DRAFT
Group
(Company number 0000000, charity number 000000)
Financial statements
for the year ended 31 March 2010
Page
2-4
5
6
7
8 - 11
Contents
Directors’ (Trustees’) annual report
Independent examiner’s report
Statement of financial activities (including the
income and expenditure account)
Balance sheet
Notes to the accounts
DRAFT
Group
Directors’ report (incorporating the Trustees’ annual report)
for the year ended 31 March 2010
The trustees, who are also directors of the charity for the purposes of the Companies Act,
submit their annual report and the financial statements for the year ended 31 March
2010.
Full name Group
Other names by which the charity is known 00000000
Registered charity number
Registered company number
0000000
00000000
Principal address
00000000
Directors (Trustees) (include all at date accounts are prepared (signed) AND any
serving during part of the year with dates “from” and “until” including DAY, month
and year)
Name, Position
Name, Position
Name, Position
Name, Position
Name, Position
Name, Position
Name, Position
Name, Position
Name, Position
Name, Position
Bankers
0000
Independent examiner
John O’Brien, employee of Community Accounting Plus, Ormiston House, 32-36 Pelham
Street, Nottingham, NG1 2EG
Governance and management
The charity is a company limited by guarantee and registered charity. It is operated under
the rules of its memorandum and articles of association dated 0000 and most recently
amended 0000. It has no share capital and the liability of each member in the event of
winding-up is limited to £1.
(The methods adopted for the recruitment and appointment of new trustees) 0000
Aims and objectives
0000
2
DRAFT
Group
Directors’ report (continued)
for the year ended 31 March 2010
Summary of the main activities undertaken for the public benefit
0000
Summary of the main achievements during the period
0000
The charity’s policy on reserves
The charity has no specific policy with regard to the level of reserves.
0000
Funds materially in deficit
(reasons for the deficit and explain how the charity is planning to deal with this, eg, future
income is anticipated.)
Funds held for 3rd parties
(names and their main objects, a description of the assets held, opening
balances/in/out/closing balances)
Exemptions
The trustees have taken advantage of the exemptions available to small companies,
including the audit exemption (see statement on balance sheet).
3
DRAFT
Group
Directors’ report (continued)
for the year ended 31 March 2010
Responsibilities of the trustees
Company law requires the trustees to prepare financial statements for each financial
year, which give a true and fair view of the state of affairs of the charity at the end of the
year and of the surplus or deficiency for the year then ended.
In preparing those financial statements, the trustees are required to: select suitable
accounting policies, as described on page 9, and then apply them on a consistent basis,
making judgements and estimates that are prudent and reasonable. The members of the
committee must also prepare the financial statements on the going concern basis unless
it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose, with
reasonable accuracy at any time, the financial position of the charity, and enable them to
ensure that the financial statements comply with the Companies Act 2006. The trustees
are also responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud or other irregularities.
Small company provisions:
This report has been prepared in accordance with the special provisions for small
companies under Part 15 of the Companies Act 2006.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________
Name, Director
4
DRAFT
Independent examiner’s report to the trustees of
Group
for the year ended 31 March 2010
I report on the accounts of the charity, which are set out on pages 6 to 11.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of
company law) are responsible for the preparation of the accounts. The trustees
consider that an audit is not required for this year under section 43(2) of the
Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
The charity’s gross income exceeded £250,000 and I am qualified to undertake this
examination by being a Fellow of the Association of Charity Independent
Examiners.
Having satisfied myself that the charity is not subject to audit under company law
and is eligible for independent examination, it is my responsibility to:
 examine the accounts under section 43 of the 1993 Act;
 follow the procedures laid down in the general directions given by the Charity
Commissioners under section 43(7)(b) of the 1993 Act; and
 state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by
the Charity Commission. An examination includes a review of the accounting
records kept by the charity and a comparison of the accounts presented with those
records. It also includes consideration of any unusual items or disclosures in the
accounts, and seeking explanations from you as trustees concerning any such
matters. The procedures undertaken do not provide all the evidence that would be
required in an audit and consequently no opinion is given as to whether the
accounts present a ‘true and fair view’ and the report is limited to those matters set
out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the
requirements:
 to keep accounting records in accordance with section 386 of the Companies
Act 2006; and
 to prepare accounts which accord with the accounting records and comply
with the accounting requirements of section 396 of the Companies Act 2006
and with the methods and principles of the Statement of Recommended
Practice: Accounting and Reporting by Charities
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Qualification – if any qualification is required, refer to CC32
Signed _________________________ Date ______________________
John O’Brien MSc, FCCA, FCIE, DChA
Employee of Community Accounting Plus
5
DRAFT
Group
Statement of financial activities
(incorporating the income and expenditure account)
for the year ended 31 March 2010
2009
2010
£
Note
£
-
Incoming resources
Grants & donations
Fundraising
Membership
Sales & fees
Bank interest
Sundry income
Unidentified income
Total incoming resources
-
-
Resources expended
Wages, NI & pension
Payroll service
Travel & subsistence
Training & conference
Supervision
Recruitment
Volunteer expenses
Rent & room hire
Utilities
Premises maintenance
Cleaning
Insurance
Telephone, internet & postage
Printing & stationery
Publications & subscriptions
Equipment, repairs & renewals
Activities & trips
Courses
Hospitality
Sundry expenditure
Total resources expended
-
-
Net income/(expenditure)
Unrealised gains/(losses) on revaluation of
fixed assets
Total funds brought forward
Total funds carried forward
-
All the activities of the charitable company are classed as continuing.
6
DRAFT
Group
Balance sheet
at 31 March 2010
2010
2009
£
Note
£
£
-
Fixed assets
Tangible assets
Investments (long term)
Total fixed assets
-
Current assets
Stocks and work in progress
Debtors
Investments
Cash at bank and in hand
Total current assets
-
-
Liabilities
Creditors:
amounts falling due within one year
-
-
Net current assets
-
-
Creditors:
amounts falling due after one year
Net assets
-
-
The funds of the charity
Unrestricted income funds
-
-
Exemption from audit
For the year ending dd/mm/yy the company was entitled to exemption from audit under section
477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:


The members have not required the company to obtain an audit of its accounts for the
year in question in accordance with section 476;
The directors acknowledge their responsibilities for complying with the requirements of
the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies
subject to the small companies regime and with the Financial Reporting Standard for Smaller
Entities (effective April 2008).
The trustees declare that they have approved the accounts above.
Signed on behalf of the charity’s trustees:
Signed ___________________________________
Name, Director
7
Dated ___________
DRAFT
Group
Notes to the accounts
for the year ended 31 March 2010
1. Accounting policies
Basis of the preparation of the accounts
These financial statements have been prepared under the historical cost convention and in
accordance with Accounting and Reporting by Charities - Statement of Recommended
Practice (SORP revised 2005), the Financial Reporting Standard for Smaller Entities
(effective April 2008) and the provisions applicable to companies subject to the small
companies regime under the Companies Act 2006.
Change in basis/policies
State changes to the accounting basis/policies (valuation rules and methods of
accounting) since last year.
Incoming resources
All material incoming resources have been included on a receivable basis – i.e. they
are included if the date receivable falls within the period covered by these accounts.
Pension costs
The charity operates a defined contribution pension scheme for employees. The assets of
the scheme are held separately from those of the charity. Pension costs charges in the
Statement of Financial Activities represent the contributions payable by the charity in the
year.
Resources expended
These have been analysed using a natural classification.
Depreciation
Depreciation is calculated to write down the cost or valuation, less estimated residual
value, of all tangible fixed assets with a cost exceeding £500 over their expected
useful lives on a straight line basis.
The rates applicable are:
Buildings
0%
Equipment
0%
Vehicles
Furniture
0%
0%
2. Grants & donations
Name of funder
Name of funder
Name of funder
Sundry grants & donations
2010
2009
£
-
£
-
8
DRAFT
Group
Notes to the accounts (continued)
for the year ended 31 March 2010
3. Fixed assets
Freehold/Leasehold land &
buildings
Fixtures &
General
IT
fittings equipment equipment
Total
Vehicles
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
£
-
£
-
£
-
£
-
£
-
£
-
Depreciation
Balance brought forward
Disposals
Charge for year
Balance carried forward
-
-
-
-
-
-
Net book value
Brought forward
Carried forward
--
--
--
--
--
-
4. Investments
2010
2009
£
£
-
-
-
-
-
-
Market value brought forward
Additions at cost
Disposals at carrying value
Gain / (loss) on revaluation
Market value carried forward
Investments at market value comprised:
xxxx
xxxx
Cost
Surplus / (deficit)
Market value
9
DRAFT
Group
Notes to the accounts (continued)
for the year ended 31 March 2010
5. Debtors
2010
2009
£
-
£
-
2010
2009
£
-
£
-
Trade debtors
Other debtors
Prepayments & accrued income
6. Creditors
Loans & overdraft
Trade creditors
Other creditors
Accruals & deferred income
7. Staff costs and numbers
Wages
Social Security costs
Pension
2010
2009
£
-
£
-
No employee received emoluments of more than £60,000.
The average weekly number of employees during the year was * (2009: *).
The charity contributes to a defined contribution pension scheme for * employees (2009:
*).
8. Benefits in kind
Give details such as rent free accommodation or staff seconded to the charity
9. Trustees’ remuneration, benefits and expenses
During the accounting period, the charity purchased Trustee Indemnity Insurance for
the sum of £xxx.
Trustees received no expenses, remuneration or benefits in this period.
Or give details of any remuneration – how much, who to, why.
During this period, a total of £(amount) was reimbursed to (number) trustee(s) for
expenses incurred.
10. Related party transactions
Give details if any
10
DRAFT
Group
Notes to the accounts (continued)
for the year ended 31 March 2010
11. Independent examination and accountancy services
During the period, the cost of the examination and accountancy services was
£(amount).
12. Annual commitments under operating leases
The charity has two leases for premises; The Centre extension at £**** p.a. to
dd/mm/yy, and the office at £**** p.a. to dd/mm/yy.
2010
2009
Land & buildings
Operating leases which expire:
Within 1 year
Within 2 - 5 years
Over 5 years
Land & buildings
£
-
£
-
-
-
13. Previous period comparison
The previous period’s figures have not been included for comparison because
records are not available for that period/accounts are not available for that period/this
is the charity’s first accounting period/the layout used in the previous period was
substantially different and does not lend itself to clear comparison.
14. Glossary of terms
Debtors:
These are amounts owed to the charity, but not received in
the accounting period.
Creditors:
These are amounts owed by the charity, but not paid during
the accounting period.
11