ACTS OF HINTON CITY COUNCIL
Regular Meeting
Tuesday, September 25, 2007
7:00 p.m. Hinton Technology Center
I. Call to Order/Roll Call
Mayor Mathews called the regular meeting of the Hinton City Council to order at 7:00 p.m.
Councilman Bob Basham, Councilman Tommy Oxley, and Councilman Pat Jordan were present.
Councilman Larry Meador was absent.
II. Devotions/Pledge of Allegiance
Rev. Lynn Maddy led prayer and Council led the Pledge of Allegiance.
III.
Approval of the Minutes .
Councilman Jordan made motion to approve the August 28 2007 minutes, Councilman Basham seconded the motion. The motion passed on a vote of all ayes. Councilman Jordan made motion to approve the September 20 2007 minutes, Councilman Oxley seconded the motion. The motion passed on a vote of all ayes
IV. Old Business
V. New Business
A. Approval of Building/ Sign Permits
Councilman Jordan made a motion to approve all the building/sign permits; Councilman Oxley seconded the motion. Councilman Oxley abstained on 403 17 th Ave and Councilman Basham asked to table 502 Summers Street. The motion passed by a vote of all ayes.
B. Approval of Paid Invoices
Councilman Jordan made motion to approve the paid invoices; Councilman Basham seconded the motion. The motion passed by a vote of all ayes. Councilman Oxley abstained on all water bills.
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City of Hinton Paid Bills August 2007
8/6/2007 [0006] Garnishee Vendor - Magistrate Court of Summers County ( Case#07-c-10
#07-SE-13 - Garnishee)
8/6/2007 [0071] Child Support Vendor - Bureau for Child Support Enforcement ( Trout,
Jeffrey A - Child Support)
8/6/2007 [2245] Michael Froble ( Quarterly retainer Deposit Quarterly retainer deposit)
8/6/2007 [4009] Hinton Fire Department ( Prize money for Firemen’s parade)
8/7/2007 [0072] Credit Union ( Pay period ending 7/28/2007 - Credit Union)
8/7/2007 [0074] WV Public Employees Retirement ( Invoices 2007-18, 2007-19, 2007-20,
2007-20, 2007-22)
8/7/2007 [0075] WV Department of Tax & Revenue ( Invoices 2007-19, 2007-20, 2007-20,
2007-21, 2007-22)
8/8/2007 [0018] Postmaster ( Stamps for office)
8/14/2007 [0019] Suddenlink Communications ( Invoices acct#0012323031534101, acct#0012323031632801)
8/14/2007 [0021] Allegheny Power ( Invoices acct#37801102012001, acct#37802202334001, acct#37816888000051, acct#37817101008001, acct#37817201026001, acct#37818101008001, acct#37818201094001)
8/14/2007 [0032] Cellular One ( Invoices acct#1000009096, acct#1000145152)
8/14/2007 [0046] West Virginia American Water Company ( Invoices acct#2800385979, acct#2800389054, acct#2800396380, acct#2800416030, acct#2803240080, acct#2804147953)
8/14/2007 [0089] Orkin ( Invoices acct# D-8389195, acct#D-7978514)
8/14/2007 [2200] Appalachian Power ( New River Pump Station)
8/14/2007 [2471] West Virginia Uniforms ( Invoices 529-253113, 529-253351)
8/14/2007 [3052] Summers County ARH ( WVSP Academy physicals for Walton, Lucas,
Stewart & Sprouse)
8/14/2007 [3053] Sam's Club ( Waterslide Supplies)
8/14/2007 [4029] WVU Extension Service ( extension agent salary supplement)
8/14/2007 [4289] Quality Healthcare PLLC ( Pre-employment screening for HPD new hires)
113.01
77.54
3,000.00
1,225.00
125.00
6,318.28
3,232.53
164.00
197.67
8,187.53
261.42
1,959.54
108.15
14.32
1,099.25
281.00
134.91
2,250.00
105.00
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8/14/2007 [0022] Cintas ( Invoices 525638705, 525638707, 525638708, 525638709,
525641414, 525641416, 525641417, 525641418, 525644099, 525644101,
525644102, 525644103, 525646792, 525646794, 525646795, 525646796,
525649519, 525649521, 525649522, 525649523)
8/14/2007 [0025] New River Animal Hospital ( Euthanasia)
695.92
221.89

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8/14/2007 [0026] Hinton Hardware (Supplies for Street Dept.)
8/14/2007 [0034] Baker Sanitary Supply ( Chlorine for Waterslide)
8/14/2007 [0036] Fisher Auto Parts ( Vehicle Maintenance for HPD)
8/14/2007 [0038] Kroger ( Dog Food for Dog Warden)
8/14/2007 [0039] BJW Printing & Office Supplies ( Invoices 92235OS&92512OS, 930260S)
141.16
120.00
95.88
80.42
140.39
8/14/2007 [0042] Staples ( Supplies for City Hall)
8/14/2007 [0047] Magic Mart ( Supplies for Waterslide, Fire Dept., & HPD)
8/14/2007 [0053] Billy Dan Gill ( Lettering of HPD T-shirts)
8/14/2007 [0090] Lexis Nexis Matthew Bender ( 07' WV Code Court Supplement)
8/14/2007 [0091] Summers County Schools ( Invoices 96, 96, 96-A, 96-A)
8/14/2007 [0093] Hughes Supply Co ( Supplies for Brooklyn Pump Station)
8/14/2007 [0097] Bridge Street Ashland (Service 06' Ford for Street Dept.)
8/14/2007 [0999] FSI Mid State Div Inc ( Bi-Monthly Inspection of City Hall)
8/14/2007 [1028] Summers Concrete Supply (Repair of Miller Ave.)
8/14/2007 [1033] Jabo ( Invoices 58617, 59552)
8/14/2007 [2296] Coca Cola Bottling ( Drinks for Waterslide)
8/14/2007 [2415] Galls ( Invoices 5893303100013, 5893303100021, 5893303100039,
5893303100054, 5893303100062)
8/14/2007 [2452] Family Care Clinic ( HPD Physical for Stewart)
8/14/2007 [2610] Gore's Autobody ( Service 04' Impala)
8/14/2007 [2768] Industrial Electric Corporation ( Invoices 071240, 071355)
8/14/2007 [3005] Ipma HR ( Test Packets for Officer Exams)
8/14/2007 [3052] Summers County ARH ( Chest X-Rays for WVSP Academy)
8/14/2007 [3058] Commercial Ins. ( Bond Ins. for Lucas)
8/14/2007 [3106] S & H Service Center ( HPD Vehicle Maintenance)
8/14/2007 [3111] Peerless Foodservice ( Invoices 74697, 74931)
8/14/2007 [3987] Roger Mann ( Repair to 1940 Fire Truck)
8/14/2007 [3997] Eastern Ice (Ice for Street Dept.)
8/14/2007 [4190] Sweet Springs Valley Water Co. ( Water for City Hall)
8/14/2007 [4246] Via's Lawn & Garden Repair ( Weed Trimmer Repair)
8/14/2007 [4287] Standard Coffee Service ( Coffee & Creamer for City Hall)
8/14/2007 [4341] WV Board of Risk & Ins. Management ( Liability & Property Ins. For
Sanitary Board)
8/14/2007 [0000] China Garden ( Hearing Exam for Stewart, Walton & Lucas)
8/14/2007 [4412] Greenbrier Seed Co. (Mulch for Street Dept.)
8/14/2007 [4455] Aspen Corporation ( Boring of Ornamental Trees)
8/14/2007 [4456] Fred & Jacks, Inc. ( Tailgate for Street Dept. Truck)
8/15/2007 [0021] Allegheny Power ( Invoices acct#37806201022004, acct#37806201034501)
191.41
231.29
60.00
42.75
4,047.26
188.24
25.00
71.25
236.51
267.33
193.20
458.14
104.00
52.08
417.43
90.00
60.00
100.00
161.64
174.55
100.00
82.50
11.00
32.62
56.22
3,535.00
165.00
247.00
310.00
200.00
23.44
8/15/2007 [0040] Fiber Net ( Invoices acct#3029100, acct#3031176, acct#3031196, acct#3031199, acct#3031200, acct#3031202, acct#3074056, acct#3074057)
8/15/2007 [0094] Southern Sanitation ( Trash Service for City)
8/15/2007 [2337] Harbor Freight Tools (Tools for Sanitary Dept.)
8/15/2007 [2402] Eddies Paint & Auto (Grease for Fire Dept.)
8/15/2007 [2432] Petty Cash ( Invoices 8/14/07, 8/14/07)
8/15/2007 [3079] Dill's Fire & Safety Equipment Co. ( Black Face Gauges for Fire Dept.)
8/15/2007 [4190] Sweet Springs Valley Water Co. ( Water Service @ City Hall)
8/15/2007 [4403] Xerox Corporation ( Copier Payment)
8/15/2007 [0014] Jarrell’s Exxon (Bulbs for Fire Dept.)
8/15/2007 [0021] Allegheny Power ( Rt 20 Bridge)
8/15/2007 [0034] Baker Sanitary Supply ( Bulbs for Waterslide Building)
8/15/2007 [0080] Glenwood (Utility Knives & Blades for Street Dept.)
8/15/2007 [1030] AT& T (Long Distance for Sanitary Dept.)
8/15/2007 [2337] Harbor Freight Tools ( Hex key set, 9pc foldable)
8/15/2007 [2417] American Water Capital Corp ( Usage Data)
8/15/2007 [3005] Ipma HR ( Officer Test Packets)
8/15/2007 [3051] West Virginia Department of Transportation Highways Division ( Gravel for
Access Road to Hospital)
8/15/2007 [4412] Greenbrier Seed Co. ( Grass for Side of Access Road to Hospital)
8/15/2007 [4425] Joseph J Stewart ( Fuel reimbursement for cruiser 23 on 8/19/07)
8/15/2007 [4460] The Kalmar Group LTD ( Parts for Weed Eaters)
8/15/2007 [4461] Engraving Awards & Gifts ( City of Hinton Keys for Award Ceremonies)
8/15/2007 [4462] John Skidmore Development, Inc. ( for Tri City Power Authority Meeting)
8/20/2007 [0006] Garnishee Vendor - Magistrate Court of Summers County ( Case#07-c-10
#07-SE-13 - Garnishee)
8/20/2007 [0071] Child Support Vendor - Bureau for Child Support Enforcement ( Trout,
Jeffrey A - Child Support)
8/20/2007 [0072] Credit Union ( Pay period ending 8/11/2007 - Credit Union) 125.00
500.54
460.08
59.87
17.95
181.67
616.23
16.25
245.10
35.60
22.01
5.00
29.16
12.20
4.14
1,042.80
115.50
3,237.57
274.98
6.03
108.40
106.00
145.11
113.01
77.54

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8/20/2007 [0073] WV Public Employees Insurance ( Invoices 2007-21, 2007-22, 2007-23)
8/20/2007 [0095] AFLAC ( Invoices 2007-21, 2007-23)
8/20/2007 [2384] IRS ( 941 taxes)
8/21/2007 [0075] WV Department of Tax & Revenue ( state tax withholding)
8/24/2007 [4469] WVU Fire Service Extension ( Incident Command Training for Fire Dept.
Employee's)
8/27/2007 [0019] Suddenlink Communications ( Cable & Internet Service for City Hall)
8/27/2007 [0021] Allegheny Power ( Power for Municipal Parking Lot)
8/27/2007 [0022] Cintas ( Invoices 525652212, 525652214, 525652215, 525652216)
8/27/2007 [0044] REI Consultants, Inc. ( Sludge Analysis)
8/27/2007 [0090] Lexis Nexis Matthew Bender ( Youth & Family Law 07' Edition)
8/27/2007 [2075] Sally F Adkins ( Credit)
8/27/2007 [4138] Accufund, Inc. ( Annual Maintenance for Budget Development)
8/27/2007 [4266] Quartermaster ( BDU Uniforms for HPD)
8/28/2007 [0038] Kroger ( Snacks for Water Festival Reception, PEIA Health Screening &
Dog Food for Dog Warden)
8/28/2007 [0046] West Virginia American Water Company ( Invoices acct#2800396380, acct#2803240080, acct#2804147953)
8/28/2007 [0091] Summers County Schools ( Invoices 97, 97, 97-A)
8/28/2007 [0001] Cris C Meadows ( Travel reimbursements)
8/29/2007 [0019] Suddenlink Communications (Cable for Fire Dept.)
8/29/2007 [0022] Cintas ( Invoices 525654955, 525654957, 525654958, 525654959)
8/29/2007 [0046] West Virginia American Water Company ( Invoices acct#2800385979, acct#2800389054)
8/29/2007 [0053] Billy Dan Gill ( Emergency Road Signs & Lettering for HPD Shirt)
8/29/2007 [4190] Sweet Springs Valley Water Co. ( Water Service for City Hall)
8/29/2007 [2437] Ramey Automotive Group ( Repair on Fire Truck, Engine #8)
8/30/2007 [0024] Jeffrey A Trout ( Trout, Jeffrey A - Child Support)
8/30/2007 [0021] Allegheny Power ( Street & City Buildings)
8/30/2007 [2415] Galls ( HPD Duty Gear for Officers)
8/30/2007 [4041] Richard G Gipson II ( Reimbursement for Gear required by WVSP
Academy for training)
Total
C. Approval of Financials for August 2007
Councilman Jordan made a motion to approve the financial report. Councilman Oxley seconded the motion, the motion passed on a vote of all ayes.
Report Rev & Exp - Department Summary
August 31, 2007
75,560.69
10,297.65
136.59
7.83
477.30
240.00
130.37
8.50
157.86
55.62
52.25
54.28
64.74
323.84
210.19
103.64
3,402.47
609.36
67.30
118.39
1,720.75
41.00
5.75
360.53
77.54
6,195.69
214.73
584.11
Fund
General Long Term Debt
MTD
Actual
YTD
Actual
Annual
Budget
Remaining
Budget
Revenues
Tax
Property Tax
Excess Levy
Oil & Gas Tax
Utility Tax
Business & Occupation
Wine and Liquor Tax
Dog Tax
Fines, Fees and Court
Costs
Parking Violation Fees
Licenses
Building Permit Fees
Miscellaneous Permits
Franchise Fees
IRP Road Fees
Private Liquor Club
Parks & Recreation
Parking Meter
Revenues
0.00
66.60
1,051.00
6.00
422.50
0.00
90.00
3,321.00
38.00
2,012.00
0.00
150.00
12,000.00
500.00
3,200.00
0.00
0.00 0.00 204,674.00 204,674.00
24,004.43 26,406.87 107,292.00 80,885.13
0.00 0.00 900.00 900.00
6,527.74 11,023.19 120,000.00 108,976.81
45,280.67 128,118.53 620,000.00 491,881.47
0.00 8,624.17 25,000.00 16,375.83
60.00
8,679.00
462.00
1,188.00
275.00 (1,140.00)
62.00 106.00
0.00
236.33
0.00
485.57
0.00
3,252.79
0.00
0.00
8,390.76
0.00
5,000.00
250.00
30,000.00 30,000.00
2,000.00 1,514.43
1,500.00
12,000.00
6,140.00
144.00
1,500.00
3,609.24
3,000.00 3,000.00
Rents and Concessions
State Grants
0.00 0.00
0.00 34,200.00
1,000.00 1,000.00
0.00 (34,200.00)

Contributions From
Other Entit
Interest Earned
Reimbursements
Refunds
Sale of Fixed Assets
Police reports
Video Lottery
Miscellaneous
Revenues
Total Revenues
3,500.00 3,500.00
96.51 159.82
20,025.00 20,025.00
26.37 1,063.99
0.00
75.00
389.81
5.99
0.00
150.00
781.16
24.48
0.00
2,000.00
5,000.00
1,000.00
1,000.00
6,582.00
(3,500.00)
850.00
1,840.18
1,000.00 (19,025.00)
0.00 (1,063.99)
5,000.00
218.84
6,557.52
105,303.74 247,380.54 1,165,048.00 917,667.46
Expenditures
Departments
Mayor
Council
City Clerk
Police Judge
City Attorney
Community Development
0.00
0.00
1,348.69
2,242.40
0.00
0.00
2,870.76
4,484.80
0.00
0.00
0.00
0.00
15,807.00 12,936.24
29,832.00 25,347.20
5,483.69 12,517.26 110,400.00 97,882.74
921.02 1,832.54 7,850.00 6,017.46
0.00
0.00
3,000.00
0.00
12,000.00
9,000.00
9,000.00
9,000.00
City Hall
Other Buildings
Police Department
Fire Department
Dog Warden
3,086.67 5,603.23 93,187.00 87,583.77
883.15 1,086.70 22,500.00 21,413.30
22,393.74 54,485.41 333,050.00 278,564.59
11,755.41 29,783.64 194,425.00 164,641.36
799.78 2,978.71 8,350.00 5,371.29
Emergency Services 0.00 0.00 600.00 600.00
Streets and Highways 20,425.75 48,941.39 212,850.00 163,908.61
Street Lights
Health Department
6,213.52
0.00
12,101.65
0.00
60,000.00
5,000.00
47,898.35
5,000.00
Parks 8,929.23
Fairs and Festivals
Library
Youth Programs
4,655.89 12,067.77
1,225.00 1,225.00
0.00
0.00
0.00
0.00
20,997.00
5,500.00
5,000.00
6,000.00
4,275.00
5,000.00
6,000.00
Beautification
Aging Program
Travel Council
0.00
0.00
0.00
310.00
0.00
0.00
6,200.00
5,000.00
1,500.00
5,890.00
5,000.00
1,500.00
Total Expenditures 70,571.37 188,288.86 1,165,048.00 976,759.14
Excess Revenues Over
(Under) Expenditures 34,732.37 59,091.68 0.00 (59,091.68)
D. Approval of Financial report for 2006-2007 Fiscal Year
Councilman Jordan Moved to approve the financial report for 2006-2007 fiscal year. Councilman
Basham seconded the motion the motion passed on a vote of all ayes.
VI. Reports
A.
Legal Notices, Clean-Up, Community Development
Council discussed the home at 1302 Temple street that was discussed at the last regular meeting. Cris
Meadows stated he talked to the owner and he would like to sell both that and the adjoining property to the City of Hinton for public use. Council stated they would like to look into the matter further.
A.
Use of Community Park
Grover Morris (pastor of Central Baptist Church) stated he was here to support the ministry in the park and affirmed that he represented the ministerial association.
William Anderson (owner of the Christian bookstore) stated he supported their ministry and thinks they are touching peoples lives.
Barbara Romfo (pastor of the Presbyterian Church) stated her support.
Rick Duncan (pastor of the Methodist Church) thinks the ministry is working. Councilman Jordan asked how long the services last and was told three to five hours.
Jennifer Harris states they are there to see change and see the county restored with hope.
Angie Belinga stated the ministry gives hope to those who don’t feel they have a place.
Allison Simon Lew stated they use their own money to fund their ministry.
JJ Belinga stated as the founder of the ministry he has a constitutional right of peaceful assembly.
Councilman Jordan states as an elected official he represents everyone and wants to clear up the problems. He stated there had been complaints about the volume of the speakers and asked if they

could be turned down. Mr. Belinga stated if there was an ordinance for noise he would be happy to comply. Councilman Basham asked if they needed a building.
Martin Jeffrey (community developer from Roanoke) stated he understood the balance of government and speech and everyone’s rights but thinks what they are trying to do is move the community foreword through its people. Councilman Jordan states we will take any help we can get with the drug problem. He then gave them permission to use the park for one month and in the mean time he would meet with them and try and iron out them problems.
B.
Brooks Barksdale Sewer Project.
Mayor Mathews explained that the money was obtained through a grant for the design work of the project and that council needed to approve the project because when it went to construction the city would be responsible for the bonds. Councilman Oxley moved to delegate the Stafford
Engineering Contract to the Sanitary Board during the design phase of the project. Councilman
Jordan seconded the motion and the motion passed on a vote of all ayes.
C.
Skateboard Park
Council discussed the liability issues of a park and Eddie Fernatt stated he might be able to get some help for this project financially. Councilman Oxley moved to start progress on the skate park. Councilman Jordan seconded the motion and the motion passed on a vote of all ayes.
D.
School of the Craft
Mayor Mathews stated she had been working with CASE on establishing a program where you could learn a craft and follow through with being taught how to market, sell, and run a business. They are looking at the Hinton Hardwoods Building as a location.
Department Heads/Action as Needed
1. Police Department- Commissioner Fitzwater submitted his resignation due to health reasons.
2. Public Works- Council said to repair the depot sidewalk to make it safe as quickly as possible.
3. Fire Department - Chief Pivont stated Greg Meadows resigned and he is advertising for a new list of eligible people to hire.
4. Municipal Judge- Mike Froble stated he is filing suit on Harold Adkins over the property issue on
Main Street.
5. City ManagerCris Meadows presented one person who responded to the RFP for the audit.
Councilman Oxley moved to table this and he would try and find someone interested in it.
Councilman Jordan seconded the motion. The motion passed on a vote of all ayes. Councilman Jordan asked if the brownsfield grant could be used for cleanup. Cris stated he didn’t think so but would find out. Council stated trick or treating in town would be set for Tuesday October 30, 2007 from 6-8 p.m.
Council discussed the Wellness center with those in attendances. Ginny Hatcher addressed council stating what the wellness center did and the reasoning behind their need to move. Dr. Seaton spoke on behalf of the center and that they could get an endless pool for the sidetrack. Councilman Basham moved to table this until next month. Councilman Jordan seconded the motion and the motion passed on a vote of all ayes.
VII. Personnel- Action Item
Councilman Oxley moved for an investigation over the illegal hiring of a police officer. The motion died for a lack of a second.
Councilman Oxley made a motion to go into executive session at 8:57 to discuss personnel.
Councilman Basham seconded the motion and the motion passed on a vote of all ayes.
Council returned from executive session at 9:46 on a motion from Councilman Basham seconded by Councilman Jordan and a vote of all ayes.
VIII. Delegations/Public Input
IX. Mayor and Council Reports-
The meeting adjourned on unanimous consent no time was noted.
X. Date of the next meeting is set for October 16, 2007
Mayor/Cleo Mathews City Manager/Cris Meadows