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1. Opening Remarks – Chairman/President:
The time is now 5:35pm and I welcome you to this 2012/2013 financial year Annual General Meeting of
Intelligent Transport Systems Australia. There being a quorum (at least 5 members), I declare the meeting open.
2. Notice of Meeting
The Notice of Meeting has been sent to all Members and I will therefore take it as read. A copy will be appended to the Minutes of this meeting.
You are reminded that, under the Articles, the right to vote applies only to Platinum, Corporate Gold and Corporate Silver Members who are financial.
I ask you all to record your name and company on the attendance sheets now being circulated for that purpose.
Finally, to ensure orderly proceedings I also remind you to please turn your mobile phones off.
Apologies
No apologies have been received for this meeting.
3. Confirmation of Minutes
The Minutes of the Annual General Meeting held on the Wednesday 29 th November 2012 in Melbourne have been circulated and are before you now. I propose that the Minutes be taken as read. Is there any amendment?
I would like a Member to move- That the Minutes of the AGM of 29th November 2012 be signed as a true record of the proceedings .
Moved by: Adam Game
Would a Member please second the motion?
Seconded by: Glenn Geers
I now put the motion to the vote. All members in favour please raise their hands. Against?
I declare the motion carried.
5. Presidents Report
I present the President's Report for the year ended 30 June 2013.
A copy is attached

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6. Auditor's Report for the year ended 30 June 2012
Copies of the Auditor's Report are in front of you. I will take them as read.
The Auditor's Report confirms that the Association is in a reasonable financial position. Are there any questions or comments on these accounts?
I would like a Member to move- That the Financial Statements be received and adopted and a copy appended to the Minutes.
Moved by: Jeremy Nassau
Would a Member please second the motion?
Seconded by: Soren Tellegen
I now put the motion to the vote. All members in favour please raise their hands. Against?
I declare the motion carried.
7. Election of Members of the Executive Committee
The next item on the agenda is the election of members to the Board of Directors.
I advise that Pursuant to Rule 23(3) the following Board Members have advised me they are unable to continue to participate in an active role on the Committee and therefore have tendered their resignations since the last Annual General Meeting:
Ms Martha Morecock Eddy, URS
Mr John Hawkins, IBM
I would like a Member to move- That we thank Martha and John for their work, support, commitment and passion for ITS Australia over the past number of years.
Would a Member please move the motion?
Moved by: Andrew Mehaffey
Would a Member please second the motion?
Seconded by: Soren Tellegen
Pursuant to Rule 22(1) of the Rules, “The Board shall consist of –
(a) not more than fifteen (15) members (nominated pursuant to Rule 22(1) each of whom shall hold office for a period of two (2) years.
The following Board Members were elected during the 2012 Annual General Meeting and are therefore current until the 2014 Annual General Meeting.
1 Mr Adam Game Intelematics Australia
2
Mr Dean Zabrieszach
3
Mr Gino Dompietro
4
Mr Jeremy Nassau
5 Mr Chris Konidisiotis
VicRoads
SKM
Transurban
TCA
6 Mr Soren Tellegen
7 Mr Alex Grant
Kapsch
University of South Australia

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This leaves eight (8) vacant positions on the Board.
At the previous board meeting, Pursuant to Rule 21(3), the Board voted to leave vacant one (1) position of the Board to allow for a co-opted member.
Therefore, there are seven (7) positions available for election on the Board.
The following candidates have been nominated by two members of Intelligent Transport Systems
Australia Inc. and are eligible for election in accordance with Rule 21(1) of the ITS Australia Inc Rules for the seven (7) positions.
Name Member Company
1
Mr Graham Ackers GHD
2
Dr Glenn Geers National ICT Australia
3 Mr John Hawkins
4 Mr Manu Hingorani
5 Mr James Hurnall
6 Mr Andrew Mehaffey
7
Mr Brian Negus
8
Mr Michael Watts
9
Mr Marcus van der Velden
Schneider Electric
Department of Transport and Main Roads, Queensland
FCAI
Roads and Maritime Services NSW
RACV
Transmax
Hyder Consulting
Pursuant to Rule 22(5) as the number of nominations exceeds the number of vacancies to be filled, a ballot shall be held.
Full financial Members of I TS Australia are eligible to place a tick in boxes next to the candidate’s name to place votes for the candidates. Seven (7) candidates must be selected. If the Ballot Paper is completed incorrectly, it will be deemed invalid.
We will now distribute the Ballot papers. Please place a tick in boxes next to the candidates name to place your votes for the candidates and return your Ballot Paper. Ms Susan Harris will count the vote and Ms Melinda Watt will verify the count as accurate.
The votes having been counted I now seek a motion that Messrs:
1. Mr Graham Ackers
2. Dr Glenn Geers
3. Mr John Hawkins
4. Mr Manu Hingorani
5. Mr James Hurnall
6. Mr Andrew Mehaffey
7. Mr Brian Negus be elected to the Board of Directors of ITS Australia.
Moved by: Glen Geers
Would a Member please second the motion?
Seconded by: Soren Tellegen
I now put the motion to the vote. All members in favour please raise their hands. Against?
I declare the motion carried
These new Board Members will be elected until the 2015 Annual General Meeting.
The Chair requested that the attendees congratulate the new Board Members.
8. Appointment of the Secretary for 2012/13
The next item on the agenda is the appointment of the secretary for 2013/14. The current Secretary is
Ms Susan Harris.

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I now seek a motion for appointment of a secretary by the members for 2013/14 year.
Nominated: Susan Harris, ITS Australia CEO
Moved by: Gino Dompietro
Would a Member please second the motion?
Seconded by: John Hawkins
I now put the motion to the vote. All members in favour please raise their hands. Against?
I declare the motion carried.
9. Appointment of the Auditors for 2012/13
The next item on the agenda is the appointment of the Auditors for 2013/14
Having examined during the year options for the provision of auditing services, I now seek a motion that Richard Barker of Miller, Hannaker and Middleton be appointed Auditors for 2013/14
Moved by: Glenn Geers
Would a Member please second the motion?
Seconded by: Soren Tellegen
10. Any other properly notified business
The next item on the agenda is to transact any ordinary business of the Council that may legally be brought forward.
No prior notice of any such business has been received by the Council and our Articles preclude the meeting dealing with any business not previously advised at this stage.
However, while motions or resolutions may not be in order, any matters raised now by members could be "noted" by the Executive.
Motions or comments?
Motion to the meeting that ITSA has had a very successful year and congratulations should go to the
Board.
Moved by: Phil Blake
Seconded by: Marcus Van Der Velden
11. Conclusion
There being no further business to transact at this meeting I declare the meeting closed.
I would like to thank you for your attendance and participation in ITS Australia’s 2012/13 Annual
General Meeting.
At the conclusion of this meeting I would like to ask that the newly elected board of directors stay behind for to discuss further business.
All other guests please join us for drinks and the National ITS Awards Dinner.
Annual General Meeting closed at: 6:20pm

President’s Report - 2012 / 13
It is my pleasure to be able to provide our members with an update of activities over the preceding year.
Industry Leadership
During the year the Board has invested in the development of a Strategic Plan to 2018 that clarifies 5 key strategies to deliver the vision of a safer, more efficient and environmentally sustainable mobility through the use of ITS technology:
1.
Engagement & Advocacy
2.
Membership Involvement
3.
Connections
4.
Collaboration
5.
Financial Stability
ITS Australia continues to represent the industry as a member of the Austroad’s Cooperative ITS Steering
Committee and as the convener of the Industry Reference Group that provides industry input onto the C-ITS
Steering Committee. We also ensure that the ITS industry is represented through participation in a number of other important forums, including: the National Transport Commissions Industry Advisory Group, Transport for
New South Wales CITI project Industry Reference Group, Transport for New South Wales Newell Highway
Intelligent Rest Areas Project and the appointment of Robert Lemon, Aldridge Traffic Controllers, to Standards
Australia Committee LG-006 Road Traffic Signals. ITS Australia is also a key industry participant in the
Transport Reform Network, promoting the use of advanced technology to reform transport pricing.
Please do not hesitate to make contact if you have a specific view or insight that you would like to raise for consideration in these industry discussions.
ITS Australia also provided submission’s in response to:
• The National Transport Commission’s Cooperative ITS Regulatory Issues Discussion Paper
• Victoria’s Road Safety Strategy
• A request from Intrastructure Australia to regarding ITS projects to benefits the Australian economy
• Infrastructure Australia’s, A review of Current Congestion Management in the City of Sydney
Throughout the year we have hosted a number of trade delegations including visits from Indonesian government and private sector trade delegations; meetings with senior academics from the Czech Republic seeking opportunities for collaboration with the Australian ITS academics and a recent meeting with the
Brazilian Trade Commissioner. A number of our members took the opportunity to introduce their capabilities to key decision makers in these growing economies.
Local Industry Events
Throughout the year we have also run a successful program for events for the industry. We continued our
National Networking Series with events held in Sydney, Brisbane, Canberra, Adelaide and Perth. We also hosted an information session for members to provide feedback on the National Transport Commission’s
Cooperative ITS Regulatory Issues Discussion Paper.
In November we held the third annual National ITS Awards in Melbourne, generously hosted by Toyota at their Port Melbourne facility. This provided an opportunity for the industry to celebrate recent achievements and recognise the efforts of those that are leading the way. The National ITS Australia Award was awarded to
VicRoads for the Road Closures & Traffic Alerts website. John Lees - was awarded the Dr Max Lay Award for
Lifetime Achievement for his contribution to the industry through more than 40 years of pushing the boundaries of Intelligent Transport Systems. Alexander Chapman from GHD was awarded the Young
Professional Encouragement Award for his dedication as a young professional in the ITS Industry.
We have just hosted the seventh annual National Electronic Tolling Conference (NeTC), “Tolling Technology and Collection Trends: Australia, Asia and beyond…” This was another successful NeTC event held by the industry for the industry with more than 100 industry representatives gathering to network and debate the latest developments in tolling and related technologies.

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In October this year we hosted the third biennial ITS Summit where over 400 ITS professionals gathered. This event was a showcase of ITS capability with an interactive exhibition and a strong line up of speakers, including
Dr Peter Sweatman who joined us from the UMTRI (University of Michigan Transport Research Institute) to provide an update on progress from the world largest cooperative ITS trial currently underway in Ann Arbour.
2016 ITS World Congress
ITS Australia continues to build on our strong connections with the international community. In October this year we hosted a stand in the exhibition and lead a delegation of over 50 ITS professionals to Tokyo for the 20 th
ITS World Congress where we launched our campaign for the 2016 ITS World Congress in Melbourne. We were also joined by Alex Chapman, the winner of last years Young Professional Award at our Annual Awards night.
Going forward participation in the World Congress in Detroit or Bordeaux is an ideal opportunity for people to truly appreciate the scope of a World Congress and to gain insights as to how best to make the most of the opportunity in Melbourne.
Research
ITS Australia is currently working with the University of South Australia and the ITS community to establish an
Intelligent Transport CRC.
ITS Australia have also just launched our new on-line Knowledge Centre as part of our website. Members are able to access presentation material from our events and submit material for review and publication.
Team changes
During this year we also experienced some changes in our team which has increased our resources to support our activities. Janette Sofronidis joined as our Events and Sponsorship Manager and brings a breadth of experience from other membership organisations and also from the event management industry. Melinda
Watts joined the team as Finance and Administration officer. Carmel Romano continues to play a key role with
Membership and Communication.
The year ahead
•
•
Planning for the World Congress is beginning in earnest.
NeTC is to be hosted in May in Sydney – we established a strong committee with good local
• representation in Sydney and currently have a call for Abstracts out, closing this week.
Those interested in participating in the exhibition at the Detroit World Congress in October 2014
•
• should get in touch as planning is underway for an increasing presence in the building up to 2016.
Members interested in hosting networking events to showcase their facilities encouraged to contact
ITS Australia office.
WE will be undertaking a revamp of our Awards program to align the Awards categories with new awards categories recognized at the World Congress level – creating a pathway for Australian organisations to gain recognition an International level.
I look forward to your continued involvement and membership of ITS Australia and contribution to our activities in the coming year.
Brian Negus
President, ITS Australia