PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
1 of 17
Date
19 March 2012
1.0 Purpose
This document provides a system of instructions to ensure
all relevant stakeholders of the Philippine TVET Qualification
and Certification System (PTQCS) have a shared
understanding of the detailed activities to be undertaken for
the accreditation of Competency Assessors at
Provincial/District and Regional level.
2.0 Scope
The procedure includes the process of accrediting
competency assessors commencing with the orientation of
the applicant-assessor on the administrative and
documentary requirements, acceptance, reports submission
and updating the registry.
3.0 Definition of
Terms
Accreditation
the process of recognizing and / or
empowering an entity to perform certain
roles and responsibilities on behalf of the
TESDA organization
Accredited
Competency
Assessment
Center (ACAC)
an establishment officially authorized by
TESDA to manage the assessment
activities of candidates for national
certification, including the provision of
support services.
Accredited
Competency
Assessor (ACA)
an individual authorized by TESDA to
assess competencies of a candidate for
national certification
Competency
Assessment
the process of collecting evidence and
making judgments on whether
competency has been achieved
Competency
Standard (CS)
defines the knowledge, skills and
attitudes/values required for competent
performance in the workplace
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
4.0 Responsibilities
Page
2 of 17
Date
19 March 2012
Moderation
a process which involves assessors in
discussing and reaching agreement about
assessment processes and outcomes in a
particular industry or industry sector. This
enables assessors to develop a shared
understanding of the requirements of
specific training packages, including the
relevant competency standards and
assessment guidelines, the nature of
evidence, how evidence is collected and
the basis on which assessment decisions
are made.
Qualification
a defined set or group of units of
competency identified by the industry
which meets workplace requirements
Registry of
Accredited
Competency
Assessors
Director General
refers to a record that contains the
documentation of accredited competency
assessors by qualification, by region
National Quality
Management
and Committee
Shall monitor the effectiveness of the
procedures through regular review and
reporting on the outcomes by each
Regional Quality Management
Committee
Executive
Director
Shall recommend to the Director
General related policies and guidelines
Regional
Director and
Provincial/
District Director
The delivery of the services is the
responsibility of the Provincial Director, in
consultation with the Regional Director.
Appeal and complaints of clients must be
lodged with the TESDA Provincial/District
and Regional Offices and may be further
elevated to the Office of the Director
General for final decision.
Shall ensure the maintenance and review
of the documented procedures
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
3 of 17
Date
19 March 2012
5.0 Procedure
Responsibilities
PO/DO CAC Focal
Key Steps
Orientation of
applicant
Interfaces
TESDA-SOP-CACO-06-F11
Checklist of Requirements
TESDA-SOP-CACO-06-F12
Application Form –
Competency Assessor’s
Accreditation
TESDA-SOP-CACO-06-F18
Tracking Sheet (CA)
TESDA-SOP-CACO-06-F11
Checklist of Requirements
TESDA-SOP-CACO-06-F19
Performance Evaluation
Instrument (CA)
TESDA-SOP-CACO-06-F20
Letter of Notification
TESDA-SOP-CACO-06-F13
Certificate of Accreditation
TESDA-SOP-CACO-06-F14
Certificate Numbering &
Coding System
PO/DO CAC Focal
Evaluation of
documents
Provincial / District
Director
Approval of
accreditation
PO/DO CAC Focal
Issuance of
Accreditation
Certificate and AOU
TESDA-SOP-CACO-06-F15
Affidavit of Undertaking
TESDA-SOP-CACO-06-F17
Pro – forma of ID
PO/DO CAC Focal
RO CAC Focal
CO CAC Focal
Updating of
Registries
TESDA-SOP-CACO-06-F16
Registry of Accredited
Competency Assessors
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
03
Accreditation of Competency
Assessor
Issued By
CACO
Page
4 of 17
Date
14 September 2012
Procedure Detail
6.1
Orientation of applicant (30 minutes)
PO/DO Focal Staff
6.1.1
6.1.2
6.2
Provides applicant checklist of requirements for Competency
Assessors’ Accreditation
Orients applicant on the following:
6.1.2.1 Accreditation Procedures
6.1.2.2 Requirements for Accreditation
6.1.2.3 Implementing Guidelines on Assessors Accreditation
Evaluation of documents (30 minutes)
PO/DO Focal Staff
6.2.1
Checks completeness of the following documents submitted by the
applicant
6.2.1.1 Letter of Intent
6.2.1.2 Application Form
6.2.1.3 Certificate of Employment indicating compliance to the
requirement of two (2) years work or teaching experience
6.2.1.4 (for trainer-assessor) Photocopy of NTTC Level I
6.2.1.5 For industry practitioners who are not engage in any training
activity, the following requirements shall be applicable:
6.2.1.5.1
6.2.1.5.2
6.2.1.5.3
Photocopy of COC – Conduct Competency
Assessment
Photocopy of National Certificate for relevant
qualification
Endorsed by a respectable industry association
6.2.1.6 (For new applicants) Certification attested by the AC manager ,
or an accredited competency assessor, or the TESDA
representative that the applicant has assisted in the
assessment to at least two candidates under the
supervision of the Accredited Competency Assessor
6.2.1.7 (For re-accreditation) Certificate of Attendance on Assessment
Moderation for the relevant Qualification
6.2.1.8 (For re-accreditation) Results of Performance Evaluation
(TESDA-SOP-CACO-06-F19 and TESDA-SOP-CACO-07F27)
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
03
Accreditation of Competency
Assessor
Issued By
CACO
Page
5 of 17
Date
14 September 2012
Evaluates documents submitted by the applicant
6.2.2 Prepares letter notifying applicant of the result of evaluation
6.2.3 Forward documents to supervisor for final review
6.3
Approval of Accreditation (60 minutes)
PO/DO Focal Staff
6.3.1 Prepares Certificate of Accreditation for approval of the
Provincial/ District Director
6.3.1.1 In preparing Certificate of Accreditation, the format
shown in TESDA-SOP-CACO-06-F13 shall be followed
6.3.1.2 Accreditation Number to be assigned shall follow the
approved numbering system. The number series shall
be chronological regardless of the Qualification
6.3.1.3 Validity of accreditation for Competency Assessors is
two (2) years.
6.3.2 Prepares memo for the Provincial/District Director recommending
approval of the accreditation
6.4
Issuance of Accreditation Certificate and AOU (15 minutes)
PO/DO Focal
6.4.1 Prepares Affidavit of Undertaking for applicants whose
application for accreditation has been approved by the
Provincial/District Director
6.4.2 Ensures that the applicant signs the Affidavit of Undertaking and
TESDA is provided with a photocopy of the notarized document
6.4.3 Prepares ID Card of the Accredited Competency Assessor (size
A6, 5.83” x 4.13”)
6.4.4 Issues Certificate of Accreditation, Affidavit of Undertaking and ID
Card to the Accredited Competency Assessor upon payment of
accreditation fee to the cashier (Accreditation Fee is Php 500.00
per qualification. However, this shall NOT apply to TESDA
Trainers/Assessors)
6.4.5 Files photocopy of the Certificate of Accreditation and Affidavit of
Undertaking together with all documents relative to the
Assessor’s application for accreditation
6.4.6 Ensures that all documents submitted by the accredited
competency assessors are safely secured, handled and stored
appropriately to prevent damage or deterioration
PROCEDURES MANUAL
Competency Assessment and
Certification Program (Regular)
Rev. No.
03
Accreditation of Competency
Assessor
Issued By
CACO
NOTE:
6.5
Document No.
TESDA –SOP – CACO - 06
Page
6 of 17
Date
14 September 2012
Re-accreditation of Competency Assessor is NOT
automatic. It shall be based on the results of his/her
periodic performance evaluation and shall follow the
same procedure as that of first accreditation including
amount of accreditation fee.
The TESDA PO/DO shall summarize and analyze data
gathered
using
TESDA-SOP-CACO-06-F19
and
TESDA-SOP-CACO-07-F27
Updating of Registries (60 minutes)
PO/DO Focal Staff
6.5.1 Consolidates list of accredited Competency Assessors (ACA)
6.5.2 Checks correctness of report
6.5.3 Submits to RO monthly report on Accredited Competency
Assessors (soft and hard copy)
RO Focal Staff
6.5.4 Consolidates reports submitted by PO’s/DO’s
6.5.5 Checks correctness of report
6.5.6 Submits report to CO (soft copy)
CACO Focal Staff
6.5.7 Validates and Consolidates reports submitted by RO’s
6.5.8 Updates National Registry of Accredited Competency Assessors
7.0
References
7.1
8.0
TESDA Circular #23 series 2008 on PTQCS Guidelines
Attachments
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
03
Accreditation of Competency
Assessor
Issued By
CACO
Page
7 of 17
Date
14 September 2012
TESDA-SOP-CACO-06-F11
COMPETENCY ASSESSORS’ ACCREDITATION
CHECKLIST OF REQUIREMENTS
Requirements
1.
Letter of Intent of the Prospective Assessor
2.
Accomplished Application Form (with picture)
3.
Certificate of Employment indicating compliance to the requirements of two
(2) years work or teaching experience
4.
(for trainer-assessor) Photocopy of NTTC Level I
5.
For industry practitioners who are not engage in any training activity, the
following requirements shall be applicable:
5.1.
Photocopy of COC – Conduct Competency Assessment
5.2.
Photocopy of National Certificate for relevant qualification
5.3.
Endorsed by a respectable industry association
6.
(For new applicants) Certification attested by the AC manager , or an
accredited competency assessor, or the TESDA representative that the
applicant has assisted in the assessment to at least two candidates under the
supervision of the Accredited Competency Assessor
7.
(For re-accreditation) Certificate of Attendance on Assessment Moderation for
the relevant Qualification
8.
(For re-accreditation) Results of Performance Evaluation (TESDA-SOPCACO-06-F19 and TESDA-SOP-CACO-07-F27)
Document No.
TESDA –SOP – CACO - 06
PROCEDURES MANUAL
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Page
Accreditation of Competency
Assessor
Issued By
CACO
8 of 17
Date
19 March 2012
TESDA-SOP-CACO-06-F12
TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY
Picture
(Passport size
white
Address _____________________
Tel. No.______________________
background)
APPLICATION FORM
COMPETENCY ASSESSOR’S ACCREDITATION
Name:
Last
First
MI
Mailing Address:
Company/Employer
Address
Date of Birth
Place of Birth:
Height: (m)
Weight: (k)
Age:
Distinguishing Marks:
Name of Spouse(if
married)
Sex
Civil Status
Male

Female



Contact Number(s)
Cellular:


e-mail :

Single
Tel:
Married
Window/er
Highest Educational
Attainment
College level


College graduate

TVET graduate
Casual
Contractual


Permanent
Selfemployed
Others, pls specify
Post graduate

Others: ___________

Fax::
Separated
Employment Status
Others:
Work Experience
Name of Company/ Employer
Position
Inclusive Dates
Length of
Service
Nature of Job
(For more information, please use separate sheet)
Education and Training
Title
Course
Inclusive Dates
Institution
(For more information, please use separate sheet)
Certification Record
Title
Qualification
Level
Industry Sector
Certificate Number
Date of Certification
(For more information, , please use separate sheet)
Specimen Signatures:
1.
_________________________________
2 __________________________________________
Right thumb
mark
Expiration Date
Document No.
TESDA –SOP – CACO - 06
PROCEDURES MANUAL
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
9 of 17
Date
19 March 2012
TESDA-SOP-CACO-06-F13
TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY
CERTIFICATE OF ACCREDITATION
This is to certify that
(Name of Assessor)
is an Accredited Competency Assessor for
(Title of Qualification)
Accreditation No. _____________________
Date Accredited: _______________
Expiration Date: _________________
Approved by: ___________________________
Provincial/District Director, (Name of Province/District)
Document No.
TESDA –SOP – CACO - 06
PROCEDURES MANUAL
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
10 of 17
Date
19 March 2012
TESDA-SOP-CACO-06-F14
Certificate Numbering and Coding System – Competency Assessor
Accreditation Numbering of Assessors shall follow the configuration below:
Example: Competency Assessor-Electrical Installation and Maintenance NC II
Accreditation No. CA-EIM0213160911001
CA
EIM
02
13
16
09
11
001
Number Series
Competency
Assessor Acronym
Expiration Year
Qualification
Alpha Code
Accreditation Year
Qualification Level
Region Code
Province/District
Code
Qualification Level
National Certificate I
National Certificate II
National Certificate III
National Certificate IV
REGION
I
II
III
IVA
IVB
V
VI
VII
VIII
CODE
01
02
03
04
17
05
06
07
08
Number Code
01
02
03
04
REGION
IX
X
XI
XII
NCR
CAR
CARAGA
ARMM
CODE
09
10
11
12
13
15
33
34
Document No.
TESDA –SOP – CACO - 06
PROCEDURES MANUAL
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
11 of 17
Date
19 March 2012
TESDA-SOP-CACO-06-F15
Republic of the Philippines
)
City of _________________ ) s.s.
AFFIDAVIT OF UNDERTAKING
(Assessor)
Mr./Ms. __________________, with address at _______________________after having been
sworn to in accordance with law do hereby depose and state that:
He/She shall comply with the following terms and conditions, violations of any of those mentioned
below shall be ground for the suspension/cancellation of the accreditation:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Provide quality competency assessment for candidates in ____________.
Ensure the proper use of assessment facilities of the assessment center to comply with all the
assessment requirements;
Conduct of assessment shall be governed and guided by the rules and regulations based on
the PTQCS Guidelines and Procedures Manual on Competency Assessment.
No candidate shall be allowed to take the competency assessment in the absence of
admission slip or if no proper verification has been established that the candidate who is
supposed to take the assessment is the same person as shown in the information sheet;
Safeguard/Ensure the authenticity, validity and confidentiality of all documents pertaining to the
conduct of assessment;
Conduct of assessment shall be strictly within the premises of the assessment center or
designated assessment venues;
Submit assessment results and reports immediately after the conduct of assessment;
Assume full responsibility for ensuring the objectivity and integrity of assessment activities; and
Cooperation shall be extended to TESDA representatives while conducting compliance audit.
IN WITNESS WHEREOF, I have hereto affixed my signature this ____ day of
_______________________, 20_____ in the City of ____________________, Metro Manila, Philippines.
___________________________
Affiant
SUBSCRIBED AND SWORN to before me, this _____ day of, ________________201_______, in
the ___________________________________, Philippines. Affiant exhibited to me his/her Community Tax
Certificates No. ________________ issued at _____________________ on ____________________.
NOTARY PUBLIC
Doc. No.
Page No.
Book No.
Series of
PTQCS PROCEDURES MANUAL
Competency Assessment and Certification Program (Regular)
Accreditation of Competency Assessors
Document No.
TESDA – SOP –CACO - 06
Rev. No.
Page
02
12 of 17
Issued By
Date
CACO
19 March 2012
TESDA-SOP-CACO-06-F16
TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY
Registry of Accredited Competency Assessors
For the Month of ____________
Region
Name
Address
Prepared by:
Focal Staff
Sex
Date of
Birth
(mm/dd/yy)
Educational
Attainment
Present
Designation
Approved by:
Provincial/District Director
Company Name
Qualification
Title
Accreditation Number
Noted by:
Regional Director
Expiration Date
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
13 of 17
Date
19 March 2012
TESDA-SOP-CACO-06-F17
TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY
PHILIPPINE TVET QUALIFICATION AND CERTIFICATION SYSTEM (PTQCS)
__________________________________________
COMPETENCY ASSESSOR
(Qualification)
ACC. NO. _______________
Valid from ______________ to ___________
__________________________________
Provincial Director, TESDA ___
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
03
Page
Accreditation of Competency
Assessor
Issued By
CACO
14 of 17
Date
14 September 2012
TESDA-SOP-CACO-06-F18
ACCREDITATION OF COMPETENCY ASSESSOR TRACKING SHEET
Activities
1.
2.
Orientation of applicants
Evaluation of documents
a.
Receive documents
b.
Evaluate completeness of
documents
- Letter of Intent
- Application Form
- Pictures
- Certificate of Employment
indicating compliance to the
requirement of two (2) years
work or teaching experience
- Photocopy of NTTC I, or
Photocopy of COC –
“Conduct Competency
Assessment”
- Photocopy of NC
c.
d.
- Certification attested by the AC
Manager/ accredited
competency assessor/TESDA
Representative that the
applicant has assisted in the
assessment to at least two (2)
candidates under the
supervision of the accredited
competency assessor, if for
reaccreditation
- Copy of certificate of attendance
to assessment moderation
conducted for the qualification
- Performance Evaluation, if for
reaccreditation
Prepare letter notifying applicant of
the result of evaluation
Secure copy of acknowledgement
receipt of notification letter from the
applicant-AC
Duration
30 min
30 min
Date
Actual Time
Start
Finish
Signature
Document No.
TESDA –SOP – CACO - 06
PROCEDURES MANUAL
3.
Rev. No.
03
Accreditation of Competency
Assessor
Issued By
CACO
Approval of accreditation
a.
4.
Competency Assessment and
Certification Program (Regular)
Prepare Certificate of Accreditation
Issuance of Accreditation Certificate and
Affidavit of Undertaking (AOU)
a.
Prepare AOU
b.
Issue Certificate and AOU
c.
File Certificate and AOU together
with all documents relative to the
Assessor’s application for
accreditation
Prepare ID of the accredited
assessor
d.
60 min
15 min
Page
15 of 17
Date
14 September 2012
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
03
Page
Accreditation of Competency
Assessor
Issued By
CACO
16 of 17
Date
14 September 2012
TESDA-SOP-CACO-06-F19
Performance Evaluation Instrument
Assessor’s Name:
Qualification:
Date
Accomplished:
Name of Respondent:
[Pls. Tick () where applicable]

ACAC Manager

Candidate
INSTRUCTIONS: Put a tick () mark in the appropriate column
5– Very Satisfactory
4 – Satisfactory
SCALE GUIDE
3 – Good
2 – Fair
ITEM
1 – Poor
RATING
5
4
3
2
1. Physical appearance and composure
(Pangkalahatang anyong pisikal at kung paano magdala sa
sarili)
2. Ability to pace instruction
(Kakayahang magpaliwanag ng malumanay at mahusay kung
anu-ano ang mga dapat gawin)
3. Ability to establish good rapport with candidates
(kakayahang magpadaloy ng komunikasyon sa pagitan niya at
ng mga kandidato sa pagsusulit)
4. Ability to answer querries, comments, etc.
(kakayahang magbigay ng karapatdapat na sagot o tugon sa
mga tanong, puna o mga paglilinaw)
5. Ability to provide feedback and other information
(kakayahang magbigay ng payo at mahalagang impormasyon)
6. Ability to provide fair and valid assessment decision
(kakayahang magbigay ng pantay at tamang desisyon)
Sub - score
FINAL RATING
EVALUATOR’S REMARKS:
RECOMMENDATION:

YES

For further review

NO
For ACAC Manager – once a month
For Candidate - at least 2 candidates per assessment schedule
For re-accreditation
*Frequency
–
1
PROCEDURES MANUAL
Document No.
TESDA –SOP – CACO - 06
Competency Assessment and
Certification Program (Regular)
Rev. No.
02
Accreditation of Competency
Assessor
Issued By
CACO
Page
17 of 17
Date
19 March 2012
TESDA-SOP-CACO-06-F20
LETTER OF NOTIFICATION
____________________________
Date
______________________________
______________________________
______________________________
Dear Mr. /Ms. __________________:
In connection with your application as competency assessor for _____ (indicate
the qualification)__, we would like to inform you that:
all your documents are in order
the following documents are lacking
(List document (s) to be submitted/completed____________________
________________________________________________________
Please visit our office on _______indicate date and time)
the other requirements for accreditation.
Thank you very much.
Respectfully yours,
_______________________________
Provincial/District Director
for the completion of