Kent Academic Progress System
Table of Contents
History ......................................................................................................................... 2
Usage .......................................................................................................................... 2
Access ......................................................................................................................... 2
Running an Audit ......................................................................................................... 3
The Interactive Audit .................................................................................................... 5
Reading the Audit: The Legend .................................................................................. 5
Planned Courses ......................................................................................................... 7
Adding a Planned Course through the Planned Courses Page ................................... 7
Adding a Planned Course through the Course Cart .................................................... 8
Viewing, Editing, and Deleting Planned Courses ....................................................... 10
Courses ..................................................................................................................... 11
Transfer Evaluations .................................................................................................. 12
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Kent Academic Progress System
History
In the 1980’s Kent State University saw a need for an automated degree auditing
system. After a thorough search it was decided that DARwin was the most complete
software package. DARwin is the Degree Audit Reporting System developed by Miami
University of Ohio. This package was expanded a few years later to include the
Transfer Articulation Module.
Usage
Today this system is used to articulate and report all transfer work (transient
work, advanced placement, etc.). Degree progress in most majors and minorsundergraduate and graduate-is monitored through DARwin. Also Transfer module
completion is monitored and reported through DARwin. The web version, which is
available through Web For Students and Web For Faculty and Advisors, includes
Exceptions, Courses, Audits, Planned Courses, Degree Programs, and Transfer
Evaluations.
Access
Contact your security officer in the appropriate college office and ask to be
signed-on to WFFA for KAPS.
Students may access KAPS via the Internet from Web for Students.
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Running an Audit
To run an audit, click on Request New Audit in the Audits menu. There are two
options for running a degree audit. The first is to run the student’s declared programs.
These are listed in the ‘Run Declared Programs Listed’ section. Click the radio button
next to ‘Run Desired Programs Listed’ and then click the ‘Submit a New Audit’ button.
This will run all declared programs listed. To request a ‘What If’ program, click the radio
button next to ‘Run Selected Program’. Select the degree program from the degree
program drop down box and then click ‘Submit a New Audit’ button.
There are additional settings that you may choose when running a degree audit.
COM: There are 2 choices in the drop down box. WEB is used for normal
processing and is the default setting. REG is used to exclude any in-progress
coursework. This is generally used for degree clearance.
List All: There are 3 choices in the drop down box. Blank is for normal
processing and is the default. M and L are used to show the pseudoname and
pseodocourse values used in exception processing.
Report Preparation: There are 3 choices in the drop down box. Blank is for
normal processing and is the default. Y is to show only completed requirements. N is
to show only unfulfilled or in-progress requirements.
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Viewing the Audit
After the audit has been run, KAPS will immediately take you to the View Audit page.
KAPS will automatically refresh the list once the audit has been prepared. Click the
‘Open Audit’ button next to the newest item.
You may also access this page by clicking on View Audits under the Audits menu.
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The Interactive Audit
The interactive KAPS report is a web-based automated degree progress reporting tool.
Coursework is evaluated against degree requirements to determine progress towards
degree completion. The interactive KAPS report allows you to
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view a graphical representation of program and requirement completion status
view a graphical representation of GPA by category
add planned courses to your report
view course history
Reading the Audit: The Legend
The audit is fairly simple to read. It contains a legend with which you should become
familiar. Additional values include:
Green check – requirement is complete.
Red X – requirement is not complete
IP Check – requirement completed with in-progress coursework
Calendar Check – requirement completed with planned coursework
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Reading the Audit: The Requirement
The following is a sample requirement from Geography
.
1. Requirement
Title: Major Summary – Bachelor of Arts – Geography
Complete?: No
Needs: 2 sub-requirements not complete
2. Sub-requirement #1
Title: Complete the following Courses:
Complete?: No
Needs: 6 SETS (courses or course groups)
Select From: GEOG17064, GEOG21062. etc…
3. Sub-requirement #2
Title: Complete one upper-division regional course
Complete?: No
Needs: 1 course
Select From: GEOG37010, GEOG37040, etc…
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Planned Courses
Planned courses are courses that the student would like to take or anticipates taking in
the future. They are used to assist in planning the degree program. Running a KAPS
report which includes planned courses will show their applicability to the degree
program. These courses can be added through the Planned Courses page or through
the interactive audit course cart.
Planned courses appear on the audit with a grade of PL unless a specific grade is
selected.
Adding a Planned Course through the Planned Courses
Page
Planned courses can be added through the Planned Courses page. Click on Add
Planned Courses from the Planned Courses menu. Select the year and term from the
drop down box. Type the course in the Course box. This must be entered exactly as
the course appears on the KAPS report. Enter the credit hours and grade. The title and
memo may be left blank. Click the SaveAdd button when finished.
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Adding a Planned Course through the Course Cart
To add a course through the course cart, you must open an audit. Open a requirement
marked with a red
mark. Here you can select a course from the list of courses which
are needed to fulfill the degree requirements. Click on the desired course.
A pop up box will appear for the course you just selected from the interactive audit. If
you wish to add this course to the course cart, click the ADD button. The course will
then be added to the course cart.
From the interactive audit you can select course(s) in the course cart to make it a
planned course to be included in the KAPS report. This will assist you with planning the
degree program.
Select the course(s) you want to move from your course cart into the KAPS report by
placing a check mark  in the box in front of the course and then select “Make courses
Planned” in the drop down box. Click the “GO” button. You will see that the courses
are no longer in the course cart.
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To see how the planned courses have affected the student’s degree progress, you
now have to request that a new audit be run. To include the planned courses be sure to
check  the ‘Include Planned Courses’ box when you submit your request for a new
audit from the ‘Audit Request’ page.
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Viewing, Editing, and Deleting Planned Courses
To edit and view the complete list of planned courses, select View Planned Courses
from the Planned Courses menu. Click on any course entry to edit and/or see the
detailed information. To select planned courses by year/term, select a year/term from
the Select Course Year dropdown box. The page will only display planned courses in
the selected year/term.
To delete planned courses, click the checkbox next to the course(s) and click the Delete
Courses button.
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Courses
To view a list of courses, click on View Courses under the Courses menu. This is an
alphabetical listing of all courses by year and term. To view coursework from other
institutions, select the institution from the Institutions dropdown box.
To view detailed information about the course, click on the course number.
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Transfer Evaluations
Transfer and transient course information may be viewed on the Transfer Evaluations
page. Click View Transfer Evaluations under the Transfer Evaluations menu. Courses
are listed with the original source course number
followed by the awarded KSU
course number . For detailed information on either the source or KSU course, click
the appropriate course number.
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