Fill in highlighted boxes with your information
Contest Name
Location (Address)
City
Zip Code
Contest Date
To be held in conjunction with
Contact Person
Mailing Address
State
City State Zip
Phone-Office Cell
Email Address
PROMOTER Responsibilities (Initial Each Box)
Provide a location for awards ceremony and a sound system or PA if possible.
Provide specific area for Judging with electricity
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Tables and chairs usually 4 – 8 foot tables and 12 chairs
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NO RED TENTS
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Friday night events must have lighting
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Lighting is important to judging the doneness of steaks
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An enclosed building is preferred
Provide 3-4 volunteers to assist in judging area (Important)
Furnish a sandwich tray for lunch for the SCA Rep & tent volunteers
Cookoff payouts must be posted prior to Cookoff (No Percentage Payouts)
Promoter assumes all responsibility for paying guaranteed payouts. SCA is not
responsible for prize payouts.
Winner of any SCA event receives an invitation to SCA World Steak Championship.
Provide A 10x10 space near the judging tent for SCA merchandise vending tent.

Provide steaks for the cookoff
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SCA Standard is 1 ¼” boneless choice ribeye steaks, Approx. 16oz
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2 steaks per team
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Must provide an extra 10 steaks to be available for the steak selection
Pay SCA Rep’s expenses (mileage & hotel if necessary) plus $175 Judging Fee for
their time and services.
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Mileage is figured at .50 per mile.
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We will try to use the SCA Rep that is closest to you event.
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Payment must be made to Rep on the day of the event
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Events with over 50 teams will require paying 2 SCA Reps to run event
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Events over 100 will require 3 SCA Reps.
Use SCA logos on advertising materials for the cookoff
SCA does not guarantee the profitability of any event, by agreeing to provide sanctioning. Sanctioning does not guarantee the number of teams that will participate in the event.
Send payment for $5 per team fee to SCA within 14 days after cookoff.
Online registration for the event through the SCA website is preferable. This allows
SCA to better co-ordinate with you and the cookers. We can send you an excel spreadsheet of the teams for your records. There is a 3% credit card processing fee for registration.
In the event of cancellation either by the contest organizer or by SCA, all previously paid expenses shall be non-refundable. The contest organizer will also reimburse the
SCA Representative(s) any prepaid expenses incurred by them which cannot be recouped.
Provide the following Supplies for Judging Tent:
Events under 25 teams:
1 Case of Bottled Water
1 Bag of Oyster Crackers
300 Heavy Duty Plastic Forks (Sam’s Club)
100 Heavy Duty Plastic Knives (Sam’s Club)
2 Rolls Paper Towels
1 Plastic table cloth (Dollar Store)
100 9” Styrofoam Boxes un-divided (Sam’s Club)

Events 25-50 Teams:
2 Case of Bottled Water
2 Bag of Oyster Crackers
600 Heavy Duty Plastic Forks (Sam’s Club)
100 Heavy Duty Plastic Knives (Sam’s Club)
3 Rolls Paper Towels
1 Plastic table cloth (Dollar Store)
100 9” Styrofoam Boxes un-divided (Sam’s Club)
Check the box’s that pertains to your event
(A) Event Flyer
We will make our own flier
SCA can make us a custom flyer for the $25 Fee
(B) Steak Payout Amount
Friday night event Payout to be determined (No % Payouts)
$2400 Total Payout 1 st $1000, 2 nd $500, 3 rd -$400, 4 th $300, 5 th -$200
$2900 Total Payout 1 st $1000, 2 nd $500, 3 rd -$400, 4 th $300, 5 th -$200, 6 th thru 10 th -$100
$3900 Total Payout 1 st $1500, 2 nd $750, 3 rd -$550, 4 th $350, 5 th -$250, 6 th thru 10 th -$100
Ancillary Payout
$350 Total 1 st -$200, 2 nd -$100, 3 rd -$50
Kids Cookoff Payout
No cash payouts in Texas (UIL Rules)
(C) Create custom logo for event
Create a custom logo for our event $125 fee (Optional)
(D) Award Certificates
Create award certificates (Steak 6-10, Ancillaries 4-10) for our event $25 fee
(E) Selling Steak Dinners
No, we will not be cooking steaks for the public
Yes, we will be cooking steaks to the public

(F) Categories (event includes 2, extra categories are a $25 judging fee)
Steak only
Steak and Appetizers
Steak and Burgers
Steak and 1-Bite Challenge
Steak and Wings
Steak and Dessert
SCA Margarita Contest
SCA Kids Challenge
SCA Bloody Mary Contest
(G) Registration
We would like teams to register through the SCA website (3% Paypal fee)
We will handle team registrations and SCA can post the entry form on site only
** Events that utilize online registration draw more teams to events.
(H) Steaks for event
We will provide the steaks from our own local steak provider
We understand the SCA standard is a 1 ¼” boneless Choice Rib-eye steaks, approx. 16oz
(I) Certified Judges
We understand that SCA will provide certified judges when available
**The Promoter will be notified on the Monday prior to the event, on how many judges they will need to fill, if certified judges are not available. SCA will offer judging spots to SCA certified judges first and if there is not enough certified judges, the promoter may use the spots as rewards for sponsors.
We would like to discuss having a SCA Certified Judges Class at our event.
**SCA can hold a certified judges class at your event, usually the day before to help you get all certified judges for the event. There is no cost for the class but we will require a minimum of
15 participates to hold the class.
(J) Trophies
We understand that it is the promoter’s responsibility to provide trophies for event
The trophies must have the SCA logo on them.
Most events provide trophies for 1 st thru 5 th in steak and 1 st thru 3 rd in Ancillaries.

(K) Release of Liability
This is a Steak Cookoff Association LLC (SCA) event. SCA rules will be enforced and the decision of the SCA Representative is final.
This event is sanctioned by the Steak Cookoff Association LLC (SCA). In consideration of the acceptance of the right to participate; entrants, participants, and spectators release and discharge the Steak Cookoff Association LLC. all its directors, officers, employees, sponsors, agents, representatives from any known and unknown damages, injuries, losses, judgments, and/or claims from any cause whatsoever that may be suffered by any entrant, participant, or spectator to their person or property. Further, each entrant expressly agrees to indemnify all the foregoing entities, firms, persons and bodies of any form from all liability occasioned from the conduct of any entrant, participant or spectator. I agree to follow the directions of the event organizers and that any misconduct or refusal by me to follow any direction of the organizer can result in the disqualification and cancelation of my participation in the activities and my immediate removal from the grounds where these activities are occurring. I understand that any such non-compliance may result in injury, death and/or permanent disability as a result of my failure to comply. Any and all media taken by the SCA related to any participant, spectator, etc. becomes the property of the Steak Cookoff Association LLC and can be used in future promotion of SCA events.
Signature:
Date Signed:
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This form must be sent with a nonrefundable $300 (check or money order) to the Steak
Cookoff Association or payment can be made via paypal to steakcookoffs@ymail.com.
Once received and approved we will reserve your date and start helping to promoting the contest. We will not save a date until the sanctioning fee has been paid by the promoter.
Return to: Steak Cookoff Association
1901 Central Drive
Suite 300
Bedford, TX, 76021 SCA LLC 12/15

SCA Fact and commonly asked questions
What does it mean for a cookoff to be sanctioned by the Steak Cookoff Association?
 When a cookoff is a SCA sanctioned cookoff, it means that a cookoff has agreed to conform to the rules set out by the SCA. These rules include guidelines on cooking, judging and award’s procedures. Sanctioning of a cookoff by the promoter ensures the cook teams that things will be run fairly and with integrity, allowing each team the same equal competitive opportunities.
When SCA sanctions your cookoff, the judging tent is taken care of so you are free to manage the rest of the event.
What categories can be judged by SCA?
 SCA has judging systems in place to judge Steak, Appetizers, Burgers, Wings, 1 Bite
Challenges, Margaritas, Bloody Mary's, Desserts and Kid's Cookoffs.
Is there a certain payout that needs to be guaranteed by the cookoff?
 No, sanctioning does not mean that a certain amount has to be given as prizes. SCA will advise you on typical payouts and entry fees for steak Cookoffs. Ultimately it is the promoters call however; the SCA does require that once the prize amounts are published, all money will be paid out as posted. Steak cookers support many charitable causes and are great people.
Remember these cookers are the lifeblood of your cookoff and without the cookers there is no cookoff.
Do I have to attend a sanctioned contest before I can get my contest sanctioned?
 We strongly suggest that you attend a SCA sanctioned cookoff prior to promoting your own.
Although similar to a BBQ cookoff, steak cookoffs have their own flow to an event.
As a promoter, how does sanctioning an event benefit us?
 Steak cookers are very competitive and want to know that the cookoffs they attend are run with
INTEGRITY. It is an investment by the teams to come out and spend their hard earned money, so being a sanctioned cookoff gives them that re-assurance. As a promoter the SCA provides guide lines that make a cookoff run smooth. The SCA helps promote the event, provides information on picking the best dates and advises the promoter along the way. The winner of all sanctioned SCA events will receive an automatic entry into the SCA Steak World
Championship.
What does SCA Provide a Sanctioned Cookoff?
 Your event will be listed in the official newsletter of the SCA “The Rub”, on our website
 www.steakcookoffs.com, social media outlets and other online listings.
 An SCA Representative will be provided for the cookoff.
Computers and proprietary program for tallying scores will be provided
 Proprietary uniform rules for the competition
SCA Offers two types of sanctioned events:
1. Sanctioned Friday night “Steak Jackpot” events

2. Sanctioned Full Steak Cookoffs
Sa nctioned Friday night “Steak Jackpot” event
For the organizer that wants a sanctioned Friday night steak component at their Cookoff, we offer the
Friday night “Steak Jackpot” sanctioning level. These events are held in conjunction with a BBQ cookoff. We do not sanction the BBQ cookoff, just the “Jackpot Steak”, and steak score will not be part of BBQ events scoring. The SCA will perform the following for your event:
 Provide a SCA Sanctioned event
 Use of SCA logo on all promotional material
 Promotion of event
 Supervise and coordinate the numbering & dispensing of turn in boxes
 Conduct the Steak Cookers meeting
 SCA Head Representative will supervise the judging process to ensure rules & regulations are followed, tabulation of scores and ensure judging tent is run with INTEGRITY
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The SCA Representative will present results at awards upon request
SCA results will posted after awards, allowing each team to know how they finished in the cookoff for both appetizers and Steaks.
 SCA Judging sheets can be emailed to teams upon request
 Winner of event automatically qualifies for the SCA Steak World Championship!
Full Steak Cookoff Event
For the organizer that wants to sanction their Full Steak Cookoff, we offer the Full Steak Cookoff sanctioning level. These events are a full steak cookoff and include an appetizer contest also. These events are generally all day events and are most times in conjunction with a festival or fundraiser.
The SCA will perform the following for your event:
 Provide a SCA Sanctioned event
 Use of SCA logo on all promotional material
 Promote the event
 Conduct the Steak Cookers meeting
 Supervise and coordinate the numbering & dispensing of turn in boxes
 Supervise steak selection
 Supervise the judging process to ensure rules & regulations are followed
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Tabulation of scores and ensure judging tent is run with INTEGRITY
 Head judge will present results at awards if requested
SCA results will posted after awards, allowing each team to know how they finished in the cookoff for both appetizers and Steaks.
 SCA Judging sheets can be emailed to teams upon request
 Winner of event automatically qualifies for the SCA Steak World Championship!
SCA Sanctioning Fees:
The base fee is:
 Friday night “Steak Jackpot” Events = $300 + SCA Representative Fee and Expenses + Team
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Fee costs ($5 per team)
Full Steak Cookoff Events = $300 + SCA Representative Fee and Expenses + Team Fee ($5)
Extra Ancillary Options:
 Extra categories in addition to the SCA basic categories are $25 per category
 Examples of extra categories are Desserts, Margaritas, Bloody Mary’s, Beans or a Kids division

The SCA Representatives Expenses:
 Personal auto mileage at .50 per mile or for out of state cookoffs air fare plus ground transportation. We try to use Rep's that are as close to the cookoff as possible.
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Lodging if necessary
The SCA Rep receives a $175 judging fee for their time.
Balance of SCA fees and SCA Representative reimbursements are due at the end of the contest day. Any reimbursements due to the SCA Representative should be paid directly to them.
*In the event of cancellation either by the contest organizer, all previously paid expenses shall be non-refundable. The contest organizer will also reimburse the SCA Representative(s) any prepaid expenses incurred by them which cannot be recouped.
SCA right to merchandise and promote sponsors:
SCA reserves the right to display, promote and sell, SCA products and services and that of its national sponsors at SCA sanctioned contests. Organizer agrees to provide a space in a highly accessible area, either in the cook area or near the judging area, where SCA may place its official merchandising tent and promote, display and sell SCA products and that of its national sponsor. The
Organizer agrees to provide free of charge a space up to 20x20 for this purpose.

Steak Cooking Rules
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Cook teams may cook on Gas, Charcoal, Pellet or Wood Grills.
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Each team needs to cook on a separate fire source with the following exception: Trailers that have multiple grills or large grills that are totally divided are allowed as long as each cooker has their own fire source.
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The Cook-off organizer/sponsor will provide all the rib-eye steaks. Teams are to provide ice chests for steak storage. NO other rib-eye steak is to be present at the cook site other than the rib-eyes given to the teams. If any other rib-eye steaks are found in a cook site, the team will be disqualified.
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Teams are subject to random ice chest inspections by any SCA Representative.
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Steak selection will be conducted by a lottery at the cooks meeting. During steak selection cookers will point to the two steaks they want, cookers may not touch the steaks. They will be given a 30 second period to pick their steaks or two will be chosen for them by the SCA Rep.
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Each team is required to have some type of fire extinguishing device in their cook site.
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Steaks may not be removed from the teams numbered cooking area except to turn in the entry. Any violation of this will result in immediate team disqualification from the competition.
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Steaks will be judged with regard to Taste, Texture, Appearance, Doneness and Overall
Impression.
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Steaks should be cooked Medium (warm pink center).
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Steaks may be lightly trimmed before, but not after, cooking
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This event will be judged by a panel of judges and wil l be in a “blind judging” format.
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Competition steaks must be submitted in the provided boxes. Steaks may not be marked in any way with the exception of grill marks. No garnish is allowed. Steaks must be turned in whole and uncut.
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Turn in times will be announced at cooks meeting. Steaks turned in after the deadline will NOT be accepted or judged.
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Taste is the first tie breaker and doneness is the second tie breaker.
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The foil disk provided must stay in the box under the steak.
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The head cook of a team 18 years old to compete in SCA.
Appetizer Rules
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Part of the appetizer must be cooked on the grill.
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No dessert dishes may be submitted as an appetizer.
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Appetizer boxes may contain small disposable cups for sauce/dips. Also, toothpicks or skewers to hold food items together are allowed. All other items in box must be edible food items.
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Appetizer must be turned in using provided box and the lid must close completely.
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You must turn in minimum of 6 pieces or cut 6 bites for judging
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Appetizer will be judged on taste, originality, and appearance.

Burger Rules
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Burger patty can be made of ANY protein or meat you choose.
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The protein must be shaped in the form of a patty.
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Turn in 2 whole full size burgers in provided box.
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Foil disk provided must stay in the box under the food.
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No decorations in box.
1-Bite Challenge
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Must turn in 6 bites on the provided spoons for judging
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Can be hot or cold
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Can be cooked on anything
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Desserts must be cooked on site.
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No decorations allowed in the box.
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No decorations in box
Dessert Rules
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No team branding or marking in box
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Dessert must be turned in using the provide box and lid must close completely.
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You must turn in minimum of 6 pieces or bites of your dessert for judging.
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Dessert will be judged on taste, originality, and appearance.
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Taste will be the first tie breaker and originality will be second tie breaker
Mixed Drink Rules
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Drinks must be mixed on site.
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Drink is to be presented in the provided cup with lid.
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Mixed Drink will be judged on taste only
SCA Kids Challenge Rules
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K ids’ Challenge Competitions are for kids 5-17 years of age.
 Kids’ Challenge categories are determined per cook off event and will be either steak, pork chops or chicken.
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Meat will be provided by the event based upon pre-registration of cookers. No guarantee of meat availability for on-site entries. On-site entrants may not provide their own meat if event sponsored meat is no longer available.
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Based on number of kid entries, the challenge may be divided into age groups (5-11 & 12-17).
This will be determined once all entries have been received by both pre-registered and on-site entries.
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Parents please understand that this is a KIDS CHALLENGE! Parental supervision is required.
However, the child should be responsible for prepping, seasoning, cooking, and presenting their entry. Guidance from parents is acceptable but please respect the rules and allow the kids to be the head cooks. If your child is not strong enough to turn their own meat on the grill, they may be too young for this challenge.
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Judging will be same criteria as steak.

Important Information

Winner of your SCA event earns an invitation to SCA World Championship. Teams from
Europe, Canada and United States will be in attendance. All SCA event are points qualifiers and qualifiers for the Championship.
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Use of the SCA logos on advertising materials for the cookoff is encouraged.
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SCA does not guarantee the profitability of any event, by agreeing to provide sanctioning.
Sanctioning does not guarantee the number of teams that will participate in the event.
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Advertising your event is a group effort. It is important that you advertise locally to draw in local support. Grocery stores, banks and other local merchants will usually enter a team to support the community. SCA will promote your event flier to its membership and contact database. We will also include it in our online and newsprint advertising when possible.
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Steel Images Trophy Art has done a great job for us on some events

Basic SCA Event Timelines
SCA is flexible with thei r timeline to accommodate the promoter’s event schedule. Some cookoffs are part of a festival or larger event and require awards to be done at certain times. We also can work around KCBS, FBA, IBCA, LSBS or MBN timelines to allow teams to compete in both sanctioned events. We will do our best to accommodate those requests.
Friday Events
5:30 Cooks Meeting and Steak Selection
8-830 Steak Turn in window
*Awards are promoter’s choice, either Friday night or Saturday with all other awards. Awards done on
Friday night can encourage dedicated steak cookers to attend that do not want to wait until Saturday for awards.
Saturday Events