloha i ke Akea. o Inform chapter presidents of goal to increase membership by 10%.

Encourage invitation to
Completed Activities

11 Chapter reports to
Beta Beta State indicated
10% increase with 4-7 new initiates in a chapter.

One chapter reinstated a member.

11 Chapter reports to
Beta Beta State indicated that potential members were invited to chapter meetings.
Assessment Recommendations
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1.1.2
Promote relevant and meaningful projects and programs to further educational excellence worldwide, respect all members, and encourage cross-generational conversations and team building. potential members to learn about DKG.

Inform chapters of new initiation ceremony and
 available video.
Use survey for ways to retain membership and make meetings meaningful.

Develop meetings to stimulate enthusiasm.

Educational Excellence
Committee will provide information, resources and curriculum samples to support chapters’ programs and project planning.
1.1.3
Clarify the benefits of joining Delta Kappa
Gamma and strategically market them in a variety of ways to appeal to all generations.

Recognize professional and personal achievements of members.

Encourage recognition of members at meetings,

Some chapters reported that they conducted a survey for project suggestions to stimulate attendance and enthusiasm.

Educational Excellence
Committee (EEC) members have been assigned to individual chapters to provide guidance, information and access to resources.

Breakout session
“Weaving the Fabric of
Change” modeled integrated planning for the EEC goals, SAP goals, and DKG purposes.

Example of recognition:

Eileen Clarke and
Ellen Tanoura were applauded at the OCC meeting for their work with the expansion to
Japan.
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chapter newsletters and
Aloha i ke Akea.

Seek assistance from
International guest speaker, Alice Carrier, at the State Convention highlight benefits of membership.

Alice Carrier,
International 1 st VP, presented a breakout session at the State
Convention 2012 on
“What Does DKG Offer
You?” The session gave updated information and opportunities for members to better share with prospective members.

Carolyn Pittman,
International 1 st VP, presented a breakout session entitled “You
Don’t Need Barbells to
Build a Strong Chapter” at the April 13, 2013
State Convention.
Membership Goal 2
Objective
1.2.1 Use technology to enhance BBS chapter communication with Kochi
Chapter members to deepen sisterhood relationshipsfriends, colleagues, professional partners.
1.2.2 Commit to mentoring
Kochi members who attend events such as
Planned Activities

Continue assignment of
Kochi sisters to BBS chapters and encourage added communication.

Continue to assist Kochi sisters with registration and other tasks at DKG

Completed Activities
BBS chapters have been using technology and other means to support
Kochi sisters.

BBS sisters assisted
Kochi sisters at the SW
2013 conference:
Assessment

Ask BBS chapters how they have planned to do the communicating; who in the chapter is responsible; how often conversations take place.

Observation at
 conferences and events.
Email messages between
Recommendations

Email chapter presidents to obtain specific data on who, what, how often
BBS chapter members have communicated with
Kochi sisters.

Expansion committee to maintain a BBS database of individuals who can
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International and
Southwest Regional
Conferences.
1.2.3 Support Japan Alpha
Chapter in their Fall and
Spring workshop in areas such as: guest speakers and workshop presenters in areas such as leadership, membership, and sustainability.
1.2.4 Encourage Kochi
State to be an active partner in the SW Regional 2017 conference in Hawaii. events-international and
SW.

Support Kochi sisters with tasks such as: translating, presenting, writing reports, and meeting deadlines as necessary.

Send reminders and examples to assist Kochi officers to fulfill requirements of the organization.
 Attend Kochi State’s
Fall/Spring workshops and assist in preconference, conference, post conference events and volunteer to speak, do workshops on various
DKG or interest areas.

The Expansion committee members attending the Fall 2013
Kochi Workshop will ask them to include this in their goals.

The objective will be brought to the attention of the BBS Ad Hoc
Committee for SW
Regional 2017.

Registration and advisement of sessions to attend.

Specific entertainment events.

Assisted at Kochi presentation.

Had joint State dinner.

Assisted them with their presentation scripts.

The following will be attending and doing a workshop at the Kochi
State’s Fall Workshop
2013:

Vivian Hee

Katherine Sakuda
(Expansion committee;
BBS Past President)

Ellen Tanoura
(Expansion Chairman)

Conversation about this objective began at the
SW Regional conference in July 2013.

Kochi State is aware of the July 2017 SW
Regional in Hawaii.
Membership Goal 3
BBS sister(s) and Kochi sister(s).

Conversation with BBS and Kochi sisters.

Questionnaire of BBS and Kochi members who attend various conferences and meetings.

Those who attend Kochi
Fall Workshop 2013 will report at November 2013
OCC meeting ad State
Convention 2014.

Data will be collected throughout the years to insure that this SAP objective is carried out.

SW Regional 2017 program data will be collected to show involvement of Kochi
State. translate information for
Kochi sisters.

Obtain a database of
Kochi sisters who are able to manage English adequately and can be a support for DKG documents and website information.

BBS members should attend each of the Kochi
Fall/State workshops for this and the next biennium (2013—2016)

Dialogue with Kochi
State if the above recommendation is a viable one for them.

Hawaii BBS will take the lead of DKG
International for the SW
Regional 2017 and will involve Kochi State as appropriate.
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Objective
1.3.1 Review options to support early career educators and plan for implementation of programming at the state and chapter levels.
Research options for supporting ECEs, including DOE, HAIS and other state programs and
DKG projects. The latter should be available at SW
Regional Conf. in 2013, as
ECE support is one of the
EEC initiatives.
Our DOE support center already exists.
1.3.2 Develop an effective networking system among early career educators to include DKG members, educators with the public and private school community and others
Planned Activities

Explore organizing a statewide retreat to address programs and projects targeting the early educator.

Include time for ECE discussion at BB State leadership session, Fall
Workshop, and/or State
Convention.

Provide sessions targeted for early career educators at the Fall Workshop,
State Convention,
Leadership Development
Workshop, and/or the
Oahu Coordinating
Council meetings.

Utilize email and or newsletters to chapters to update, encourage, and celebrate state and local efforts to reach early career educators.
Completed Activities

As of March 2012 the
EEC Committee has completed two planning sessions on possible formats, content and dates.

Presented overview of
International initiative and description of transition to the
Educational Excellence initiative at Fall
Workshop and 2011.

Provided time for chapter sharing at OCC meetings
State Convention
Executive Board meeting.

Assigned an EEC member to each chapter to provide resources, information and direct support in implementing
EEC goals.

Chapter report from their
EEC biennium were shared via newsletters .

Email messages have been sent to chapters and included EEC meeting
Assessment Recommendations

Target leadership development and program planning for
2012-2014 officers

In 2012-14, we have an opportunity to tie support of ECEs with DKG. It will go a long way to create a “buzz” about
DKG.

Initial network with
DKG chapters since our current efforts for ECEs are all over the place.

Need additional training and practice, particularly
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interested in educational excellence.
1.3.3 Design mentoring models at the state and or chapter levels to develop and sustain leadership and teaching excellence.

Explore the design and implementation of a website dedicated to the serving the early career educators

Provide training on Go
To Meeting to encourage participation statewide and give all chapters access to meeting electronically.

EEC members will research existing programs at public and private schools.

EEC members will collect and share programs in place within the international DKG organization. minutes and assignments of EEC members to individual chapters.

OCC provided an introduction to Go To
Meeting in Feb. 2012.

Collected and analyzed data from biennial chapter reports and shared with Beta Beta
State chapters.

Alice Carrier,
International 1 st Vice
President and keynote speaker at the State
Convention reviewed a range of supports and projects in place for the
Early Career Educators.

DOE may not need our help with mentoring.
The new induction center will continue to encourage mentors to work with ECEs. with neighbor island chapters.

Use a website to have
ECEs contact chapters.

ECEs already have tons of websites to help with instruction.

Projects developed by
Beta Beta State need to align with existing DOE and private mentoring programs and support initiatives already in place.

Adopting a model for all chapters to use needs to first be discussed by the
Executive Board to determine if feasible for
Beta Beta State. Yes!
United effort.
Communication Goal 1:
Objective
1.1.1 Systematically publicize individual member’s, chapter’s, and
Planned Activities

Aloha i ke Akea will publicize Beta Beta State and chapter events,
Completed Activities

Evidence of BBS, chapter, and individual members’
Assessment Recommendations

Continue to encourage chapters to contribute to
Aloha i ke Akea.
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Beta Beta State’s projects, events, and achievements.
1.1.2 Foster professional relationships, partnerships, and personal growth through updated state website access and interactions.
1.1.3 Promote, sustain and reinforce Beta Beta State supported educational issues through legislation and chapter, state, and community partnerships. projects, and activities.

Encourage BBS, chapters and members to utilize the DKG International
Network site.

Institutionalize use of technology as a communication tool through workshops at
Fall Workshop and State
Convention.

Investigate possible BBS branding with BBS apparel.

BBS needs to review committee structure to identify the roles and responsibilities in developing, promoting and publicizing information on the BBS
 website.
Investigate potential BBS initiatives where membership can participate in statewide projects.

Investigate potential use of the BBS website to promote educational issues. accomplishments and events are to be noted in each publication.

Agendas of the 2012 Fall
Workshop and 2013 State
Conventions have included technology workshops.

Plan to share DKG
International’s Network site at OCC meetings,
Fall Workshop, or State
Convention.

Need to review evaluations of technology breakout sessions to determine effectiveness and if they address the needs of membership.

SAP to meet with
Communication
Committee chairs to plan roles and responsibilities of the Communication
Committee.

Collaborate with BBS committee(s) to develop plan for alignment and implementation in order to promote educational issues.
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
Encourage members to publish articles about education in the Aloha I ke Akea.
Communication Goal 2:
Objective
1.2.1 Explore the use of technology and other communication tools to promote interaction and share information among
DKG members.
1.2.2 Use technology and communication tools to
Planned Activities

Meet with BBS
Communication
Committee chairs to develop plan to expand use of technology among membership.

Encourage and support the development of chapter websites that comply with International guidelines.

Develop protocol for publication release in order to include member’s name and or likeness (including photos) published in society publications.

Provide technology breakout sessions at each
Completed Activities

The SAP Ad Hoc
Committee met on
January 10, 2013 with the
Communication Chairs to get their imput on how
BBS might better communicate.

Communication Chair presented at 2013
Leadership Workshop.

Communication Chair provided web development workshop for chapters on July 13,
2013.

Communication Chair established an “opt-out” procedure for BBS and communicated procedure to chapter presidents and communication chairs at the 2013 Leadership
Workshop and through follow-up email.
Assessment Recommendations

Collaborate with BBS committees to develop and plan for use of technology among membership.

BBS 1 st VP to work with planning chapters to
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support and sustain annual leadership development initiatives.
1.2.3 Program one technology focused workshop at annual Fall
Workshop or State
Convention.
Fall Workshop and State
Convention to enhance membership technology skills.

Provide technology breakout sessions at each
Fall Workshop and State
Convention to enhance the membership’s technology skills. ensure technology focus at Fall Workshop and
State Convention.

BBS committee to work with chapters to engage chapter members in use of technology.

BBS 1 st VP to work with planning chapters to insure technology focus at Fall Workshop and
State Convention.
Leadership Development Goal 1:
Objective
Planned Activities

Completed Activities

Assessment Recommendations
Leadership Development Goal 2:
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First Draft: February 18, 2012
Second Draft: February 25, 2012
Revised Draft: February 25, 2012
2 nd Revised Draft: March 4, 2012
3 rd Revised Draft: March 5, 2012
4 th Revised Draft: March 6, 2012
5 th Revised Draft: January 4, 2013
6 th Revised Draft: April 12, 2013
7 th Revised Draft: August 7, 2013
8 th Revised Draft: September 3, 2013
9 th Revised Draft : September 16, 2013
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