POSITION AVAILABLE: Executive Assistant
Posted: May 22, 2006
FREEDOM TO MARRY, the gay and non-gay partnership working to win marriage
equality nationwide, offers the following full-time staff position:
TITLE: Executive Assistant
Reports to: Executive Director
HOW TO APPLY: Applicants should send a cover letter, resume, and three references in a
single Microsoft Word document via e-mail with JOB-EXEC ASSISTANT as the topic to
Charles Ignacio, Deputy Director, at charles@freedomtomarry.org. No calls or faxes, please.
Only those whose applications are being considered will be contacted.
Deadline: June 15, 2006 or until filled.
LOCATION: New York, NY
DUTIES: The Executive Assistant is responsible for providing full administrative support for the
Executive Director and Program Director, as well as general administrative back-up to other staff,
as directed.
Executive & Administrative Support:
Candidate must provide efficient support for Executive and Program Directors, manage
information flow, and be a personable and professional voice for the organization. In addition to
working closely in sync with the Executive and Program Directors, the successful candidate must
have the ability to be diplomatic, discreet, amiable, and professional with colleagues, steering
committee members, funders, and other stakeholders.
Executive Support
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Manage the Directors’ schedules to ensure efficient and effective us of their time
Coordinate all aspects of Directors’ speaking engagements and meeting travel, including
responding to requests, making travel arrangements, and creating itineraries; track
receipts and prepare expense reports
Draft and proof correspondence as requested
Coordinate logistics for outside meetings with partner organizations
Manage Executive Director’s office, files, and items requiring signature
Update Directors' calendars; relay schedule to staff and media relations
Coordinate with other staff and partners all incoming and outgoing communications
Screen requests and coordinate logistics for media interviews, events, and appearances
Assist Program Director in her work off-site
General Administrative Support
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Draft agenda and take minutes for staff and biannual steering committee meetings
Secure location and catering for regular and ad hoc meetings
Assist with listserv management and monthly meeting and attendance lists
Manage press clippings archive and polling files
Provide back-up to Administrative Associate as needed
Other tasks as assigned by supervisor
Requirements:
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2-4 years experience as executive-level assistant or equivalent
2-4 years secretarial experience or equivalent
Demonstrated excellence in written, verbal, telephone, and electronic communication
skills
High level of comfort and skill speaking on behalf of high-profile public figure
Excellent organization skills, including but not limited to management of both electronic
and paper filing, meeting organization and planning, telephone conferencing, online
calendar scheduling, and juggling travel arrangements
Ability to exercise independent judgment when appropriate; strong decision-making
skills
Ability to prioritize work and multi-task in fast-paced, high-pressure environment
Ability to interact with all levels of an organization, particularly at senior levels
Ability to maintain confidentiality regarding sensitive issues or information
Strong PC skills in MS Word, Outlook, Excel, and internet search engines
Willingness to work on occasional evenings and weekends
Plus factors: facility working with BlackBerry and other office technologies;
demonstrated commitment to nonprofit organizations and equality for LGBT persons
COMPENSATION: mid-30’s, depending on experience. Through the Astraea Lesbian
Foundation for Justice, Freedom to Marry offers a generous benefits package, which includes
medical and dental insurance, 403B and employer-contributed pension plan, long-term disability,
three weeks paid vacation, and transportation vouchers.
HIRING POLICY: We are an equal opportunity employer committed to a diverse, multicultural
work environment. People of color, people with disabilities, and people of diverse sexual
orientations are encouraged to apply.