Attachment A
Page A1 of A7
Academic Senate
2008-2009
Irvine Valley College, 5500 Irvine Center Drive, Irvine, California 92618 asenate@ivc.edu 949/451-5408
Minutes
Meeting of the Representative Council
Thursday, April 16, 2009
2 - 4 p.m., A205
Senate Officers:
Wendy Gabriella, President:
Traci Fahimi, Vice President:
Lisa Davis Allen, Recorder:
Yemmy Taylor, Chair, Ac. Affairs:
Kathy Schmeidler, Chair, Courses:
Senators:
Business Science:
Kenn Bennett
Dave Shinnick
Fine Arts
Stephen Rochford
Matt Tresler
Guidance & Counseling
Bari Rudmann
Steve Lee
Health/PE/Athletics
Tom Pestolesi
Martin McGrogan
Absent
Present
Absent
Present
Present
Absent
Present
Present
Proxy
Present
Present
Proxy
Present
Humanities & Languages
Roy Bauer
Julie Willard
Library Services
Carol Wassmann
Fred Forbes
Life Sciences & Technologies
Priscilla Ross
Diana Hurlbut
Math/CIS/Engineering
Miriam Castroconde
Terry Barbee
Dottie Sherling (alternate)
Ray Chandos
Social & Behavioral Sciences
Elizabeth Chambers
Donna Gray
Jodi Titus (alternate)
Adjunct Faculty
Jerry Rudmann
CALL TO ORDER
Vice-President Traci Fahimi called the meeting to order at 2:12 p.m.
B.
ADOPTION OF AGENDA
Item 1: Adoption of Agenda
Discussion: None
Actions Taken: Motion passed: Adopt the agenda
S: Ross
Y: 14
Minutes
Representative Council, 29 January 2009
Page 1 of 7
Present
Proxy
Present
Present
Present
Present
Absent
Physical Sciences & Technology
A.
M: Rochford
Present
Present
N: 0
A: 0
Absent
Present
Absent
Absent
Present
Irvine Valley College Academic Senate
2008-2009
April 16,2009
C. INTRODUCTION OF GUESTS
Guests Present: Craig Justice, Vice President of Instruction; Melanie Haeri,
Reading Instructor; Joanne Chen, Chinese Instructor
D. PUBLIC COMMENTS
E. RECORD OF THE PREVIOUS MEETING
Item 2: Approval of Minutes: March 12, 2009 and April 3, 2009
Discussion: None
Action Taken: Minutes were approved.
For Minutes of March 12, 2009
M: Ross
S: Bauer
Y: 14
N: 0
A: 0
For Minutes of April 3, 2009
M: Rochford
S: Chambers
Y: 16
N: 1
A: 0
F. REPORTS OF STANDING COMMITTEES
Academic Affairs: No Report.
Curriculum Committee: No Report.
G. CONSENT CALENDAR
Grievance Panel Pool: Nominations remain open.
Grievance Panel Appointments: none
H. OLD BUSINESS
Item 3
Curriculum Revisions for 2008-09
Discussion: no curriculum was posted for approval at this meeting.
Update on action taken at prior meeting with regard to ESL: Curriculum
Chair Kathy Schmeidler and Vice President of Instruction Craig Justice explained
the action plan agreed upon by the ESL Department and the Office of Instruction,
and approved in Curriculum Committee, which rescinded its prior
recommendation. For AY 2009-10, status quo will obtain for the ESL
curriculum, while the department revises their curriculum to conform to
“Carnegie unit” expectations and pedagogical best practices. Continuing with the
existing curriculum prevents errors and problems encountered when precipitous
decisions are made and followed.
Action(s) Taken: For information only.
Item 4
2009-2010 Faculty Hiring Committee
Appointments Update
Discussion: No updates were reported
Action(s) Taken: None
Page 2 of 7
Agenda – April 16, 2009
Irvine Valley College Academic Senate
2008-2009
April 16,2009
Item 5
Board Policy Revisions
Discussion: Vice President of Instruction Craig Justice reported that at the prior
meeting of BPAR Council there was consensus to move forward with a
recommendation to the Chancellor’s Council (and thence to the Board of
Trustees) a revised BP describing and delineating reassigned time and stipends.
BPAR Council continues to work on the corresponding AR. Deputy Chancellor
Gary Poertner has requested information from both colleges regarding prior use
and projected needs for reassigned time and stipends. Dr. Justice outlined the
IVC “strategy”and philosophy used in constructing our report. S. Rochford asked
about cost calculations using backfill rather than full-time salary rates, and R.
Bauer asked where the authority to decide who receives which assignment will
reside. C. Justice stated that he is optimistic that the final AR will be sensible to
these concerns, and will be in compliance with other BPs defining roles and
responsibilities.
Action(s) Taken: For information only.
Item 6
Bookstore Task: Report Chandos/Hurlbut
Discussion: Bookstore Task Force Representative Diana Hurlbut reported on the
progress and proceedings of the Bookstore Task Force:
 Bookstore representatives will request time at department/school
meetings for informational presentations and to get feedback.
 Bookstore representatives will be asked (in response to Senate discussion)
to be present at the flex week faculty buffet for disseminating information
and to encourage faculty to check the status of their courses’ texts.
 Bookstore has agreed not to place on the shelves, next to materials
required or recommended by faculty, materials “recommended” by the
bookstore that it wants to sell. However, material recommended but not
required by the instructor will not have the “required” label.
 Bookstore has agreed to have books on the shelves by flex week, and asks
faculty to come by to check.
 Helen Locke will contact all the deans: the bookstore will provide to each
administrative assistant a printout that shows books ordered (and how
many). It is the faculty member’s responsibility to follow through and
ensure that the orders are correct.
 Legislation is in process that would stop publishers from bundling, create
some sort of web-based open source option, and stop publisher/faculty
kickbacks.
 Theft in the bookstore and around campus appears to be on the rise
 Publishers are offering 3-ring binder options: lower initial costs but no
sell-back
 Bookstore can sell e-books (can be returned only if never used)
 Note: it is important to notify the bookstore immediately if a new course
or section is added or deleted, or if class size will be increased
Page 3 of 7
Agenda – April 16, 2009
Irvine Valley College Academic Senate
2008-2009
April 16,2009




If book orders are submitted before the end of the semester, buy-back
prices for re-used books are significantly higher (better for students). If
they accept their “cashback” as a debit card, they get value + 10%.
Kris Murakami (from library) expressed her thanks for faculty responses
to her email regarding library reserve materials.
Bookstore is willing to grant a discount on non-textbook items for
emeritus faculty, once there is an acceptable ID.
A scantron vending machine will be set up at ATEP.
Action(s) Taken: For information only.
Item 7
Emeritus Status for Retirees - Update
Discussion: Emeritus Status Task Force Representative Traci Fahimi reported that
one idea is to use regular faculty ID with a note that says “emeritus faculty” to
access benefits; continuing email access and an acknowledgement at
Commencement should be available immediately, but some other components
may take more time to arrange.
Action(s) Taken: For information only.
Item 8
Environmental Sustainability Task Force
Discussion: Vice-President Fahimi announced that the Environmental
Sustainability task Force has been approved by the president, so the Senate has
been asked to recommend a faculty member for the steering “group”. Motions
were made to:
open nominations
M: Schmeidler S: Rochford
Y: 17
N: 0
A: 0
Nominations: Jefferey Kaufmann (Schmeidler/Rochford), who received 13 votes
Diana Hurlbut (Hurlbut/Schmeidler), who received 12 votes
Close and appoint:
M: Rochford
S: B. Rudmann
Y: 17
N: 0
A: 0
Action(s) Taken: Motions passed; The Representative Council closed nominations and
appointed, for the remainder of this academic year and for AY 2009-2010, J. Kaufmann,
with D. Hurlbut as alternate, should Kaufmann be unable or unwilling to serve.
Item 9
2010 Accreditation Self-Study Update
Discussion: Vice-President Fahimi announced that the accreditation self-study
survey has been extensively revised and pared down so that it is expected to
require only about 15 minutes to complete. Questions regarding information that
can be independently verified have been omitted. The survey has been vetted by
Page 4 of 7
Agenda – April 16, 2009
Irvine Valley College Academic Senate
2008-2009
April 16,2009
the Std 4 Task Force and the Accreditation Steering Committee, and should be
released on April 22, 2009.
Action(s) Taken: For information only.
Item 10
Dean of Academic Programs – Update
Discussion: Vice-President of Instruction Justice announced that the position is
agendized for approval by the Board of Trustees at their next meeting, April 27,
2009. If approved, he anticipates interviewing in June and July, with an
anticipated start date of August 1, 2009.
Action(s) Taken: For information only.
Item 11
Distinguished Academic Lecture Series
Discussion: Academic Affairs Chair Taylor and S. Rochford announced that
several dates have been set aside in the PAC to be available for this series. Some
concern was expressed that all available dates are Mondays; perhaps some
Sunday evenings will also be set aside. S. Rochford agreed to seek some Sunday
dates for Fall and Spring. At this time the open dates are 10/12/09, 11/16/09 and
2/1/10, 4/12/10. No nominations for speakers have yet been submitted.
Action(s) Taken: For information only.
Item 12
Senate Elections: President and Vice President
Discussion: Elections Committee member B. Rudmann announced that
nominations have closed, and that Wendy Gabriella is the only nominee for
President and Lisa Davis Allen is the only nominee for Vice-President. Notices
will go out next week when balloting begins.
Action(s) Taken: For information only.
Item 13
Senate Elections: Past President, Curriculum
Chair, Chair Academic Affairs, Recorder
Discussion: Vice-President Fahimi reminded the assembly that nominations are
open. The following were nominated:
Academic Affairs Chair: Stephen Rochford (nominated on 4/2/09)
Curriculum Chair: Kathy Schmeidler
Recorder: Traci Fahimi
Past President: no nominations at this time
Action(s) Taken: Two nominations were received. Nominations remain open.
Item 14
SLO MOU
Discussion: Senator J. Rudmann explained the need for an SLO MOU, and the
history of the proposed document. It now pertains to faculty only.
Action(s) Taken: Motion passed. The representative Council moved to accept this
proposed MOU.
Page 5 of 7
Agenda – April 16, 2009
Irvine Valley College Academic Senate
2008-2009
April 16,2009
M: Ross
S: S. Lee
Item 15
Y: 19
N: 0
A: 0
ACCJC Distance Education Policy
Discussion: CC Chair Schmeidler reported that work is still in progress.
Action(s) Taken: For information only.
Item 16
Tech Refresh, Cap Outlay, Safety/Security
Request
Discussion: VPI Justice reported that the IVC request reflects our strategic
planning process, and was vetted by the appropriate committees. The SC request
is predicated on a different approach, and their requests amount to more than $300
million.
Action(s) Taken: For information only.
Item 17
Road Trip: Ohlone College-Newark Center
Discussion: Schmeidler reported she is unable to go, but does not know to whom
requests for an invitation (for that seat) should be sent.
Action(s) Taken: For information only.
Item 18
Administrative Unit Review & SSOs
Discussion: Vice President Fahimi reported that the Institutional Effectiveness
Committee is exploring models to demonstrate the “awareness stage” for
accreditation purposes.
Action(s) Taken: For information only.
Item 19
Bi-Annual Outdoor Sculpture Invitational
Discussion: The bulk of the announcement was postponed awaiting Lisa Davis
Allen’s return; the first piece is scheduled for installation 4/23/09.
Action(s) Taken: For information only.
I.
NEW BUSINESS
Item 20
Printed vs. Online Schedule
Discussion: Vice President Fahimi reported that the this issue arose at a Board of
Trustees meeting, but had been an object of discussion at IVC for some time. We
are already reducing our mailings and our need for print materials, but expect to
continue to require some print schedules and catalogs for selected audiences. One
approach being considered is to provide these for sale in the bookstore, at a
nominal cost, for those not otherwise in receipt.
Action(s) Taken: For information only.
Page 6 of 7
Agenda – April 16, 2009
Irvine Valley College Academic Senate
2008-2009
April 16,2009
J.
REPORTS OF SPECIAL COMMITTEES
K. PRESIDENT’S REPORT
L. ANNOUNCEMENTS AND OPEN FORUM
M. ADJOURNMENT
Action(s) Taken: Motion passed. The representative Council moved to adjourn at
3:59 pm.
M: Rochford
S: Willard
Y: 17
N: 0
A: 0
Page 7 of 7
Agenda – April 16, 2009