CATALOGING REMOTE ACCESS COMPUTER FILE PUBLICATIONS
REFERENCES
DEFINITION
See Conser Cataloging Manual, Module 31, for more detailed
information and examples. Another useful source of information is:
Cataloging Internet Resources: A Manual and Practice Guide(from:
OCLC)
Electronic publications are available over the Internet. Many of
them are journal titles and this documentation focuses on the
cataloging of these journals. There are three types of these titles so
far:
1. True electronic journals that do not have print counterparts.
2. Electronic journals with print counterparts (which may or may
not reproduce exactly the print counterpart)
3. Scanned journals which are really more like microform
reproductions (such as the journals in the JSTOR project).
The following procedures deal with Types 1 and 2. See: Scanned
journals for information on Type 3
In many cases the journals will be available in other formats which
we may own. Each format will have its own catalog record, even if
the title is the same, with appropriate linking notes and entries. In
addition, we will catalog titles which were never available in
another format.
OTHER PHYSICAL
FORMATS
Links for copy in other format:
530::Also available in an online version.
776 1:
NOTE: Decision not to add 856 for separately cataloged online
journal (May 11, 1999)
WHAT WILL BE
CATALOGED
Only "officially selected" titles will be cataloged. We will not
catalog titles which are being received "free" or on a trial basis for a
specified period of time.
THE ELECTRONIC
JOURNAL FORM
This electronic form was designed as a means of communication
between selectors, Order Division, Catalog Division and the
Systems Office. It will address new acquisitions and changes to
existing titles.
The chief source for cataloging electronic journals is the title
screen. Access the journal through the Internet in order to gather all
CHIEF SOURCE OF of the information needed for cataloging.
INFORMATION
Consult David Johnson or Nancy Burns for further information or
any questions connected with electronic publications.
FIXED FIELDS
For a list of MARC21 fixed fields and values see: LC's MARC21
Format
VARIABLE FIELDS
Attention should be paid to the following fields (some of which are
unique to computer files). Other fields are used in the usual manner
where appropriate.
130 (UNIFORM
TITLE)
Provide a uniform title as usual if the title conflicts with an
unrelated serial publication. In addition, if the title is available in
another format with the same title, provide a uniform title using the
qualifier (Online)
Migration news (Online)
24x (TITLE)
The General material designator (GMD) for electronic journals is
‡h[computer file].
The 245 title is taken from the chief source as indicated above.
Frequently the title has some word or phrase embedded in it which
indicates format.
Physical review letters online
The usual variant titles are recorded in the 246 field, for example:
246 1 ‡iAlso known as:‡aPRL-o
250 (EDITION
STATEMENT)
If the file contains any word or phrase indicating the same
information was available previously in a different form, that word
or phrase is considered to be an edition statement. In case of doubt,
assume the information in question to be an edition statement.
260 (IMPRINT)
All electronic journals are considered to be "published". Use this
field in the usual way. In general these publishers are not traced.
Non commercial bodies associated with the intellectual content of
the title are traced as usual.
300 (PHYSICAL
DESCRIPTION
AREA)
This field is NOT used as the item cannot be described in physical
terms.
310 (FREQUENCY:
SERIALS ONLY)
Use this field to describe frequency if available, e.g., Weekly
Transcribe the designation from the first issue of a remote access
serial when available. If the first issue is not available, construct an
appropriate designation for use in a "Description based on" note
(see below).
362 (DESIGNATION : NOTE: For electronic serials issued remotely that are reproductions
SERIALS ONLY)
for which the entire run of the original has not been reproduced,
provide a note indicating the coverage as of a certain date. Give this
note in addition to the Description based on note, even when the
information would be the same.
362 1 Coverage as of July 15, 1997: vol. 32, no. 1 (July 1986)500 (NOTES)
With format integration, all note fields may be used for computer
files. The most relevant notes for remote access publications are the
following 5xx notes.
500 (SOURCE OF
TITLE)
Alwarys cite the source of the title, even when it is from the chief
source of information.
500 Title from title screen.
500 (DESCRIPTION
BASED ON: NOTE)
For electronic serials issued remotely, add the date viewed in
parentheses to the source of title note when initially cataloging the
serial.
500 Title from journal home page (viewed on July 17, 1997).
515 (NUMBERING
IRREGULARITIES:
SERIALS ONLY)
Use for notes on numbering irregularities.
515 Published one article at a time on the Internet.
516 (TYPE OF
COMPUTER FILE)
Make a brief note as to the type of remote access computer file
serial if it is not otherwise clear in the record (AACR2 9.7B1,
9.7B8). The words "electronic journal" may be given in the note,
either in a formatted style (e.g., Text (electronic journal)) or in a
free text note (e.g., Electronic journal available in ASCII and Rich
Text). Another example: File is in Postscript format
Make a note for other physical formats available. Make an added
entry (776 field) for these titles.
530 Electronic version of: Terra nova (Oxford, England).
530 (ADDITIONAL
PHYSICAL FORM
NOTE)
(if the title is the same the following standard note may be used:
Also available in a print version
776 1 ‡t Terra nova (Oxford, England)
NOTE: If the titles are only related, use a combination of 580 and
730 notes
538 (SYSTEM
REQUIREMENTS)
Make this note for special software, equipment, or operating
systems required to capture and/or print the electronic file (AACR2
9.7B1). Many records will not need this note.
EXAMPLE: Acrobat reader recommended to view and print files in
PDF format.
538 (MODE OF
ACCESS)
This note must be given to explain the means by which the serial
can be accessed (AACR2 9.7B1). The mode of access note is
considered one of the "system details" for remote access computer
files and is included at the beginning of the 5XX note area in the
record, following a system requirements note, if present.
538 Mode of access: Internet.
556
(DOCUMENTATION)
This field is used to include notes concerning documentation that
can be accessed together with electronic serial. Currently we are not
using this note.
6xx (SUBJECT
HEADINGS)
If the item is available in another format, use the same subject
headings if still valid. The subdivision databases should only be
used to describe data managed by a database management system.
730, 776
See information included under 530 field.
This field identifies the electronic location of the item from which it
is available as well as the information needed to access the item.
For more information see: Guidelines for the Use of Field 856.
856 (ELECTRONIC
LOCATION AND
ACCESS)
The 856 field will be coded with a 1st indicator of 4 (HTTP) and
2nd indicator of 0 (Resource itself) and will include the official
URL for the electronic journal in a subfield u. This field will not
display in the Notis OPAC but is needed for future hypertext links.
856 &nbsp40‡u
http://www.gly.bris.ac.uk/WWW/TerraNova/terranova.html
Note that sometimes multiple 856 fields are needed to account for
locations of various parts of a journal (e.g. Current volume vs.
archives); ‡z public display notes are used for specific public
information.
LOCAL INFORMATION
CLASSIFICATION
No call number as such will be used. As a call number use the
following standard text:
Electronic Resource
LOCATION
Use elf1. In the OPAC this displays as Internet
HOLDINGS
No holdings information will be included in the catalog record.
The following issues may be cause for changing the record; title
changes are particularly problematic.:
MAINTENANCE
ISSUES






title changes
title ceased
subscription ceased
URL changes
additional means of access
change in restrictions
Count as one serial or book title; no physical count.
Content last updated: May 9, 2000
STATISTICS