Guidelines and Conditions on the Use of Facilities Available
in Community Halls / Community Centres in Kwai Tsing District
1.
Opening Hours
The facilities in Community Halls (CHs) and Community Centres (CCs) in Kwai Tsing District are open
to bodies / organisations *normally from 8:30 a.m. or 9 a.m. to 10 p.m. (*Please see Annex B for the
opening hours of respective CH/CC)
2.
Eligibility Criteria
(a) The applicant organisation must be a registered school or a body either registered or exempted from
registration in Hong Kong in accordance with the laws. Legislative Council / District Council
Members of Kwai Tsing District can also apply for use of the hall facilities in CHs and CCs of the
District to hold community activities.
(b) The activities proposed must be in the public interest, and shall not be in conflict with the laws or, in
the view of Kwai Tsing District Office (K&TDO), be likely to cause disruption to the public order.
(c) The Home Affairs Department (HAD), Kwai Tsing District Council (K&TDC), any other
government departments and applicant organisations which co-organise an activity with K&TDC
with funding support by K&TDC on the activity will be given priority to use the facilities in CHs and
CCs.
(d) As a rule, applications from commercial organisations should not be accepted. Nevertheless,
District Officer / District Facilities Management Committee has the discretion to approve
applications from commercial organisations provided that the activity such as public consultation and
briefing has a clear public interest dimension and is of public concern to the local community and
that the provision of the venue in a CH/CC within the District will greatly facilitate the attendance
and participation of the local community.
(e) Applications from non-commercial organisations for organising activities which would make a profit
should not be rejected if the nature of the activities is for community building and for good causes.
If such applications are successful, the applicant organisation should be subject to fee-charging.
(f) The registration location of local organisations / voluntary agencies are demarcated as Kwai Chung
Area and Tsing Yi Area. Priority will be accorded to applications by local organisations / voluntary
agencies in the Area according to their registration address.
3.
Procedures for Application
(a) The applicant organisation should submit, at least 14 working days in advance, a completed
application form to K&TDO setting out the co-organiser, if any, specifying the purpose and details of
the proposed activity. The applicant organisation may also apply for waiver of hire charges at the
same time if it and its co-organiser can satisfy the conditions set out in Annex A.
(b) Application forms are obtainable at the Kwai Tsing Public Enquiry Service Centre, the Sub-offices of
K&TDO and the homepage of Home Affairs Department (www.had.gov.hk).
(c) The applicant organisation can submit its application form in person, by mail, by fax or by e-mail
(only scanned true copy application form can be accepted by e-mail).
(d) Applicant organisation will be notified in writing if their applications are approved. Any addition or
change of the co-organiser as set out in the application form is not allowed without approval.
(e) If payment is required, a Demand Note for the settlement of charges will be sent or e-mail (if
applicant organisation provides e-mail address on application form) to the organisation.
(f) The Demand Note shall be settled as soon as possible with any of the payment methods stated therein.
The applicant organisation shall keep properly the receipted Demand Note or payment receipt and
present it to the staff of K&TDO on duty at the CH / CC as a permit when the scheduled activity
commences or for using the facilities. No cash shall be handed to the staff of K&TDO.
(g) The applicant organisation shall be refused the use of the facilities if the receipted Demand Note or
the letter of approval (where payment has been exempted) cannot be produced at the venue.
(h) If the venue has to be reserved for departmental use under emergency relief arrangement: for
example, to accommodate typhoon victims, shelter seekers when the facility is turned into a
temporary cold/heat shelter, the applicant organisation so affected will be informed as soon as
possible.
K&TDO reserves the right to cancel all approved applications under special
circumstances and notify the applicant organisations of such as soon as possible. Any payment
made will be refunded to the organisations upon production of the receipted Demand Note or
payment receipt.
(i) If a fee-charging activity has been exempted from charges, the applicant organisation must submit a
self-certified statement of account (at [Form D]) within one month after conclusion of the activity to
prove that no profit has been made from the activity. If the applicant organisation is found not
eligible for waiver of charges after such waiver has been granted, it will be required to pay back the
exempted charges. The applicant organisation need not attach any receipts/supporting documents to
the self-certified statement of account when it is first submitted. However, as the District Office
will conduct random checks on statements of account of fee-charging activities which have been
exempted from charges, the organisation must retain the receipts and supporting documents for the
activity for two years. Production of such receipts and supporting documents for examination is
required if the self-certified statement of account in respect of the activity is selected for random
check.
4.
Applications
(a) Applications of venues shall be made to K&TDO during the first seven days of the designated
months below:
Months for Submitting Applications
Quarter for the Date of
proposed activity
November
January to March
February
April to June
May
July to September
August
October to December
(b) The applicant organisation may apply for holding any activity in single session or activity spanning
over three months at the maximum (block booking).
(c) The applicant organisation wishing to make block booking shall apply according to the following
timeslots:
(Only applicable to Cheung Hang Community Hall, Tsing Yi Estate
Community Hall, Kwai Fong Community Hall, Cheung Fat Estate
Community Centre)
Mondays to Fridays
9 a.m. to 11 a.m.(2 hours)
11 a.m. to 1 p.m.(2 hours)
2 p.m. to 4 p.m. (2 hours)
4 p.m. to 6 p.m. (2 hours)
7 p.m. to 10 p.m. (3 hours)
(Only applicable to Kwai Shing Community Hall, Shek Lei Community
Hall, Lai King Community Hall ,Tai Wo Hau Estate Community Centre
(Note), Cheung Ching Estate Community Centre)
Mondays to Fridays
8:30 a.m. to 10 a.m. (1.5 hours)
10 a.m. to 11:30a.m. (1.5 hours)
11:30 a.m. to 1 p.m. (1.5 hours)
1:30 p.m. to 3:30 p.m. (2 hours)
3:30 p.m. to 5:30 p.m. (2 hours)
6 p.m. to 8 p.m. (2 hours)
8 p.m. to 10 p.m.(2 hours)
Note:
(1) The special timeslot of Tai Wo Hau Estate Community Centre is 7 a.m. to 8:30 a.m. (1.5 hours).
(2) Electric folding partitions have been installed in the halls of Kwai Fong CH and Kwai Shing CH.
The applicant organisation which have been granted the use of the entire hall of Kwai Fong CH or
Kwai Shing CH may decide on its own whether to use the electric folding partitions to divide the
hall into two parts to suit its activity during the timeslot for the session allocated to the
organisation. If the use of electric folding partitions is necessary, the organisation may approach
the staff of the K&TDO on site for information. There are designated timeslots for which the
halls of Kwai Shing CH and Kwai Fong CH will normally only be hired in two partitioned
portions. The date/time for these timeslots are as follows:
Kwai Shing CH
Tuesdays and Thursdays
Kwai Fong CH
Tuesdays and Fridays
Tuesdays and Thursdays
8:00 p.m. to 10:00 p.m.
2:00 p.m. to 4:00 p.m.
7:00 p.m. to 10:00 p.m.
However, if an applicant organisation applies to hire the entire hall, and the number of
participants of its activity exceeds 150% of the aggregated estimated number of participants
of the activities to be held by other applicants seeking to hire the two partitioned areas
provided by the electric folding partitions (partitioned hall areas) for the same timeslot, the
organisation will be granted the use of the entire hall. The Guidelines and Conditions
specifically on the use of the facilities and the Rates of Charges for sessions when the halls are
hired on a partitioned hall basis are set out in Annex D and Annex A respectively. (It may take a
few minutes to operate the electric folding partitions.)
(d) CHs/CCs in Kwai Tsing District are only open on Saturdays, Sundays and Public Holidays when
prior bookings have been received.
(e) Both block bookings for successive and regular activities or bookings for single session are available
on Mondays to Fridays. Only single session bookings are available on Saturdays, Sundays and
Public Holidays. [For activities on Saturdays, Sundays and Public Holidays, information on the
time required for holding the activity itself (not more than six hours), venue set-up (not more than
two hours) and venue clean-up after the activity (not more than two hours) should be provided in the
application form. Organisations which wish to have exemptions from the above time limits should
provide detailed justifications for consideration by the K&TDO on an individual basis.]
(f) To provide more organisations with the chance to use public resources, for every quarter, each
organisation is allowed to apply for not more than four timeslots, of which block booking cannot
exceed three timeslots and six hours per week in total. An organisation not making any block
booking may apply for booking(s) for single session for a maximum of four timeslots.
(g) If two or more applications for the same timeslot are received, K&TDO will draw lots centrally for
Kwai Chung and Tsing Yi CH/CC on the 13th day of the month for applications in the succeeding
quarter. Randomly assigned number for drawing lot in the exercise for each applicant organisation
will be posted on the CH/CC notice board one working day before the day of drawing lot. If the
day for drawing lot falls on a public holiday, lots will be drawn on the first working day after the
holiday. Staff of K&TDO will draw one number for the successful applicant and one number for
backup in case the successful applicant organisation withdraws the application or is disqualified.
For fairness, the applicant organisation and members of the public can turn up in person on the
occasion for drawing lot to observe the proceeding.
(h) Information on unallocated session will be posted on the notice boards of respective CH/CC and
Kwai Tsing District Council website on the same day. Unsuccessful applicants and any other
organisations may submit a fresh application for the unallocated sessions starting from the 15th day.
Those applications will be handled on a first-come-first-served basis and are not subject to the rule
stated in 4(f) above.
(i) If the organisation decides not to hire the venue after being selected, a written notice should be
submitted to K&TDO seven working days before the day of the activity.
(j) The final results of the draw lots exercise will be posted on the notice boards of the respective CH /
CC and uploaded to Kwai Tsing District Office website on the 15th day of the month. All applicant
organisations will be notified of the results in writing or e-mail if their applications are approved.
(k) If any other organisation wishes to apply for any time-slot to hold a one-off activity, but the session
has already been reserved to another applicant organisation in the form of block booking, K&TDO
will discuss with the organisation granted with the block booking to see if it can release that
particular timeslot. K&TDO reserves the right to make the final decision. Applicant organisation
will not be asked to release timeslot exceeding 20% of the total block booking time in the quarter
concerned.
5.
Cancellation of Reservations
(a) Applicant organisation wishing to cancel the reservation should give a notification with explanation
to K&TDO at least seven working days prior to the date of the proposed activity (excluding the day
the activity is to be held). Necessary action will be taken to refund any payment already made on
production of receipted Demand Note or payment receipt.
(b) If an applicant organisation fails to turn up without submitting a notification to K&TDO required by
5(a) above, any amount paid will be forfeited. If the applicant organisation cancels the activities
without prior notification or reasonable explanation, K&TDO will apply the demerit points system at
[Annex C].
(c) The premises should be used for the designated activities/functions. If the applicant organisation
alters the nature of activity without prior approval of K&TDO, K&TDO will apply the demerit points
system at [Annex C].
6.
Regulations and Conditions to be followed by Applicant Organisations
(a) To ensure safety, the following regulations and conditions shall be observed by applicant
organisations:
(i) For both indoor and outdoor activities/functions
 No alterations to the structural design or layout of the premises that will increase the designated
capacity or render escape difficult in the event of emergency.
 No decorations made of readily combustible materials shall be used. No backdrop or decorations
of readily combustible materials shall be erected on the stage. No hydrogen-filled balloons of
readily combustible type shall be erected on site.
The power supply cable shall be so located that it will not constitute hazards to the attendees.
 All exit doors shall remain unlocked.
 All staircases, exits and corridors shall be kept free from obstruction and be adequately
illuminated.
 The number of participants shall not exceed the maximum capacity of the venue. Please refer to
6(d) below for the capacity.
(ii) For outdoor functions/activities
 The stage, if any, should be constructed with the safety of the public in mind and must comply
with safety standard required by the Buildings Department/Architectural Services Department
and sited at least 6m from other buildings.
 Only electric lighting should be used for illumination purpose.
 Mill barriers should be set up to bar off audience/attendees from performing area, P.A. and
lighting control booth.
 One 9-litre water/CO2 fire extinguisher should be provided at the following locations:
 at the command post; and
 at the main entrance.

(b) K&TDO reserves the right to request applicant organisation to provide activity plan. The gathering or
activity must be held in accordance with the programme previously submitted by the applicant
organisation.
(c) A minimum number of participants is required for use of the hall in CHs and CCs. Applicant
organisation failing to comply with this requirement will be administered penalty under the demerits
points system. If the number of participants is expected to be less than the minimum requirement, it
is suggested that the applicant organisation should book the activity room / classroom / meeting room
for optimum use of resources.
(d) The applicant organisation shall take note of the maximum capacity of the hall and activity room /
classroom / meeting room in all CHs / CCs as follows:
CH / CC
Hall
Hall
Activity Room /
Activity Room /
(Maximum
(Minimum
Classroom /
Classroom /
Capacity)
number of
Meeting Room
Meeting Room
required
(Maximum
(Minimum
participants)
Capacity)
Capacity)
Shek Lei CH
400
20
25
5
Kwai Fong CH
260
15
20
Lai King CH
220
15
15
Tai Wo Hau ECC
350
20
30
Kwai Shing CH
280
15
20
Tsing Yi Estate
260
15
15
CH
Cheung Fat ECC
360
20
30
Cheung Hang CH
280
15
15
Cheung Ching
360
20
20
ECC
(e) For those applicant organisations applying to exempt the payment of charges, they should submit
the estimates of income and expenditure (Form C) with the application form to K&TDO for vetting if
they are going to hold fee-charging activities. Besides, the organisation should submit a statement
of income and expenditure (Form D) signed and verified by the person-in-charge within one month
after the completion of the activity.
(f) If there is surplus after completion of the activity, the applicant organisation granted fee-exemption
will be asked to pay the exempted charges for hiring the venue.
(g) No posters, slogans, banners or portraits may be posted or hung by applicant organisation when
they are conducting the activity in the hall in CHs and CCs , unless prior approval from the
officer-in-charge has been obtained. The applicant shall maintain good order and discipline during
the activity. Any activity that will disrupt the order in public places is prohibited. No sprinkling of
powder on the floor is allowed.
(h) The applicant organisation shall assume responsibilities for any arrangement in the physical setting
such as seating, and shall not use any nails or any other materials that are difficult to remove such as
paints on the walls, furniture or other equipment. The applicant organisation shall be liable to pay
for any damage to repair or reinstate any equipment, furniture, or fabric of the premises.
(i) The applicant organisation which is granted the use of the premises shall restore the facilities to their
original conditions and clean up the place after use.
(j) No additional electrical appliances and lighting equipment shall be installed in any part of the CH
and CC unless prior permission from K&TDO has been obtained. If the permission is obtained, the
total electricity loading of electrical appliances and lighting equipment must not exceed 6600kW.
(k) The applicant may provide its own sound equipment. If audio-visual or stage lighting equipment
within the CH/CC is required for the staging of drama or any other kind of performances, application
for its use must be submitted along with the application for the venue. Upon approval, the applicant
should make available an experienced technician or operator to operate the control panel and notify
the officer in charge of the CH/CC. The applicant shall assume full responsibility for any damage
caused.
(l) Staff members of K&TDO shall have the right to enter, at any time, any part of the CH and CC used
by the applicant organisation and impose additional conditions for its continued use in the light of
prevailing circumstances. If the applicant organisation fails to observe these conditions, the staff
members may terminate the right of use at any time and have the place cleared.
(m) The applicant should strictly abide by these guidelines, regulations and conditions, failing which
demerit points will be given. Demerit points are given for each breach and counted individually,
irrespective of whether the breach happened in the same activity. Each breach will attract demerit
points ranging from 3 points for “Minor Breaches”, 5 points for “Serious Breaches” to 10 points for
“Very Serious Breaches”, having regard to the seriousness of the breach. Once an applicant has
accrued a total of 10 or more demerit points within 12 months, it will be banned from booking all
CHs/CCs in the district in the next two quarters or the use of the facilities in CH/CC may be revoked
immediately where circumstances warrant. Details of the Demerit Points System are at [Annex C].
(n) The Home Affairs Department has entered into licence agreements with Composers and Authors
Society of Hong Kong Limited (CASH), Phonographic Performance (South East Asia) Limited and
Hong Kong Recording Industry Alliance Limited for the performance of copyright literary and
musical works, playing and showing of sound recordings, music videos and karaoke videos
controlled or administered by the three licensing bodies at CHs/CCs. The applicant does not need
to apply for an individual licence from these three copyright licensing bodies if the copyright works
to be performed, played and/or shown by it at CHs/CCs are controlled or administered by these
licensing bodies and its performance, playing and/or showing is not excluded by the relevant licence
agreements. The exclusions in the relevant licence agreements are set out at [Annex E]. The applicant
shall not hinder, obstruct or prevent these licensing bodies from entering any part of the CH/CC used
by the applicant for the purpose of the licensing body exercising its right of entry (if any) under the
relevant licensing agreement.
(o) (i) Subject to clause 6(n), the applicant shall not use (whether by performing, showing or playing or
otherwise) any copyright works (including but not limited to lyrics, music, drama, recorded music,
music videos, karaoke videos and film) in a CH/CC or any part thereof, unless the applicant has
obtained and maintained at its own cost and expense all necessary approvals, permits or licences
which may be required or necessary from the relevant copyright owners.
(ii) The applicant shall not, and shall ensure that its authorized users shall not, engage in any
performance or do any act which infringes the intellectual property rights or any other rights of any
person in the course of using the CH/CC.
(p) For the purpose of clause 6, “intellectual property rights” refer to patents, trade marks, service marks,
trade names, design rights, copyright, domain names, database rights, rights in know-how, new
inventions, designs or processes and other intellectual property rights whether now known or created
in future (of whatever nature and wherever arising), and in each case whether registered or
unregistered and including applications for the grant of any such rights.
(q) If the applicant performs, plays and/or shows copyright musical works, the applicant shall complete
CASH’s “Programme Return Form” [Annex E-1] and return the duly completed Form to CASH
within 30 days from the date of last performance.
(r) The District Office may, at any time and at its absolute discretion, direct the applicant to cease any
act being carried out in a CH/CC and to remove any copyright work from the CH/CC, if the District
Office considers that the intellectual property rights of any person may be infringed and the applicant
shall immediately comply with such direction.
(s) The applicant organisation shall, at his own cost, seek insurance coverage for the activities to be held.
K&TDO, its staff or agents shall not be liable for any death, injury or other loss thus occasioned.
(t) Eating or drinking is prohibited inside the hall of CHs and CCs.
(u) Fund-raising, sales, offer of sales, bidding or auction activities are prohibited in the venue unless
these activities are lawful and the applicant has obtained prior permission from K&TDO. For any
breach of the provision, a demerit point of 10 will be accorded to the applicant organisation.
(v) Any keys borrowed must be returned to the staff of K&TDO on duty at the hall in CH / CC
immediately after use.
(w) The applicant organisation, and its members, partners, employees, contractors, agents and licensees
(each a “Related Person” and together “Related Persons” of the applicant) whether as invitees or
otherwise, whilst using or present at the CH/CC are there entirely at their own risk. Neither the
Government nor any of its employees, agents or contractors shall be under any liability whatsoever
for or in respect of:
(i) any loss of or damage to any of the applyingant organizsation’s property or that of any of its
Related Persons howsoever caused (whether by any act, omission, default or Negligence of the
Government and any of its employees, agents or otherwise); or
(ii) any injury to or death of the applyicantng organization or any of itthe applicant’s Related
Persons (save and except any such injury or death caused by the Negligence of the Government
or any of its employees or agents),
which in any case arise directly or indirectly in connection with, out of or in relation to the use of the
CH/CC by the applicant organizsation or any of its Related Persons.
(x) The applicant organisation shall indemnify and keep the Government fully and effectively
indemnified against:
(i) any and all claims (whether or not successful, compromised, settled, withdrawn or discontinued,
in whole or in part), actions, investigations, demands, proceedings or judgments, joint or
several, threatened, brought or established against the Government (the “Claims”); and
(ii) any and all liabilities, losses, damages, costs, charges or expenses (including all legal fees and
other awards, costs, payments, charges and expenses) which the Government may pay or incur
as a result of or in relation to any Claims,
which in any case arise directly or indirectly in connection with, out of or in relation to the use of the
CH/CC by the applicant organizsation or any of its Related Persons including any loss, damage,
injury or death referred to in clause 6(u) above (save and except injury or death caused by the
7.
Negligence of the Government or any of its employees or agents), and any infringement of
intellectual property rights or any other rights of any person.
(y) The applicant organisation shall indemnify and keep the Government fully and effectively
indemnified against any loss of or damage to any property of the Government or of any of its
employees, agents or contractors or any injury to or death of any employee, agent or contractor of the
Government arising out of the Negligence of the applicant organisation or any of its Related Persons.
(z) For the purposes of clauses 6(u), 6(v) and 6(w), “Negligence” shall have the same meaning as that
assigned to it in Section 2(1) of the Control of Exemption Clauses Ordinance (Chapter 71).
(aa) The District Office may cancel the applicant’s booking or terminate the applicant’s right of use of
the CH/CC if the applicant fails to observe or perform any of the regulations and conditions
contained herein.
(bb) The expiry of the approved period of use of the CH/CC shall be without prejudice to any of the
regulations or conditions contained herein that are capable of being observed or performed
notwithstanding such expiry (including but not limited to clauses 6(v) and 6(w)) which shall survive
the same and shall continue to be binding on the applicant and shall remain in full force and effect.
(cc) K&TDO reserves the right of use of the venues and/or facilities of the CHs / CCs, including the
right not to grant the use of a CH/CC (including the facilities thereof) to any applicant.
Arrangements under Typhoon or Rainstorm Warnings
(a)The Hong Kong Observatory hoists a Tropical Cyclone signal No. 8 or above
If a Tropical Cyclone Signal No. 8 or above is hoisted by the Hong Kong Observatory during the
CHs/CCs opening hours, the CH / CC will cease operation.
If a Tropical Cyclone Signal No. 8 or above is hoisted by the Hong Kong Observatory two hours or
more before the reserved session starts, the CH/ CC will cease operation.
If a Tropical Cyclone Signal No. 8 or above is hoisted by the Hong Kong Observatory outside the
CHs/CCs opening hours, the CH / CC will cease operation.
(b) The Hong Kong Observatory issues a Black Rainstorm Warning
If a Black Rainstorm Warning is issued by the Hong Kong Observatory during the CHs/CCs opening
hours, the organisation may stay at CHs/CCs (except when the hall is used for emergency relief
purpose).
If a Black Rainstorm Warning is issued by the Hong Kong Observatory two hours or more before the
reserved session starts, the CH / CC will cease operation.
If a Black Rainstorm Warning is issued by the Hong Kong Observatory outside the CHs/CCs opening
hours, K&TDO does not guarantee to open the CH/CC. Cheung Fat ECC will be closed.
After the signal or warning has been cancelled, K&TDO will open the CH/CC after two hours
subject to the arrangements as follows:
Cancelled at 8:30 a.m. or after → Closed in the morning sessions
Cancelled at 1:30 p.m. or after → Closed in the afternoon sessions
Cancelled at 6:00 p.m. or after → Closed in the night sessions
After the CH / CC is re-opened, the applicant organisation may decide whether to continue the
activity as long as the staff of K&TDO is informed in advance for necessary arrangements.
Applicant organisation will not be recorded demerit points regarding cancellation of venue due to
adverse weather (Tropical Cyclone Signal No. 8 or above and Black Rainstorm Warning).
(c) The Hong Kong Observatory hoists a Tropical Cyclone signal No. 3 or issues a Red Rainstorm
Warning
If a Tropical Cyclone Signal No. 3 is hoisted or a Red Rainstorm Warning is issued by the Hong
Kong Observatory, the facilities of CHs and facilities for the halls at the CCs will remain open as
usual. The organisation wishing to cancel the reservation due to inclement weather conditions shall
call the CH / CC concerned on that day to make a cancellation and submit the “Notification for
Cancellation” within seven working days. In such case, the K&TDO will not regard this as an
absence or breach of conditions on the use of CHs/CCs.
8.
Posting of Posters and Publicity Items and the Mounting of Publicity Banners
Organisers of activities wishing to publicise their activities by posters/publicity items/banners in the CH /
CC shall follow the procedural guidelines below:
(a) Apply for Posting of Posters and Publicity Items on designated notice board
i. Applicant organisation should provide the details regarding the posters and publicity items on the
application form (Form A). Upon approval of the application, all posters and publicity items to
be posted in each CH / CC shall be passed by the organiser concerned to the staff of K&TDO
on duty at the CH / CC.
ii. Upon receipt of the posters and publicity items, K&TDO will arrange to post them on the
designated notice board in the CH / CC according to the following priorities:
activities held at CH / CC by the working groups under K&TDC;
posters and publicity items on Government activities; and
- posters and publicity items in respect of activities organised by hirers of venues of CH / CC
iii. Each poster/publicity item will be posted for seven working days counting from the date of
posting, or it will be removed on the day the activity has concluded if the activity lasts less than
seven working days.
iv. K&TDO reserves the right to decide whether the posters and publicity items are allowed for
posting in the CHs / CCs.
(b) Apply for Mounting of Publicity Banners in CH/CC designated area
i.
Banners can be mounted at the following CHs / CCs : Shek Lei CH, Cheung Fat ECC, Lai King
CH and Kwai Fong CH
ii. The organisation applying for the mounting of publicity banners shall provide details including
the mounting period, the content and size of the banners in the application form (Form A). The
size of the banner shall not exceed 2.46 metres in length and 1.23 metres in width. For details,
please approach the CH / CC concerned.
iii. Banners have to be mounted at designated areas in the CH / CC. Applications will be
processed according to the following priorities:
- activities held at CH / CC by the working groups under K&TDC;
- posters and publicity items on Government activities; and
- posters and publicity items in respect of activities organised by hirers of venues of CH / CC
iv. Upon approval of the application, the organisation shall make its own arrangement and bear all
necessary costs for the mounting, display and subsequent removal of banners, and shall ensure
that all works are carried out safely.
v. The mounting of the banner shall not involve drilling works or any other works that may
damage the fence, exterior wall or structure of the CH and CC.
vi.
During the display period, the organisation shall conduct regular inspections to ensure that the
banners are mounted properly. If any banner is found not mounted properly or in such a state
that may pose a threat to the safety of passers-by or affect environmental hygiene, K&TDO will
remove the banner immediately without prior notice or compensation.
vii. Banners shall not be displayed for more than 14 working days and shall be removed by the
posting party immediately after the approved display period or the end of the activity.
(c) Apply for Mounting of Banners on the stage in CH/CC
i. The organisation applying for the mounting of publicity banners shall provide details including
the mounting period, the content and size of the banners in the application form (Form A). The
size of the banner shall not exceed 2.46 metres in length and 1.23 metres in width. For details,
please approach the CH / CC concerned.
ii. Upon approval of the application, the organisation shall make its own arrangement and bear all
necessary costs for the mounting, display and subsequent removal of banners, and shall ensure
that all works are carried out safely.
iii. Upon approval of the application, the organisation shall make its own arrangement and bear all
necessary costs for the mounting, display and subsequent removal of banners, and shall ensure
that all works are carried out safely.
iv. The mounting of the banner shall not involve drilling works or any other works that may
damage the fence, exterior wall or structure of the CH and CC.
v. The mounting of the banner shall not involve drilling works or any other works that may
damage the fence, exterior wall or structure of the CH and CC.
vi. During the display period, the organisation shall conduct regular inspections to ensure that the
banners are mounted properly. If any banner is found not mounted properly or in such a state
that may pose a threat to the safety of passers-by or affect environmental hygiene, K&TDO will
remove the banner immediately without prior notice or compensation.
vii. Banners shall be removed by the posting party immediately after the activity has concluded.
Kwai Tsing District Office
January 2014
Annex A
Rates of Charges and
Exemption from Payment of Charges
for Use of Community Halls / Community Centres
Exemption from Payment of Charges for
Use of Facilities in Community Halls
and Community Centres
(1)
The facilities may be made available to other Government departments and this Department free of charge.
(2)
Organisations belonging to one of the following groups may be completely exempt from charges for using the facilities for non-profit making
activities(i) subvented welfare agencies;
(ii) subvented educational institutions, subvented schools and non-profit making schools;
(iii) Offices of the Legislative Councillors and District Councillors;
(iv) Charitable institutions or trust of a public character which are exempt from tax under section 88 of the Inland Revenue Ordinance
(Cap.112);
(v) Non-profit making organisations which are registered under the Societies Ordinance (Cap. 151); or incorporated under the Companies
Ordinance (Cap. 32); and their Constitutions or Memoranda of Association specifically provide that members do not take any share of the
profits or any share of the assets upon dissolution;
(vi) local committees/organisations recognized by the Government, such as District Youth Programme Committees, District Fight Crime
Committees, Mutual Aid Committees, Rural Committees, Kaifong Welfare Associations, Owners’ Corporations, Owners’ Committees,
etc.
(3)
Candidates standing for election to the Legislative Council and the District Councils may be given total exemption if they apply for
permission to use the facilities for electoral meetings during the period between close of nomination(s) and election day.
Rates of Charges for Use of
Facilities in Community Halls / Community Centres
(with effect from : 1.11.2013)
Facility
Rate (per hour)
Remarks
Multi-purpose Hall - basic charge
Multi-purpose Hall - air-conditioning charge
$90 (Note 1)
Please refer to the table on rates of
air-conditioning charges of multi-purpose
halls
Chairs provided.
Applicant to
provide public address system and his
own Technician to operate the lighting
panel if necessary, and to arrange for
seating.
Multi-purpose Hall - using the lighting panel
$18
Dressing Room (Male or Female) - basic charge
Dressing Room (Male or Female) - air-conditioning charge
$6.5
$7
Conference Room - basic charge
Conference Room - air-conditioning charge
$44
$10
Chairs and blackboard provided.
Basketball Court - day time
Basketball Court - evening
$46
$63
.
Lighting provided in the evening.
Badminton Court - basic charge
Badminton Court - air-conditioning charge
$68
Same as air-conditioning charges of
multi-purpose halls
Classroom / Meeting Room / Activity Room - basic charge
$48
Classroom / Meeting Room / Activity Room - air-conditioning $11
charge
Covered Play Area - basic charge
$49
Covered Play Area (Henry G. Leong Yaumatei Community
Centre)- air-conditioning charge
$25
Exhibition Hall (Tai Po Community Centre)
Exhibition Hall (Tai Po Community Centre) air-conditioning charge
$55
$19
Outdoor Play Area (Sai Kung Jockey Club Town Hall)day time (9:00 a.m. to 6:00 p.m.)
Outdoor Play Area (Sai Kung Jockey Club Town Hall)evening (6:00 p.m. to 10:00 p.m.)
$51
$53
Equipped with lighting facilities and 2
numbers of weather proof 13A socket
outlets.
Lighting provided in the evening.
Note 1:The Rates of Charges for Use of Partitioned hall area A(including the stage) and Partitioned hall area B (not including the stage) of Kwai
Fong Community Hall are $59 and $31 per hour respectively; The Rates of Charges for Use of Partitioned hall area A(including the stage) and
Partitioned hall area B (not including the stage) of Kwai Shing Community Hall are $53 and $37 per hour respectively.
Rates of Charges for Use of Air-Conditioning Facilities for Multi-purpose Halls
District
Name of Community Hall/Centre
Central & Western Sai Yin Pun Community Complex CH
Eastern
Hing Wah CH
Yue Wan CH
89
North
Discovery Bay CH
Rate of charge
for use of
air-conditioning
facilities for hall
$ / per hour)
140
Tung Chung CH
140
Sha Tau Kok CH
38
Ta Kwu Ling CH
38
Aldrich Bay CH
116
Cheung Wah CH
116
Quarry Bay CH
140
Luen Wo Hui CH
140
Siu Sai Wan CH
140
Tsui Lam CH
89
Lei Tung CH
116
Kin Choi CH
116
South Horizons NCC
116
King Lam NCC
116
Ap Lei Chau CH
116
Sheung Tak CH
116
Wah Kwai CC
140
Sai Kung Jockey Club Town Hall
180
Lohas Park CH
116
Stanley CH
89
Name of Community Hall/Centre
140
Causeway Bay CC
Southern
Rate of charge District
for use of
air-conditioning
facilities for hall
$ / per hour
140
Islands
Sai Kung
89
Wan Chai
Leighton Hill CH
116
Kwun Tong
Lam Tin (W) ECC
38
Pok Hong CH
89
Sau Mau Ping (C) ECC
38
Lek Yuen CH
116
Sham Shui Po
Wong Tai Sin
Yau Tsim Mong
Kwai Tsing
Sha Tin
Kwong Yuen CH
89
Kwun Tong CC
116
Hin Keng NCC
116
Lok Wah ECC
116
Sha Kok CH
116
Shun Lee ECC
116
Chun Shek CH
116
Sai Tso Wan NCC
116
Sun Tin Wai CH
116
Kai Yip CH
116
Wo Che CH
116
Lam Tin (E) CH
140
Heng On ECC
140
Tai Hang Tung CC
116
Lung Hang ECC
140
Pak Tin CH
116
Lee On CH
140
Shek Kip Mei CH
116
Mei Tin CH
140
Cheung Sha Wan CC
140
Fu Shin CH
89
Nam Cheong District CC
140
Tai Yuen CH
89
Lai Kok CH
140
Fu Heng NCC
116
Lai Chi Kok CH
140
Tai Wo NCC
116
Mei Foo CH
140
Wan Tau Tong NCC
116
Wong Tai Sin CC
89
Kwong Fuk CH
116
Tai Po CC
140
Tai Po
Choi Wan ECC
140
Chuk Yuen ECC
140
Fung Tak ECC
140
Tsz Wan Shan CH
140
Tsz Wan Shan (S) ECC
89
Tung Tau CC
140
Shan King CH
Mong Kok CH
89
Tai Hing CH
Henry G. Leong Yaumatei CC
140
Kin Sang CH
116
Kwai Fong CH
89*
On Ting/Yau Oi CC
140
Kwai Shing CH
89*
Leung King ECC
140
89
Butterfly Bay ECC
140
Tseng Choi Street CH
116
Wu Shan Road CH
180
Tin Shui ECC
89
Lai King CH
Tsuen Wan
Tuen Mun
Princess Alexandra CC
116
Lei Muk Shue CH
140
Shek Wai Kok CH
140
Tuen Mun Town Centre CH
38
89
116
Tai Wo Hau ECC
116
Cheung Hang CH
116
Tsing Yi Estate CH
116
Cheung Fat ECC
140
Long Ping CH
116
Shek Lei CH
140
Tin Yiu ECC
140
Cheung Ching ECC
140
Tin Ching CH
140
Yuen Long
*The Air-Conditioning Charges for use of both Partitioned hall area A and Partitioned hall area B are $38 per hour
Annex B
General Information of Community Centres/Community Halls in Kwai Tsing District
The opening hours and information of the Community Centre/Community Halls under the Kwai Tsing District Office are as follows.
Applications for hiring the venues to hold activities are welcomed.
Facilities Available for Hire
Opening Hours
Respective Sub-office of the
(Please refer to the Footnote
Kwai Tsing District Office Assembly Badminton Changing
Activities
for the Opening Hours on
Address
Tel. No., Fax. No., e-mail
Hall
Court
Room
Room/
Saturday, Sunday and Public
address for Enquiry and
(Inside the
(Male/
Classroom/
Holiday as well as the closure
Booking
Hall)
Female)
Meeting
time during weekdays)
Room



Monday to Friday
Sub-District Liaison Team
*Shek Lei CH No. 2 Tai Pak

Capacity
Capacity of 25
Tin Street,
(8:30 am to 10 pm)
2494 4518
of 400
persons
Kwai Chung
Saturday, Sunday & Public
Fax number: 23108215
persons
Holiday
E-mail:
(Advanced booking is
cc_ch_applications_kwc_kwt
required)
@had.gov.hk



No. 2 Lai
Monday to Friday
Sub-District Liaison Team
Kwai Fong CH

Capacity
Capacity of 20
Fong Street,
(9 am to 10 pm)
2494 4518
of 260
persons
Kwai Fong
Saturday, Sunday & Public
Fax number: 23108215
persons
Holiday
E-mail:
(Advanced booking is
cc_ch_applications_kwc_kwt
required)
@had.gov.hk




No. 205 Lai
Monday to Friday
Sub-District Liaison Team
*Lai King CH
Capacity
Capacity of 15
King Hill
(8:30 am to 10 pm)
2494 4518
of 220
persons
Road, Kwai
Saturday, Sunday & Public
Fax number: 23108215
persons
Chung
Holiday
E-mail:
(Advanced booking is
cc_ch_applications_kwc_kwt
required)
@had.gov.hk




Monday to Friday
Sub-District Liaison Team
*Tai Wo Hau No. 15 Tai Wo
Capacity
Capacity of 30
Hau Road,
(7 am to 10 pm)
2494 4518
ECC
of 350
persons
Kwai Chung
Saturday, Sunday & Public
Fax number: 23108215
persons
Holiday
E-mail:
(Advanced booking is
cc_ch_applications_kwc_kwt
required)
@had.gov.hk



Podium,
Monday to Friday
Sub-District Liaison Team
*Kwai Shing CH

Capacity
Capacity of 20
Block 6, Kwai
(8:30 am to 10 pm)
2494 4518
of 280
persons
Shing West
Saturday, Sunday & Public
Fax number: 23108215
persons
Estate, Kwai
Holiday
E-mail:
Chung
(Advanced booking is
cc_ch_applications_kwc_kwt
required)
@had.gov.hk




Monday to Friday
Tsing Yi Sub-office
Tsing Yi Estate Phase II, Tsing
Capacity
Capacity of 15
Yi Estate,
(9 am to 10 pm)
2433 5133
CH
of 260
persons
Tsing Yi
Saturday, Sunday & Public
Fax number: 24322146
persons
Holiday
E-mail:
(Advanced booking is
tycc_kwt@had.gov.hk
required)




Monday to Friday
Tsing Yi Sub-office
Cheung Fat ECC Cheung Fat
Capacity
Capacity of 30
Estate, Tsing
(9 am to 10 pm)
2433 5133
of 360
persons
Yi
Saturday, Sunday & Public
Fax number: 24322146
persons
Holiday
E-mail:
(Advanced booking is
tycc_kwt@had.gov.hk
required)




Phase II,
Monday to Friday
Tsing Yi Sub-office
Cheung Hang CH
Capacity
Capacity of 15
Cheung Hang
(9 am to 10 pm)
2433 5133
of 280
persons
Estate, Tsing
Saturday, Sunday & Public
Fax number: 24322146
persons
Yi
Holiday
E-mail:
(Advanced booking is
tycc_kwt@had.gov.hk
required)




Monday to Friday
Tsing Yi Sub-office
*Cheung Ching No. 6 Ching
Capacity
Capacity of 20
Hong Road,
(8:30 am to 10 pm)
2433 5133
ECC
of 360
persons
Tsing Yi
Saturday, Sunday & Public
Fax number: 24322146
persons
Holiday
(Advanced booking is
required)
Footnote : (1) The opening hours on Saturday, Sunday and Public Holiday are 9 am to 10 pm. Tai Wo Hau Estate Community Centre is open from 7
am to 10 pm on Saturday.
(2) From Monday to Friday, the CHs/CCs indicated with * are closed during 1 pm to 1:30 pm and 5:30 pm to 6 pm. The other 4
CHs/CCs are closed during 1 pm to 2 pm and 6 pm to 7 pm.
Please call the respective Sub-office (Monday to Friday 9:00 a.m.-6:00 p.m.) to enquire about the latest opening hours and details of the
Community Centres/Community Halls.
Community
Centre/
Community Hall
(CC/CH)
Annex C
Demerit Points System
Items
Seriousness
of Breach
Minor
Breaches
Demerit
Points
3
Number of participants exceeds the maximum capacity of
respective CH/CC.
Failed to provide post-activity statement of account within one
month of completion of a fee-charging activity which has been
exempted from charges.
Failed to turn up.
Altered the nature of activity without prior approval of K&TDO.
Serious
Breaches
5
Permanent damage of the facilities, such as PA system, hardware
that needs replacement. The organisation is also subject to the
charges for the replacement of equipment.
Fund-raising, sales, offer of sales, bidding or auction activities
conducted in the venue without prior permission from K&TDO
or if the activity is not lawful.
Serious misconduct, breaches, such as smoking, cooking and
playing fireworks.
Transfer of the allocated timeslot to another organszation.
Holding of fee-charging activities against the original claim of
non-fee charging
Very
Serious
Breaches
10
Breaches of Regulations and Conditions
1
Number of participants below the minimum requirement.
2
Late for 15 minutes or more.
3
Minor breaches on the use of facilities, such as sprinkling of
powder on the floor, failed to clean and restore the venue, etc.
4
Minor misconduct, such as causing nuisance, hanging banner,
putting up poster or slogans, eating at the venue without prior
approval of K&TDO.
Cancellation of allocated timeslot with less than 7 working days’
advance notice before the date of the activity.
Failed to submit an application for approval for alteration of the
nature of activity 7 working days or more before the date of the
activity.
Failed to produce the approval letter for use of facilities in
CH/CC.
Failed to vacate the venue on time.
5
6
7
8
9
10
11
12
13
14
15
16
17
(or revoked
immediately
if
applicable)
Rules under the Demerit Points System
According to the instruction of HAD, K&TDO will follow the principle below to implement demerit
point system.
1.
The Demerit Points System is district-based.
2.
Under the Demerit Points System, an applicant organisation or hirer will get demerit points for
breaching regulations and conditions. Demerit points are given for each breach and counted
individually, irrespective of whether the breach takes place in the same activity. Each breach will
attract demerit points ranging from 3 points for a “Minor Breach”, 5 points for a “Serious Breach”
to 10 points for a “Very Serious Breach”, having regard to the seriousness of the breach. For an
application which includes a co-organiser, only the applicant organisation or hirer will be served
the demerit points for breaches of regulations and conditions.
3.
Once an organisation or hirer has accrued a total of 10 or more demerit points within 12 months, it
will be banned from booking all CHs/CCs within the same District in the next two quarters. All
the points that led to the ban will be cleared. Demerit points arising from new breaches of
guidelines and regulations will be counted afresh. If the organisation concerned has been
allocated other sessions, it may continue to use the allocated sessions unless otherwise directed.
4.
In the event that an organisation commits two or more breaches in the same activity, the highest
demerit points incurred in that activity will be counted first for the purpose of imposing a ban from
booking of CH/CC facilities, as under paragraph 3 above. The remaining lower demerit points
incurred from the other breaches committed in the same activity, which have not been counted for
imposing the ban, will be carried forward.
5.
An organisation which is found to have breached the regulations and conditions will be issued with
a standard warning letter stipulating the nature of breach, the demerit points served and the validity
period. A summary of all breaches will also be listed in the letter. The consequences of
accruing 10 points or more by the organisation will also be stated in the letter.
6.
The organisation concerned may submit a written representation for the District Officer’s
consideration within two weeks from the issue date of the warning letter. The District Officer has
the authority not to give any demerit points if he/she finds the representation justified.
Examples of Calculating Demerit Points
Assuming that advance booking is allowed, that applications for use of CH/CC facilities are
processed on a quarterly basis and that timeslots are allocated through a ballot system, an applicant who
wished to use a CH/CC facility in Q4 of 2011 was allowed to submit an application before the end of Q2
of 2011. Lots were drawn at the beginning of Q3 of 2011 and successful applicants were notified in
writing accordingly. [Districts which do not accept booking on a quarterly basis (e.g. monthly basis) are
required to revise the counting method to suit their own allocation systems. But the duration of a ban
from booking should remain to be six months.]
Example A
No. of points
Date of breach
Total demerit points accrued
3
1.6.2010
3
5
10.1.2011
8
3
5.6.2011
8
On 5.6.2011, only 8 points had been accrued within a period of 12 months
because the 3 points incurred on 1.6.2010 had lapsed by 1.6.2011.
Example B
No. of points
Date of breach
Total demerit points accrued
3
1.6.2010
3
5
10.1.2011
8
3
28.5.2011
11
On 28.5.2011, 11 points had been accrued within a period of 12 months.
A ban from bookings in the next two quarters (that relate to bookings for
use of CH/CC facilities in Q4 of 2011 and Q1 of 2012) was imposed.
All the 11 points arising from the 3 breaches were cleared. Assuming that
the organisation concerned had other successful bookings for use of
CH/CC facilities in the remainder of Q2 and also Q3 of 2011, it may
continue to use the allocated sessions up to Q3 of 2011 unless otherwise
directed. Demerit points arising from new breaches of guidelines and
regulations will be counted afresh after 28.5.2011.
Example C
No. of points
Date of breach
Total demerit points accrued
3
1.6.2010
3
5
10.1.2011
8
3
28.5.2011
11
10
30.6.2011
10
Following Example B above, the organisation committed a 10-point breach
on 30.6.2011. Another ban from booking in the two quarters following
the two quarters under the first ban was imposed. That means, the
organisation will not be allowed to submit application for a total period of
12 months.
2.
In the event that an organisation commits two or more breaches in the same activity, the
highest demerit points incurred in that activity will be counted first. The remaining lower demerit
points incurred from the other breaches committed in the same activity will be carried forward. Details
are illustrated below.
Example D
No. of points
Date of breach
Total demerit points
accrued
3
3
1.6.2010
3
10.1.2011
6
3
5
28.5.2011
11+3
(3 points carried
forward)
5
3
3.4.2012
11
On 28.5.2011, two separate breaches were found in the same activity.
Since the highest demerit points incurred in this activity was 5, the
5-point breach was counted first while the 3-point breach would be
carried forward. 11 points were then accrued when 5 points were
added to the original 6 points accrued on 10.1.2011. A ban from
bookings in the next two quarters (that relate to bookings for use of
CH/CC facilities in Q4 of 2011 and Q1 of 2012) was imposed and the
11 points arising from 3 breaches would be cancelled after the ban was
imposed. The remaining 3 points from the remaining breach incurred
in the same activity on 28.5.2011 would then be carried forward. On
3.4.2012, another two breaches were found. Since the addition of the
3 points brought forward from 28.5.2011 and the 8 points incurred on
3.4.2012 resulted in an accrual of 11 points within 12 months, both
new breaches were counted, thus necessitated the issue of another ban.