Public document to be completed by the Contracting Authority
Compulsory use for service tender procedures of EUR 200,000 or more
SERVICE PROCUREMENT NOTICE
Contract title: Supervision of Works for Former Military Bases Conversion
in Razgrad and Simitli
Location: Bulgaria
1. Publication reference
Europeaid/121583/D/SV/BG
2. Procedure
Open
3. Programme
PHARE
4. Financing
BG 2004/016-711.11.03
The signing of this Supervision contract is conditional upon the finalisation of the
procedures for registration of new landowners, the establishment of a legal entity on
behalf of the Municipalities, EIA and environmental decisions (if necessary), the
agreement of adjacent landowners and the acquisition of additional land alongside the
access roads for Simitli.
5. Contracting Authority
Phare Implementing Agency at the Ministry of Regional Development and Public Works of the
Republic of Bulgaria, Sofia
CONTRACT SPECIFICATION
6. Nature of contract
Global price
7. Contract description
The objective of the contract is the provision of Construction Supervision Services in the
capacity of the “Engineer” under FIDIC “General and Particular Conditions of Contract for
Plant and Design-Build for Electrical and Mechanical Plant, and for Building and
Engineering Works, designed by the Contractor”, 1999 Edition, as well as in the capacity
of the “Supervisor” under the Bulgarian “Territorial Structure Act” and related regulations,
for the purpose of implementing the construction works (the Works) for the PHARE
Project “Former Military Bases Conversion” (BG2004/016-711.11.03).
8. Numbers and titles of lots
NA
9. Maximum budget
EUR 200,000
10. Scope for additional services
NA
CONDITIONS OF PARTICIPATION
11. Eligibility
Participation is open on equal terms to all natural and legal persons of the EU Member
States, Albania, Bosnia-Herzegovina, Bulgaria, Croatia, Former Yugoslav Republic of
Macedonia, Romania, Serbia-Montenegro and Turkey (see also item 29 below).
12. Candidature
All eligible natural and legal persons (as per item 11 above) or groupings of such persons
(consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been
constituted informally for a specific tender procedure. All members of a consortium (i.e., the
leader and all other partners) are jointly and severally liable to the Contracting Authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the
automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium,
the whole consortium will be excluded.
13. Number of tenders
No more than one tender can be submitted by a natural or legal person (including legal persons
within the same legal group), whatever the form of participation (as an individual legal entity or as
leader or partner of a consortium submitting a tender). In the event that a natural or legal person
(including legal persons within the same legal group) submits more than one tender, all tenders in
which that person (and legal persons within the same legal group) has participated will be
excluded.
14. Shortlist alliances prohibited
NA
15. Grounds for exclusion
As part of the Tender Submission Form, Tenderers must submit a statement to the effect that
they are not in any of the exclusion situations listed in Section 2.3.3 of the Practical Guide to
contract procedures financed from the General Budget of the European Communities in the
context
of
external
actions
(available
from
following
Internet
address:
http://europa.eu.int/comm/europeaid/index_en.htm).
16. Sub-contracting
Sub-contracting is permitted only on condition that the Tenderer explicitly states that it is the sole
party that will be contractually liable. If the Tenderer intends to subcontract one or more parts of
the contracted services, this must be clearly stated in the tender.
The Tenderer must intend to carry out the major part of the services itself. The value of the subcontracted part of the services may not exceed 30 % of the contract value. Sub-contracting can
be used for short-term experts and for supporting the activities envisaged for the key experts.
17. Number of candidates to be short-listed
NA
18. Date of invitation to tender
August 2005
PROVISIONAL TIMETABLE
19. Provisional commencement date of the contract
November 2005
20. Initial period of execution and possible extension of the contract
The overall legal duration of this contract is expected to be 29 months, comprising a 1 month
period prior to the issue of the Notice to Commence the Works, 12 months for construction
supervision, including the design period, 12 months Defects Liability Period and 4 months for final
statement and payment. If for some reasons the duration of the works extends, the duration of the
Supervision contract might be considered as well with no more than 5 months.
21. Information meeting
An optional information meeting will be held on 2 September 2005, 11 a.m. local time at the
Ministry of Regional Development and Public Works (MRDPW) premises (17-19 Kiril I Metodii
Str., 1202 Sofia, Bulgaria, Tel.: +359 2 9405487, Fax.: 9865387).
SELECTION AND AWARD CRITERIA
22. Selection criteria
The following selection criteria will be applied to Tenderers. In the case of tenders submitted by a
consortium, these selection criteria will be applied to the consortium as a whole unless specified
otherwise:
1) Economic and financial standing of Tenderer [based on item 3 of the tender submission form]
a) The annual revenue of the Tenderer for each of the last three years for which accounts have been
closed shall amount at least to EUR 350.000.
b) The firm or the leading partner of the consortium should be operational for the last three years.
In addition to the Tender Submission Form, the annual accounts of the last three years available
must be attached to the Form, e.g. the balance sheets or extracts from balance sheets from the
last three years for which accounts have been closed, in accordance with the company law of the
country in which the lead partner is established.
2) Professional capacity of Tenderer [based on items 4 and 5 of the tender submission form]
The Tenderer shall have a total of at least 16 persons permanent staff currently and on average
during the three year-period as per the Tender Submission Form working in the fields of
supervision of construction/rehabilitation of buildings, roads, water supply and sewerage systems
under FIDIC or similar conditions of contract.
3) Technical capacity of Tenderer [based on items 5 and 6 of the tender submission form]
a) The Tenderer shall have at least five (5) years (since 01.01.2000) of experience in
supervision of construction and/or rehabilitation and/or reconstruction of buildings, roads,
water supply and/or sewerage systems.
b) The Tenderer shall have successfully completed the supervision of at least two
comparable works projects (i.e. construction and/or rehabilitation and/or reconstruction of
buildings, roads, water supply and/or sewerage systems) in the past five (5) years. The
minimum value of the works supervised must be EUR 3 mn. The two supervision
contracts in question are considered “successfully completed” if the Taking Over
Certificates have been issued for the works that have been supervised.
23. Award criteria
As specified in the tender dossier annexed to the letter of invitation to tender, the most
economically advantageous tender will be established by weighing technical quality against price
on an 80/20 basis.
TENDERING
24. How to obtain the tender dossier
The tender dossier is available from the Contracting Authority at the following address:
Ministry of Regional Development and Public Works (MRDPW)
Cyril and Metodius Str 17-19
1202 Sofia - Bulgaria
Mrs. Tsvetomira Latcheva, Director PHARE Implementing Agency
Tel.: + 359 2 9405487
Fax:+ 359 2 9865387
It is also available for inspection at the premises of the Contracting Authority.
Tenders must be submitted using the Tender Submission Form included in the tender dossier, whose
format and instructions must be strictly observed.
Tenderers with questions regarding this tender must send them in writing to
Ministry of Regional Development and Public Works (MRDPW)
Cyril and Metodius Str 17-19
1202 Sofia - Bulgaria
Mrs. Tsvetomira Latcheva, Director PHARE Implementing Agency
Fax:+ 359 2 9865387
mentioning the contract title and location at least 21 days before the deadline for submission of
tenders given in item 25. The Contracting Authority must reply to all tenderers’ questions at least 11
days before the deadline for submission of tenders.
25. Deadline for receipt of tenders
Tenders must be received not later than 16.00 hrs. local time on 30 September 2005 at the
address:
Ministry of Regional Development and Public Works (MRDPW)
17-19 Kiril i Metodii Str. Room 525
BG-1202 Sofia - Bulgaria
Attn: Mrs. Tsvetomira Latcheva, Director PHARE Implementing Agency
Any tender received after this deadline will not be considered.
The reference number and contract title must be clearly marked on the envelope, containing the
tender. All instructions contained in the tender dossier have to be strictly observed.
26. Operational language
All written communications for this tender procedure and contract must be in English.
27. Additional information
The Contracting Authority reserves the right to request references from Tenderers about the
completed projects listed by them in the Tender Submission Form. Tenderers should be ready to
present such reference(s) and/or further information related to the listed projects upon request
from the Contracting Authority.
28. Date of publication of contract forecast
27 May 2005
29. Legal basis
Council Regulation (EC) No 1605/2002 of 25 June 2002; Council Regulation (EEC) No 3906/89 of 18
December 1989 as amended; Council Regulation (EC) No 2500/2001of 17 December 2001), Council
Regulation 769/2004 of 21 April 2004.