Logistics Manager (Maternity Cover) Job description
Application for Temporary Logistics Manager (Maternity Cover)
Personal Details
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Name and Address of Previous employer:
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Job Title/description of duties:
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Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Professional Qualifications
Name of Association/Accrediting Body Qualification obtained
Date obtained__________
Language qualifications - written and/or speaking skills
Computer Skills
Please state which programmes you have used and in what capacity and list any qualifications
held.
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Personal Statement
Please use this space to describe how your skills, experience and interests meet the criteria for this
role at Mooncup Ltd.
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Referees
Please give the name and addresses of two referees. Where possible referees should have known
you at work/college and one referee should be your present or most recent employer (if
applicable). We will ask your permission before contacting referees.
Name:
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Please give details of any criminal convictions you have had, excluding any ‘considered’ spent
under The Rehabilitation of Offenders Act 1974 (minor motoring offences should be disregarded):
I am available for an interview on Tuesday 18th June:
I am available for an interview on Wednesday 19th June:
Yes/No
Yes/No
Declaration
To the best of my knowledge the information on the application form is correct
Signature
Date
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Background
Mooncup Ltd is a Brighton based business that manufactures and distributes the Mooncup
menstrual cup. We are a small, ethical business currently employing 9 women. We are
looking for a temporary Logistics Manager to join our existing team for 15 months whilst the
permanent member of staff is on maternity leave. This will be a temporary position from
approximately 22nd July 2013 until 7th November 2014.
Company Profile
Company Director
Eight members of staff:
Sales and International Trade Manager
Sales Coordinator
Campaigns and Marketing Manager
Digital Media Manager
Two part time Mooncup Advisor and Researchers
Logistics Manager
Office Assistant
Company Statement
Su Hardy, the Company Director, and her employees believe that the Mooncup has the
potential to greatly improve women's experience of menstruation as well as reducing the
environmental damage caused by the manufacture and disposal of throwaway sanitary
protection. With these goals in mind the team at Mooncup are working to ensure that the
Mooncup is the menstrual product of the future. In meeting these goals, the Mooncup team
are guided by environmentally and people friendly business practices.
Job Description
This vacancy has arisen because the current Logistics Manager is taking maternity leave. The
current post holder will work alongside the successful candidate as required to assist with
training for the role.
Mooncup Ltd supplies the Mooncup menstrual cup to individual customers buying from our
website and to wholesale distributors worldwide. The successful applicant will be
responsible for the planning and day to day running of the Dispatch Department, which will
involve close liaison with the factory that manufactures the Mooncups, with our other
suppliers, with our customers and with other Mooncup team members.
Duties will include:
Order Processing, Dispatch and Completion
 Processing orders received from individual customers through our web shop
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
 Processing wholesale orders received from our distributors using Sage 50 Accounts
Professional
 Liaising with the factory to ensure smooth delivery of orders and keeping customers
updated on their order status.
 Completing the order process and ensuring all necessary documentation has been
provided to the customer
 Recording traceability batch numbers for each order in the appropriate spread-sheet
 Approving invoices and statements received from the factory for payment
 Approving courier invoices for payment
 Monitoring and recording courier and postal charges and keeping the sales team
updated
 Dealing with dispatch queries from customers as appropriate
Stock Management
 Maintaining production forecasts for all stock items
 Monitoring and recording stock levels, including quarterly stock takes performed at
the factory
 Planning ordering schedules, liaising with other team members as required and
keeping the factory updated with any changes to stock items
 Obtaining quotes and negotiating with suppliers
 Using Sage 50 Accounts Professional to raise purchase orders for all stock items,
packaging, publicity and point of sale materials
 Managing the goods inwards process for stock arriving at the office and at the
factory
 Approving supplier invoices for payment
 Setting up new products in Sage 50 Accounts Professional, including allocating new
product codes and creating a bill of materials
 Keeping the Financial Director up to date with any changes to supplier charges
 Performing an annual stock take of stock items held at the office
Supplier Management and Quality Control
 Maintaining relationships with our major suppliers – carrying out annual supplier
reviews and factory visits as required
 Maintaining Supplier Agreements
 Dealing with product issues arising after dispatch in line with our Quality Control
System
 Producing a quarterly report of product issues and delivery feedback in line with our
Quality Control System
 Monitoring packaging rejected by the factory with a view to continually improving
quality
 Organising recalls if necessary
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Sales Figures
 Maintaining sales records using Excel and Sage 50 reporting as required
 Producing a monthly report of sales figures and presenting to the team
 Producing bi-annual sales forecasts with the sales team and Marketing Manager and
reviewing throughout the year
IT Support
 Liaising with our IT support consultant to ensure smooth running of our computer
network
 General management of ACT, our company Customer Relationship Management
database, contacting ACT user support for assistance as required
 Liaising with our internet telephone provider as required
 Approving invoices from IT support providers for payment
Quality Management System
 Organising and maintaining our controlled document system in line with our Quality
Management System
 Organising and attending annual internal audits
 Ensuring the Device Master Record is kept up to date
 Ensuring that the Dispatch Department procedures are kept up to date in line with
our Quality Management System
Other duties include:


Maintaining company databases using Excel as required
Attending and contributing to weekly team meetings, dispatch meetings and other
meetings as required
We are looking for someone with sound database experience, to include a good working
knowledge of Microsoft Excel and Sage 50 Accounts Professional. They will also need
experience of using a CRM (Customer Relationship Management) system, ideally ACT, and of
Microsoft Outlook and Word. The successful applicant must demonstrate a high level of
accuracy and a methodical approach to their work. Clear but friendly written and verbal
communication skills will be required for contact with our customers and suppliers.
Mooncup Ltd operates a Quality Management System to ensure that a high level of quality
and compliance is maintained. Alongside other requirements this involves the creation and
maintenance of controlled documents, the Device Master Record for the Mooncup product
and regular audits of our suppliers and certain aspects of our business. Some prior
experience of working within a quality managed environment would be extremely useful for
this role.
Although autonomy and independent working are encouraged at Mooncup Ltd, the
successful applicant must be prepared to ask for advice when they are unsure about
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
something. The temporary post holder will be expected to maintain confidentiality about
issues affecting our customers, suppliers and our business activities at all times.
There will be times, for example during staff holidays, when the successful applicant might
be asked to assist in tasks outside their usual remit in order to ensure the smooth running of
the business. They will therefore need to be flexible and adaptable and happy to work as
part of a team. Mooncup Ltd is an ethical business committed to operating as
environmentally consciously and sustainably as possible. An interest in environmental issues
would be a distinct advantage for this role.
Remuneration and Hours
All staff members at Mooncup are paid an hourly rate. This position attracts £13.50 per
hour. It is expected that the successful applicant will work 40 hours from 9am to 5pm on
Monday to Friday each week. Mooncup Ltd offers 4 weeks annual leave, in addition to
public holidays, plus extra closure days at Christmas.
This vacancy will be subject to a three-month probationary period after which the Company
may extend the probationary period or offer a 12 month contract.
Summary of required skills:

Good working knowledge of Microsoft Excel and Sage 50 Accounts Professional

A high level of accuracy and attention to detail

Excellent organisational skills with a methodical, well ordered approach

Experience of using a Customer Relationship Management system, ideally ACT

Experience of Microsoft Outlook and Word

Clear but friendly written and oral communication skills

Flexible and able to work as part of a team

Happy to ask for advice and work collaboratively

Experience of a Quality Management System or similar would be a distinct
advantage
For more information about the Mooncup please visit our website www.mooncup.co.uk.
Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
Completed applications must be received by Monday 3rd June at 5pm. Interviews will be
held on Tues 18th and Weds 19th June. Please let us know if this is not convenient on your
application form.
Please email your completed application to su@mooncup.co.uk or send to Mooncup Ltd, 40
Arundel Place, Brighton, BN2 1GD.
Thank you very much for your interest!
EQUAL OPPORTUNITIES AND MONITORING FORM
We are committed to ensuring that all job applicants and members of our staff are treated
equally and not discriminated against on the grounds of gender, sexual orientation, marital or
civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin,
religion or belief, disability or age. This form helps us to adhere to equal opportunities best
practice and make progress towards identifying any barriers to diversity among our
workforce.
Please complete this form and return it with your application. The form will be separated
from your application on receipt and will play no part in the recruitment process. Should your
application be successful, the form will not be placed on your personnel file. You are not
obliged to answer all the questions but the more information you supply, the more effective
our monitoring will be. All information supplied will be treated in the strictest confidence.
Thank you for your assistance.
Please state which job you have applied for and the closing date given for applications for
that job.
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Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
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Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
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Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN
Logistics Manager (Maternity Cover) Job description
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Mooncup Ltd. Registered in England No. 4419569 at Forge House, Ansell Road, Dorking, Surrey RH4 1UN