ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND
OCEAN CITY MUSIC PIER
BOARDWALK & MOORLYN TERRACE
OCEAN CITY, NEW JERSEY
January 18, 2012 – 3:00PM
OPEN SESSION MINUTES
The Reorganization Meeting of the Atlantic County Municipal Joint Insurance Fund (ACMJIF) was held
on January 18, 2012, at The Ocean City Music Pier, Boardwalk & Moorlyn Terrace, Ocean City, New
Jersey, at 3PM, prevailing time. Fund Chair Yearsley, Weymouth, presiding. The meeting was called to
order at 3:04 PM.
FLAG SALUTE STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT
Notice of this meeting was given by: (1) sending sufficient notice herewith to The Press of Atlantic City
(Atlantic and Cape May editions) and the Courier Post, Cherry Hill, New Jersey; (2) filing advance
written notice of this meeting with the Clerks/Administrators of all member municipalities of the Atlantic
County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all
member municipalities of the Atlantic County Municipal Joint Insurance Fund.
SINE DIE and REORGANIZATION MEETING CALLED TO ORDER BY CHAIR
ROLL CALL OF THE 2011 FUND COMMISSIONERS and 2012 FUND PROFESSIONALS/RMCS
Those in attendance were:
Andy Bednarek, Avalon
Terrance Dolan, Absecon
Karen Thomas, Brigantine
Robert Smith, Cape May City
Connie Mahon, Cape May Point
Carol Foster, Corbin City
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Peter Miller, Egg Harbor Twp
Linda Kent, Estell Manor
Dennis Krause, Galloway
Ingrid Perez, Alternate, Hamilton
Frank Zuber, Hammonton
Edward Beck, Linwood
Don Sullivan, Newfield
Lisa McLaughlin, Margate
Vera Kalish, Alternate, Middle
Susan Robostello, Millville
Dawn Stollenwerk, Mullica
Chief Robert Matteucci, North Wildwood
James Dickinson, Northfield
Joann Cioeta, Ocean City
Chief Robert Hoffman, Pleasantville
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 2
George Savastano, Sea Isle City
James Nicola, Stone Harbor
Roy Spoltore, Secretary, Upper Deerfield
Theresa Smuz, Upper Township
Sandra Biagi, Ventnor
Chris Wood, Wildwood (arrived 3:27pm)
Chris Ridings, West Wildwood
Bonnie Yearsley, Chair, Weymouth
Kevin Yecco, Wildwood Crest
Lisa Garrison, Woodbine
Absent were:
Joseph Santagata, Buena Borough
Jud Moore, Commercial
Richard DeVillaSanta, Downe
Greg Schenker, Folsom
Richard Hirsch, Longport
Claudia Kammer, Lower
Lucy Samuelson, Port Republic
Howard Dill, Somers Point
Ralph Condo, Waterford
Robert Flynn, West Cape May
Also present were:
Paul J. Miola, CPCU, ARM, Executive Director, AJG Risk Management Services, Inc.
Paul Forlenza, ARM, Deputy Executive Director, AJG Risk Management Services, Inc.
David DeWeese, Esquire, Fund Solicitor
Ted Freedman, Treasurer
Joanne Hall, Safety Director, J.A. Montgomery Risk Control
Alice Lihou, Director of Acct Mgmt, Scibal Associates
Karen Beatty, Client Service Manager, QualCare
Also present were the Risk Management Consultants from the following agencies:
Atlantic Associates
C. J. Adams Company
Chris Ferry Insurance Agency
Conner Strong & Buckelew (arrived 3:15pm)
D’Agostino Agency
Gerber Insurance
Glenn Insurance
Hardenberg Insurance
J. Byrne Agency, Inc. (arrived 3:15pm)
Kerry G. Thomson Insurance Agency
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 3
Marsh & McLennan Agency
McMahon Agency, Inc.
William R. Mints Agency (arrived 3:15pm)
MLR Risk Management
Robert Sames Agency
Siracusa-Kauffman Insurance
Absent RMCs were:
Donald C. Cost
Maran Corporation Risk Associates
APPROVAL OF MINUTES – OPEN SESSION
Chair Yearsley entertained a motion to adopt the meeting minutes of the December 21, 2011 Executive
Committee Meeting as presented.
Motion by Mr. Clarke, seconded by Ms. McLaughlin, to approve the meeting minutes of the December
21, 2011 Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.
APPROVAL OF MINUTES – CLOSED SESSION
Confidential Closed Session Meeting Minutes were distributed to the Executive Committee Members.
Chair Yearsley entertained a motion to adopt the Closed Session Meeting Minutes of the December 21,
2011 Meeting of the Fund as presented.
Motion by Mr. Spoltore, seconded by Ms. Thomas, to approve the Closed Session minutes of the
December 21, 2011 Executive Committee Meeting as presented. All in favor. Motion carried by
unanimous vote.
The Closed Session meeting minutes of the December 21, 2011 meeting shall not be released to the
public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has
had the opportunity to review them.
Confidential Closed Session Meeting Minutes were collected.
ADJOURN THE SINE DIE MEETING
Motion by Mr. Thomas, seconded by Mr. Spoltore, to adjourn the Sine Die Meeting. All in favor.
Motion carried by unanimous vote.
At this time, the gavel was passed to Paul J. Miola, Executive Director, until the election of an Executive
Committee for the 2012 Fund Year is completed.
Mr. Miola welcomed everyone to the 2012 Reorganization Meeting of the Atlantic County Municipal
Joint Insurance Fund. Mr. Miola also congratulated everyone as it is the 25 th Anniversary of the Atlantic
County Municipal Joint Insurance Fund.
ROLL CALL OF THE 2012 FUND COMMISSIONERS
Those in attendance were:
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 4
Andy Bednarek, Avalon
Terry Dolan, Absecon
Karen Thomas, Brigantine
Robert Smith, Cape May City
Connie Mahon, Cape May Point
Carol Foster, Corbin City
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Peter Miller, Egg Harbor Twp
Linda Kent, Estell Manor
Dennis Krause, Galloway
Ingrid Perez, Alternate, Hamilton
Frank Zuber, Hammonton
Ed Beck, Linwood
Julie Picard, Lower
Don Sullivan, Newfield
Lisa McLaughlin, Secretary, Margate
Vera Kalish, Alternate, Middle
Susan Robostello, Millville
Dawn Stollenwerk, Mullica
Chief Robert Matteucci, North Wildwood
James Dickinson, Northfield
Joann Cioeta, Ocean City
Chief Robert Hoffman, Pleasantville
George Savastano, Sea Isle City
James Nicola, Stone Harbor
Roy Spoltore, Chairman, Upper Deerfield
Theresa Smuz, Upper Township
Sandra Biagi, Ventnor
Maryann Melino, Waterford
Chris Wood, Wildwood (arrived 3:27pm)
Chris Ridings, West Wildwood
Bonnie Yearsley, Weymouth
Kevin Yecco, Wildwood Crest
Lisa Garrison, Woodbine
Absent were:
Joseph Santagata, Buena Borough
Pam Humphries, Commercial
Richard DeVillaSanta, Downe
Greg Schenker, Folsom
Richard Hirsch, Longport
Lucy Samuelson, Somers Point
Robert Flynn, West Cape May
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 5
ELECTION OF 2012 OFFICERS
2012 Nomination Slate
Mr. Miola submitted for the membership’s consideration the 2012 Nomination Slate as found in the
agenda packet. The slate was submitted by the Nomination Committee at the November and December
Executive Committee Meetings.
The 2012 Nomination Slate is as follows.
Chairperson:
Secretary:
Roy Spoltore, Upper Deerfield
Lisa McLaughlin, Margate
Executive Committee Members
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Edward Beck, Linwood
Executive Committee Member Alternates:
#1
#2
#3
#4
#5
#6
#7
Lisa Garrison, Woodbine
Terry Dolan, City of Absecon
Mark Mallett, Middle Twp
Teri Smuz, Upper Twp
Robert Smith, Cape May City
Dawn Stollenwerk, Mullica
Richard Hirsch, Longport
Election of a Chairman and Secretary
Mr. Miola requested a Roll Call vote of the full membership for the Election of a Chairperson and
Secretary.
ROLL CALL
Yeas:
Andy Bednarek, Avalon
Terry Dolan, Absecon
Karen Thomas, Brigantine
Robert Smith, Cape May City
Connie Mahon, Cape May Point
Carol Foster, Corbin City
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Peter Miller, Egg Harbor Twp
Linda Kent, Estell Manor
Dennis Krause, Galloway
Ingrid Perez, Alternate, Hamilton
Frank Zuber, Hammonton
Ed Beck, Linwood
Julie Picard, Lower
Don Sullivan, Newfield
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 6
Lisa McLaughlin, Margate
Vera Kalish, Alternate, Middle
Susan Robostello, Millville
Dawn Stollenwerk, Mullica
Chief Robert Matteucci, North Wildwood
James Dickinson, Northfield
Joann Cioeta, Ocean City
Chief Robert Hoffman, Pleasantville
George Savastano, Sea Isle City
James Nicola, Stone Harbor
Roy Spoltore, Upper Deerfield
Theresa Smuz, Upper Township
Sandra Biagi, Ventnor
Maryann Melino, Waterford
Chris Wood, Wildwood
Chris Ridings, West Wildwood
Bonnie Yearsley, Weymouth
Kevin Yecco, Wildwood Crest
Lisa Garrison, Woodbine
Nays:
Abstained:
None
None
Motion carried.
Election of an Executive Committee and Executive Committee Alternates
Executive Committee Members
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Edward Beck, Linwood
Executive Committee Member Alternates:
#1
#2
#3
#4
#5
#6
#7
Lisa Garrison, Woodbine
Terry Dolan, City of Absecon
Mark Mallett, Middle Twp
Teri Smuz, Upper Twp
Robert Smith, Cape May City
Dawn Stollenwerk, Mullica
Richard Hirsch, Longport
Mr. Miola requested a Roll Call of the full membership for the Election of the Executive Committee and
the Executive Committee Alternates.
ROLL CALL
Yeas:
Andy Bednarek, Avalon
Terry Dolan, Absecon
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 7
Karen Thomas, Brigantine
Robert Smith, Cape May City
Connie Mahon, Cape May Point
Carol Foster, Corbin City
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Peter Miller, Egg Harbor Twp
Linda Kent, Estell Manor
Dennis Krause, Galloway
Ingrid Perez, Alternate, Hamilton
Frank Zuber, Hammonton
Ed Beck, Linwood
Julie Picard, Lower
Don Sullivan, Newfield
Lisa McLaughlin, Margate
Vera Kalish, Alternate, Middle
Susan Robostello, Millville
Dawn Stollenwerk, Mullica
Chief Robert Matteucci, North Wildwood
James Dickinson, Northfield
Joann Cioeta, Ocean City
Chief Robert Hoffman, Pleasantville
George Savastano, Sea Isle City
James Nicola, Stone Harbor
Roy Spoltore, Upper Deerfield
Theresa Smuz, Upper Township
Sandra Biagi, Ventnor
Maryann Melino, Waterford
Chris Wood, Wildwood
Chris Ridings, West Wildwood
Bonnie Yearsley, Weymouth
Kevin Yecco, Wildwood Crest
Lisa Garrison, Woodbine
Nays:
Abstained:
None
None
Motion carried.
OATHS OF OFFICE
At this time, Mr. DeWeese, Fund Solicitor, administered the Oaths of Office to the newly elected Chair,
Secretary, Executive Committee, and Alternates.
Mr. Miola congratulated the Chairman, Secretary, Executive Committee Members and Alternates.
At this time, the gavel was passed to Roy Spoltore, Upper Deerfield, 2012 Fund Chairman.
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 8
RESOLUTION 2012-18 HONORING BONNIE YEARSLEY, WEYMOUTH
Chairman Spoltore read the Resolution 2012-18 - Honoring Bonnie Yearsley for her contribution to the
Fund as 2011 Chair. Copies of the resolution will be presented to mayor and council.
Chairman Spoltore entertained a motion to adopt Resolution 2012-18 – Honoring Bonnie Yearsley.
Motion by Mr. Clarke, seconded by Mr. Krause to adopt Resolution 2012-18. All in favor. Motion
carried by unanimous vote.
Ms. Yearsley thanked the Fund for allowing her to serve as Chair.
ORGANIZATIONAL RESOLUTIONS
Chairman Spoltore presented the following Organizational Resolutions for adoption.
Resolution 2012-01 – Confirming the Election of a Chairman and Secretary
Resolution 2012-02 – Confirming the Election of an Executive Committee and Alternates
Resolution 2012-03 – Appointing Professional Staff
Resolution 2012-04 – Appointing Defense Attorneys
Resolution 2012-05 – Appointing Louis J. Greco, Esquire as Conflict Solicitor
Resolution 2012-06 – Adopting Cash and Investment Policy
Resolution 2012-07 – Adopting Procedures in Compliance with the Open Public Meetings Act
Resolution 2012-08 – Adopting Fiscal Policies and Procedures
Resolution 2012-09 – Adopting Administrative Policies and Procedures
Resolution 2012-10 – Designating the Executive Director as Public Agency Compliance Officer
Resolution 2012-11 – Adopting and Establishing a Conflict of Interest Policy
Resolution 2012-12 – Establishing a Fund Records Program
Resolution 2012-13 – Establishing a 2012 Plan of Risk Management
Resolution 2012-14 – Designation of Certifying and Approving Officer for Payment of Claims
Chairman Spoltore entertained a motion to adopt Organizational Resolutions 2012-01 through R 2012-14
respectively.
Chairman Spoltore asked if there were any questions at this time. No questions were entertained.
Motion by Mr. Beck, seconded by Ms. Seifrit, to approve Organizational Resolutions 2012-01 through
2012-14 as presented.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 9
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
RESOLUTION 2012-19 HONORING JUDSON MOORE, COMMERCIAL TWP
Chairman Spoltore read the Resolution 2012-19 - Honoring Judson Moore upon his retirement for his
contribution to the Fund. Copies of the resolution will be presented to mayor and council.
Chairman Spoltore entertained a motion to adopt Resolution 2012-19 - Honoring Judson Moore.
Motion by Mr. Clarke, seconded by Ms. Thomas to adopt Resolution 2012-19. All in favor. Motion
carried by unanimous vote.
CLOSED SESSION - RESOLUTION #2012-15
Be it moved by the Atlantic County Municipal Joint Insurance Fund that the public be excluded from this
portion of the meeting to permit the Executive Committee to consider in closed session matters affecting
the safety and property of the public and to discuss pending or anticipated litigation and/or contract
negotiations and that the minutes covering these matters and the results of closed session will be released
to the public when the reasons for discussing and acting on them in closed session no longer exists as
required by the Open Public Meeting Act.
Chairman Spoltore entertained a motion to adopt Closed Session Resolution 2012-15 as presented.
Motion by Mr. Beck, seconded by Mr. Krause to adopt Resolution 2012-15.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
REOPEN PUBLIC PORTION OF THE MEETING
Chairman Spoltore entertained a motion to reopen the public portion of the meeting.
Motion by Ms. McLaughlin, seconded by Mr. Beck, to reopen the public portion of the meeting. All in
favor. Motion carried by unanimous vote.
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 10
APPROVAL OF CLAIMS PAYMENTS
Chairman Spoltore presented the claims for payment as discussed in Closed Session.
Chairman Spoltore asked if there were any questions at this time. No questions were entertained.
Chairman Spoltore entertained a motion to approve the claims for payment as discussed in Closed
Session.
Motion by Mr. Clarke seconded by Ms. Thomas, to approve the claims for payment as discussed in
Closed Session. They are as follows:
Worker’s
Compensation
General
Liability
Property
E78120
W16200
X15380
W81603
W87112
X14641
X15390
U35983
X12690
W87273
U86230
U92384
X12619
X11917
E83647
X15951 -01
-02
X14542 -01
-02
X07684
X14540
E62768
E85741
E79847
X03424
E69551-01
-02
X07686
W69958
X12657
X14206
X05852
X14539
X13206
X03850
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 11
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
APPROVAL TO ABANDON SUBROGATION
Chairman Spoltore presented the claims discussed in Closed Session for Abandonment of Subrogation.
Chairman Spoltore asked if there were any questions at this time. No questions were entertained.
Chairman Spoltore entertained a motion to Abandon Subrogation on the following one (1) file(s) as
presented in Closed Session and as recommended by the Fund Solicitor.
File #
Amount
E69551
$2,551.80
Motion by Ms. Thomas, seconded by Ms. McLaughlin to approve Abandoning Subrogation on the one
(1) file presented in Closed Session and as recommended by the Fund Solicitor.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
CLAIMS REVIEW COMMITTEE REPORT – OPEN SESSION ITEMS
Mr. Smith reported on the Claims Review Committee meeting minutes of January 12, 2012. He noted
they serve as a handout to the membership and are self-explanatory.
He highlighted the following items:
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 12
PARs
The Committee reviewed thirty-two (32) claims at the January 12, 2012 meeting. Of the claims
reviewed, Twenty-two (22) Workers’ Compensation (14 Police, 0 Fire, 4 Streets, 4 Other); Five (5)
General Liability; and Five (5) Property PARs were reviewed for settlement or continuing defense.
Mr. Smith asked if there were any questions at this time. No other questions were entertained.
EXECUTIVE DIRECTOR’S REPORT
Mr. Miola reviewed the Executive Director’s Report found in the agenda packet with the membership.
He thanked the membership on behalf of AJG for the 2012 re-appointment as Administrator and his reappointment as Executive Director. He then welcomed the any new Fund Commissioners. He
highlighted the following items.
25th Anniversary of ACMJIF – Mr. Miola congratulated the members for the 25th Anniversary
of the ACMJIF.
AJG Risk Management Service, Inc. Disclosure Statement – Mr. Miola referenced a disclosure
statement included in his report and asked the Fund Secretary to incorporate this memo into the
minutes of the January Reorganization meeting and make it a permanent record of the Fund.
“Arthur J. Gallagher Risk Management Services, Inc has served as Administrator for the
Atlantic County Municipal Joint Insurance Fund, hereinafter referred to as “Fund”, since
January 1, 1987. The Public Entity Practice within our firm presently confines its practice to
providing professional administration, brokerage, and consulting service to large individual
and pooled public entity self-insured’s.
The Brokerage Division of our firm provides a full range of conventional insurance sales and
service, including personal and commercial property, casualty, and employee benefits. In the
past, our firm has provided Risk Management Consulting Services to individual
municipalities having membership in joint insurance funds administered by Arthur J.
Gallagher Risk Management Services, Inc.
The purpose of this disclosure memo is to publicly advise the Officers, Executive Committee,
and Commissioners that AJG Risk Management Services, Inc. fulfills the roles of Fund
Administrator and in some cases, members’ Risk Management Consultant. In the case of this
Fund, AJG Risk Management Services, Inc. does not presently serve as Risk Management
Consultant for any member municipalities.
Beginning January 1, 2011, Arthur J. Gallagher Risk Management Services, Inc. places
Employment Practices Liability and Public Officials Liability coverage for the Fund. In that
capacity, we are compensated at a rate of 3.25% of written premiums. Paul J. Miola of Arthur
J. Gallagher Risk Management Services, Inc. also serves as the Deputy Executive Director of
the MEL Residual Claims Fund and as the Producer for the placement of Excess Insurance for
the Municipal Excess Liability Joint Insurance Fund.
The only revenue derived from the Atlantic County Municipal Joint Insurance Fund is the fee
that we are paid under contract to provide administrative services and the above referenced
insurance placement to the Fund.
The Fund Secretary has been asked to incorporate this memo into the minutes of the January
Reorganization meeting and make it a permanent record of the Fund.”
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 13
2010 Safety Incentive Program Awards – Mr. Miola noted a report detailing the available
balance for each member for the 2010 Safety Incentive Program is attached for the members
review. The deadline for claiming or encumbering these funds was December 31, 2011. All
encumbered funds must be claimed by February 1, 2012. Please do not lose this opportunity as
unclaimed funds will become surplus.
2011 Optional Safety Budget - Mr. Miola noted a report detailing the available balance for each
member participating in the 2011 Optional Safety Budget is attached for the members review.
The deadline for claiming or encumbering these funds was December 31, 2011. All
encumbered funds must be claimed by February 1, 2012. Please do not lose this opportunity
as unclaimed funds will become surplus.
2012 Optional Safety Budget Questionnaire – Mr. Miola noted that on December 28th, a
survey form was e-mailed to each member requesting that they notify our office as to their
reference in participating in the 2012 Optional Safety Budget Program. Members were asked to
respond by January 20, 2012. It will be assumed that member’s participation in the program will
be the same as 2011 if they do not respond by the January 20th deadline.
EPL Coverage Update– Mr. Miola noted that attached is a compliance status report regarding
the EPL Coverage for your review. Please note that this report was updated effective January 1st
to include EPL loss history for Fund Years 2006 through 2010 to determine member’s individual
deductibles. If you believe the report to be inaccurate regarding your town, please contact
PERMA directly.
EPL Allowance – Mr. Miola reminded the members of the $725 funding that can be used by
each member for employment practices related expenses such as training, updating your manual,
etc.
EPL Helpline – Authorized Contact List – Mr. Miola reminded the members to review the
contacts. He noted that several listed no longer are employed by those municipalities. He asked
members to contact his office to make the change.
Financial Fast Track – Mr. Miola reported the Financial Fast Track Report for November 2011
is attached for your review. This report is generated by PERMA and provides a “snapshot” of
the JIF’s financial status. The JIF surplus as of November 30, 2011 was $8,963,151.
Monthly Activity Calendar – Mr. Miola noted that this is included in the agenda packet and has
also been posted on the website.
Skateboard Park Approval Status – Mr. Miola reminded all members to review the attached
spreadsheet depicting the current status of all approved skateboard parks or those currently under
construction by a member municipality. The MEL has established a process, outlined in MEL
Coverage Bulletin 11-09, that must be followed by all members who wish to construct a
skateboard park and have the Atlantic JIF and MEL provide said facility with coverage. Any
member with a park currently under construction or in the review process should review the
enclosed spreadsheet to be sure that it accurately depicts the current status of your facility. All
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 14
members considering construction of a skateboard park should contact the Executive Director’s
office prior to moving forward.
Capehart & Scatchard Updates – Mr. Miola asked members to take a look at the revised updates
dealing with WC, ADA and FMLA issues. He also reminded the members to share them with
others in their towns that they pertain to.
Statutory Bond Status – Mr. Miola stated that the MEL is issuing bonds for those positions
requiring them. In order for the employee to be covered, they must have the proper underwriting
process completed. Mr. Miola also noted that these bonds are written in the name of the
individual, not the position. If the individual changes, you must complete a new application.
Please review the listing in the agenda packet and contact Cate Kiernan at PERMA. Cate can be
reached at 201-587-0555.
Elected Officials Training – Mr. Miola reminded the members of the $250 credit against the
MEL liability loss funding premium and asked the members to review the schedule listed for
Elected Officials training in the agenda packet. The two remaining sessions are January 31
(Hammonton) and March 14, 2012 (Eastampton).
Managerial & Supervisors Training – Mr. Miola asked the members to review the schedule
listed. This helps the members comply with the MEL mandated managers & supervisors
training. The two remaining sessions are March 6, 2012, Wildwood Convention Ctr (AM &
PM).
RMC Resolutions, Agreements & Confidentiality Agreements – Mr. Miola noted that the RMC
Resolutions, Agreements & Confidentiality Agreements were emailed out on December 8, 2011.
No payments will be made to the RMC until an executed resolution and agreement are on file.
The first payment is scheduled for February 2012. Each RMC is asked to execute one copy of
the agreement for each member of their staff that might attend the JIF Executive Committee
meeting. Only one is needed per individual regardless of how many towns they handle. Mr.
Miola noted that so far he has executed agreements from Barbara Weigand and Charles Pessagno
(Marsh & McLennan Agency), Adam Miller, Dave Miller and Stan Gunnison (C. J. Adams
Company), Tom Byrne (J. Byrne Agency, Inc.), Mike Thomas and Dennis Brown (Glenn
Insurance), Kerry Thomson (Kerry G. Thomson Insurance), Mike Donato (Chris Ferry Insurance
Agency), Chris Powell and Bonnie Rick (Hardenberg Insurance). If you have any questions in
this regard, please contact Jodi Palmeri at 856-446-9134.
Inclement Weather Policy – Mr. Miola reminded the members the Inclement Weather Policy, a
copy of which is available on the JIF website www.acmjif.org. Should it become necessary to
cancel a meeting, pursuant to the policy, the Executive Director’s office will attempt to contact
the Fund Commissioners via e-mail, direct telephone contact or posting a message to the Fund’s
website (www.acmjif.org). In addition, members can also call 856-446-9148 for a pre-recorded
message announcing the cancellation of a meeting.
Contact Designation Verification – Mr. Miola noted that on January 3rd, links to the JIF
directories on the website were e-mailed to all Fund Commissioners asking that they review the
contact information for the JIF Fund Commissioners, Alternates, Safety Coordinators, Claims
Coordinators, Municipal Clerks, Risk Management Consultant, and Police Chiefs in preparation
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 15
for the new Fund Year. We ask that you please review this information as soon as possible and
notify our office of any changes no later than January 30, 2012. If you have any questions,
please contact Kristi Kristie at 856-446-9136.
First Installment Billing – First installment bills were emailed to member Municipal Clerks,
with a copy to the Fund Commissioner and Risk Management Consultant, on January 6, 2012.
Please note that the first installment is due by February 15, 2012. If you have any questions,
please contact Jodi Palmeri at (856) 446-9134.
Attendance Record – Mr. Miola noted that a report detailing attendance records through the end of
the 2011 Fund Year is attached for your review.
New Fund Commissioner Orientation – Mr. Miola commented that his office will be
conducting a New Fund Commissioner Orientation via webinar during the Spring. In addition to
the new Fund Commissioners, invitations will be e-mailed to present Fund Commissioners and
RMCs. We will present an overview of the JIF and provide an opportunity for you to ask
questions. Each attendee will also receive a Fund Commissioner Handbook that provides useful
information about the JIF.
2012 Safety Kickoff Breakfast –Mr. Miola stated that on February 9, 2012, the Fund will hold its
23rd Annual Safety Kickoff Breakfast at Merighi’s Savoy Inn, Vineland, NJ beginning at 8:30
AM. Invitations were e-mailed to all Safety Coordinators, Claims Coordinators, Fund
Commissioners, and Risk Management Consultants on or about January 13th. Members are asked
to RSVP to the Executive Director’s office no later than February 2, 2012.
FEMA – Mr. Miola commented that on December 21st an email was sent to all Fund
Commissioners regarding possible reimbursement of mitigation costs expended by members in
an attempt to prevent a loss. Any questions on this matter can be directed to Chris Roselli at
Scibal Associates. The text of the email is as follows:
New Member Activity - There is no new member activity at this time.
Mr. Miola asked if there were any questions at this time. There were no questions.
RESOLUTION 2012-16 Authorizing the Release of $101,814.96 of Hammonton’s Share of the
Aggregate Excess Loss Contingency Fund.
Chairman Spoltore presented Resolution 2012-16 Authorizing the Release of $101,814.96 of
Hammonton’s Share of the Aggregate Excess Loss Contingency Fund.
Chairman Spoltore entertained a motion to adopt Resolution 2012-16 Authorizing the Release of
$101,814.96 of Hammonton’s Share of the Aggregate Excess Loss Contingency Fund.
Motion by Mr. Clarke, seconded by Mr. Beck to adopt Resolution 2012-16.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 16
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
MEL/RCF REPORTS
In Mr. Hirsch’s absence, Mr. Miola noted that the reports are found in the agenda packet and are self
explanatory.
RESOLUTION 2012-17 Authorizing the Assignment of the Fund’s Auditor Contract with the Alliance
of Governmental Auditors LLC to Ford, Scott, & Associates LLC for the Purpose of Completing an
Audit of the 2011 Fund Year.
Chairman Spoltore presented Resolution 2012-17 Authorizing the Assignment of the Fund’s Auditor
Contract with the Alliance of Governmental Auditors LLC to Ford, Scott, & Associates LLC for the
Purpose of Completing an Audit of the 2011 Fund Year.
Chairman Spoltore entertained a motion to adopt Resolution 2012-17 Authorizing the Assignment of the
Fund’s Auditor Contract with the Alliance of Governmental Auditors LLC to Ford, Scott, & Associates
LLC for the Purpose of Completing an Audit of the 2011 Fund Year.
Motion by Mr. Krause, seconded by Ms. Seifrit to adopt Resolution 2012-17.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
SOLICITOR’S REPORT
Mr. DeWeese asked everyone to review the Document Retention Policy memorandum contained in the
agenda packet from Mr. Baker’s firm. He then reviewed a memo referring to the suggestion that
municipality’s share IT services in regards to auditing cell phones and computer usage to find usage in
violation of municipal rules and regulations and to follow up with discipline to end practices which
inevitably lead to litigation.
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 17
Mr. DeWeese presented the following:
Subrogation File Summary Report
Mr. DeWeese noted the following Subrogation File Summary:
Total Lien amount of ACMJIF files not in suit
Total Lien amount of ACMJIF files in suit
Total Lien amount of ACMJIF Judgments obtained
Total of all ACMJIF Liens
$736,530.87
$478,561.75
$845,765.69
$2,060,858.31
Assignment of New Cases
Mr. DeWeese reported that there were four (4) new complaints filed, which have been assigned to
defense counsel.
Closed Cases
Mr. DeWeese noted that there were six (6) files were closed during the month reporting that there are 89
active files.
Mr. DeWeese asked if there were any questions at this time. No questions were entertained.
SAFETY DIRECTOR’S REPORT
Ms. Hall stated that the Safety Director's Report is self-explanatory. She highlighted the following items:
2012 Training Calendar – Ms. Hall noted that her report includes the training calendar for the next
60 days and classes offered. Ms. Hall reminded the members to please pre-register for the classes.
2012 Safety Contract – Ms. Hall noted that the safety contract is due to the Safety Director’s office
by March 1, 2012.
Safety Breakfast – Ms. Hall noted that February 9, 2012 is the Safety Breakfast. Please share the
new ways you control safety. Ms. Hall will be sending an email asking for new ideas that they will
share on a slide during the presentation.
Combining Safety Meetings – Ms. Hall shared Ms. Foster’s idea of having the smaller towns
combine their safety meetings to be more beneficial. Their first group meeting will be February 3,
2012.
Ms. Hall asked if there were any questions at this time. No questions were entertained.
CLAIMS ADMINISTRATOR’S REPORT (attached to Claims Review Meeting Minutes)
Lessons Learned from Losses – January 2012 (2011 Year in Review)
For all years, Scibal has received 38,601 claims. The claims reported by line of coverage are as follows:
File Type/Coverage
Auto Liability
Boiler/Machinery
Employer’s Liability
General Liability
Open
79
0
3
363
Closed
3,215
13
10
7,621
Total
3,294
13
13
7,984
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 18
Property
Liability Suspense
Suspense/Report Only
Workers’ Compensation
Suspense (OSHA Reportable)
TOTALS
119
0
3
592
0
1,159
5,067
132
3,800
17,342
242
37,442
5,186
132
3,803
17,934
242
38,601
For all lines, and all years, Scibal has closed 37,442 or 97% of all claims reported. Only 3% remain open.
The total incurred for all years is $148, 535, 159.10. Workers’ Compensation accounts for 66% of the
total or $98,467,521.66.
For the Fund Year 2011, Scibal received 1,842 claims to date. The following chart provides the
breakdown by line of coverage:
File Type/Coverage
Open
Auto Liability
Boiler/Machinery
General Liability
Property
Suspense/Report Only
Workers’ Compensation
Suspense (OSHA Reportable)
TOTALS
Closed
50
0
158
77
0
234
0
519
96
1
204
225
143
418
236
1,323
Total
146
1
362
302
143
652
236
1,842
To date, Scibal has closed over 72% or 1,323 claims. Only 519 claims remain open for this Fund Year.
We do expect to receive more claims for this period. Workers’ Compensation accounts for 74% of the
total incurred which is currently $8,804,176.41. Clearly, Workers’ Compensation continues to be the
high cost claim type for the Atlantic JIF.
For all lines, less than .5% of all claims filed against this JIF are open and in litigation; this very low
percentage reflects a strong litigation management program that begins on Day One of a claim
occurrence. Our goal is to avoid litigation and move quickly to resolve a claim should litigation be filed.
Finally, for all lines and all years, working closely with our Fund Solicitor, we have been able to post
over $6,267,000.00 in subrogation, salvage and excess reimbursements. In Fund Year 2011, we have
been able to post over $718,600. In subrogation and salvage reimbursements. This was a very strong year
and reflects our joint commitment to making sure that the Atlantic JIF pursues and receives every dollar
it is entitled to as a result of claims filed against its members.
Ms. Lihou asked if there were any questions at this time. No questions were entertained.
The remainder of the Claims Administrator’s report is for Closed Session.
MANAGED HEALTH CARE REPORT (attached to Claims Review Committee Meeting Minutes)
Ms. Beatty noted that beginning this month, she has prepared a summary report for the members review.
The detailed reports for each section of the Summary Report are included.
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 19
Lost Time v. Medical Only Cases
Ms. Beatty presented the ACMJIF Lost Time v. Medical Only Cases (Intake Report) for December 2011.
Month Average
4
YTD
82
Medical Only
33
559
Record Only
14
326
Total Intakes
51
957
27.45%
34.06%
89:11
87:13
1.8
2
Lost Time
Record Only % of Total
Medical Only/Lost Time Ratio
Average Days to Report
The report shows that the average number of days to report a claim is two (2).
PPO Penetration Report:
Ms. Beatty presented the self-explanatory PPO Penetration Rate Report for December 2011.
PPO Penetration Rate
Bill Count
536
Original Provider Charges
$520,541
Re-priced Bill Amount
$188,582
Savings
$331,959
% of Savings
63.8%
Participating Provider Penetration Rate-# of Bills
89.7%
Participating Provider Penetration Rate-Provider
Charges
93.9%
Ms. Beatty noted that the next few pages of the report are the types of providers, who the providers are,
and where the Fund is realizing the greatest savings.
Transitional Duty Report
Ms. Beatty presented the new self-explanatory Year-to-Date Transitional Duty Report through December
31, 2011.
Transitional Duty Summary Report
# of Claimants
YTD
189
Transitional Duty Days Available
7,170
Transitional Duty Days Worked
5,425
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 20
% of Transitional Duty Days Worked
75.7%
Transitional Duty Days Not Accommodated
1,745
% of Transitional Duty Days Not Accommodated
24.3%
Ms. Beatty stated that the last report is the Nurse Case Management report. It shows the member, claim
number, and the nurse case manager assigned to the claim.
TREASURER’S REPORT
Mr. Freedman presented the Treasurer’s Report for December 2011. The report was made part of the
agenda packet for the members’ review.
Executive Summary
Budget Status
The budget information reflects month to date and “Fund” to date history of each budget year and all
closed years funds. There is a summary or final comprehensive total for all budget years. The
reports for 2011 and 2010 are in detail to itemize expenses, all other years are summarized.
The total budget balance, assuming collection of all 2011 assessments, as of December 2011, is
$42,904,026. That balance must be reduced by future case reserves for a net balance of $22,153,977.
The actual cash and investment balance is $38,737,386. The net change in Fund balance was an
increase of $3,845,009.
The Closed Year’s funds include the budget year 1987-2006.
$12,243,117.
The Close Years balance is
Investment Status
TD Investment Advisors manage the investments of the Fund. Investment vehicles are limited to
those permitted by state statute. Interest, net of unrealized gains or losses, in the amount of $26,626
was earned at the blended rate of .87% for the month.
The Fund has 9 bond/ notes in the portfolio; 1 matures in less than one year; none mature in less than
two years and 8 mature in more than two years.
There were four (4) transactions that were posted to the portfolio including purchases, sales and
interest income.
Claims Payment & Subrogation
Claims were paid on all active fund years and totaled $1,045,928.52. A total of 624 checks were
issued to vendors. Subrogation and salvage in the amount of $16,124.06 were posted during the
month. Prior period reimbursements and voided checks during the month totaled $9,360.62.
Financial Activity of the ACMJIF
Budget Status
Mr. Freedman reported a Balance of $42,904,026 with Net Reserves of $22,153,977.
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 21
Investment Report
Mr. Freedman noted that the actual interest earnings for the month of December 2011, net of any
unrealized gain or loss were $26,626 at .87%.
Receipts Activity for the Month
Mr. Freedman reported that the Receipts Activity for the month totaled $5,185,221.82 including the
impact of the unrealized loss in interest earnings.
Assessments
Refunds/Reimbursements/Subrogation
Investment Payments/Adjustment
MEL Payments – Closed Years
Other (Expense Refunds)
$5,082,356.00
$43,227.98
$59,637.84
$.00
$.00
Claims Activity
Mr. Freedman reported that the Claims Activity for the month totaled $1,045,928.52.
Direct Loss Payments
$907,816.52
Claims Expenses
$18,041.41
Legal Defense Costs
$120,070.59
Mr. Freedman asked for approval for payment of the above-mentioned Claims Activity for the month
of December 2011 in the amount of $1,045,928.52.
Motion by Mr. Clarke, seconded by Ms. McLaughlin, to approve the Claims Activity as submitted by
Mr. Freedman.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
Cash Activity for the Month
Mr. Freedman reported the cash activity for December 2011 as follows:
Opening Balance
$34,892,377
Ending Balance
$38,737,386
Increase/(Decrease)
$3,845,009
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 22
Bill List Approval - January 2012
Mr. Freedman reviewed the Bill List for the month of January 2012 in the amount of $1,065,412.76
as presented.
Motion by Mr. Krause, seconded by Mr. Beck, to approve the January 2012 Bill List as presented by
Mr. Freedman.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
Loss Run Reconciliation
Mr. Freedman reported on the reconciliation of all three reports from the Loss Run for the month of
December 2011.
Bank Options
Mr. Freedman commented that the process of reviewing banking and asset management proposals is still
underway.
Mr. Freedman asked if there were any questions at this time. No questions were entertained.
COMMITTEE REPORTS
SAFETY COMMITTEE – December 1, 2011
Mr. Beck noted that the minutes were included in the agenda packet and an oral report was given last
month.
COMMITTEE CHAIRS – January 12, 2012
Committee Assignment
Chair Spoltore noted that the Committee Chairs meeting minutes were handed out this evening and
please review the Committee assignments.
MISCELLANEOUS BUSINESS
Next Meeting
The next regular meeting will be held on Wednesday, February 15, 2011 at 3:00 PM, at Ocean City
Music Pier, Boardwalk & Moorlyn Terrace, Ocean City, NJ.
ACMJIF Executive Committee Meeting Minutes
January 18, 2012
Page 23
PUBLIC COMMENT
Ms. McLaughlin noted that another training session for Managers and Supervisors will be held in
Margate. There is room for 25-30 more members to attend.
Hearing no other comments, Chairman Spoltore closed the meeting for public comment.
MOTION TO ADJOURN
Motion by Mr. Krause seconded by Ms. McLaughlin, to adjourn the January 18, 2012 Meeting of the
ACMJIF. Motion carried by unanimous vote.
The meeting was adjourned at 4:03PM.
_________________________________
__________________________________________
Tracy Forlenza, Recording Secretary for
LISA McLAUGHLIN,
FUND SECRETARY