CR/OCTOBER/2011
CLAWSON, HOSE & HARBY PARISH COUNCIL
REPORT BY THE CLERK TO THE PARISH COUNCIL FOR THE MEETING TO BE HELD ON
MONDAY 17TH OCTOBER 2011 IN HARBY VALLEY CHRISTIAN CENTRE STARTING AT 7PM
The Ordinary Meeting will commence at 7pm but will be postponed for 15 minutes should any member of the public,
Borough Councillor or Police representative, wish to discuss any matter with, or give a report to, the Parish Council.
1.
Correspondence relating to the items below will be available to Cllrs at the meeting.
PLEASE BRING YOUR DIARY
APOLOGIES FOR ABSENCE
2.
NOTIFICATION OF DECLARATION OF INTERESTS
3.
MINUTES OF THE ORDINARY MEETING dated 19th September 2011 (copy attached)
4.
4a
i
PLANNING MATTERS
Planning Decisions - Permission granted
Mr N Tyers
11/00660/NONMAT (23 School Lane, Harby)
New porch (revised design), new brick wall to front ground floor lifted approx 3 (approval of
reserved matters 09/00726/OUT)
Mr B Sourbutts
11/00485/CON (The Bungalow, 2 Back Lane, Long Clawson)
Demolition of existing bungalow
Mr B Sourbutts
11/00485/CON (The Bungalow, 2 Back Lane, Long Clawson)
New 1.5, 3 bedroom dwelling with associated annexe
Mr R Lee
11/00571/FUL (17A Melton Road, Long Clawson)
Variation of type relating to previous approval 08/00185/FUL – plot 4 conversion of barn to
form dwelling
Mr R Lee
11/00587/LBC (17A Melton Road, Long Clawson)
Variation of type relating to previous approval 08/00185/FUL – plot 4 conversion of barn to
form dwelling
Mr J Bradley
11/00588/FUL (Old Mill House, Sand Pit Lane, Long Clawson)
Lean-to extension to existing stables
Mrs E Thompson Jewitt
11/00631/TCA (Mayfield Barn, 15A Bolton Lane, Hose)
Removal of 1 cherry tree
ii
iii
iv
v
vi
vii
viii
Permission refused:
Mr S Willett
11/00452/FUL (Buildings adjacent to The Hall, Hose Lane, Long Clawson)
Conversion of existing stables hay loft into holiday lets and construction of a new end block to
southern end of stables containing holiday lets
4b
Appeals lodged / Inspector’s decisions
4c
i
Planning Applications
Mr P Gallop
11/00619/FUL (Field corner of Stathern/Waltham Lane, Harby)
Erection of wooden barn for private, domestic use
One copy letter of objection to MBC
ii
Mr N Tyers
11/00660/NONMAT (23 School Lane, Harby)
New porch (revised design), new brick wall to front ground floor lifted approx 3 (approval of
reserved matters 09/00726/OUT)
For information only as approved (see 4a)
iii
Mr N Godsmark
11/00670/TCA (Rutland House, 4 Dairy Lane, Hose)
Reduce height & prune branches of 1 x willow tree
iv
Mr S Wippich
11/00687/VAC (3 Hickling Lane, Long Clawson)
Removal of condition 16 of 08/00173/OUT to permit the property to be sold
Discussed under Minute 11/65d iv
I
v
Ms Donnelly & Lee
11/00695/COU (17A Melton Road, Long Clawson)
Change of use from redundant agricultural/former farm to paddock with 2 x stables & tackroom
blocks with shared driveway
vi
Mr & Mrs A King
11/00713/FUL (Dovecote House, 43 East End, Long Clawson)
Proposed extension & alterations
vii
Mr A O’Donnell
11/00614/FUL (The Old Post Office, 10 Burden Lane, Harby)
Conversion of outbuildings to residence, re-modelling of Old Post Office to be solely residential
& 1 new residence.
viii
Mr & Mrs Best
11/00761/DIS (Old Hall Farm, Hose Lane, Long Clawson)
Discharge conditions 3 & 4 relating to planning approval 11/00277/FUL
ix
Mr & Mrs Best
11/00762/DIS (Old Hall Farm, Hose Lane, Long Clawson)
Discharge of conditions 3 & 4 relating to Listed Building Consent 11/00278/LBC
x
Mr S Willett
11/00647/FUL (Buildings adjacent to The Hall, Hose Lane, Long Clawson)
Conversion of barn to holiday let
4d
i
ii
Planning Correspondence
Planning applications – circulation list
11/65c ii Hose residents 25.9.11: copy letter of objection to MBC re
11/00624/FUL (Hose Lane Farm, Hose Lane, Harby)
Scalford NHW 7.10.11: Proposed Caravan site at the Old Brickyard, Scalford Open meeting
11.10.11 (copy LC Cllrs 7.10.11)
MBC 7.10.11: Development Committee 20.10.11 6pm & site visits (copy Cllrs 11.10.11)
11/00624/FUL (Hose Lane Farm, Hose Lane, Harby)
11/00632/FUL (Culfers Hey, 2 Melton Road, Long Clawson)
11/00687/FAC (3 Hickling Lane, Long Clawson)
iii
iv
5.
5a
11/61
11/62
11/63
11/64
11/65a & b
11/66a & b
11/66e
11/66f vii
11/68a
11/68b
11/68c
11/70
MATTERS TO REPORT
The following items required no further action and are discharged:
Cllrs present
Apologies for absence
Notification of declaration of interests
Minutes of the Ordinary meeting held 22.8.11
Planning decisions
Matters to report/discharged
Matters to be noted
Notts CC Waste Core strategy consultation
Correspondence for information
i, ii, iii, v, vi, viii Correspondence for discussion
i, ii, iii Urgent correspondence received after the clerk’s report
Melton Local Development Framework
5b
11/65c
11/65d
11/67
11/68b vii
11/68b ix
Necessary actions have been taken on the following items (Cllrs confirm where necessary)
Planning applications
Planning correspondence
Accounts for payment
Parish Website Funding consultation
Request for donation
5c
10/27b xi
Responses awaited to actions on the following items:
Outstanding matters with LCC Highways:
Alteration to highway verge, Green Lane, Harby – to be resolved by end Sept 2010;
Repairs to public footpath G52A through Harby Churchyard
Email Borough Cllr Rhodes 4.9.11
MBC Quote for waste bin for Canal Lane, Hose:
10/29
II
10/123d B
11/24f vi
11/41
11/53a ii
11/57b v
11/58
11/66f ii
MBC Principal Policy Officer and Housing Policy Officer re affordable housing provision.
Quote for installation of replacement bench, Langar Lane, Harby
Application to LCC for Shire Grant for hedge laying Harby Nature Reserve
Letter 12.9.11 to MBC re 11/00446/FUL (50 Stathern Lane, Harby) permission granted
Contractors to repair wall Hose closed churchyard: week beginning either 14 or 21.11.11
Contractor to repair railings around War Memorial, Harby before 11th November
Quotes for tree work at LC Churchyard & LC Cemetery
5d
A
09/79f i
09/93d
Items awaiting further action which may not yet be discharged:
Tasks Outstanding – Clerk
Risk Assessment recording sheets to be updated – in progress
Details of unsafe memorials to be checked before letters sent to owners & cemetery plan. It was
noted that a Memorial policy by another PC would be sent to the clerk for information
10/27b v
PC Notice board: discuss refurbishment of old notice board with glass doors with handyman.
10/48c
10/37fv Plotting PC street lights including information received from LCC
10/73d C Investigate cost to the PC to de-register village green land
10/107
Investigate grants towards War Memorial repairs
10/113f vi Investigate alternative grants towards Harby Community Orchard
11/13fvi
Bus shelter, Boyer’s Orchard, Harby: Quotes for insurance, litter bin; plaque
11/13fvi
Order replacement notice board for Hose
11/24f vi
Obtain quotes for hazel coppicing in Harby Nature Reserve
11/37f iii Obtain quotes for full sized goal posts for Leys, to be made locally
11/39b viii Quotes for replacement sign Pingle Dyke & repairs to edging Leys play area
11/66f iii Quotes for replacing wooden edging around safety tiles/wet pour with concrete edging
11/73
Draft amendments to Handyman job description/contract of employment
B
10/115b ii
11/29
11/37d C
11/37f vi
11/66f vi
11/72
Items requiring action from Cllrs/third parties
Cllr Machin: discussions re Diamond Jubilee Beacons June 2012 ongoing
Checklist for PC Tree Wardens to be drafted
Cllr Weston to discuss type/size of box to be fitted around the tap at Stathern Lane allotments
with Mr Coy and handyman and if the water could be turned off between November to March to
stop the pipe freezing
Harby Village Hall Committee re recommendations on steps outside Village Hall on car park.
Cllr Dunn agreed to discuss with Mr Gary Smith whether the steps outside the Hall were going
be painted
Cllr Machin on cheaper methods to repair to Leys car park
Cllr Machin discuss possible PC office & storage with Hose VHC
C
10/123d
Deferred Items/Reminders for Future Tasks
Stathern Lane allotments:
 fence to divide allotments from picnic area/orchard delayed until allotments established;
 consider water meter for Stathern Lane allotment tap
5e.
i
The following matters to be noted: LCC 23.9.11: Community Forum Project proposals – notices on PC boards 12.10.11
5f
i
ii
Reports from Councillors/Clerk : Risk Assessment Working Group: Report on meeting 26.9.11
Cemetery and Churchyard Working Group:
 Report on meeting on 5.9.11 at Long Clawson cemetery
Playground Safety Working Group: Dates needed
Finance Working Group:
Street lights Working Group: Report on meeting 28.9.11 & email from E.ON 10.10.11
Report from Clerk:
- Incident Register:
Damage & broken glass - train, The Leys
Bench Langar Lane, Harby
Clerk request to purchase camera for PC use
- NHW reports
- Allotments:
Request for allotment from Hickling resident
iii
iv
v
vi
III
vii
viii
ix
Hose allotment tenant 10.10.11
Report from Parish Council Heritage Warden 15.9.11
Clerk holiday request: 24th – 28th October 2011
11/69 Regulatory Services Enforcement Project: report on training
6
i
ii
iii
iv
v
vi
vii
viii
ACCOUNTS FOR PAYMENT
Post Office Ltd
Mr B Mills
Mrs E Crowther
White Lodge Groundcare
E.ON
E.ON UK
E.ON UK
Lloyds TSB Bank plc
7.
7a
i
CORRESPONDENCE
Correspondence Tabled for Information (detailed below & available to Cllrs)
Leicestershire Footpath Association:
 Newsletter Autumn 2011;
 Programme of Walks 2011-2012
RAC Weekly Bulletin 19th, 26th Sept, 3rd, 10th Oct
Harby Journal October 2011
LCC Leicestershire Bus Map & Guide Sept 2011 (copy Cllr Weston 27.9.11)
Grantham Canal Society The Bridge September 2011
Boudary Commission for England 21.9.11: The 2013 Review of Parliamentary Constituencies
in England. Consultation until 5.12.11 – Rutland & Melton not affected by proposals
The Clawson Clarion October 2011
Victim Support ‘Support Network’ October 2010
ii
iii
iv
v
vi
vii
viii
7b
i
(1254) £100.50
HMRC – tax & NI
(1255) £331.20 Handyman wages/expenses
(1256) £836.40
Clerk wages/expenses
(1257)£1417.20
Grounds maintenance
(1258) £379.25
Electricity bill Sept
(1259) £28.16
Street light repairs
(1260) £83.84
Street light repairs
(DD)
£13.72
Bank charges
v
vi
vii
viii
ix
x
Correspondence for Discussion (detailed below & available to Cllrs)
11/68c iv Long Clawson Good Neighbours Scheme:
 LCC 22.9.11: Big Society Grant Fund Application – Good Neighbour Scheme in Long
Clawson – letter of rejection;
 RCC 26.9.11: Long Clawson Good Neighbours Scheme – RCC support package
CPRE 23.9.11: ‘How to respond to planning applications’
St Remigius PCC 28.9.11: Maintenance closed churchyard (copy Cllrs 30.9.11)
 Note of site meeting with Natural England 29.9.11 (copy Cllrs 30.9.11)
LRALC 30.9.11: NALC
 Legal Topic Note LTN 38 Date Protection Sept 2011 (copy Cllrs 3.10.11)
 Legal Briefing L08-11 The Future of Standards of Conduct of Members of Local Authorities
in England – update 16.9.11 (copy Cllrs 3.10.11)
LRALC 29.9.11: Special General Meeting 24.10.11 (copy Cllrs 3.10.11)
Youth Support Worker, Venture House Youth Centre 6.10.11: Half pipe at Harby
LC School PTA 7.10.11: Request to use Pingle to sell Christmas trees
Harby resident 4.10.11: Letter of complaint re Long Clawson cemetery
11/66f v E.ON 10.10.11: Street lighting CHHPC
The Queen’s Diamond Jubilee Beacons 4th June 2012: Guide to taking part
7c
Other urgent correspondence received after the clerk’s report and requiring discussion
8
PARKING PROBLEMS
9
11/68b iv RESOLUTION TO GIVE A MEDAL TO SCHOOL CHILDREN AT VILLAGE
PRIMARY SCHOOLS TO COMMEMORATE THE QUEEN’S DIAMOND JUBILEE
2012 UNDER SECTION 137
 Details of commemorative mugs
ii
iii
iv
IV
10
SUMMER KEEP RENT FOR 2012 & ALLOTMENT RENT 2012/13
Long Clawson
Hose & Harby
(Boyers
Orchard
Harby Stathern
Lane
Summer Keep
Harby
Summer Keep
Hose
2009/2010
£9 full
£4.50 half
£15 full
£7.50 half
2010/11
£9 full
£4.50 half
£15 full
£7.50 half
2011/12
£9.50 full
£5.00 half
£16 full
£8 half
-
£16 full
£8 half
£345
£9 full
£4.50 half
£3.50
£170
£100
2012/13
 11/66d B Amendment to Tenancy Agreement for approval
11
GROUNDS MAINTENANCE 2012/13 & HEDGE CUTTING 2011/12
12
DRAFT BUDGET 2012/12
 MBC 6.10.11: Parish Council precept 2012/13
 Report on Working Group meeting 26.9.11 re budget
13
DRAFT PARISH COUNCIL MEETING DATES 2012
14
Monday 16th January
Harby Valley Christian Centre
Monday 20th February
Monday 19th March
Monday 26th March Annual Parish Meeting
Monday 16th April
Monday 21st May AGM & Ordinary Meeting
Monday 18th June
Monday 16th July
Monday 20th August
Monday 17th September
Monday 15th October
Monday 19th November
Monday 17th December
Long Clawson Methodist Church
Hose
Hose
Harby Valley Christian Centre
Harby Valley Christian Centre
Long Clawson Methodist Church
Hose
Harby Valley Christian Centre
Long Clawson Methodist Church
Hose
Harby Valley Christian Centre
Long Clawson Methodist Church
11/71 SITE FOR REFURBISHED NOTICE BOARD
V