EVENT FORM (DETAILED) page 1of2
ver2.0 iss: Dec13
PLACE AND TIME
EVENT NAME:
DATE
EVENT TYPE: feast/tourney/picnic/camp etc
EVENT THEME:
HOST GROUP:
SPONSORING GROUP
SITE ADDRESS:.
SITE OPENS:
HALL OPENS
ALCOHOL: no/discreetly damp/yes
SITE CLOSES
ALCOHOL LICENCE REQUIRED?
SITE DIRECTIONS:
NOTE: Attach a copy of the event advert (for Pegasus and local newsletters) and flyer (if any)
BOOKING REQUIREMENTS
Are Bookings required for this event? y/n
Last day to accept bookings: date .................................
NOTE: It is STRONGLY advised that bookings for catered events close 1 week before the event date and that this date
is made very clear in the event publicity.
NOTE: It is strongly advised that notification of dietary requirements be requested at time of booking
Booking Contact:
Name: (SCA AND LEGAL) ........................................................................................................................
Postal Address: ...................................................................................................................................
Phone number(s) and/or email for info: ................................................................................................
Cheques Payable to: SCA Innilgard, online payment to Direct deposit – ANZ BSB 015 311
Account no. 4808 24286, please reference [event ID and year] and SURNAME ..............................
COST OF EVENT
NOTE: an event budget sheet is also required.
Breakeven number: xx ....................................... Event/Site maximum: xxx
Fill in the cost for each type of attendee that the event is recognizing.
NOTE: If there are price breaks leading up to the event, show the PRICE BEFORE date in the first row
Price before / /
SCA Member adult
SCA Member child (516yr)
College Member
Non Member adult
Non Member child (516yr)
Child under 5 yr
Family:
Other:
Price before
/ /
Price before
/ /
EVENT FORM (DETAILED)
PAGE 2/2
VER 1.0 ISS 26JAN 99
RESPONSIBLE OFFICERS
NOTE THE AUTOCRAT MUST BE AN SCA MEMBER. Autocrats membership No:…82721
FUNCTION
SCA NAME AND LEGAL NAME
ADDRESS/Email
PHONE
AUTOCRAT
FEASTOCRAT
DUTY
CONSTABLE
MARSHALL IN
CHARGE
DUTY HERALD
LOANER
GARB
Bookings
Other
Other
**Consider other duty officers such as entertainment and competition co-ordinators, lists, etc.
It is also assumed that the Autocrat has organised equipment transport, site set up and take down and that the
Feastocrat has organised cooks, servers and scullery.
OTHER INFORMATION: eg competitions, bottle disposal, timetable,
.............................................................................................................
Presented to Council
Accepted on Calendar tentative
Accepted on Calendar confirmed
Sent to Pegasus
date
Council meeting
Signature/name
More Information:
Add more information here – planning timetable, event timetable, equipment needed, people to
coordinate with, etc.