Attachment A
Page A1 of A9
Academic Senate
2008-2009
Irvine Valley College, 5500 Irvine Center Drive, Irvine, California 92618 asenate@ivc.edu 949/451-5408
Minutes
Meeting of the Representative Council
Thursday, January 29, 2009
2 - 4 p.m., A205
Senate Officers:
Wendy Gabriella, President:
Traci Fahimi, Vice President:
Greg Bishopp, Past President:
Lisa Davis Allen, Recorder:
Yemmy Taylor, Chair, Ac. Affairs:
Kathy Schmeidler, Chair, Courses:
Senators:
Business Science:
Kenn Bennett
Dave Shinnick
Fine Arts
Stephen Rochford
Matt Tresler
Guidance & Counseling
Bari Rudmann
Steve Lee
Health/PE/Athletics
Tom Pestolesi
Martin McGrogan
Present
Present
Absent
Present
Present
Present
Present
Proxy
Present
Present
Present
Present
Present
Present
Humanities & Languages
Roy Bauer
Julie Willard
Library Services
Carol Wassmann
Fred Forbes
Life Sciences & Technologies
Priscilla Ross
Diana Hurlbut
Math/CIS/Engineering
Miriam Castroconde
Terry Barbee
Dottie Sherling (alternate)
Ray Chandos
Social & Behavioral Sciences
Elizabeth Chambers
Yemmy Taylor
Adjunct Faculty
Jerry Rudmann
CALL TO ORDER
President Wendy Gabriella called the meeting to order at 2:05 p.m.
B.
ADOPTION OF AGENDA
Item 1: Adoption of Agenda
Discussion: None
Actions Taken: Motion passed: Adopt the agenda
S: Ross
Y: 15
Minutes
Representative Council, 29 January 2009
Page 1 of 9
Present
Proxy
Present
Present
Present
Present
Present
Physical Sciences & Technology
A.
M: Bauer
Present
Present
N: 0
A: 0
Present
Present
Proxy
Present
Attachment A
Page A2 of A9
C.
INTRODUCTION OF GUESTS
Guests Present: Craig Justice, Vice President of Instruction; Joanne Chen,
Chinese Instructor; Donald Bradshaw, Accounting Instructor; Bret Rudmann,
History Associate Faculty.
D.
PUBLIC COMMENTS
President Wendy Gabriella reported that the 01/28/09 Guest Speaker Event
hosting author Ray Bradbury went “wonderfully”, and added that the audience
was cross-generational which reflected the longevity of the author’s career. It was
announced that the IVC-TV team recorded the event, and it soon will be available
for educational viewing. In conclusion, it was noted that the ‘behind the scenes’
workload for such events is tremendous and campus processes are in development
to direct future projects.
E.
RECORD OF THE PREVIOUS MEETING
Item 2: Approval of Minutes
Discussion: None
Action Taken: Minutes were approved.
M: Bauer
F.
G.
S: Ross
Y: 17
N: 0
A: 0
REPORTS OF STANDING COMMITTEES
Academic Affairs: Academic Affairs Chair Yemmy Taylor reiterated comments
made by President Wendy Gabriella on the success of the Ray Bradbury Guest
Speaker Event. It was announced that the current Facilities Request Process will
be reviewed by the Academic Affairs Committee and the Academic Senate. In
addition, the Performing Arts Center faculty and management are planning to
develop their own Facility Request Procedures for PAC facilities usage in order to
ensure scheduling for both instructional and College-wide events. President
Gabriella added that funds for future speakers and guests are available but that the
distribution will be connected to the developing Speaker Selection Process and
the Speaker Event Planning Calendar.
Curriculum: Curriculum Committee Chair Kathy Schmeidler reported that the
Curriculum Committee is reviewing a number of options to streamline the
Curriculum process, including revisions to the Curriculum Manual and the
development of an Instructional Manual for Campus CurricUnet users. In
conclusion, Chair Schmeidler generally addressed curriculum issues such as
repeatability, schedule information on labs and “TBA” designations, Carnegie
unites, and new course/program prefixes.
CONSENT CALENDAR
Discussion:
1) Nominations remain open for the Grievance Panel Pool.
2) Grievance Panel Pool Member Tam Do was appointed to Grievance Panel.
3) Craig Grossman will continue to act as a member of the District Health &
Benefits Committee.
Minutes
Representative Council, 29 January 2009
Page 2 of 9
Attachment A
Page A3 of A9
4) Revised Spring 2009 College Committee Assignments Sheet will be distributed
at the next Academic Senate meeting.
Action(s) Taken: Motion passed; The Academic Senate moved to accept the
Consent Calendar.
M: Bauer
H.
S: Ross
Y: 21
N: 0
A: 0
OLD BUSINESS
Item 3: Curriculum Revisions for 2008-2009
Discussion: Curriculum was posted on the Intranet for review and approval.
General Senate discussion addressed current curriculum postings and the general
approval process. The Academic Senate moved to approve the recommendations
of the Curriculum Committee.
Action(s) Taken: Motion passed; The Representative Council approved the
recommendations of the Curriculum Committee.
M: Bauer
S: Ross
Y: 21
N: 0
A: 2
Item 4: Faculty Hiring Committee Appointments Per BP 4011.1
Discussion: President Gabriella announced that per BP 4011.1 the Senate
appoints four faculty members per Faculty Hiring Committee, and that the
College President was currently appointing three additional hiring committee
members. President Gabriella reminded the Senate “we do not approve the
College President’s appointments, only the four faculty nominations”. Faculty
were encouraged to submit any recommendations for President Roquemore’s
consideration to VPI Justice by 02/02/09. It was reported that the remaining four
Faculty Hiring Committees have forwarded faculty nominations for Senate
consideration:
1. Guidance and Counseling – Generalist Counselor
a. John Licitra
b. Tam Do
c. Tiffany Tran
d. Yolanda Gouldsmith
2. Physical Science – Physics
a. Larry Oldewurtel
b. Roy McCord
c. Ray Chandos
d. Amy Stinson
3. Business Science – Accounting Management
a. Bob Urell
b. Terry Thorpe
c. Roopa Mathur
d. Don Bradshaw
Minutes
Representative Council, 29 January 2009
Page 3 of 9
Attachment A
Page A4 of A9
4. Guidance and Counseling – DSPS Counselor
a. Bill Hewitt
b. Bari Rudmann
c. Steve Lee
d. Tiffany Tran
General Senate discussion followed. President Gabriella explained the HR process
timelines for each Faculty Hiring Committee. HR representatives and closing
dates will be presented at the next Representative Council Meeting on Februrary
12, 2009.
Senators on the floor called for the question.
M: Ross
S: Bauer
Y: 18
N: 0
A: 3
Motions were made to accept the remaining Faculty Hiring Committee
appointments with the following considerations:
Action(s) Taken: Motion passed; The Representative Council moved to approve
the Faculty Hiring Committee faculty appointments for Guidance and Counseling,
Generalist Counselor; Physical Sciences, Physics; and Business Science,
Accounting Management.
M: Rochford
S: Bauer
Y: 21
N: 0
A: 0
Action(s) Taken: Motion passed; The Representative Council moved to approve
the DSPS Hiring Committee faculty appointments with the recommendation that
the School of Guidance and Counseling consider the inclusion of a Math faculty
member.
M: Bauer
S: Ross
Y: 17
N: 0
A: 4
Item 5: Board Policy Revisions
Discussion: President Wendy Gabriella reported on the following Board Policies:
 BP 2101 Delegation of Authority to the College President: The
proposed policy was approved by the BOT at the January 20, 2009
Board of Trustees meeting.
 BP XXXX Stipends-Reassigned Time: The draft policy continues to
be finalized and a corresponding AR is being developed.
 AR 5611 Open Enrollment: The regulation has been revised to
reflect Title 5 language.
 AR 6XXX Distance Education: The proposed policy is still in
revision to reflect Title 5 language. Curriculum Chair Kathy
Schmeidler is addressing additional concerns.
Minutes
Representative Council, 29 January 2009
Page 4 of 9
Attachment A
Page A5 of A9

BP 5600 Associates Degree Requirements: Reviewed by the
General Education Committee with the recommendation that it
move to approval.
 BPXXXX Energy and Sustainability: The proposed policy reflects
the development of adoption of energy efficient and building
sustainable practices.
General Senate discussion followed concerning degree requirements, distance
education proposals, and the titling of the proposed Board Policy on Energy and
Sustainability. Senate motions were brought to the floor as follows:
Action(s) Taken: Motion passed; The Representative Council moved to approve
AR 5611 Open Enrollment.
M: Bauer
S: Rochford
Y: 20
N: 0
A: 0
Action(s) Taken: Motion passed; The Representative Council moved to table
AR 6XXX Distance Education.
M: Schmeidler
S: Barbee
Y: 20
N: 0
A: 1
Action(s) Taken: Motion passed; The Representative Council moved to approve
BP 5600 Associates Degree Requirements.
M: Rochford
S: Ross
Y: 20
N: 0
A: 1
Item 6: Bookstore Task Force
Discussion: Bookstore Task Force Representatives Ray Chandos and Diana
Hurlbut reported on a meeting between the Bookstore Task Force members,
Bookstore Regional Managers, and the Follett Corporation Vice President of
Operations. A number of issues were discussed, concluding in the following
comments:
1. It will be made clear to students whether “Recommended” materials are
the recommendation of the Bookstore or the Course Instructor.
2. Bookstore ‘short ordering’ of “Required” materials will still continue
based on the Bookstore’s projections, rather than previous semester
course size. The Bookstore Management stated that it would require
increased access to campus enrollment numbers in order to revise current
practices.
General Senate discussion followed, and Senators expressed continued concerns
on behalf of the faculty. President Gabriella commented that it was important to
note that the Bookstore appears willing to discuss faculty concerns. In conclusion,
Representatives Chandos and Hurlbut reminded the Senate that IVC’s contract
with Follett Corporation was through 2012, and reported that greater faculty
participation was planned for future contract negotiations. The Academic Senate
Minutes
Representative Council, 29 January 2009
Page 5 of 9
Attachment A
Page A6 of A9
has asked that Representatives Chandos and Hurlbut provide updates to the
Senate on a regular basis until Bookstore concerns are resolved.
Action(s) Taken: Discussion/Action.
Item 7: Emeritus Status for Retirees – Update
Discussion: Senate Vice President and Representative on Emeritus Status Traci
Fahimi reported that there was no current information to report, and that she will
provide an update at the next Senate meeting.
Action(s) Taken: For information only.
Item 8: Research Analyst Hiring Committee – Update
Discussion: President Wendy Gabriella that the Research Analyst Hiring
Committee had completed all applicant screening and that interviews were to
begin in two weeks. President Gabriella added that it was a strong pool of
candidates and that expectations were high. In conclusion, President Gabriella
asked all faculty acting as Hiring Committee members to be aware that the
relationship between “knowledge of” and ‘representative duties” in classified and
possibly administrative job descriptions are possibly problematic. The criteria
within the “knowledge of “ category are used to screen applicants. However, the
“knowledge of” criteria do not correlate with the ‘representative duties”. This
issue will be addressed with the Vice Chancellor of Human Resources.
Action(s) Taken: Discussion/Action.
Item 9: Scholarship Task Force
Discussion: President Gabriella announced that Tiffany Tran and Parisa Soltani
have been nominated to serve on the Scholarship Task Force. A motion was made
to close nominations and appoint.
Action(s) Taken: Motion passed; The Representative Council closed nominations
and appointed Tiffany Tran and Parisa Soltani as Senate Representatives to the
Scholarship Task Force.
M: Rudmann
S: Fahimi
Y: 21
N: 0
A: 0
Item 10: Learning Communities
Discussion: President Wendy Gabriella announced that Lisa Davis Allen was
appointed by the Senate to act as ‘lead person’ for the investigation and
development of the IVC Learning Communities.
Action(s) Taken: None. For information only.
Item 11: College-Wide Green Task Force
Discussion: President Wendy Gabriella announced that pursuant to the adopted
procedures, a College-Wide Green Task Force proposal has been submitted to the
Senate for consideration. General Senate discussion followed. A motion was
made to approve the formation of a campus-side “Green” Task Force with the
recommendation that the Task Force title be changed to “Energy and
Sustainability Task Force”, and that the member designations listed in the
Minutes
Representative Council, 29 January 2009
Page 6 of 9
Attachment A
Page A7 of A9
document as “Faculty” and “Students” be changed to “Academic Senate” and
“ASIVC” respectively.
Action(s) Taken: Motion passed; The Representative Council moved to approve
the formation of a campus-side “Green” Task Force with the recommendation that
the Task Force title be changed to “Energy and Sustainability Task Force”, and
that the member designations listed in the document as “Faculty” and “Students”
be changed to “Academic Senate” and “ASIVC” respectively.
M: Schmeidler
S: Chambers
Y: 19
N: 1
A: 0
Item 12: 2009-2010 District Goals – Planning Workshops
Discussion: President Wendy Gabriella reminded the Senate that the Chancellor’s
Cabinet would be holding the first of two District Planning Workshops on
02/19/09 from 8:30-10:00 am in LIB 213 (IVC). A second planning session has
been slated for 03/19/09 from 8:30-10:00 am in SSC 212 (SC). President
Gabriella distributed for review a draft of the “Saddleback College District Goal
Recommendations 2009/2010”. General Senate discussion followed addressing
the SC document’s content and structure. President Gabriella reminded the Senate
that the District Goals are not “District-wide” and do not apply specifically to the
Colleges, but that they are goals set for the District system itself. A motion was
made to support the “Saddleback College District Goal Recommendations
2009/2010”.
Action(s) Taken: Motion passed; The Representative Council moved to support
the “Saddleback College District Goal Recommendation 2009/2010”.
M: Schmeidler
S: Rochford
Y: 20
N: 0
A: 0
Item 13: Commencement Speaker Task Force – Rochford/Alvarez
Discussion: Senate Representative Steve Rochford reported that although he was
unable to attend the last Commencement Speaker Task Force meeting, Lisa
Alvarez did attend. On Lisa Alvarez’s behalf, Stephen Rochford reported that the
Task Force is continuing to solicit Commencement Speaker nominations. Steve
Rochford will provide a Commencement Speaker Task Force update at the next
Senate meeting.
Action(s) Taken: Discussion/Action.
Item 14: 2010 Accreditation Self Study – Update Accreditation Institute
Discussion: President Wendy Gabriella reported that multiple members of the
IVC “2010 Accreditation Self-Study Steering Committee” attended the “2010
Accreditation Institute” in San Jose, January 23-25, 2009. President Gabriella
noted that all attendees expressed that the workshops were of great assistance in
helping to identify our problems and possible solutions. Attendee Kathy
Schmeidler added that one of the most worthwhile components was that the Work
Group members were able to attend with the IVC Budget Director. This
Minutes
Representative Council, 29 January 2009
Page 7 of 9
Attachment A
Page A8 of A9
collaborative attendance magnified the fact that the budget is directly and
intrinsically connected to strategic planning.
Action(s) Taken: For information only.
Item 15: 2010 Accreditation Self Study
Discussion: President Gabriella reported that work on the “2010 Accreditation
Self Study” continues, and that recommendations for members of the four
Accreditation Standards Task Forces are expected at the next Senate meeting.
Action(s) Taken: Discussion/Action.
Item 16: 2010 Self Study Accreditation Survey
Discussion: Survey Coordinator Jerry Rudmann reported that the 2010 Self Study
Accreditation Survey is planned for distribution after Spring Break 2009.
Action(s) Taken: Discussion/Action.
I.
NEW BUSINESS
Item 17: Revised ISLOs
Discussion: President Wendy Gabriella distributed and summarized the revised
draft of the “Irvine Valley College Institutional Student Educational Goals and
Outcomes: 2009-2010”. General Senate discussion followed. President Gabriella
noted that any changes to the document must be completed prior to late Spring
2009 IVC Catalog print deadline. A motion was made to accept the “Irvine Valley
College Institutional Student Educational Goals and Outcomes: 2009-2010” with
the recommendation to, 1) add the word technician to “Aesthetic
Awareness”/bullet point #2, and, 2) change the title to ““Irvine Valley College
Institutional Student Educational Goals and Learning Outcomes: 2009-2010”.
Action(s) Taken: Motion passed; The Representative Council moved to accept the
“Irvine Valley College Institutional Student Educational Goals and Outcomes:
2009-2010” with the recommendation to, 1) add the word technician to “Aesthetic
Awareness”/bullet point #2, and, 2) change the title to ““Irvine Valley College
Institutional Student Educational Goals and Learning Outcomes: 2009-2010”.
M: Schmeidler
S: Bauer
Y: 17
N: 1
A: 1
Procedural Motion: The Academic Senate moved to extend the meeting ten additional
minutes. Motion passed; The Academic Senate extended the meeting ten minutes.
M: Rochford
S: Ross
Y: 19
N: 1
A: 0
Item 18: 2009-2010 Strategic Planning
Discussion: Agenda Item 18 postponed. Will be re-agendized for next meeting.
Action(s) Taken: None.
Item 19: BSI Project Coordinator
Discussion: Agenda Item 19 postponed. Will be re-agendized for next meeting.
Minutes
Representative Council, 29 January 2009
Page 8 of 9
Attachment A
Page A9 of A9
Action(s) Taken: None.
J.
REPORTS OF SPECIAL COMMITTEES
No reports
K.
PRESIDENT’S REPORT
President Wendy Gabriella reported that the anticipated letter concerning IVC
Accreditation Status is expected to arrive in the IVC President’s Office (via fax)
early on Friday 01/30/09. The President will then inform the administration,
faculty and staff sometime around mid-day. Further details will be outlined at that
time. President Gabriella reminded the Senate that the IVC Campus community
should “hope for the best, and prepare for the worst”.
L.
M.
ANNOUNCEMENTS AND OPEN FORUM
ADJOURNMENT
The meeting was adjourned at 4:02 p.m.
Minutes
Representative Council, 29 January 2009
Page 9 of 9