United Nations Development Programme United Nations Development Programme Country: Zimbabwe Project Document Project Title: Towards universal access: Improving accessibility to high quality DOTs in Zimbabwe UNDAF Outcome(s): Outcome 1: Reduction of the spread of infection, improvement in the quality of life of those infected and mitigation of the impact of HIV and AIDS Expected CP Outcome(s): Strengthened management and coordination of national TB Control Programme Expected Output(s): To further strengthen and expand the activities of the National Tuberculosis Program, by building on activities funded under the Round 5 TB grant to Zimbabwe and addressing some of the remaining identified weaknesses. Executing Entity: UNDP Zimbabwe Implementing Partners: Ministry of Health and Child Welfare (National Tuberculosis Program), Health Services Board, and National Pharmaceutical Company of Zimbabwe (NatPharm); PSI; Southern Africa HIV and AIDS Dissemination Service (Safaids); City of Harare, City of Bulawayo, RAPT Responsible Parties: Ministry of Health and Child Welfare (National Tuberculosis Program), Health Services Board, and National Pharmaceutical Company of Zimbabwe (NatPharm) Brief Description This project document is prepared to reflect the details of the new grant agreement with the Global Fund to implement the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund) – TB Grant Round 8. UNDP Zimbabwe has been requested to become the Principal Recipient of the Round 8 Global Fund grants and will manage the TB grant The overall goal of the TB component further strengthen and expand the activities of the National Tuberculosis Program, by building on activities funded under the Round 5 TB grant to Zimbabwe and addressing some of the remaining identified weaknesses. The proposed interventions are designed to support and strengthen the existing National TB Programme (NTP) efforts. The project will support i) the strengthening and expanding of the provision of high quality dots by 2013; ii) the enhancement of TB/HIV collaboration and the scale up of the control and management of TB/HIV and MDR-TB; iii) the engagement of all care providers; and iv) the empowerment of people with TB and supporting communities. The project under UNDP Zimbabwe will aim to strengthen the national capacity to effectively and efficiently manage the TB programme in Zimbabwe. As Principal Recipient of the Global Fund grant, UNDP Zimbabwe will be legally responsible for the grant implementation; and responsible for the financial and programmatic management of the grant financed activities. Programme Period: 1 November 2009- 31 October 2011 Total AWP budget: 28,236,113USD Key Result Area (Strategic Plan): Total resources required Total allocated resources: Regular Other: o Global Fund o Government Unfunded budget: In-kind Contributions 28,236,113USD 28,236,113USD 28,236,113USD ______________ Atlas Award ID: Proposal ID: 00058659 Project ID: 00072971 Start date: End Date 1 November 2009 31 October 2011 PAC Meeting Date Management Arrangements 14 Dec 2009 DIM Agreed by Implementing Partner __________________ Agreed by UNDP ___________________ 28,236,113USD _________ _________ Hon. Dr. Henry Madzorera Minister of Health & Child Welfare Lare Sisay Deputy Resident Representative Situation Analysis Tuberculosis (TB) is a major public health problem in Zimbabwe, which ranks 20th on the list of 22 highburden TB countries in the world. According to the World Health Organization’s Global Tuberculosis Control Report 2008, Zimbabwe had an estimated number of 73,714 new TB cases in 2006, with an estimated incidence rate of 557 cases per 100,000 people. The growing HIV/AIDS epidemic led to increasing incidence of TB, which is now the leading cause of death for people living with HIV/AIDS. Currently, the case detection rate is low but treatment outcomes for those detected are improving but still below the global benchmark standard of 85%, a direct consequential effect of the HIV/AIDs co-infection and the adverse socio-political situation in the country. The Zimbabwe National Tuberculosis Program (NTP) which was initiated in late 1960s also faces serious shortcomings in terms of human resources capacity, program management as well as limitations in access to and availability of TB diagnosis, comprehensive care and treatment, procurement and supply chain management constraints. Consequently the performance of the TB programme has been poor with a decline in case-detection and treatment success rates. The NTP, which sits within the Ministry of Health and Child Welfare (MoHCW), formally adopted the Directly Observed Treatment Short course (DOTS strategy) in 1997. Furthermore, a decade of high inflation, severe economic decline, and rising poverty has culminated in an acute, ongoing humanitarian crisis in Zimbabwe. Despite many efforts by the Government, the Global Fund and other partners, universal access to basic health services has been seriously compromised due to deteriorating infrastructure and lack of material, human and financial resources. These challenges significantly reduced the capacity of the previous Principal Recipients of the Global Fund (Zimbabwe Association of Church- Related Hospitals; and the Ministry of Health and Child Welfare (MoHCW)) to effectively and efficiently implement, manage and deliver on the Global Fund grants in the country. The goal of the TB component under the Global Fund Round 8 grant is to further strengthen and expand the activities of the National Tuberculosis Program, by building on activities funded under the Round 5 grant to Zimbabwe and addressing some of the remaining identified gaps and weaknesses. The project aims to address these and other shortcomings identified in the review of the NTP. The activities will seek to strengthen and expand provision of DOTS by improving diagnostic services. Recruitment and retention of critical staff through salary support and provision of incentives will underpins these efforts. Two peripheral microscopy centres per district will be established and equipped to make diagnostic services more accessible to the rural population. District coordinators and managers will receive salary incentives to encourage them to remain in post and vehicles will be provided to facilitate their duties. Supervision will be further facilitated by providing Environmental Health Technicians (EHTs) at district level motorcycles for use in supervision, disease prevention and control activities and to transport sputum specimens from clinics to hospital for DSM. The paper TB register will be replaced with an electronic TB Register (ETR) to improve tracking treatment and improve programme management. TB/HIV will be addressed through recruitment of a national focal person, providing relevant training to all NTP staff, to facilitate diagnosis of Sputum Smear Microscopy (SSM) negative cases. TB screening will be provided for HIV infected persona and HIV care and treatment made available to all TB patients. Appropriate referral systems will be put in place through strengthened coordination and referral mechanisms; amongst other things Provincial and District TB/HIV committees will be established to mirror the National committee. Engagement with the private sector will be strengthened and expanded by appointment of a focal person in the NTP, through the process of developing a national policy and guidelines by training NTP and private sector staff. People with TB and communities will be empowered by the development of a national policy, by conducting information and training meetings for community leaders and journalists, by mass media information campaigns, while community TB care will be strengthened by provision of training at national and local level and by provision of incentives for care providers in the community. In addition, social mobilization activities will be undertaken in collaboration with the HIV programme. Due to the complex country context, in November 2008 the Global Fund Board invoked the Additional Safeguard Policy (ASP) for all current and future grants in Zimbabwe. Under this policy the Global Fund Secretariat has as a risk mitigation strategy requested that UNDP Zimbabwe assumes Principal Recipient (PR) responsibilities of the Round 8 and the remaining Round 5 grants for the three diseases. Strategy In line with the ZUNDAF outcomes, CPAP and national priority concerns, this project primarily serves to strengthen the national capacity within the country for improved health service delivery. UNDP efforts under the CPAP focuses interventions on strengthening the capacity of national institutions to deliver on the Millennium Development Goals (MDGs) and provide basic social services to the most vulnerable groups, particularly those affected by the HIV and AIDS pandemic and the humanitarian challenges. The CPAP takes into account the strong linkages between poverty, HIV and AIDS and gender and supports the Government of Zimbabwe in prioritising three of the MDGs (Goals 1, 3 and 6) whose achievement will underpin the realization of all the other goals. The Global Fund project finances programmes to address the HIV/AIDS, TB and malaria epidemics therefore will directly support priority MDG 6 (Combat HIV and AIDS, Malaria and Other Diseases) in line with the CPAP (Outcome 5 – Effective 3 Management and coordination of the HIV and AIDS national response in the context of the three ones, including advocacy and resource mobilization) and national concerns. Directly linked to the ZUNDAF outcome 1, this project seeks to reduce the spread of infection, improve the quality of life of those infected, and mitigate the impact of HIV and AIDS. Secondly this project will contribute to ZUNDAF outcome 5 in supporting the improved access to and utilization of preventive and curative health services in improving and sustaining the availability of essential drugs and commodities in health facilities. UNDP Zimbabwe as the PR of the TB grant will seek to reduce the overall risk for the oversight of grant funds, improve the flow of funds into the country and strengthen the national capacity within the country for improved health services and the effective management of the national TB response. This arrangement is time-bound and as PR, UNDP Zimbabwe will provide the necessary capacity building support to one or more local entities with the view that they will eventually be re-phased in as PR(s). The UNDP Country Office will be responsible for grant implementation; financial accountability; M&E and all procurement and distribution of health and non-health products. Under these PR obligations, UNDP Zimbabwe will seek to reduce the overall risk for the oversight of Global Fund grants, improvement of the flow of funds into the country and strengthening capacity of national implementing partners for improved health services. Under the Additional Safeguard Policy, the Country Coordinating Mechanism (CCM) will continue to perform its oversight role. UNDP will coordinate with the CCM to assure that the purposes of the project are achieved. Under this oversight leadership role the CCM will continuously monitor the implementation of activities financed by the Global Fund grant including approving major changes in implementation plans as necessary. The CCM completed the selection of 20 new CCM members in April 2009 and the selection of the new office bearers was carried out in June 2009 and the new vice chair and chair were elected. UNDP will work closely with the CCM to ensure efficient programme implementation and timely adherence to Global Fund policies. UNDP will continue to provide regular updates to the CCM at the CCM meetings and CCM subcommittee meetings. Management Arrangements The project will be executed by UNDP in line with UNDP’s DIM (Direct Implementation Modality) procedures and guidelines. 4 Global Fund Project Management Unit (PMU) To coordinate the implementation of the project and for the overall management, the UNDP Country Office will establish the Project Management Unit (PMU) that besides coordinating the implementation of the Grant will provide general guidance on Global Fund policies and procedures to all SRs participating in the implementation of the Grant. An interim team in the UNDP will manage the project during the PMU recruitment process. The PMU presented below will comprise both international and national personnel that will assist the Global Fund Project Coordinator with the delivery of the project activities. The Project Coordinator will oversee the implementation of all Global Fund grants in addition to providing support to the implementation of the capacity development plan. Furthermore, the Project Coordinator will ensure facilitation of knowledge building and sharing within the UNDP Global Fund unit. Finally, the position will also focus on partnership strengthening and coordination. S/he will report to the Deputy Resident Representative. The Senior Global Fund Project Advisor – a national post - will work fully in collaboration with the Project Coordinator. This Senior Project Advisor provides support on the oversight of the Global Fund projects, and provides strategic direction for the development and provision of support services in the implementation of projects. The Senior Project Adviser will also provide technical leadership to the implementation of the grants, in collaboration with all partners, to ensure that the implemented projects will contribute to the broader national strategy. Reporting to the Global Fund Project Coordinator will be the following five international posts: The Capacity Development Specialist ensures design and implementation of capacity development activities by providing policy and strategic guidance and leadership, in addition to project planning, implementation and monitoring and reporting on programs. This position will be supported by a Capacity Development Advisor, a national post. The Monitoring and Evaluation Specialist ensures the implementation and effective management of monitoring and evaluation policies and strategies, in addition to the sound facilitation of knowledge building and sharing in the area of monitoring and evaluation. This position will be supported by 3 M&E officers for each disease component; all 3 are national posts. The Operations Manager ensures the provision of policy support of, and adherence to, the UNDP Global Fund Unit on UNDP Rules, Regulations and policies. The Position provides financial resources management and supervises the PMU Finance Team, as well ensuring efficient Procurement and Supply Management operation and will supervise the PSM Team. In addition, the UNDP Country 5 Office Human Resource unit will ensure strategic human resource management and supervision of the PMU unit. The position will also have direct reports from 6 national posts- HR Associate, Administrative Assistant and 4 Transport Assistants. The Finance Specialist will provide effective, accurate financial resources management and oversight and will ensure the successful implementation of operations strategies and procedures. In addition, the position manages the Project budget and will organize an optimal cost-recovery system and will ensure proper control of Project accounts and Project cash management. Finally, the Finance Specialist will be closely monitoring the financial activity of the sub-recipients and other implementing partners. This position will be supported by 6 national posts – Finance Analyst, Finance Associate and 4 Finance Assistants. The PSM Specialist ensures the provision of effective and efficient PSM activities under the Global Fund grants and ensures full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies. Furthermore, the PSM Specialist will take the lead on developing a strategy for appropriate integration of UNDP / Global Fund procurement activities with those of other agencies (including WHO, UNICEF, etc.), and towards strengthening Governmental /Ministry of Health capacity. This position will be supported by 5 national posts – Procurement Manager, Pharmacist, Contracts Manager and 2 Procurement Associates. Finally, the Programme Officer for each disease component (3 national positions in total) will be responsible for the management of the Global Fund project under that component within the PMU, and the supervision and coordination of the programme support staff in the implementation of programme strategies. The Programme Officers within the PMU will work closely with the existing focal person/programme manager within the SR to enhance grant performance and management through strengthened coordination in the programme. In addition, the Programme Officers will collaborate with the PMU operations team, UNDP Country Office Staff, programme officers in UN Agencies, Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation. Finally, the Programme Officer will ensure top quality policy advisory services on HIV/AIDS to the Government and National Institutions and facilitation of knowledge building and management. The Programme Officers will report directly to the Project Coordinator and will each be supported by disease-specific Programme Assistant (3 national posts). 6 Project Management Structure Project Board Policy management will be vested with the Project Board. The Project Board will be chaired by the Permanent Secretary for the Ministry of Health and Child Welfare with the UNDP Deputy Resident Representative as the co-chair. The main role of the Project Board will be to reinforce the CCM’s role in the oversight of and accountability for the project. The board will be responsible for making all policy decisions for the project and shall meet quarterly to review the overall progress and outcomes of the project with the aim of proposing changes to the methodology or providing solutions to problems were necessary. These decisions will relate to the scope, extension, expansion, reduction, or continuation of the Programme. As a minimum, the Project Board is composed of the following roles: Executive: representing the project ownership and acting as the chair. This function will be assumed by UNDP Deputy Resident Representative. Senior Supplier: providing guidance regarding the technical feasibility of the project. This function will be performed by the Permanent Secretary Ministry of Health and Child Welfare. 7 Senior Beneficiary: ensuring the realization of project benefits from the perspective of beneficiaries. This role will be assumed by the Sub Recipient organization. Project Board •Executive (Chair) •Senior Supplier •Senior Beneficiary Project Assurance Project Manager Project Support The Project Board will be composed of a representative from the CCM (government entities or civil societies), a representative of the UNDP PMU and a representative of the Implementing partners under the project. The potential members of the Project Board are to be reviewed and recommended for approval by the Local Appraisal Committee. Project Assurance and Support In keeping with results based management structure, a project manager and support at the national structure will coordinate and manage the day to day programme implementation. A Monitoring and Evaluation specialist and 3 M&E Officers will form part of the project management team. UNDP will exercise a quality assurance functions as required under the results based management structure. Financial arrangements and funding structure In order to maintain an even level of financial performance, different payment modalities will be used: Direct Cash Transfer from UNDP to SRs as Advance Payment, Direct Cash Transfer from UNDP to SSRs as grants on behalf of SRs and at the request of SR’s and SSR’s UNDP makes Direct Payments to their suppliers. In order to mitigate financial risk and speed up processes of liquidation/validation of expenses incurred by SRs and SSRs, SRs and SSRs will submit financial reports monthly in addition to quarterly and annual reports. 8 To ensure full compliance, UNDP will provide reporting procedures and guidelines to SRs and SSRs and also facilitate On the Job Training and support on financial management as part of the Capacity Development process in this project. Procurement of goods and services Under the project’s Direct Implementation Modality arrangement (DIM), the strategy for the procurement of pharmaceuticals, diagnostic equipment and relevant supplies will be conducted by UNDP with Key Implementing Partners: Procurement of pharmaceuticals will be carried out by UNDP via its partnership agreement with UNICEF Supply Division. UNICEF procures through their Long Term Agreements (LTA), which are based on a competitive process mostly directly with manufacturers, in which adherence to stringent quality assurance was the main criterion. Procurement of health equipment and supplies will be carried out by UNDP/PSO/Global Procurement Unit (GPU) through their LTA which are based on a competitive process, in which adherence to strict technical specifications coupled with after-sales services as the main criterion. The Procurement and Supply Management (PSM) activities will be conducted by UNDP with the support of the Ministry of Health and Child Welfare (MOHCW) as the national agency responsible for the selection of drugs, technical specifications, quantification and forecasting, Logistics Management Information System (LMIS), and rational drug use. The Medicines Control Authority of Zimbabwe (MCAZ) for the arrangement of quality testing procedures, certification and control of pharmaceuticals. The storage and distribution of health products shall be the responsibility of National Pharmaceutical Company of Zimbabwe (NatPharm), a government-owned enterprise (quasi-governmental organization/parastatal). Audits The audit of the project will be conducted as per Article 7 of the UNDP-Global Fund Grant Agreement for the project in consultation with the Office of Audit and Investigation (OAI) UNDP headquarters. UNDP Country Office will arrange for an audit of UNDP’s support provided to its SRs. Implementation and Institutional Arrangements In the implementation of the project, UNDP Country Office will coordinate closely with Government, bilateral development partners, civil society and private sector to harmonise and coordinate the response in supporting the implementation of Global Fund grants and in the establishment of a strong communication policy and ways of sharing lessons of implementing in this dynamic environment. Moreover the UNDP Country Office will work with these stakeholders to strengthen national capacity in the implementation of the project activities. Bi-lateral partners include DfID, EU, USAID (CDC, PEPFAR) and UN agencies (UNAIDS, UNFPA, UNICEF and WHO). 9 UNDP will engage as Sub Recipients the Ministry of Health and Child Welfare (National TB Programme (NTP) and Health Services Board and the National Pharmaceutical Company of Zimbabwe (NatPharm). The National Tuberculosis Programme within the Ministry of Health and Child Welfare will be responsible for the implementation of the programmatic activities and NatPharm will be the implementing agency for storage and distribution without having to replicate or have parallel structure to support UNDP’s role as PR in Zimbabwe. NatPharm is the implementing agency for storage and distribution for major donors and UN Agencies such as UNICEF, UNFPA and WHO. NatPharm was the result of the promulgation of the Government Medical Stores (Commercialisation) Act, 2000. It was established as an autonomous not-for-profit organisation registered in terms of Section 26 of the Companies Act (Chapter 24:03) with an independent Board appointed by the Minister of Health and Child Welfare. NatPharm has six warehouses nationwide whose storage capacity of approximately 12, 812 square metres. The regional store in Harare which will serve as the major international receiving store has a capacity of 6,621 square metres. The Health Services Board (HSB) is directly responsible for all staffing and service matters in the health sector with the aim for an overall improvement of the sector in order to attract and retain professional staff. HSB manages the Retention Scheme and works closely with donor partners, including the Global Fund, to ensure effective implantation of the Scheme. HSB is the result of the Health Services Bill, which passed through parliament in 2004, effectively removed all health service personnel from the employ of the Public Service Commission (PSC) and placed them under the Health Services Board. The CCM will continue to perform its oversight role and will approve all major changes in implementation plans as necessary. Monitoring Framework and Evaluation Project monitoring and evaluation will be conducted in accordance with established UNDP and Global Fund policies and procedures. The indicators set in the performance framework of the grant agreement will form the basis on which the project’s Monitoring and Evaluation system will be built. Quarterly - On a quarterly basis Joint Review Meetings with all implementing partners will be held to discuss progress in the implementation of the project, challenges, constraints and lessons learnt. Progress towards the completion of key results, will be updated in Atlas. - The Local Fund Agent (LFA) will undertake reviews of program implementation on a quarterly basis, on the basis of the Disbursements Requests and Progress Updates submitted by the UNDP 10 Country Office. The objectives of these reviews are mainly for the verification of the information from which the quarterly report is compiled. Annual Audit - As an Additional Safeguard country, UNDP’s Office of Audit and Investigation are required to complete an annual audit of the Global Fund programs in compliance with the grant agreement signed with the Global Fund. End of Project Review - An end of project review meeting will be done during the last quarter of implementation with all the actors in the implementation of the Grant. The purpose of the review is to assess and evaluate if the project has achieved its goal, objectives and targets. Quality Management for Project Activity Results OUTPUT 1: Activity Result 1 Improving TB Diagnosis (1.1.1) Start Date:1 Nov2009 End Date: 31 Oct 2011 Purpose Overall strengthening of TB supportive environment to strengthen and expand provision of high quality DOTS Description - Renovate/Equip 92 clinics to perform smear microscopy at clinic level - Procure 65 microscopes for smear microscopy at clinic level including prisons, army and police clinics - Establish and maintain courier service contract for culture specimens for 200 health facilities Quality Criteria Quality Method Date of Assessment Number of microscopic centres created Quarterly reports by MOHCW Every Quarter Activity Result 2 Standardized treatment, patient support and patient charter Start Date:1 Nov2009 (1.2.1) End Date: 31 Oct 2011 Purpose Overall strengthening of TB supportive environment to strengthen and expand provision of high quality DOTS Description - Procure anti-TB drugs - Test first line anti-TB drugs for quality assurance Quality Criteria Quality Method Date of Assessment Percent of all TB patients treated under DOTS in health facilities Quarterly reports by MOHCW Every Quarter Activity Result 3 M&E Start Date:1 Nov2009 (1.2.2) End Date: 31 Oct 2011 Purpose Overall strengthening of TB supportive environment to strengthen and expand provision of high quality DOTS Description Conduct TB disease prevalence survey Quality Criteria Quality Method Date of Assessment Disease prevalence Quarterly reports by MOHCW Every Quarter 11 survey conducted Activity Result 4 M&E (1.3.1) Start Date:1 Nov2009 End Date: 31 Oct 2011 Purpose Overall strengthening of TB supportive environment to strengthen and expand provision of high quality DOTS Description Purchase of ETR software for data management Quality Criteria Quality Method Date of Assessment Cost of software Quarterly reports by MOHCW Every Quarter Activity Result 5 Program management and administration Start Date:1 Nov2009 (1.3.2) End Date: 31 Oct 2011 Purpose Overall strengthening of TB supportive environment to strengthen and expand provision of high quality DOTS Description - Hold quarterly TB/HIV review meetings for the national committee (20 people). - Conduct supervision visit to 10 provinces twice annually Quality Criteria Quality Method Date of Assessment # of people attending the meeting Quarterly reports by MOHCW Every Quarter Activity Result 6 HSS (beyond TB) Start Date:1 Nov2009 (1.4.1) End Date: 31 Oct 2011 Purpose To strengthen the Health Systems Strengthening (HSS) to strengthen and expand provision of high quality DOTS Description - Salary support for Monitoring and Evaluation officer x 1 - Recruit and maintain salary support for National PPM/ISTC coordinator - Develop national TB infection control policy and guidelines Quality Criteria Quality Method Date of Assessment Monthly salary cost per National PPM/ISTC Quarterly reports by MOHCW Every Quarter Activity Result 7 TB/HIV Address Start Date:1 Nov2009 (2.1.1) End Date: 31 Oct 2011 Purpose To collaborate TB/HIV Activities Description - Train health care workers in TB/HIV including intensified TB case finding and infection control - Peer Educators cascade TB prevention, care and support activities in communities to support groups Quality Criteria Quality Method Date of Assessment # of health care workers trained Quarterly reports by MOHCW Every Quarter Activity Result 8 MDR-TB Start Date:1 Nov2009 (2.2.1) End Date: 31 Oct 2011 Purpose To address TB/HIV, MDR-TB and other challenges to develop a strengthened a TB supportive environment Description Conduct training for staff from 2 MDR hospitals on MDR-TB case management Quality Criteria Quality Method Date of Assessment # of staff trained Quarterly reports by MOHCW Every Quarter Activity Result 9 All care providers (PPM / ISTC - Public-Public, Public-Private Mix Start Date:1 Nov2009 12 (2.2.2) (PPM) approaches and International standards for TB care) End Date: 31 Oct 2011 Purpose To address TB/HIV, MDR-TB and other challenges to develop a strengthened a TB supportive environment Description - Printing guidelines, IEC material, training material, forms and registers - Conduct training for Private facility staff Quality Criteria Quality Method Date of Assessment # of materials printed Quarterly reports by MOHCW Every Quarter Activity Result 10 Community TB care Start Date:1 Nov2009 (2.2.3) End Date: 31 Oct 2011 Purpose To address TB/HIV, MDR-TB and other challenges to develop a strengthened a TB supportive environment Description Conduct training for district trainers on CTBC for 170 x 5 days Quality Criteria Quality Method Date of Assessment # people trained /district Quarterly reports by MOHCW Every Quarter Activity Result 11 ACSM (Advocacy, communication and social mobilization) Start Date:1 Nov2009 (2.2.4) End Date: 31 Oct 2011 Purpose To address TB/HIV, MDR-TB and other challenges to develop a strengthened a TB supportive environment Description Conduct training workshop for journalists and civil group representatives in TB/HIV issues (print, electronic media) Quality Criteria Quality Method Date of Assessment # journalists trained Quarterly reports by MOHCW Every Quarter Activity Result 12 HSS (beyond TB) Start Date:1 Nov2009 (2.3.1) End Date: 31 Oct 2011 Purpose To strengthen Health Systems Strengthening (HSS) Description Enrol 3 medical personnel/year for MDR training in Latvia Quality Criteria Quality Method Date of Assessment # of persons trained/year Quarterly reports by MOHCW Every Quarter Activity Result 13 TB/HIV Start Date:1 Nov2009 (2.1.1) End Date: 31 Oct 2011 Purpose To collaborate TB/HIV Activities Description Initiate ART to eligible TB patients Conduct HIV prevalence survey among TB patients Quality Criteria Quality Method Date of Assessment # of TB patients with HIV initiated on Cotrimoxazole prophylaxis ( budget included under procurement of Cotrimoxazole) Quarterly reports by MOHCW Every Quarter Activity Result 14 MDR-TB Start Date:1 Nov2009 (2.4.1) End Date: 31 Oct 2011 Purpose To strengthen TB treatment Description Procure second line anti-TB drugs (SLD) to treat 25 MDR-TB patients in year 1 and 40 in year 2 13 Quality Criteria Quality Method Date of Assessment # of patients on 2nd line anti-TB drugs Quarterly reports by MOHCW Every Quarter Activity Result 15 MDR-TB Start Date:1 Nov2009 (2.3.2) End Date: 31 Oct 2011 Purpose To strengthen Health Systems Strengthening (HSS) Description Renovate 2 wards at Thorngrove hospital for MDR-TB management Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment High-risk groups Start Date:1 Nov2009 # of wards renovated Activity Result 16 (2.2.5) Every quarter End Date: 31 Oct 2011 Purpose To develop further the TB supportive environment Description Renovate prison clinics at Masvingo, Hwa-Hwa, Bindura, Chinhoyi, Kadoma, Hwange, Mutare and Chipinge to provide smear microscopy (clinics included for renovation under Improving diagnosis) Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment M&E Start Date:1 Nov2009 # of prison clinics renovated Activity Result 17 (2.2.6) Every quarter End Date: 31 Oct 2011 Purpose To develop further the TB supportive environment Description Conduct HIV prevalence survey among TB patients Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Infection Control Start Date:1 Nov2009 Cost of supplies, stationery, research assistants at USD 30000 Activity Result 18 (2.2.7) Every quarter End Date: 31 Oct 2011 Purpose To develop further the TB supportive environment Description Improve room air ventilation in waiting areas and patients wards of hospitals Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Improving Diagnosis Start Date:1 Nov2009 # of ceiling ventilators procured for improved ventilation in waiting areas and inpatients wards. Activity Result 19 (2.5.1) Every quarter End Date: 31 Oct 2011 Purpose To improve TB detection Description Procure laboratory supplies and glassware for TB culture Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Infection control Start Date:1 Nov2009 # of supplied procured Activity Result 20 (2.5.2) Every quarter End Date: 31 Oct 2011 14 Purpose To improve TB detection Description Procure personal protective devices (PPD)/respirators (N95 masks) for staff in MDR wards Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Start Date:1 Nov2009 (3.1.1) All care providers (PPM / ISTC - Public-Public, Public-Private Mix (PPM) approaches and International standards for TB care) Purpose To further engage all care providers to strengthen the TB supportive environment Description - Develop national policy and operational guidelines for PPM/ISTC - Develop IEC materials # of protective devices procured Activity Result 21 Quality Criteria # of IEC materials developed Activity Result 22 Every quarter End Date: 31 Oct 2011 Quality Method Quarterly reports by MOHCW Date of Assessment ACSM (Advocacy, communication and social mobilization) Start Date:1 Nov2009 (4.1.1) Every quarter End Date: 31 Oct 2011 Purpose To further engage all care providers to strengthen the TB supportive environment Description Conduct consensus meetings in year 1 and year 3 to prioritize mass media communication requirements based on review of recent research findings on service uptake and needs Tracking of print media coverage, reach of radio/TV programmes, qualitative research on impact, monitoring of effect of exposure to specific media content on behaviours Quality Criteria number of people attending consensus meeting Activity Result 23 Quality Method Quarterly reports by MOHCW Date of Assessment Community TB care Start Date:1 Nov2009 (4.1.2) Every quarter End Date: 31 Oct 2011 Purpose To further engage all care providers to strengthen the TB supportive environment Description Conduct one supervisory visit per district biannually x 85 district x 3 day x 2 people Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Start Date:1 Nov2009 (4.1.3) Supportive environment: Program management and administration Purpose To further engage all care providers to strengthen the TB supportive environment Description Administrative and other support costs for SR consortium PSI/Safaids, RAPT, Harare City, Bulawayo city, MOHCW, BRTI Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment High-risk groups Start Date:1 Nov2009 # of people per visit Activity Result 24 AOS fee of direct cost Activity Result 25 (4.1.4) Every quarter End Date: 31 Oct 2011 Every quarter End Date: 31 Oct 2011 Purpose To further engage all care providers to strengthen the TB supportive environment Description Renovate 1 ward at Chikurubi prison hospital Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Procurement and supply management Start Date:1 Nov2009 # of wards renovated Activity Result 26 Every quarter 15 (4.1.5) End Date: 31 Oct 2011 Purpose To further engage all care providers to strengthen the TB supportive environment Description PSM cost Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment HSS (beyond TB) Start Date:1 Nov2009 Transportation and Insurance (8% of cost of goods) Activity Result 27 (5.1.1) Every quarter End Date: 31 Oct 2011 Purpose Support the National Health Systems strengthening Description Contribution to HR retentions scheme Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Start Date:1 Nov2009 (6.1.1) Supportive environment: Program management and administration Purpose Support the National Health Systems strengthening Description Capacity development for selected SRs Quality Criteria Quality Method Quarterly reports by MOHCW Date of Assessment Supportive environment: Program management and administration Start Date:1 Nov2009 (7.1.1) Purpose To create a supportive environment for the PMU’s management and administration Description Contribution to Staff and operating Costs of UNDP/ PMU Quality Criteria Quality Method Date of Assessment Start Date:1 Nov2009 GMS Supportive environment: Program management and administration Purpose To create a supportive environment for the PMU’s management and administration Description General Management Fees Quality Criteria Quality Method Retention HR staff Activity Result 28 training, consultancies and miscellaneous Activity Result 29 Every quarter End Date: 31 Oct 2011 Every quarter End Date: 31 Oct 2011 staff and operating costs Activity Result 30 End Date: 31 Oct 2011 Date of Assessment Management fees Legal Context This project document shall be the instrument referred to as such in Article 1 of the Standard Basic Agreement between the Government of Zimbabwe and the United Nations Development Programme signed by the parties on 27 May, 1980. The host country-implementing agency shall for the purpose of the Standard Basic Assistance Agreement refer to the Government cooperation agency described in that Agreement. 16 The following types of revisions may be made to this project document with the signature of the UNDP Resident Representative only, provided he/she is assured that the other signatories of the project document have no objections to the proposed changes. (a) Revision in or addition of any of the Annexes to this project document. (b) Mandatory annual revisions which re-phase the delivery of agreed, project input or increased expert or other costs due to inflation or take into account agency expenditure flexibility. 17 Annual Work Plan ACTIVITY ID ACT1.1.1 EXPECTED OUTPUTS Number of microscopic centers created ACT1.1.1 ACT1.1.1 PLANNED ACTIVITIES Improving diagnosis TIMEFRAME Q1 Q2 Q3 Q4 RESPONSIBLE PARTY X X X X MOHCW X Target Year 1 = 30; Year 2 = 92 X X X X X X X UNDP UNDP Funding Source GFATM GFATM GFATM Budget Description Contractual ServicesCompanies Contractual ServicesCompanies Equipment & Furniture PLANNED BUDGET Amount Amount 2009 2010 - 145,000 145,000 - 720,000 700,000 130,000 3,065,867 37,867 75,000 1,407,948 304,948 - 9,000 - - 23,375 35,063 Rental & Maint of Other Equip - 16,500 - Audio Visual&Print Prod Costs - 2,500 - 150 150 - - 44,421 32,718 205,150 5,434,761 1,255,595 ACT1.1.1 X X X X UNDP GFATM Materials & Goods ACT1.1.1 X X X X UNDP GFATM Information Technology Equipmt Rental & Maint of Other Equip ACT1.1.1 ACT1.1.1 ACT1.1.1 ACT1.1.1 ACT1.1.1 Total Activity 1.1.1 X X X X X X X X X X X X X X X X X X X X MOHCW UNDP MOHCW MOHCW MOHCW GFATM GFATM GFATM GFATM GFATM Amount 2011 Miscellaneous Expenses Training, Workshops and Confer ACTIVITY ID ACT1.2.1 Total Activity 1.2.1 ACT1.2.2 Total Activity 1.2.2 ACT1.3.1 Total Activity 1.3.1 ACT1.3.2 ACT1.3.2 ACT1.3.2 ACT1.3.2 ACT1.3.2 EXPECTED OUTPUTS PLANNED ACTIVITIES TIMEFRAME Q1 Q2 Q3 Q4 X X X RESPONSIBLE PARTY Funding Source Number of TB Patients Category I treated. Target Year 1 = 40,000; Year 2 = 40,000 Standardized treatment X N/A Monitoring and Evaluation X ETR software for data management X Program management and administration X X X X MOHCW GFATM Travel X X X X UNDP GFATM X X X X UNDP GFATM Equipment & Furniture Information Technology Equipmt Rental & Maint of Other Equip Audio Visual&Print Prod Costs N/A N/A X X X X X X X X X X X X X X UNDP GFATM Materials & Goods MOHCW GFATM International Consultants UNDP MOHCW UNDP GFATM GFATM GFATM ACT1.3.2 X X X X MOHCW GFATM ACT1.3.2 X X X X UNDP GFATM Total Activity 1.3.2 PLANNED BUDGET Budget Amount Amount Description 2009 2010 Information Technology Equipmt Miscellaneous Expenses Miscellaneous Expenses Amount 2011 1,955,579 1,917,234 38,345 1,955,579 1,917,234 38,345 10,075 - - 10,075 - - - 5,000 - - 5,000 - 30,000 120,000 90,000 - 2,171,500 - - 242,100 - 3,900 15,600 11,700 - 1,000 - 990 199,271 226,369 - 261,000 - 34,890 3,010,471 328,069 19 ACTIVITY ID ACT1.4.1 ACT1.4.1 EXPECTED OUTPUTS Number of community health workers trained MOHCW Funding Source GFATM PLANNED BUDGET Budget Amount Amount Description 2009 2010 International 10,075 76,600 Consultants X MOHCW GFATM Local Consultants X MOHCW GFATM Contractual Services - Individ Q1 Q2 Q3 Q4 RESPONSIBLE PARTY HSS beyond TB X X X X X X X X X X Target Year 1 = 510; Year 2 = 1020 ACT1.4.1 ACT1.4.1 ACT1.4.1 X X ACT1.4.1 Total Activity 1.4.1 ACT2.1.1 TIMEFRAME PLANNED ACTIVITIES X X X X X X X X X X MOHCW MOHCW MOHCW GFATM GFATM GFATM Grants Audio Visual&Print Prod Costs Training, Workshops and Confer X X X X MOHCW GFATM Local Consultants X X X X X X X X MOHCW MOHCW GFATM GFATM Travel Grants ACT2.1.1 X X X X MOHCW GFATM ACT2.1.1 X X X X MOHCW GFATM Miscellaneous Expenses Training, Workshops and Confer ACT2.1.1 ACT2.1.1 Total Activity 2.1.1 ACT2.2.1 ACT2.2.1 Total Activity 2.1.2 TB/HIV Target Year 1 = 180 Year 2 = 180 48,000 36,000 147,180 890,220 1,052,640 6,800 6,800 - 13,500 7,500 - 47,839 608,463 211,438 MDR-TB X X X X X X X X MOHCW MOHCW GFATM GFATM Audio Visual&Print Prod Costs Training, Workshops and Confer 1,637,583 1,310,153 - 10,200 - 6,000 24,000 18,000 34,444 43,722 34,278 3,713 7,425 3,713 13,632 54,529 40,897 57,789 N/A 10,075 12,000 237,394 Number of health workers trained in TB/HIV Amount 2011 139,877 96,888 - 1,000 1,500 - 5,618 20,765 6,618 22,265 20 ACTIVITY ID EXPECTED OUTPUTS ACT2.2.2 Number of public service staff trained ACT2.2.2 Target Year 200 = 25 Year 2 = 200 Total Activity 2.2.2 ACT2.2.4 Total Activity 2.2.4 ACT2.2.5 ACT2.2.5 Total Activity 2.2.5 PLANNED ACTIVITIES PPM / ISTC approaches and International standards for TB care TIMEFRAME Q1 Q2 Q3 Q4 RESPONSIBLE PARTY X X X X MOHCW GFATM X X X X MOHCW GFATM Funding Source PLANNED BUDGET Budget Amount Amount Description 2009 2010 Audio Visual&Print 1,500 Prod Costs - Training, Workshops and Confer ACSM (Advocacy, communication and social mobilization) X N/A High-risk groups X X X X MOHCW GFATM - 63,892 90,882 65,392 42,131 90,882 14,044 42,131 - 14,044 - 9,150 - 9,150 - - Percentage of population with correct knowledge about TB (mode of transmission, symptoms,treatment and curability Target Year 1 = 50% Year 2 = N/A Amount 2011 Grants - - X X X X X X X UNDP MOHCW GFATM GFATM Contractual ServicesCompanies Audio Visual&Print Prod Costs - - 21 ACTIVITY ID ACT2.2.6 Total Activity 2.2.6 ACT2.3.1 Total Activity 2.3.1 ACT2.3.2 EXPECTED OUTPUTS N/A PLANNED ACTIVITIES HIV prevalence survey among TB patients N/A Training NTP staff Total Activity 2.5.1 ACT2.5.2 Total Activity 2.5.2 Q2 Q3 Q4 X X X X MOHCW Funding Source GFATM PLANNED BUDGET Budget Amount Amount Description 2009 2010 Grants 30,000 - X X X X MOHCW GFATM Training, Workshops and Confer N/A MDR-TB Management X X X X X X X X X X X X MOHCW UNDP MOHCW GFATM GFATM GFATM International Consultants Contractual ServicesCompanies Audio Visual&Print Prod Costs MDR-TB Treatment X X X X UNDP GFATM TB Culture Infection Control 56,000 56,000 100,000 56,000 - 40,000 - - 5,000 140,000 182,970 5,000 3,607 182,970 68,000 3,607 68,000 68000 - 68000 10,000 - 10,000 - Materials & Goods 131,778 X X X X UNDP GFATM Materials & Goods 0 N/A 30,000 56,000 - 131,778 N/A - - Number of laboratoryconfirmed MDR-TB patients enrolled in second line anti-TB treatment Target Year 1 = 25 Year 2 = 40 Amount 2011 - ACT2.3.2 Total Activity 2.4.1 ACT2.5.1 Q1 RESPONSIBLE PARTY - ACT2.3.2 Total Activity 2.3.2 ACT2.4.1 TIMEFRAME X X X X UNDP GFATM Materials & Goods - 22 ACTIVITY ID ACT3.1.1 EXPECTED OUTPUTS N/A PLANNED ACTIVITIES All care providers (PPM / ISTC - PublicPublic, PublicPrivate Mix (PPM) ACT3.1.1 ACT3.1.1 TIMEFRAME Q1 Q2 Q3 Q4 RESPONSIBLE PARTY X X X X MOHCW GFATM X X X X MOHCW GFATM X X X X MOHCW Funding Source GFATM PLANNED BUDGET Budget Amount Amount Description 2009 2010 International Consultants - Audio Visual&Print Prod Costs - Miscellaneous Expenses - Total Activity 3.1.1 Amount 2011 - 21,000 - 500 375 21,500 375 ACT4.1.1 N/A ACSM (Advocacy, communication and social mobilization) X X X X ACT4.1.1 MOHCW ACT4.1.1 Total Activity 4.1.1 ACT4.1.2 Total Activity 4.1.2 ACT4.1.3 ACT4.1.3 Total Activity 4.1.3 MOHCW X X X X MOHCW GFATM GFATM GFATM Grants 27,375 652,484 189,087 Rental & Maint of Other Equip 6,500 6,500 - Audio Visual&Print Prod Costs 13,050 49,050 36,000 46,925 N/A N/A Community TB care X X X X MOHCW GFATM Grants Supportive environment X X X X MOHCW GFATM Grants X X X X MOHCW GFATM Miscellaneous Expenses 17,300 17,300 708,034 69,220 225,087 33,744 69,220 88,513 33,744 68,257 91,279 68,459 179,792 136,716 20,920 22,820 43,740 23 ACTIVITY ID ACT4.1.5 EXPECTED OUTPUTS N/A PLANNED ACTIVITIES Procurement and supply management ACT4.1.5 Total Activity 4.1.5 ACT5.1.1 Total Activity 5.1.1 ACT6.1.1 TIMEFRAME Nathparm Funding Source GFATM PLANNED BUDGET Budget Amount Amount Description 2009 2010 Materials & Goods 403,157 114,137 UNDP GFATM Materials & Goods Q1 Q2 Q3 Q4 RESPONSIBLE PARTY X X X X X X X X 174,169 288,305 % of nurses and doctors in post against authorised staff establishment for nurses Retention Scheme Capacity building strategies and plans for the SRs developed (year 1) and implemented (year 2) Capacity development for selected SRs X X X X MOHCW/HSB GFATM Contractual Services - Individ X X UNDP GFATM 583,253 182,243 986,411 - 364,486 - 519,494 389,620 519,494 389,620 280,000 210,000 280,000 1,085,675 210,000 326,121 16,595,312 4,984,996 3,003,787 3,003,787 X Amount 2011 182,243 Training, Workshops and Confer - Total Activity 6.1.1 ACT7.1.1 Total Activity 7.1.1 GMS Grand Total N/A Staff and operating Costs of UNDP/ PMU X X X X UNDP GFATM Grant Management 187,667 187,667 N/A General Management Fees X X X X UNDP GFATM Facilities & Administration 435,426 6,655,805 24 Risk Analysis # Description 1 2 3 4 5 Date Identified Development partners have a general concern about Global Fund Grants in Zimbabwe May 2009 Harmonization of salaries for staff of public sector and possible loss of staff (‘health workers retention scheme’) May 2009 SRs are not reporting their expenditures according to UNDP/GFATM Rules and regulations May 2009 SRs and SSRs are not using management tools that ensure robust accountability framework May 2009 Existing Structure of UNDP CO not prepared to support GF grants volume of activity May 2009 Type Strategic Impact & Probability P=1 I= 4 Regulatory P=3 I= 5 Financial P=2 I= 5 Financial P=2 I= 3 Organization al P=4 I=4 Status Countermeasures / Mngt response Owner Submitted Regular meetings to be held with Development partners, including UN agencies UNDP senior managemen t Project formulation Improve coordination within UN HIV/AIDS Theme group (WHO, UNICEF, UNFPA, UNAIDS and UNDP) PMU Decisions lie with the CCM and the MoHCW; however UNDP should participate in debates. (Head of PMU defines financial implications) CCM and MoHCW. UNDP senior managemen t to offer advice Project formulation July 2009 Reducing Contracts shared and thereafter signed with SRs should clearly spell out the timeframe of financial reporting, the expected documents, the process of approval of financial reports and the measures to be taken in case of non- compliance PMU Project formulation July 2009 No change SRs and SSRs to provided with management tools PMU Project formulation July 2009 No Change Proposed structure for PMU includes additional staff for finance and procurement. However, meetings should be UNDP Operations & PMU Project formulation July 2009 No change Last Update July 2009 Reducing No change 25 # Description Date Identified Type Impact & Probability Countermeasures / Mngt response Status Owner Submitted UNDP CO Project formulation Last Update held with Operations Unit to clarify workflow with PMU and expected process lead times 6 Weak Disease Technical Capacity within UNDP July 2009 Organization al P=2 I=4 Recruit Public Health Specialists within PMU to equip team with adequate capacity to manage the technical aspects of programmes July 2009 Reducing 26