OFFICIAL - SENSITIVE
G7 – Ex SPARTAN HIKE
Headquarters Force Troops Command
Trenchard Lines, Upavon, PEWSEY, Wiltshire SN9 6BE
Telephone
Fax
E-Mail
01980 615623
Military
(9)4344 5623
01980 618203
Military
(9)4344 8203
FTC-SPARTANHIKE-SO2@mod.uk
Reference: FTC/G7/SH
Date: 20 Oct 14
EXERCISE SPARTAN HIKE 11-21 JANUARY 2015 – ARMY ALPINE AND NORDIC SEMI
FINAL (A) SKI CHAMPIONSHIPS - ADMINISTRATIVE ORDER
References:
A.
AWSA Nordic and Alpine Ski Race Rules.
B.
2014DIN07-092: Army European Winter Activity Instruction.
C.
2014DIN07-114: SH15 DIN.
D.
LFSO 2007 (5th Revise to be released).
E.
2014DIN07-135 Security and Administration of Biathlon Rifles (enclosed).
F.
Dismounted Close Combat Training - Volume IV Ranges, Pamphlet No 21 Training
Regulations for Armoured Fighting Vehicles, Infantry Weapon Systems and Pyrotechnics 2014
(Army Code No 71855).
G.
AGAI Vol 1 Chap 13: Army Nordic Biathlon Shooting Training Policy.
H.
2014DIN07- *** Biathlon Rifle Trainer Courses (to be released).
I.
2011DIN06-028 Accident Reporting Procedure.
General
1.
Ex SPARTAN HIKE 2015 (SH15) takes place in Serre Chevalier, France, during the period
11-21 Jan 15. SH15 is the Army Inter Unit Semi Final (A) for both the Army Alpine and Nordic Ski
Championships and incorporates the Army Reserve Ski Championships. SH15 will be run in
accordance with Ref A, which is subject to local amendment by the Race Committee. Separate
Regular and Reserve prizes are awarded in most categories, but in the main prize categories there
is no distinction made between Regular or Reserve units.
Status
2.
Alpine and Nordic skiing at Regional/District level such as SH15 is designated as Individual
Military Training. It will however, be conducted in accordance with the Army Sports AGAI Vol 1 Ch
5, except where specific instructions detail otherwise. Ref B details the procedure for obtaining
international and military authority and the eligibility to Public funding (CILOR, transport and
allowances) for all skiing activity, including SH15.
3.
Participants in formally recognised events within SH15 are considered to be ‘On Duty’
under the provision and guidance given in JSP 765 in respect of the Armed Forces Compensation
Scheme. This does not include peripheral activities which do not meet the primary aims of SH15.
4.
The outline programme for SH15 is:
8-9 Jan 15
Officials Advance Party deploys.
11 Jan 15
Competitors arrive / Registration
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5.
12-20 Jan 15
Championships - see Annex A.
20 Jan 15
Army Alpine qualifiers book in for Army Championships.
21 Jan 15
Competitors disperse.
22 / 23 Jan 15
Officials return to UK.
Other Skiing Competitions 2015:
a.
Ex PIPEDOWN (PD): Army Inter Unit Semi Final (B) Ski Championships which
takes place 10-20 Jan 15. Details available in: 2014DIN07-125.
b.
Ex LIONS CHALLENGE: Army Alpine Ski Championships which takes place 21-30
Jan 15. Details available at: http://www.awsa.org.uk/alpine/.
c.
Ex RUCKSACK: Army Nordic Ski Championships which takes place 21 Jan - 6 Feb
15. Details available in: 2014DIN07-118.
Authority / Clearance Procedures
6.
Clearance for training overseas under the auspices of sport is detailed in Ref B; Team
Captains are to be fully conversant with its contents and are to ensure that the procedures are
adhered to. Any queries concerning its content should be directed to DTrg(A) SO1 PD on Andover
Mil (94393) 6994.
7.
Pre-SH15 Training.
a.
Both Alpine and Nordic skiing up to and including regional/district level (SH and PD)
in the Army is classified as Individual Military Training. Ref B provides full details.
b.
Ski training may only be classified as Adventurous Training (AT) if it meets the rules
laid down in AGAI 1 Chap 11.
c.
Training in Serre Chevalier prior to 11 Jan or after 21 Jan 15 is subject to these
same rules and clearance procedures and is the sole responsibility of the unit concerned.
8.
SH15 Clearance Procedures. The ASCB and AWSA grant authority for SH15 to take
place; the Ex Controller applies for clearances for admin staff and officials only. All
units/individuals attending SH15 are to apply for their own clearances as detailed in Ref B:
a.
Staff Clearance (SC). Units are to apply for SC to their respective Fmn HQ
(Bde/Dist) – G7 PD.
b.
Diplomatic Clearance (DIPCLEAR). DIPCLEAR is to be requested from the
appropriate Defence Section of all transit countries, crossed en route to and from France.
For SH15 applications are to be made to the British Embassy Defence Section, Paris.
c.
Transit Clearance (TC). All teams and individuals (Alpine and Nordic) must obtain
TC from UKMLS(E) to pass through BENELUX countries, and to enter France with
weapons/ammunition. UKMLS(E) will provide the Road Movement Authorisation that
permits British military personnel to transit BENELUX on duty; if not received 3 days before
travel, you are to contact them for confirmation of authority.
9.
Army Championships and Return to UK. Teams must make their plans for the period
from after breakfast 21 Jan 15 until they return to barracks according to what they hope to achieve.
Units are responsible for clearing their journey from SH15 to UK, or from SH15 to the Army
Championships and then back to UK. The most effective way to do this is to apply for both and
then confirm the final details with the Def Sects as soon as they are known. Details of eligibility for
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the Army Championships are contained in Ref A.
10.
Ex RUCKSACK 15 DIPCLEAR Procedures. Teams that hope to qualify for the Army
Nordic Championships are to comply with Ref B and be fully conversant with the requirements of
the Ex RUCKSACK DIN (Para 5c above).
Team Sizes and Composition
11.
Team sizes are as follows:
a.
Alpine
-
4 per unit. Units may enter male, female or mixed teams.
b.
Nordic
6 per unit. Mixed teams are not permitted (except in the
Military Patrol Race – see Ref A).
12.
The rules for the eligibility and amalgamations of units and the eligibility and affiliations of
individuals are detailed in AGAI Vol 1 Ch 5. All Regular Army and Reserve officers and soldiers on
the established strength of a unit are eligible to represent it. The limits on the eligibility of Reserve
personnel to participate in sport (at Chap 5, para 5.129) do not apply to SH.
13.
Where a unit nominates more than one team for a race, these teams shall be called ‘A’ and
‘B’ teams etc. Only the ‘A’ team result shall count towards team trophies, although ‘B’ or Hors
Concours (HC) team members are still eligible for individual prizes. ‘B’ team entries will only be
accepted numbers permitting.
14.
Additional competitors from units not entering teams may be accepted for both Alpine and
Nordic disciplines on submission of previous results. Individual entries are normally only accepted
for those with the known potential to progress to Army level.
Entries

15.
Entry Fee. The cut off date for entries was 3 Oct by which time all entries and fees should
have been submitted using Annex A to Ref C. Entries received after this date may be accepted if
numbers permit; no entry will be accepted without the entry fee. In the event of a unit or individual
having to withdraw from the exercise this fee is non-refundable. Entry fees for SH15 are:
a.
Alpine.


b.
Team of 4 for all races.
Individuals for all races.
£100.00
£25.00
Nordic.


Team of 6 for all races.
Individuals for all races.
£150.00
£25.00
16.
Cancellation of Entry. In the event of a unit/individual having to cancel an entry for
whatever reason, the Ex Controller is to be notified immediately; where possible this should be
done by 3 Nov 14 in order for the exercise to obtain a refund of accommodation charges. A ‘no
show’ at SH15 without prior notification will result in a bill being raised against the unit/individual
concerned.
Accommodation
17.
Allocation and POC. Accommodation for SH15 is provided and paid for centrally by the
Ex Controller. Competitor’s accommodation is allocated based on the information provided on the
entry form; once received the Exercise Controller provides a list of registered teams to the resort
POC who makes the reservations. Competitors accommodation for SH15 is provided for the
period 1600hrs Sun 11 – 1000hrs Wed 21 Jan 15. The POC in resort is Daniela Jouglard,
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E-mail: discoverserreche@orange.fr, tel: 0033 (0)6 72 36 75 97.
18.
Pre-training and Visitors. Discounted rates for teams and visitors have been negotiated
for SH15. Teams wishing to conduct pre-training in resort prior to SH15 will also receive
discounted rates and will be allocated the same accommodation as for SH15, subject to unit
funding. Early requests are important for planning and availability. All requests must be submitted
by NLT 15 Dec 14; this includes teams that intend to arrive a night early, on Sat 10 Jan 15.
Payments are due at the time of booking and are subject to availability. Early arrival requests are
not permitted after 15 Dec 14. Alternatively, accommodation can be organised for teams with
special requests according to individual unit requirements and budget. If you are likely to qualify
for the Army Alpine Ski Championships (Ex LIONS CHALLENGE) you will also need to inform
Daniela who can make arrangements for you to remain in the same accommodation if required.
19.
Arrival Instructions. Units are to confirm their arrival plans with Daniela 7 days prior to
arrival in order to receive accommodation details and arrival instructions. Arrivals before 11 Jan 15
will be organised by Daniela on an individual basis. Units arriving on registration day on 11 Jan 15
are to check in with Daniela at the race office in Villeneuve from 0900hrs to 1600hrs.
Accommodation for SH15 has been organised to cater for standard team sizes (as per para 11)
and includes free parking and waxing facilities. Larger teams may need to be split, but every effort
will be made to ensure that apartments are close together. Teams will be accommodated in the
most cost-efficient manner possible, but individuals will NOT be expected to share double beds.
Due to the limitation of accommodation space, teams are urged to carefully consider the amount of
equipment and material they bring, and pack as efficiently as possible.
20.
Handover of Accommodation. Teams are responsible for the care and cleaning of their
allocated apartments, including designated waxing areas, terraces and balconies. Following the
initial registration check in with Daniela, teams are required to check in directly, with their
designated accommodation provider within 48 hours of arrival; to organise a depart time for 21 Jan
15 and return the provided inventory/cleaning/maintenance checklist. Teams have the option to
organise and pay the applicable final cleaning fee, directly, with their accommodation provider (in
advance by 14 Jan 15). Be warned: Teams that do not pre-organise final cleaning arrangements
may be subject to a cleaning fee + a supplement admin fee of €50.00, to cover any last minute
cleaning that may be required by the accommodation provider. Teams are to leave credit card
details on arrival which will be held to cover any damage or additional cleaning required; this
information will be destroyed after apartments have been inspected and handed back to the
accommodation staff. Note: inspections often do not occur until after teams have departed resort.
Ski Passes
21.
Alpine Lift Passes. All Alpine competitors are to obtain and pay for their own lift passes
through Daniela Jouglard, in order to receive discounted lift passes. Teams, visitors and
individuals skiing prior to, or after, SH15 will also benefit from discounted lift passes. Teams and
individuals should note that they will only receive the SH15 lift pass discount, if accommodation for
SH15 is provided and paid for centrally by the Ex Controller. In order to secure the discounted
rate, lift passes are to be booked in advance by the following deadline:



Teams
Visitors
Teams skiing after SH -
5 Jan 15
15 Jan 15
15 Jan 15
The cost of a 9 day ‘Serre Che’ ski pass will be €268.50, which is valid for the period 12-20 Jan 15.
This pass includes the use of all slopes at; Villeneuve, Monêtier, Briancon and Chantemerle as the
race programme may require teams to access any or all these sectors. Lift passes will be
available for collection at the Race Office from 0900hrs-1600hrs 11 Jan 15, or organised on an
individual basis if arriving for pre-training prior to SH15. Payment for discounted lift passes is by
cash (€) on collection. Discounted Lift passes will not be issued, unless total cash payment is
received at registration, organised through Daniela. Payment by bank transfer is possible for
discounted lift pass orders before 15 Dec 14. Photographs are not required for ski passes.
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22.
Nordic Loipe Passes. No charge is made for the use of the Nordic loipes during SH15.
Loipe passes are mandatory for any period of use outside of SH15; any team caught using the
loipes without passes will be banned by the resort from using them for the period of training.
Teams can purchase these from the Tourist Office in Villeneuve on arrival; pricing is available at:
http://www.serre-chevalier.com/hiver/ski-alpes/ski-nordique/ .
Visitors
23.
All unit visitors are responsible for their own accommodation and meals (In accordance with
the current service regulations). Team Captains are to arrange their own visitor's (e.g. COs)
accommodation and ensure that the race office is informed of the names and dates for each visitor.
Daniela Jouglard can assist with discounted accommodations and organize visitors lift passes at
discounted rates up until 12 Jan 15 if required.
Administration Process
24.
Classes of Competitors. A definition of competitors classes is at Annex B. Team
Captains are to study this carefully before completing Annexes D and E. Units entering a Nordic
team must include a Novice or a Junior skier in their ’A‘ team in at least one of the following races:
Cross Country Relay, Biathlon Relay or Military Patrol Race.
25.
Arrival Proforma. When booking in at the Race Office on 11 Jan the arrival proforma at
Annex C is to be handed in fully completed. To help reduce delays to the booking in process an
electronic copy of the arrival proforma is also available on the AWSA/SH webpage; where possible
this should be completed in advance and sent by email to: spartanhike15@yahoo.co.uk . You are
not to enter the Race Office on 11 Jan without first having completed this form.
26.
Nordic Registration. Nordic team captains are to complete the combined Nordic
Competitor Registration and Race Entry Form and forward it prior to arrival at SH15. Instructions
for the completion of both forms are at Annex E.
27.
Alpine Seeding. A copy of the seeding proforma is at Annex A which is available on the
AWSA/SH website; this should be completed in advance (one for each competitor) and sent by
email to: spartanhike15@yahoo.co.uk . It is important that this information is received early in
order that the registration database can be developed by Chief of Timings and Calculations in
advance of the championships. Seeding information will be updated when reporting to the Race
Office, in consultation with the Chief of Race Alpine, between 0900-1500 hrs 11 Jan. Competitors
without valid seeding information at the end of this period will be placed at the end of the start list
for the first race.
28.
Ex Email Address. The spartanhike15@yahoo.co.uk email address is set up to allow
teams to confirm their details prior to arrival at SH15 which will greatly reduce the time spent at
registration – use it. Forms should not be sent to this address prior to Dec 14.
Movement
29.
Fuel Cards. Unit teams, individuals and visitors are responsible for making their own
movement arrangements to and from SH15. Euroshell and Aral fuel cards can be obtained via the
unit MTO; Euroshell cards can, with authority, be used to pay for toll charges in France. Teams
are to ensure that they are familiar with the locations of the re-fuelling points nearest to Serre
Chevalier; at present the nearest garage to accept fuel cards is located in Briançon which is 10
minutes away from the Race Office. However, in the past local garages who have accepted fuel
cards have closed down at short notice, therefore teams are advised to fill their tanks on route in
Grenoble and then recce the local garage in Briançon on arrival.
30.
Winter Fuel. Extreme cold weather has, in the past, caused problems with diesel fuel.
Local diesel has a cold weather additive; teams are advised to arrive in the area (Grenoble) with an
almost empty tank and fill up immediately.
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31.
Ferry Bookings. Units may take advantage of the ASCB discounted ferry scheme; details
are available on the ASCB website: Army Sport Control Board. The POC is Ch Clk - Mr Paul Budd
email: cclerk@ascb.uk.com tel: Aldershot Mil (94222) 7059.
32.
Winter Tyres. Teams aspiring to qualify for Ex RUCKSACK should be aware that is
mandatory to have Winter Tyres when driving in wintry conditions in Germany; full details are
available in 2011DIN06-004. Where possible, units are advised to apply for winter tyres to be fitted
wherever they are going to be on alpine roads.
33.
Breathalyzer kits. French law requires all drivers to carry breathalyzer kits while in
France; full details can be found in JSP 800-Vol 5.
Equipment
34.
Military Equipment. No military vehicles or equipment, except that required for the Military
Patrol Race, is allowed at SH15. All units entering a Nordic team for SH15 are to compete in the
Military Patrol Race in accordance with the requirements at Annex F.
35.
Skiing Equipment. Regular Army units are normally eligible for a standard Welfare
equipment grant every three years for both Nordic and Alpine teams; details are in LFSO 3206,
Annex B Paras 15-17.
Weapon and Ammunition Security and Safety
36.
SA80s. Teams are required to bring SA80s for use in the Mil Patrol Race. These are to be
fitted with iron sights and .22 conversion kits; 5.56mm working parts are to be removed and left in
unit armouries.
37.
Movement of Weapons. The SH weapons and ammunition security and movement
instruction is at Annex G.
38.
Storage of Weapons. A centralised storage facility will be provided at SH15 for SA80s
only which will be available 11-21 Jan 15; outside of this period units will be responsible for
securing their own SA80s. Refs D and E mandate the Sy requirements for both SA80s and
Biathlon weapons; Team Captains are to be fully conversant with these requirements and comply
with them fully.
39.
Ammunition and Targets. Units are to provide their own .22 ammunition, except for the
Military Patrol Race. A limited supply of paper targets is available at SH, although units should
bring their own (Target Bullseye 50m: NSN 6920-99-931-7795).
40.
.22 Conversion Kits. Demands for .22 conversion kits are to be placed through the unit
QMs department using NSN 1005-99-967-7144. A maximum of 6 conversion kits will be issued
per unit team (1 x male and 1 x female).
41.
SH Biathlon Range. Instructions for the use of the SH15 Biathlon Range are at Annex H.
These are considered to be the minimum regulations compatible with centrally supervised biathlon
training and racing; all firers are to be accustomed to these procedures. For their own team
training, Team Captains should conduct a risk assessment in accordance with the regulations at
Ref F (when on an MOD Range), or Ref G, and will be held accountable to justify any departure
from them in the event of any incident.
42.
Biathlon Weapon Handling Test (BWHT). Each firer on SH15 is to have passed the
stated in Ref G within the previous 12 months. Team Captains are to certify that this has been
achieved on arrival at SH15. It is recommended that this also be recorded on the firer’s personal
unit documentation.
43.
Biathlon Rifle Trainer (BRT) Courses 14. Nordic teams are to have at least one qualified
or authorised Range Safety Supervisor at SH15. Ref H provides full details concerning the BRT
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courses. These courses are integral to the Biathlon Safe System of Training and provide
familiarisation and safety training using the ‘Anschutz’ Biathlon weapon system. All SH Nordic
Team Captains are to attend one of the four courses held in Oct, unless it is not possible due to
essential/operational reasons. If the Team Captain is unavailable it is recommended that the
Team 2IC be made available to attend.
44.
Biathlon Rifles. All units entering Nordic teams are to compete in all Biathlon races and
the Patrol Race. Details of the pool of .22 Anschutz Biathlon rifles, including the bidding procedure
are contained in Refs C and E.
Passports

45.
Passports are mandatory to enter France for all personnel attending SH15.
Medical

46.
Military medical cover is not available during SH15; local facilities are to be used at
unit/individual expense. Each competitor and visitor is to take the European Health Insurance
Card (EHIC), which will assist in keeping costs to a minimum and is often a prerequisite for
insurance cover in Europe. Advice concerning the EHIC should be sought from the unit RAO. The
mandatory insurance cover (see para 47 below) is to be used in the event of illness or injury. In
the event of an injury to any official, visitor, competitor, or third party, the Race Office is to be
informed.
Insurance

47.
Competitors and visitors are responsible for arranging their own medical and 3rd Party
insurance, which is mandatory for everyone attending SH15. Insurance cover for officials will be
provided by the Ex Controller. Proof of insurance for all competitors will be required at registration.
Insurance must cover racing for all competitors, including Biathlon for Nordic competitors; details
are to be recorded on the Arrival Proforma at Annex C. A representative for Towergate Wilsons
will be available at the SH TCs’ briefing.
Duty Holding
48.
Ex SPARTAN HIKE is a Winter Sport activity and Duty Holding is to be conducted in
accordance with current direction1.
Responsibilities
(a)
GOC FTC is ODH for Ex SPARTAN HIKE.
(b)
Comd 1 ISR Bde is to provide Oversight for the Exercise.
(c)
The Event Organiser is to provide clear direction on the safe conduct and
governance with clear lines and communications in order to meet the Army's obligations
under HASAW 74. He is also responsible for ensuring that there is a duty of care to bring
all inherent risks to Tolerable and ALARP and is to provide evidence that the event is
compliant with the ASCB regulations.
(d)
The COs of those personnel taking part remain the DDH for their soldiers. Having
conducted due diligence, the DDH is to authorise "On Duty" participation of their soldiers on
Unit Part One Orders. If the DDH has any concern regarding the risk management for the
event, further assurance is to be sought from the Event Organiser.
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Safety
49.
Approved class A ski racing helmets are compulsory for all alpine races and Downhill
training. Downhill helmets may be used for all races, but slalom helmets may only be used for
slalom. Be aware: many recreational ski helmets are not approved for racing.
Accident and Incident Reporting
50.
Responsibilities. It is the responsibility of individuals and units to report all accidents and
incidents in accordance with the instructions provided below. All accidents and incidents at SH are
to be reported to the Race Office. The Race Office Staff is available to assist with this process and
will provide the necessary forms and resources required. Individuals should be aware that failure
to follow this process may invalidate any subsequent claims that may arise.
51.
Army Incident Notification Cell (AINC). All accidents and incidents involving military
personnel, civilians and contracted civilian staff are to be reported to AINC, in accordance with Ref
I. In relation to SH and any other WS Activity it applies to all injuries including: climatic and
sporting injuries and injuries as a result of both on and off duty road traffic accidents. AINC
operates a 24/7/365 service and can be contacted using any of the following:
a.
Telephone: To 96770-3661 (24 HOURS) or (+44) 03067 70 3661. Callers from
operational areas should be aware of passing classified information over insecure lines.
b.
By fax: on MoD Form 510 to 94393 6889 or (+44) 01264 88 6889 .
c.
By e-mail via the Services network to:
Army LF-CESO-AINC-mailbox (MULTIUSER)
d.
E-mails to AINC are to be sent on RESTRICTED or below systems.
e.
By e-mail via the World Wide Web to:
ArmyLF-CESO-AINC-mailbox@mod.uk
52.
Land Accident Prevention and Investigation Team (LAIT). In addition to the
requirement above LAIT is also to be informed in the case of death or serious injury by contacting:
a.
Military: 96798 6587 | Civilian: 03067986587
b.
Mil Fax: 94393 6811 | Civ Fax: 01264 886811
c.
DII/F AINC Mailbox:
d.
Mil: Army LF-CESO-LAIT-Mailbox (MULTIUSER)
e.
Civ: Army LF-CESO-LAIT-Mailbox@mod.uk
Team Captains’ Meetings
53.
Once in resort Team Captains’ meetings occur at 1800hrs daily, attendance at which is
mandatory. Alpine and Nordic TCs’ meetings are located separately as follows:


Alpine TCs’ meeting – ‘Le Chazelay’, Villeneuve.
Nordic TCs’ meeting – Swimming Pool Complex, Villeneuve.
Race Office

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54.
The Race Office is situated on the first floor of the main complex adjoining the Office du
Tourisme, Villeneuve. This is signposted from the main RN91 from Grenoble to Briançon. It is
possible for the RN91 to be closed after periods of heavy snow at the Col du Lautaret (approx
15km North West of Villeneuve). Information services about this pass are available on (0033) 492
244 444 and at http://www.grenoble-montagne.com/modules/smartsection3/item.php?itemid=1.
The telephone and fax numbers of the Race Office are not normally available until registration day.
The Ex Controller’s mobile phone number will be (0044) 7825 202389; this will be open from 9 Jan
and is the best form of contact until the Race Office number is available. The Race Office will be
open at the following times:



11 Jan 15
11-20 Jan 15
21 Jan 15
0800-1800hrs (Teams must book in by 1500hrs).
0800-1800hrs daily.
0800-1000hrs only.
Postal Arrangements
55.
There is no facility for receiving mail on SH15. In the event of an emergency such as a vital
piece of equipment being required from UK, the Team Captain is to make specific arrangements
with the Race Office Staff.
Discipline
56.
General. All officials and competitors will be under command of Ex Director SH15, or his
appointed deputy, for the duration of the event.
57.
Responsibilities. The highest standards of personal behaviour, discipline and courtesy
towards the local inhabitants are expected. Those who choose to ignore this will be returned to UK
immediately under arrangements made by team captains; this may well involve the return of the
whole team.
58.
End of Season Administration. Team captains are reminded of their responsibility to
ensure that all instructions regarding SH are complied with and are to pay particular attention to the
following:
a.
Return of Biathlon Rifles and Bill Payment. Rifles are not to be returned to ARA
Bisley; regardless of where they were issued; all rifles are to be returned to DSG
Donnington via the unit QMs department by NLT 31 Mar 15. There are no exceptions to
this requirement. Any bills for deficiencies / damages will be raised and issued through the
Mil system. Unit teams are strongly advised to take out equipment insurance to cover any
bills that may arise.
b.
Unit Post Exercise Report (PXR). On return to unit all Team Captains are to
produce a detailed PXR. Not only is this required to obtain funding, but it is essential for
passing on information and instructions in preparation for the following season. This
information must be well circulated via the unit CoC to ensure that all follow up action is
carried out.
c.
Return of SH Trophies. Trophies issued at SH15 are to be signed for by the
recipient and taken back to the unit QMs dept where they are to be brought onto account.
All trophies are to be returned engraved and it’s original packaging to the Ex Controller by
NLT 28 Aug 15; failure to do this will result in a bill for the full replacement cost being issued
to the unit / individual.
Funding
59.
Public Funds. The expenditure of Public Funds on Winter Sport/Activity (WSA) is subject
to the Land Forces Commitment Control Regime (2CR). For accounting purposes units are to
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ensure that they complete the 2CR process in accordance with the requirements of their respective
HLB.
60.
Cash In Lieu Of Rations (CILOR). The rules and procedures relating to CILOR are fully
covered in JSP 456 Vol 2 Ch 7.
61.
Non Public Funding. There are various sources of Non Public funding for which teams
may use in preparation for SH15. These include the ASL (below), Army Central Fund (‘Nuffield
Trust’) and the Berlin Infantry Brigade Memorial Trust Fund (BIBMTF). Further information is
available on the ASCB website: www.armysportcontrolboard.org .
62.
Lottery Funds. Units may apply for an Army Sports Lottery (ASL) Winter Sports Grant of
£100 per person towards the cost of participation in SH and any authorised Winter Sport/Winter
Activity training held in Europe. Applications are to be made retrospectively, accompanied by a
PXR, by units in a single application for all members of the ASL in all of their Winter Sports teams;
the maximum number of athletes is 12 of each gender in each Alpine and Nordic team. Only one
grant per season will be made to each ASL member. Individuals are not members of the ASL until
the first payment has been received through JPA; this can take 6-8 weeks after applying for
membership. Full details are available via 2013DIN10-003.
63. Army Winter Sports Association (AWSA). Funding to stage SH15 is allocated by the
AWSA. As all personnel competing at SH are required to be AWSA members, the SH15 entry fee
includes the membership fee (£15 pp), which will be transferred directly by the Ex Controller to the
AWSA. Competitors who are already members and pay by Direct Debit will be refunded on proof
of DD Membership when booking in at SH15. In the event of a unit or individual having to withdraw
from the exercise this fee is non-refundable.
64.
Allowances and Personal Administration. The following is to be brought to the attention
of all personnel attending SH15:
a.
Individuals intending to claim allowances are to comply with the requirements of
JSP 752. To ensure that the correct claims are made, teams and individuals should consult
their pay staff; when doing so it should be made clear that SH15 is an Individual Military
Training exercise not Sport (as per para 2).
b.
Team Captains and all individuals including visitors are to ensure that their
movements are notified to unit admin staff so that their location is properly tracked on JPA.
This is vital for casualty reporting procedures.
Summary of Action
65.
A summary of action required for SH15 is:
Date
Action
Reference
07 Oct 14
Attend SH15 Team Captains’ meeting - Tidworth
Ref C and AWSA web
14-24 Oct
14
Biathlon Rifle Trainer Courses (BRT) take place
at Bisley: 14-15, 16-17, 21-22 and 23-24 Oct.
para 43 and Ref H
03 Nov 14
Notify Ex Controller of any entry cancellations.
para 16
Prior to 11
Jan 15
Complete the following:
a. Confirm arrival plans with resort POC
paras 17 and 19
b. Arrival Proforma.
paras 25 and 47
c. Nordic Registration and Race Entry.
para 26
10
OFFICIAL - SENSITIVE
OFFICIAL - SENSITIVE
Date
Action
Reference
d. Alpine Seeding.
para 27
31 Mar 15
Return all Biathlon rifles to Donnington.
para 57a
NLT Mar 15
Produce and distribute PXR.
para 57b
28 Aug 15
Return trophies, engraved, to Ex Controller
para 57c
Websites
66.
The following websites can be used to access up to date information:
a.
www.awsa.org.uk - Contains information on all Army Winter Sports, including SH,
and copies of the Nordic and Alpine Rule books. It should be noted however, that it is not
permitted to include a copies of classified documents including the DIN, which should be
sourced through the Mil channels. It is recommended that a regular check of the SH page
is maintained as any last minute changes will be published here in the first instance.
b.
www.britishbiathlon.com - Primarily aimed at National Biathlon but contains
some useful links and references.
(Original Signed)
R M YOUNG
Maj
For COS
Annexes:
A.
B.
C.
D.
E.
F.
G.
H.
I.
SH15 Provisional Programme.
SH15 Classes of Competitors.
SH15 Arrival Proforma.
SH15 Combined Nordic Competitor Registration/Race Entry Form (Example).
SH15 Alpine Seeding Proforma.
SH15 Military Patrol Race Composition, Dress and Equipment.
SH15 Weapons and Ammunition Security and Movement Instructions.
SH15 Range Conduct Orders.
SH15 Medical Action Plan.
Enclosures:
1.
2.
SH15 Combined Nordic Competitor Registration/Race Entry (for Nordic teams only).
2014DIN07-135 Security and Administration of Biathlon Weapons.
Distribution:
All Teams SH15
All Officials SH15
UKSC(G)
-
Director BA(G) Sports Board*
BFLO(G)*
Vice Chairman BANSC*
Secretary ASCB*
Secretary TASB*
11
OFFICIAL - SENSITIVE
OFFICIAL - SENSITIVE
Secretary AWSA*
Secretary ASL*
Secretary Ex RUCKSACK*
Secretary Ex LIONS CHALLENGE*
SH Ch Alpine
Col S James*
SH Ch Nordic
Maj R Barrett*
SH Nordic TD
Lt Col C Bromley Gardner*
Copy to:
HQ FTC
HQ 1 ISR Bde
HQ Sp Comd
HQ LONDIST
AINC*
DS Paris*
UKMLS(E)*
-
COS
SO1 G3/G7
Comd (Ex Dir)*
SO3 G2* (Info for Wpn Sy Clearance - Annex G)
SO2 PD* for distribution to Bde PD Staff
SO2 PD*
12
OFFICIAL - SENSITIVE