The Fairland Local Board of Education held its regular meeting
on November 14, 2011 with the following members present at roll
call: Mr. Sowards, Mr. Gorby, Mr. Lewis, Mr. Ward, and Mr.
Appleton.
316-11 MINUTES APPROVED
Mr. Sowards moved second by Mr. Appleton to approve the minutes
of the October 10, 2011 regular board meeting.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
317-11 ADVERTISEMENT TO SELL BUSES/MOWERS/LIFT APPROVED
Mr. Sowards moved second by Mr. Gorby to advertise the
following items for sale:
 Bus #25 – 1990 Chevy Carpenter bus – reserve bid $1000
 Bus #26 – 1990 Chevy Carpenter bus – reserve bid $1000
 Bus #27 – 1985 Ford Bluebird short bus – reserve bid $1000
 2001 Ferris riding mower – reserve bid $1000
 Husqvarna riding mower – reserve bid $500
 One man lift – trailer pull – reserve bid $1000
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
318-11 RESOLUTION OF OPPOSITION TO HB 136 APPROVED
Mr. Appleton moved second by Mr. Lewis to approve the following
resolution:
WHEREAS, the Ohio House of Representatives is currently
considering legislation that would significantly expand the
availability of vouchers for students to attend private or
parochial schools; and
WHEREAS, this legislation would grant vouchers to any public
school student in Ohio to request and be granted a voucher,
subject only to a family income standard of $95,000 or less;
and
WHEREAS, such vouchers would be granted without regard to the
academic performance of the public school that the student is
assigned to attend; and
WHEREAS, the bill provides that students already enrolled in
private or parochial schools would be eligible for such
vouchers; and
WHEREAS, students receiving vouchers would be able to retain
any excess funds in those instances where the cost of tuition
is less than the value of the voucher for use in any private
school or college in Ohio; and
WHEREAS, the operation of the proposed program would take
dollars directly from the already financially beleaguered local
public school districts resulting in fewer resources for the
education of the remaining students;
NOW THEREFORE BE IT RESOLVED, that the Fairland Board of
Education does hereby express its opposition to this
legislation, HB 136 School Choice; and
BE IT FURTHER RESOLVED that the Fairland Board of Education
expresses its opposition to any legislation that seeks to
transfer public dollars to support private education; and
BE IT FURTHER RESOLVED that the Treasurer be directed to spread
this resolution upon the minutes of the Board of Education and
that copies of the resolution be forwarded to members of the
Ohio House of Representatives.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
319-11 SUBSTITUTES HIRED
Mr. Ward moved second by Mr. Appleton to hire the following
substitutes:
 Jaime Golden – teacher 7-12, Social Studies – Principal 5-12
 Charles Mathew Wentz – teacher 7-12, Social Studies
 Brian Brown – teacher 4-9, Middle Childhood, Social Studies
 Lisa Denney – cook, aide
 Karen Tillis - secretary
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
320-11 WILLIAM CHAMBERS AND CHARLES MATHEW WENTZ APPROVED AS
UNPAID ASSISTANT WRESTLING COACHES
Mr. Ward moved second by Mr. Appleton to approve William
Chambers and Charles Mathew Wentz as unpaid Assistant Wrestling
Coaches at Fairland High School for the 2011-2012 school year.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
321-11 RONALD FARMER RESIGNATION, FMS WRESTLING COACH
Mr. Sowards moved second by Mr. Ward to approve the resignation
of Ronald Farmer as Wrestling Coach at Fairland Middle School.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
322-11 EXTENDED MATERNITY LEAVE FOR DANIELLE FULLER APPROVED
Mr. Sowards moved second by Mr. Ward to approve the request of
Danielle Fuller to extend her maternity leave until January 4,
2012.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
323-11 TRIP TO GATLINBURG APPROVED FOR VARSITY VOCALS
Mr. Sowards moved second by Mr. Ward to approve the request of
Deborah Bradley to take Varsity Vocals to the 2012 Smokey
Mountain Music Festival in Gatlinburg, TN on April 20-21, 2012.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
324-11 WORKSHOPS APPROVED
Mr. Appleton moved second by Mr. Lewis to approve the following
workshops:
 Vicki Frasher, Michele Gorby, Vicki Ward – Middle Grade
Teacher Conference – Columbus, OH, November 28-29,2011
 Evelyn Capper – ITSCO – Minford High School
 Charles Wentz – OATCCC Coaching Techniques – Columbus, OH
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried
325-11 OAPSE RELEASE TIME APPROVED
Mr. Appleton moved second by Mr. Ward to approve OAPSE release
time for Barbara Ward for union business on November 7, November
8, and November 18, 2011.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
326-11 STUDENT ACTIVITY BUDGETS APPROVED
Mr. Sowards moved second by Mr. Ward to approve the student
activity budgets submitted by Molly Fisher for the FMS
Cheerleaders and by Jessica Fox for the FHS Dance Team.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
327-11 CREDIT CARD POLICY APPROVED
Mr. Ward moved second by Mr. Appleton to approve the following
credit card policy:
The Fairland Board of Education recognizes that store-issued
credit cards from local businesses are an efficient means for
district employees to acquire instructional, office, custodial
and maintenance items.
The School District currently has credit cards from the
following businesses:
A.C. Moore
Best Buy
Borders now Barnes & Noble
Dollar General
Kroger
Lowe’s
Office Depot
Radio Shack
Sam’s Club
Staples
Wal Mart
The School District also has an online account with Amazon.com.
The following authorization, payment and compliance controls
are to be followed when using the above School District credit
cards and the online Amazon account as well as additional
credit cards and online accounts that may be established by the
Treasurer in the future:
Authorization
The following individuals are authorized users:
 Superintendent
 Treasurer
 Principals
 Employees authorized by the Superintendent, the Treasurer,
or a Principal
 Head of Maintenance/Maintenance Helper
 School Nurse
 Bus Mechanic
Payment
 Orders can be placed or purchases can be made only after a
purchase order has been issued and signed by the
Superintendent and the Treasurer.
 At the time of purchase, the purchaser must notify the
cashier that it is a tax exempt purchase before any items
are scanned.
 After the purchase is made, the purchaser must sign the
original sales receipt and forward it to the accounts
payable clerk in a timely manner to ensure that sales
receipts can be matched to the billing statement when it
arrives and be paid in a timely manner.
Compliance
 Purchases are to be for official school business only and
may not be used for personal purchases.
 Anyone who fails to comply with any or all of the
procedures in this policy will lose the ability to make a
credit purchase.
 No employee of the School District can benefit through any
type of awards program offered in connection with a credit
purchase.
 Lost or stolen cards are to be immediately reported to the
Treasurer’s office.
Additional
 Sam’s cards are issued in the name of and will be retained
in the possession of the Superintendent, the Treasurer,
the building Principals and the School Nurse.
 A WalMart card and a Dollar General card will be
maintained by each Principal or his/her designee in each
building and by the Treasurer at the board office. The
Principal or his/her designee and the Treasurer will
maintain a log of the date each card is issued to a
purchaser and the date it is returned.
 All other cards will be maintained in the Treasurer’s
office and will be issued to the purchaser once an
authorized purchase order has been issued. The card is to
be returned to the Treasurer’s office in a timely manner
after the purchase is made. The Treasurer or her designee
will maintain a log of the date the card is issued to a
purchaser and the date it is returned.
 Policies and procedures cannot cover every issue,
exception, or contingency that may arise in the use of a
School District credit card. Therefore, employees should
use common sense and good judgment.
 All authorized users of School District credit cards or
online accounts must sign a copy of this policy
acknowledging they have read it and agree to comply with
it.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
328-11 FINANCIAL STATEMENTS APPROVED
Mr. Ward moved second by Mr. Appleton to approve the bank
reconciliation, SM2 report, FUNDSUMM, and FINSUM reports for
October 2011 as presented by the Treasurer.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
329-11 EXECUTIVE SESSION
Mr. Sowards moved second by Mr. Gorby to go into executive
session to discuss personnel matters.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
Out 7:40 p.m.
Back 9:00 p.m.
Upon roll call, Mr. Sowards, Mr. Gorby, Mr. Lewis, Mr. Ward, and
Mr. Appleton were present when the regular session
reconvened.
330-11 DAVID COLLINS’ TRANSFER TO COOK AT WEST APPROVED
Mr. Sowards moved second by Mr. Gorby to transfer David Collins
to cook at Fairland West as per his request.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
331-11 PAY BILLS
Mr. Sowards moved second by Mr. Lewis to approve the CHEKPY
report for October 2011 presented by the Treasurer.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
332-11 ADJOURN
Mr. Sowards moved second by Mr. Gorby to adjourn the meeting.
The vote was:
Mr. Sowards, yea; Mr. Gorby, yea; Mr. Lewis,
yea; Mr. Ward, yea; Mr. Appleton, yea.
Motion carried.
_________________
PRESIDENT
__________________
TREASURER