MEMORANDUM
TO:
The Honorable Mayor and
Board of City Commissioners
FROM:
Alfred D. Lott, ICMA-CM, CPM
City Manager
DATE:
January 12, 2010
SUBJECT: City Manager’s Report
Submitted for your consideration are significant activities by departments for
December. Please contact the above-signed or James Taylor, Assistant City Manager
for Public Services or Wes Smith, Assistant City Manager for Customer Service and
Support, if you have any questions.
Administration
The City Manager accomplished the following during the month of December 2010:
 Chaired the quarterly Basic Needs Committee of SW Georgia United Way.
 The CM read to Head Start children on three occasions.
 CM conducted Civic Center interviews.
 CM represented the City at GMA's City Manager's Advisory Group Meeting
 CM and selected staff participated in Leadership Albany's government training.
 CM led the staff through Strategic Planning/Performance Measure Workshops
Airport

Terminal complex improvements. After the FAA evaluated the two bids that
were left out of the 9 bids for DBE Good Faith Effort, they did not feel that
either contractor had allowed enough time for the DBE contractors to give them
subcontractor bids and had not negotiated with DBE contractors to try to get
costs down when the DBE did not submit the lowest bid. As a result of that
decision, the project must be re-bid. The Aviation Commission met in a
Special-Called meeting on December 20 to authorize The LPA Group to repackage the Notice to Bidders, mandatory FAA provisions and Instructions to
The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
Bidders (approximately 85 pages long) for a new bid. All of the previous plan
holders will automatically get a notification that the project will be re-bid and
will give them the opportunity to purchase the new Addenda and changes. The
project’s plans will be placed in the same 4 places as the last bid—Central
Services, Airport Administrative Offices, and 2 plan rooms in Atlanta and
Tallahassee. The revised bid schedule is as follows: Pre-bid: January 25,
2011; Bid Opening: March 8, 2011. We are allowing 8 weeks to bid the project
this time to give everyone plenty of time to complete the bid and find
appropriate certified DBE contractors. The FAA will also be attending the prebid conference to emphasize to contractors the importance of utilizing certified
DBE contractors, even though that was discussed in the last pre-bid by three
different people. We feel confident that we will get a lot of the same
contractors who bid last time and may get some additional contractors since this
project has gotten a lot of attention during the SPLOST vote and the word is out
in the community. We expect that the bids will be higher than the November
bid opening. Steel prices have been increasing steadily since October, so we do
not believe that we will see prices as low as the ones we saw in November.
If we get a responsible responsive bidder this time, we should be able to present
that bid to the Commission in March and probably would get under construction
by June or July. The contract is expected to last 18 months.

Airport statistics. We have not received our December enplanements from
ASA yet, but through the first 11 months of the calendar year, we are up 2,210
passengers over 2009. That is an increase of 7%.
Our hunting traffic has been softer this year than in past years. We do not see
many of the corporate jets that we have seen in the past and our fuel sales are
down, despite Albany having lower fuel costs than our competitors. The
general aviation sector is not bouncing back yet. We hope that 2011 is better.
There are more airports now that can handle the larger corporate jets, due to
Sonny Perdue’s ongoing campaign to have all airports in Georgia have at least
5,000 foot long runways. A lot of small communities are able to service some
of the hunting traffic that we have previously served, but our FBO manager is
telling us that the other airports are not seeing the hunting traffic either.

New aircraft apron construction. We are still waiting for the executed GDOT
contract to come back to us before we can issue the Notice to Proceed to Oxford
Construction. The contract for this phase is 150 days and after this is
completed, the terminal building construction can begin.
Central Services
Procurement
 Conducted 4 bid openings/proposal closings
 Conducted 1 pre-bid/proposal conference
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report

Released 8 bids/proposals
Fleet Management
 Processed 355 work orders
 731.50 Billable Hours
Materials Management/Printing
 Received Surplus from I.T. & Traffic Engineering
 Gave Forklift support
 12/27 & 28 – Recreation on Gains Ave
 Conducted stock analysis:
 Storeroom Inventory : $46,779.81
 Auto Parts Inventory : $110,643.96
 Typeset 22 new forms for the City of Albany
 Typeset 5 new form for the County
 Total Issues - Storeroom: 267
 Total Value - Storeroom: $14,181.11
 Total Issues - Auto Parts: 480
 Total Value - Auto Parts: $30,527.44
Civic Center
Past Events—December, 2010
 Past Events – December, 2010
 Ballet Theatre South, 11/28-12/5, Auditorium
 Diamond Dance & Cheer, 12/3-4, Arena
 Emergency Management, 12/6, Meeting Room
 HR Retirement Meeting, 12/6, Meeting Room
 SWGRC Dinner, 12/9, Meeting Room
 Griffin Retirement Party, 12/10, Meeting Room
 ASU Commencement, 12/10-11, Arena
 Peppermint Pops, 12/10-11, Auditorium
 Lincoln Christmas Party, 12/13, Meeting Room
 Christmas Agape, 12/14, Arena
 Utilis Matronae, 12/16-17, Arena
 City Staff Planning Meeting, 12/15-16, Meeting Room
 Albany Holiday Jam Festival, 12/18, Arena
Upcoming Events – January, 2011
 Basketball Tournament, 1/7, Arena
 Stage Play, 1/15-16, Auditorium
 Lipizzaner Stallions, 1/15, Arena
 MLK, 1/17, Arena & Meeting Room
 GA Peanut Meeting, 1/19-20, Arena & Meeting Room
 Spiritual Life Crusades, 1/21, Meeting Room
 Panther’s Try-outs, 1/22, Arena
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report





Parks & Rec, 1/22, Meeting Room
USAF Reserve Band, 1/22, Auditorium
Possible Play, 1/24, Arena or Auditorium
KADB, 1/27, Meeting Room
TNT Motorsports, 1/28-29, Arena
Upcoming Events – February, 2011
 ASU, Dance Theatre of Harlem, 2/1, Auditorium
 Daddy/Daughter Dance, 2/4, Arena
 Wedding Reception, 2/5, Meeting Room
 First Responder Training, 2/8, Meeting Room
 Hip Hop & R&B Concert, 2/11, Arena
 Family Reunion Fest, 2/12, Arena
 Possible Comedy Show, 2/13, Arena
 Albany Tech Convocation, 2/18, Arena
 Albany Symphony, 2/18-19, Auditorium
 Jehovah’s Witnesses, 2/19-20, Arena
 Play, 2/25, Arena
 Fund Raiser, 2/26, Meeting Room
Downtown Manager

The Downtown Manager’s Office is partnering with Community & Economic
Development to create an incentive program to assist property owners,
prospective business owners and present downtown merchants to make
improvements to retail spaces downtown. We will continue to meet to try to
construct a program that is beneficial to the revitalization of Downtown Albany.

Downtown Albany has a new look with the new “@Dtown Albany” banners all
around the Central Business District. Our Downtown Facebook account is
facebook.com/dtownalbany and our Twitter account is
twitter.com/dtownalbany. At this time we are reviewing proposals for our new
website www.dtownalbany.com.

The event calendar for 2011 is being constructed. The Movie in the Park
Summer Series will begin in May and end in August. The Friday on the Flint
events have yet to be scheduled at this time. The Downtown Sertoma Club has
agreed to sponsor the Southwest River Jam and the planning meeting will be
held on Thursday, December 9th. This year we will partner with more
community organizations to assist us in bringing more events downtown. The
calendar of events will be finalized soon.
Code Enforcement Department
Selected Statistics
 Total Inspections: 687
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report

Junk Vehicles:
 Red Tagged -56
 Served -13
 Cleared –12
 Weed Violations:
 Notices – 51
 Cleared –30
 Cut List –18
 Signs removed from right of way- 300
 Alcohol Licenses: 2
 Consumption -0
 Off Premises - 2
 One Day – 0
 Business Licenses: 71
 Warrants Served: 10
 Subpoenas Served: 112
 False Alarms Processed: 604
 False Alarm Appeal Hearings Processed: 26
 For the Month of December Dilapidated Building Summary:
 Demolished – 3
 Awaiting Demolition/Repair -81
 Repaired – 1
 Awaiting Court – 112
Community and Economic Development
Housing Rehabilitation
 None completed, total year-to-date: 2
 Three projects presently under construction
 Total amount spent $3,140.84; total year-to-date: $117,235.34
Emergency Repair Program
 Nine projects completed; total year-to-date: 23
 Three projects ready for contractors to sign
 Four projects presently under construction
 Total amount spent: $37,510.25, total year-to-date: $96,885.62
Neighborhood Stabilization Program (NSP)
 None completed during this period; total year-to-date: 4
 Nine projects presently under construction
 Total amount spent: $3,140.84; total year-to-date: $255,672.73
Energy Efficiency Program
 Four projects presently under construction
 Three projects ready for contractors to sign
 Three projects completed; total year-to-date: 10
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report

Total amount spent: $10,773.93; total year-to-date: $45,738.20
Weatherization Program
 30 applications received, total-year-to-date: 116
 29 projects assessed, total year-to-date: 192
 10 weatherization projects completed, total year-to-date: 112
 Total amount spent $69,049.17; total year-to-date: $672,655.36
 (The amount spent year-to-date is correct. The total year-to-date amount
includes items posted to the general ledger after the 30th of each month, for the
previous month.)
Rental Program
 Total number of rental units: 232 (2 inhabitable)
 218 tenants; 14 vacant units
 58 delinquent tenants
 One processed for eviction
 19 tenants recertified as eligible for assistance
 185 repair calls
Homeless (Emergency Shelter) Program
 Nine emergency shelter units; all occupied
 15 transitional housing units; 12 occupied, 3 vacant (one vacant unit is not
habitable)
 Number of households assisted (other than housing): 29*
*These households were assisted through information referrals, such as Faith
Community Outreach Center, The Liberty House, Salvation Army’s Rapid Rehousing, Neighborhood Service Center and/or Low Income Housing Projects.
Housing Counseling Program
 Nine pre-purchased one-on-one counseling sessions conducted
 Three default one-on-one counseling sessions conducted
 Two lease to purchase one-on-one counseling sessions conducted
 Six budget and credit one-on-one counseling sessions conducted
 Participated in the following workshops:



HUD FHA Refinance
DCE Hardest Hit Program
Bank of America Home retention
Loan Servicing
 One account paid in full
 10 accounts brought current
 31 letters mailed to delinquent borrowers
Microbusiness Enterprise Center
 15 tenants
 10 vacant offices
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report



None delinquent
None processed for eviction
One tenant in the Industrial Incubator
Commercial Façade Program
 0 December; 1 year-to-date
Engineering
SPLOST
 Alley Paving – Phase IV: Design plans are complete. The Bid process began in
January 2010.
Wingate Alley
8th Alley
Mercer Alley
Endicott Alley
Partridge Alley
Radium Springs Alley
(South to Van Demon)
(Cleveland to Harding)
(Cleveland to Harding)
(Avalon to Endicott)
(Westwood to Westover)
(Sunset to Whitehead)
Bids were opened on February 23, 2010 and Jim Boyd Construction Co. is the low
bidder for the amount of $409,350. Commission approved the bid on March 23, 2010.
All alleys have been paved. Close out in progress.

Nottingham Way, Phase II – Plans are being developed to make improvements from
Westover Blvd. south to Stuart Avenue. Preliminary cost estimates are being prepared
to determine actual scope of project. The project will include roadway widening, lane
changes and signal improvements. The on-ramp for Liberty Expressway will not be
included in this Phase. Deerfield-Windsor has agreed to provide additional R/W. A
meeting is pending with Stuart Place Homeowners Association.

Gateway Enhancements - There are four locations that have been included in this
project. Georgia will cost share with approximately, $372,000.00. The locations are:
Clark Avenue and Sylvester Road (SR520)
Dawson Road at Dougherty County Line (SR530)
Slappey Blvd. and Liberty Expressway (US 19)
Southwest Georgia Regional Airport (SR91)
30% submittals were made to GA DOT. Plans are being revised as on review
comments provided by Moreland-Altobelli Associates for the 60% submittal.
Preliminary indications are that the projects will be bid in March of 2011. Construction
plans are being finalized. We have a consultant on board to review electrical plans and
provide GDOT required calculations. Construction plans under review by MorelandAltobelli Associates. Final plans submitted on 10-26-10. Bid date has been moved to
January 2011.
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
OTHER PROJECTS


Westover Sewer Project - Project consists of the construction of an 8” sanitary sewer
to serve properties on the east side of Westover Blvd from 416 North Westover
Boulevard south to Westgate Boulevard. The City Commission has approved the
project being constructed by the Public Works Department. The route will be in the
Westover Blvd. Median. Engineering has made final review of plans before
construction. Plans have been submitted to Public Works for staging and construction.
Engineering will assist as requested. Public Works has begun construction. This
project is still under construction.

Hickory Lane - Street to be reconstructed between Madison and M.L.K. with
Community Development Funds. Engineering is completing final design for bid in
early 2011.
Flint-Roosevelt Storm Drainage – Funded by EPA SPECIAL APPROPRIATIONS
PROJECTS GRANT AND THE 2005 OMNIBUS APPROPRIATIONS BILL
(A) Storm Water Pumping Station
Project consists of the replacement and upgrade of a storm water lift station
constructed in 1963.
The replacement of this pumping station is to be constructed at the site of an
existing pump station. A storm water pumping station with three pumps is
proposed. Each pump will have a capacity of 30,000 GPM for a total pumping
capacity of 90,000 GPM. The new pumps will work independently. These pumps
will discharge into a tributary of the Joshua Canal.
(B) Miscellaneous Storm Drainage Infrastructure Improvements
These improvements are in Flint-Roosevelt area which is the upper end of the
Holloway Storm Drainage Basin. There has been extensive separation of combined
sewers within this basin. This area is plagued with periodic flooding of
intersections during a 10-year storm event. The proposed project will alleviate
flooding problems for a 10 year storm event when the final phase of the HollowayMercer outfall is completed.
LOCATIONS
(1) Roosevelt Pond to Flint Pond
(2) Roosevelt Drainage
(1) Roosevelt Avenue to Flint Pond
This project consists of constructing a 24 inch storm sewer connector between the
Flint Holding Pond and the Roosevelt Holding pond. The Flint Holding Pond will
be enlarged to allow for additional retention in this facility, thus alleviating
flooding problems at both locations.
(2) Roosevelt Drainage
This project consists of construction of new inlets at Flint Alley and Madison
Street. New 36 inch and 42 inch storm sewers will be constructed from Flint Alley
to the Roosevelt Pond. This line will collect several inlets and separate the
combined sewer in this area. A new storm line will be constructed on Davis Street
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
from Roosevelt Avenue south to Flint Alley to alleviate flooding at this location.
This work requires a bore and jack installation under the railroad, which has been
permitted.
The grant amount is $866,000. Project is complete pending final punch list and
grassing. Project close out is pending.

East Broad Avenue Bridge Renovation Project - This project consists of the
replacement of the bridge. The DOT has engaged a consulting team to perform the
Preconstruction Engineering for the project. A Citizen Advisory Committee has been
formed to discuss any issues associated with the evaluation process to replace the existing
bridge or other construction options. One Stakeholders Meeting has taken place with a
minimum of two more planned. Concept meeting was held at the Local D.O.T. on June
22, 2010. We are making mark up for the final utility plans. D.O.T. projected Let Date
of May 20, 2011.
GEORGIA DOT PROJECTS

Jefferson Street/Bypass Interchange Improvements – The DOT has recently
performed the Preliminary Field Plan Review (PFPR) for this project. We are in the
process of identifying our utility and infrastructure conflicts with the proposed design, as
well as providing information on existing sanitary sewer easements impacted by the
proposed improvements. No bidding or construction dates have been provided.

Roosevelt Avenue/Jefferson Street (State Route 91) – At-Grade Intersection
Improvements – Coordination efforts and design comments are being provided to
Moreland-Altobelli for proposed median installations and railroad crossing arm
improvements at this intersection. Moreland-Altobelli has been instructed to complete
the design within a one-year time frame. A Public Hearing was held on May 21, 2009.
D.O.T. is assessing input from public hearing. Based on discussions with MorelandAltobelli representative, the design should be completed early this year. D.O.T. working
with one area business for a redesign to preserve parking. New plans received for review
and mark up on 9-24-10. D.O.T. projected Let Date of November 18, 2011.

City of Albany Road Striping Project - The following roads have been striped as of
July 1, 2010
The following Roads have been striped as of October 2, 2010:
Leonard Avenue from School Street to Old Cordele Road
Pinson Road from Sylvester Road to Johnson Road
Wright Drive from E. Oglethorpe Blvd. to Rosebrier Avenue
Rosebrier Avenue from E. Oglethorpe Blvd. To Olivia Street
Highland Avenue from S. Washington Street to Popular Street
E. Gordon Avenue from S. Slappey Blvd. to Newton Road
Davis Street from Gordon Avenue to E. Residence
Westgate Drive from Dawson Road to Beattie Road
Industry Avenue from S. Slappey Blvd. to West Town Road
11th Avenue from N. Jefferson Street to Palmyra Road
Pine Avenue from N. Slappey to Front Street
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
The following Stop Bars installed as of October 1, 2010:
S. Monroe @ Cotton Avenue eastbound and westbound
S. Monroe @ E. Gordon Avenue eastbound and westbound
S. Monroe @ Mercer Avenue eastbound and westbound
Leonard Avenue @ School Street eastbound
Leonard Avenue @ Acorn Street eastbound
School Street @ E. Broad Avenue southbound
Monarch Drive @ E. Broad Avenue northbound
Finance
Finances as of December 31 (General Fund only)
 Total all cash $14,275,939
SPLOST V
 Received $59,594,866 in SPLOST V revenues (inception thru December, 2010)
 Received in the month of December, 2010 - $796,943
 Total Investment $14,429,918
Sales Tax (LOST)
 Received year to date through December, 2010 - $771,231
 Received in the month of December, 2010 - $4,047,436
City/WG&L Long Term Investment
 Received $5,258,441 (inception thru December, 2010)
 Received in the month of December 2010 - $0
Fire
December Statistics
 Residential structure calls
 Other structure calls (public assembly, industry, educational etc.
 Vehicle fires
 Outside fires (brush, rubbish, crops etc.)
 Total fires
 Emergency medical responses
 False alarm responses
 All other responses (lockout, utilities, vehicle accidents etc.)
 Loss summary (city and county)
 Fatalities – civilian
 Fatalities – firefighters
 Injuries – civilian
 Injuries – firefighters
 Fire inspections
 Violations
 Violations corrected
 Fire prevention participants
10
22
4
13
41
80
44
69
149
505,870
1
0
0
3
62
90
123
301
The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report


Fire training hours
Percentage of fire training attendees
3,942
98.86
Emergency Management Activities
 EMA hosted a Public Forum to present the updated Albany-Dougherty County
Pre-Disaster Mitigation Plan. FEMA and GEMA require the plan to be updated
every five years. The original plan was approved in 2005.
 EMA co-hosted and participated in a Southwest Georgia Hospital tabletop
exercise held at the Albany Civic Center. The scenario was a Bird Flu epidemic.
The exercise was facilitated by University of Georgia.
 EMA met with public safety personnel from Marine Corps Logistic Base to
continue planning for a full scale terrorist exercise during 2011. The exercise will
involve Albany, Dougherty County, MCLB public safety personnel, and both
hospital emergency rooms.
Communications 911
 Communications 9-1-1 traveled to Columbus, Georgia 9-1-1 Communication
Center to observe their use of Automatic Vehicle Location (AVL) closest vehicle
dispatching.
 Communications 9-1-1 staff attended a round-table discussion/meeting with
members of the CJIS Steering Committee to discuss the recent changes with
Metatomix and the Metatomix Contract.
 Communications 9-1-1 staff along with members of the CJIS Committee attended
a presentation by Project Manager Tom Maureau of Winbourne and Costas. They
are a consulting firm that specializes in government systems
 Three 9-1-1 employees received POST Training at the Public Safety Training
Center in Forsyth, Georgia.
911 Service Calls
 APD – 13,328
 DCP – 1,417
 EMS – 1,982
 AFD –
513
Training Division Activities
 A “Live Fire” drill was conducted
 Health and Wellness drill was conducted
 Training Division attended a CPR Instructor Training Course.
 Physical Ability Tests to prescreen applicants for the position of Firefighter
Trainee were conducted.
Human Resources Management
Recruitment and Selection Activities
 Positions advertised (new)
 Positions advertised (open until filled)
11
04
23
The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report









Positions advertised (continuous)
On-line applications received
Total applications forwarded to Hiring Managers
Interview panels
Interview panel participants
Interview Panel Participation Hours
Successful Hiring Classes
Career/Job Fairs
Applicants referred by Career/Job Fairs
04
733
639
02
01
9.5
00
01
10
Processed New Hires
 Full-time
 Part-time
08
02
Processed Notices of Change
 Promotions
 Automatic Promotions
 Part-time to Full-time
 Demotions
 Transfers
 Reclassifications
 Processed Elected/Appointed Officials
02
00
00
00
01
00
00
Compensation and Benefits Activities
 New/Rehired City EEs eligible for benefits
 Entered New/Rehires
 Benefit Enrollment Counseling Sessions
 Processed terminations
 Processed FMLA applications
 Processed Death Claims
 Retirement Counseling/Estimates
 Retirement Enrollment
 Survivor Benefits Enrollment
 Classifications
05
15
02
01
05
07
04
07
00
00
Entered Notice of Changes
 Promotions
 Automatic Promotions
 Lateral Transfers
 Reclassifications
 Demotions
 Part Time to Full Time Employee
 Others
04
00
02
01
01
01
10
Risk Management
New Claims
11
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
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






Police
Comm. & Econ. Develop
Gang Task Force
Solid Waste
Sewer
Fire
Closed Claims
Defensive Driving
03
01
01
04
01
01
01
32
Workers’ Compensation Claims
New Claims
 Airport
 Police
 Fire
07
01
03
03
Information Technology
CJIS Project
 The goal of the Criminal Justice Information Systems project is to develop and
implement an enterprise solution whereby all City and County law enforcement
agencies, Dougherty County School Police, ASU Police and other similar
agencies, District Attorney’s office, Fire Department, 911 Communications, and
the Courts share information seamlessly.

The goal is to retain the existing systems operated by the different agencies. A
customized application will be designed to allow the transfer of data in a seamless
and transparent manner. With the system in place, all participating agencies and
departments will be able to electronically share vital and crucial information.
This will lead to improved public safety, for not only the citizens, community, and
vendors but also safety for the law enforcement officers as well.

On December 1st and December 8th the CJIS Steering Committee met. Since the
company that bought out Metatomix is reviewing the way they are going to move
forward with all existing Metatomix projects, this also affords us the same
opportunity for all agencies involved in Dougherty County.
311 Call Center Statistics
 The 311 Call Center provides citizens with a single call / single web site source to
receive information or to place a service call request. The governmental agencies
involved are all of the City departments, all of the County departments, and
Water, Gas & Light.
 The website version is available on www.311answers.com. To access this service
via telephone, dial 311 or 229-878-3111. The 311 telephone number works with
Alltel, AT&T land line, AT&T Mobility, Sprint Nextel, SouthernLINC, T-Mobile
and Verizon. The below statistics are provided by Google Analytics and Taske
Software.
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report


During December the 311 Call Center received 1,451 calls from citizens.
Total website visits for December was 148.
City of Albany/Dougherty County Website Statistics
For the month of June 2010 the statistics as provided by Google Analytics and QScend
Technologies are:


The City of Albany E-Newsletters subscriber count is 4047. This is up from
4,042 last month.
Total visits are 65,203. This is down by 4,748 hits from last month’s count of 69,951
with an average of 2,103 visits per day.
Parks at Chehaw
Accomplishments
 The Festival of Lights program ran for the entire month of December. Income was
down about 8% due to a lower admission charge (admission was reduced because
this was the first year making our own displays), but we did have 30% more
people and 50% more cars attend this year.
 The Friends of Chehaw assisted Park staff in developing a Christmas float which
appeared in both the Lee County and City of Albany parades.
 Park staff provided gifts and a Santa Claus for our partner school at Turner
Elementary.
The Executive Director’s activities included:
 Participating in the Dougherty County Rotary Club Santa for Seniors project.
Personnel
 New Zoological Director, Kevin Hils began work.
Planning and Development Services
Administration
 City permits – 259 ($32,461.21)
 County permits – 34 ($3,794.30)
 Estimated construction cost-City – $3,661,729
 Estimated construction cost-County – $199,718
 Responded to 636 calls and walk-ins
 Business First – four new inquiries; three successful meetings; one reschedule; and one
cancellation
Planning Staff Activities:
 Processed: 44 business licenses, 2 historic applications, 1 zoning variance
application
 Reviewed 1 subdivision plan; followed up on 1 previous review
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
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Short-Term Work Program:
 Received authorization from City and County Commissions to transmit
Report of Accomplishments (2006-2010) and new STWP (2011-2015) to
SW Georgia Regional Commission
 Review completed by SW Georgia Regional Commission
Completed Building Permit flyer to present to homeowners/applicants
Verified subdivisions for cases from 2007 to 2010
Participated in Strategic Plan – Performance Management Workshop
Urban Redevelopment Plan / Opportunity Zone approved by DCA
Updated Pre-Disaster Mitigation Plan for Albany/Dougherty Emergency Management Agency
Reviewed Marsh Landing (Phase II) application for Floodplain Review Board
GIS Staff Activities:
 Staff attended seminar on accessing tax record data and Green Space meeting
 Mapped biking/pedestrian trail
 GIS/WinGAP Integration Tool was implemented
 Proposal Selection Team evaluated proposals and selected vendor for GIS based
Pavement Management Application
 Proposal Selection Team evaluated proposals and selected vendor for 2011 aerial
photos, LiDAR, and Impervious Surface capture
 Prepared approximately 27 maps
Police
The following reflects the crime statistics for November 2010 and the activities and
events for December 2010.
Crime Trends
 Overall, crime for the month of November 2010 was down by
(-12.96%) when compared to November 2009.
 Violent crime was up by (5.26 %) and Property crimes saw a decrease of
(-15.38 %).
 Year to date, overall crime increased by (4.89%) when compared to the same time
last year.
 In November, there were slight decreases in Robbery, Burglary, Larceny, and
Auto Theft.
 The calls for police services in November 2010 totaled 12,218 which is a decrease
of (2000) calls compared to the same period in November 2009 (14, 218).
Personnel
 Five recruits graduated from the Police Academy on December 10, 2010
 Currently, there are four officers in the FTO program
 There were four new hires in December
 There are currently 19 vacancies and the Recruitment Unit has a target goal to
hire at least ten by the end of January
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
Major Crimes/Incidents
 Aggravated Assault on December 8, 2010-remains active
 Death Investigation on December 3, 2010-declared a suicide
 Death Investigation on December 8, 2010-declared accidental
 Aggravated Assault on December 9, 2010-remains active
 Homicide on December 14, 2010-cleared by arrest
 Homicide on December 18, 2010-remains active
 Burglary on December 18, 2010-remains active
 Death Investigation on December 19, 2010-declared natural
 Saggy Pants Citation Issued on December 22, 2010-cleared by arrest
 Burglary/Armed Robbery arrests made on December 23, 2010
 Death Investigation/Reckless Conduct on December 27, 2010-cleared by arrest
 Theft by Taking (Felony) on December 28, 2010-cleared by arrests
Training
 Open Range: Officers practice to improve shooting skills
 Sexual Misconduct/ Sexual Harassment: Defines each and how individuals should
conduct themselves around co-workers
 Domestic Violence: Defines domestic violence
 Expandable Baton: Non-Lethal Weapon Training
 O.C. Refresher: Non-Lethal Weapon Training
 Use of Deadly Force: Defines when deadly Force should be used to protect the
officer and any third party
 Eyewitness I.D: Defines the proper way to do photo line-ups
 Ethics: How officers should conduct themselves on and off duty to help maintain
the department’s image
 Search & Seizure: Reviews the law to insure citizen’s constitutional rights are not
violated
 Domestic Violence
Community Oriented Policing Events/ Activities
 Neighborhood Watch Meetings throughout all Districts
 Crime Stoppers Board Meeting
 Stop the Violence Movement
 Endowment Program
 Turn – A – Round
 Firearms Safety Course
 Citizens Police Academy
 Town Hall Meetings
 AmeriCorps
Community Events News Conference/ Media Interviews
 Wanted Person Searches Continued with Media Assistance
 Burglary suspects aired on December 30, 2010
 PSA-Don’t Fire weapons on New Year’s Eve
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The Honorable Mayor and
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January 12, 2010
City Manager’s Report
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PSA-Zero Tolerance for Drunk/Impaired Drivers on New Year’s Eve
Several Metal/Copper Theft Arrests announced
Top Gun Event held
Recruitment Update provided by Chief Proctor and Recruiting Unit
AmeriCorps Cadets sing to Seniors
Two Zero Tolerance Phases held in December: Several arrests and Citations
issued
Commander in Chief Awards announced
Support Service Bureau and AmeriCorps deliver Holiday Boxes to ten families
APD participates in Shop with a Cop Event-one hundred children served
New parking vehicle, the Gem, introduced in December
Alerts sent out through Nixle
Public Works
Sewer Division
 Staff attended the Strategic Planning sessions on 12/15/10 and 12/16/10 and
prepared a Division Program Mapping sheet.
 Sewer Division employees distributed 414 cooking grease disposal awareness
magnets in December.
 Trouble truck crews handled daily combined sewer overflow (CSO) inspections
and twenty-five (25) citizen calls regarding sewer and storm drainage problems
over the four (4) day Xmas Holiday.
 Despite weather delays the Construction crews continued installation of the sewer
main and precast manholes on Westover Blvd. Estimated completion is early
January 2011.
 Industrial Pretreatment staff completed 16 Grease trap inspections and received
31 waste manifests.
 Locate Technicians completed 404 Sewer Locates for the month of December.
 WPC staff collected 248 dump tickets from haulers of septic tank disposal loads.
 Staff issued fifteen (15) Industrial Wastewater Discharge permits in December.
 Four (4) Sewer Division employees attended a 6hr local DOT training class on
concrete pavement techniques.
 Twenty three (23) Sewer employees and five (5) Engineering Department
employees attended a Utility Protection Center (UPC) Damage Prevention Class
on 12/20/10 at Public Works.
 Three (3) Sewer employees attended a Georgia Water Professionals District
meeting for continuing education credits for their Wastewater licenses.
 Staff continued to maintain permit compliance and complete regular maintenance
and repairs as scheduled.
Street Division
 Concrete crew repaired 5 sewer cuts and poured 69 cyds of concrete as well as
pouring 600 feet of sidewalk.
 Grade crew repaired and bladed 187 alleys. They also hauled 500 loads of debris
and dirt.
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
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R.O.W. crew completed work orders for ally trimming.
Asphalt crew repaired 51 potholes.
Street sweepers swept 4280 lane miles and also swept the Bypass.
Solid Waste Division
 Received 477 work orders and closed 458.
 Painted 6 containers.
 Collected 7.21 tons of recyclable materials.
 Collected and disposed of 1,985.57 tons of garbage and yard trimmings.
 Delivered 64– ninety gallon barrels.
 Lee CI Litter Work Detail–Areas Worked: 10, Bags Collected: 151 and Number
of Inmates: 44.
 Code Enforcement Activity-Violators contacted: 14, Citations Issued: 0,
Warnings issued: 0, & Total Violations Cleared: 14
 Staff attended the Strategic Plan and Performance Measures Training held at the
Albany Civic Center.
 Staff participated in the annual Celebration of Lights Parade held on December 4.
Recreation and Parks
Special Events/Programs
 Annual Mayors’ Christmas Motorcade - Gifts were delivered to Southwestern State
Hospital in Thomasville on December 9.
 “Letters to Santa” - Gifts for children spending their holidays at Liberty House and The
Bridge were delivered to the agencies on December 17. Approximately 35 children were
served this year.
 Christmas with Grandparents was held at Lockett Station on December 20, 2010 from
11:00 am – 1:30 pm. Guest speaker was Lt. Tony Moore with APD Gang Task Force.
Centers and Gyms Programs/activities
Thornton Gym:
 Monthly on-going programs include:
 Ceramics: Tuesday – Thursday from 9:00 am – 1:00 pm.
 Totally Teen Zone: Monday – Friday from 3:00 – 6:00 pm.
 Grandparent’s Club Christmas was held on December 10 from 6:00 –
7:30 pm. Grandparents Club members purchased gifts for the children
spending the holidays at Liberty House and The Bridge.
Henderson Gym:
 Monthly on-going programs include:
 Ceramics: Tuesday - Thursday from 3:30 – 7:30 pm.
 Totally Teen Zone: Monday – Friday from 3:00 – 6:00 pm.
Carver Gym:
 Monthly on-going programs include:
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
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35 and Over Basketball Program: Tuesday - Thursday from 6:30 –
8:30 pm.
Special Olympics Basketball practice is held on Tuesday and Thursday
from 5:30 – 6:30 pm. Athletes are getting ready for the Winter
Olympics which will be held in Atlanta, GA.
Bill Miller Gym:
 Monthly on-going programs include:
 Ceramic: Monday - Wednesday from 9:00 am – 1:00 pm.
 Aerobics: Monday – Thursday from 6:00 – 7:00 pm.
 After School Homework Assistance: Monday – Thursday from 2:30 –
3:30 pm.
Turner Gym:
 Monthly on-going programs include:
 Men’s Basketball – daily
Lockett Station:
 Monthly on-going programs include:
 Homework Assistance Program: Monday – Thursday from 3:15 –
4:15 pm.
 Totally Teen Zone After-School Initiative (3:00 – 6:00pm) at the sites
designated in OJJDP appropriation:
 Lockett Station
 Henderson
 Thornton
 A total of 5 community service workers completed 150 hours of
community service.
 Total attendance for the month at all centers and gyms was 4,759.
Athletics
 Adult Basketball registration started December 1, 2010 – January 4, 2011 at the
administrative office.
Flint River Municipal Golf Course overview of December 2010
 The total rounds of golf for the month were 771 including 592 riding and 177
walking. Compared to December 2009 revenues in green fees decreased by 43%,
golf merchandises sales decreased by 55%, golf memberships revenues decreased
by 20%, power carts revenues decreased by 30%, and concessions revenues
decreased by 33%. The overall net deposit was down over December 2009 by
32%. The concessions for the month not including beer sales were $633.00.
Banquet room rentals for the month were $625.00.
 Maintenance crew has been blowing leaves, repairing piles and spraying the
course.
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
Park Maintenance
 Mass clean up at Pinedale Park and Riverside/Oakview Cemetery.
 Provided over 60 bleachers for the annual Christmas Parade.
Oakview and Riverside Cemetery
 Coordinated 18 burial services generating $10,810.00 in revenues for the month.
Park Planning and Natural Resources
 Winter maintenance work of litter removal, raking, mulching and weed removal.
 Filling, grading, and seeding low and eroded areas at the Greenway Trail.
 Community service workers completed a total of 109 hours.
 There are currently 28 trees scheduled for removal.
 Arborist made numerous inspections to assist City, WG & L, and citizens.
 Arborist completed and submitted the Tree City USA Recertification Application
and 2010 Growth Award application.
 Tree crew trimmed a total of 200 trees and cleared 9 blind corners.
Health/Fitness Wellness & Community Events
Jackson Heights Fitness & Wellness Center:
 Monthly on-going programs include:
 Aerobics: Monday, Wednesday from 6:00 – 7:00 pm; Saturday from 10:00 –
11:00 am. 8 participants.
 Total attendance for the month at Jackson Heights/Fitness Center was 758.
Carver Teen Center/Sports Complex:
 Monthly on-going programs include:
 Aerobics: Monday, Wednesday, & Thursday from 6:00 – 7:00 pm. 175
participants.
 Homework Assistance Program: Monday – Thursday from 3:00 – 4:30 pm.
300 participants.
 Teens and Pre-Teens with Character Program: Tuesday - Thursday from 5:30
- 6:30 pm. 60 participants.
 Aerobics Christmas Banquet was held December 16 with 72 participants
participated.
 A teen with Character Program Banquet was held December 14 with 65
participants.
 Total attendance for the month at Carver Sports was 672.
Therapeutics:
 Special Olympics ARPD started training for basketball and basketball skills at
Carver Gym each Tuesday and Thursday night. Totals for December: Basketball –
48 and Basketball Skills – 12.
 Ten Pin Rollers for individuals with visual impairments and physical disabilities
took place twice this month with 5 participants at AMF Bowl-A-Rama.
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
Transit
Training /Meetings
 Completed monthly NTD reporting
 Attended City Performance training sessions
 Budget meeting with Geneva Fields
 Attended meeting with legislative liaison M. Turner
 Attended GTA conference in Athens, GA
 Completed MV ethics course
Events
 Two new part -time operators on the road
 Finalized start up date for the COA with consultants (CHA)
 Jones-Whorley- began work on ATS Marketing Plan
 Completed financial review with Geneva Fields
 Finalized money counting machine
 Meeting with HR to review policies and procedures
Planning/Grants
 Received info to purchase 6th or 7th bus!
 Department Performance meetings with City of Albany consultants
 Scheduled pre-production meeting with Daimler Buses of North America (bus
manufacturer)
 Completed Financial Assistance report for capital and operating grants for FY
2010 and submitted to city auditors.
Ridership
 Fixed-route ridership for the month was 80,286 boarding passengers (up for the
month of December by 3%).
 Paratransit ridership for the month was 754 (down for the month December by
2%) boarding passengers.
 ATS operated service 31 days in December- 4 Saturdays and 4 Sundays.
 Total revenue: $40,0843.20
Emerging Issues
 Identified training for dispatcher(s) and supervisors
 All PM’s have been done on a timely basis on all fixed route and paratransit
vehicles.
 Maintenance Dept. identified cost savings for body repair (completed several
minor repairs).
 Identified training for paratransit operators concerning the latest ADA changes
 No filed customer complaints
 Only 2 road calls for the month
ADL/lb
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The Honorable Mayor and
Board of City Commissioners
January 12, 2010
City Manager’s Report
xc:
All Department Heads
City Commissioners
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