2009 World Jr A Challenge
Hosting Guidelines
Hockey Canada is now in the process of accepting letters of interest to host the 2009 World
Junior A Challenge, an Invitational International Hockey Canada Event, hosted in partnership
with Hockey Canada and the Canadian Junior Hockey League. Prior to submitting your
letter of interest to host this event, please ensure you have reviewed all the attached hosting
guidelines and that you have a strong partnership in place with your provincial hockey
branch and Jr A league.
The World Junior A Challenge will be comprised of 6 teams in 2 divisions - Canada (East) in one
division, Canada (West) in the other division, both Canadian teams will be joined by 4
international teams. The event is scheduled to be held the first week of November 2 - 8, 2009,
with a tournament format including a single round robin followed by two (2) semi-final games
and two (2) medal games for a total of 13 games.
The attached document is an information package for prospective Host Organizing Committees.
The packages contains: a draft schedule and an outline of Hockey Canada and Host
Organizing Committee responsibilities.
This Event is a Hockey Canada event hosted in partnership with a Host Organizing
Committee, the Host Junior A League and the Host Branch. The Host Organizing Committee
for the World Junior A Challenge will report to a Steering Committee consisting of
representatives from Hockey Canada, the Host Provincial Branch Association, and the
Host Junior A League.
It should be noted that as of this year, Hockey Canada will be open to reviewing the
possibility of interested parties hosting the World Jr A Challenge as a two year term. If
this is something you wish to pursue please make note of that in your letter of interest.
Hosting Standards/Guidelines
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Confirm relationship/partnership with Host Provincial Hockey Branch
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Confirm relationship/partnership with local Junior A League and Minor Hockey
Organization
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Confirm main host facility can accommodate a min 1500 fans and 6 teams in
dedicated dressing rooms
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If using two facilities confirm space is available to accommodate the 6 teams and how
the two facilities and groups will work together in hosting a successful World Jr A
Challenge
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Host committee with strong business ties within your community
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Strong volunteer base and past history of hosting successful National and International
events
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Strong legacy plan for the event and any remaining profits that arise from hosting the
event
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Financial guarantor – should the event not be profitable, ensuring all bills are paid upon
completion of the event
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Ability to sell sponsorship and tickets, while respecting Hockey Canada’s Sponsorship
exclusivities
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Showcase a detailed business plan highlighting the following

Organizational mandate and objectives

Financial forecast reflecting all potential revenues and expenses,
highlighting key targets and a detailed description on how these can be
reached.

Proposed Host Committee Organizational chart

Sponsorship sales plan highlighting key prospects, structure and how
goals can be achieved, while maintaining respect of Hockey Canada’s
sponsorship guidelines
HOCKEY CANADA
Host Committee Responsibilities
The Host committee is responsible for all the following details specific to hosting the World Jr A
Challenge. Upon selection of a suitable host community a hosting contract will need to be
signed outlining all details relating to the World Jr A Challenge. This contract will be signed by
Host Branch, Host Committee, Canadian Junior Hockey League and Hockey Canada.
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Hotel Accommodations for six (6) competing teams, one day prior to their first exhibition
game, or two days prior to their first tournament game up until one day following the
gold medal game. Accommodations are based on 28 persons per team for international
federations, 13 doubles and 2 single rooms per team and 30 per team for Team
Canada, 13 doubles and 4 singles rooms per team.
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Meals for all 6 teams, based on 3 meals per day plus snacks at practice for non-game
day, and 4 meals a day on game days. A separate meal/meeting room should be
supplied to each team at their host hotel.
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Local transportation to and from the closest airport that accommodates team travel.
Each team should have a 56 passenger coach bus and a cargo van for equipment for
any airport transfers.
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Local transportation to and from practices, games, meals, and any other tournament
functions. i.e. school visits, banquets
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Team Canada Training Camps – all expenses related to the preparation and selection
of Team Canada East and West. Costs include air travel, local travel, apparel,
equipment, meals, accommodations, ice time, scouting, staff selection, and parent
receptions. Estimated costs to be $110,000.00
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Hotel accommodations for twelve (12) officials, one day prior to competition, departing
the day after the final game. Based on 2 single rooms for supervisors, and 5 double
rooms for officials.
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Meal per diem for all officials for any meals that are not provided by the host committee.
Meal per diem is based on $50.00 per day, $10 breakfast, $15 lunch, $25 dinner.
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Game Fees for all game officials, based on $120 for referee, and $60 per linesman
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All costs associated with off ice officials, time keeper, statistician, scorekeeper, goal
judges, PA announcer
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Ground transportation for officials and tournament delegates to and from closest airport,
including all local travel to and from all tournament related functions, i.e. banquets,
games, practices etc.
HOCKEY CANADA
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All costs associated with arena facilities, including ice time, necessary staffing, security,
meeting space, first aid medical, use of score clock, use of video boards, use of
electronic signage, installation and removal of event in ice logos, ice preparation and
maintenance, and all costs associated with providing a “clean building”

Clean Building – ice, boards, and all camera visible signage (as
determined by Hockey Canada) need to be free of any sponsor marks
unless otherwise agreed upon
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Facility needs to meet television standards to ensure ability to host broadcast of gold
medal final. Any costs associated with getting the facility up to standards are the
responsibility of the host committee
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Opportunity for Hockey Canada preferred suppliers to gain access to pouring/serving
rights on site in host venues. Molson, Pepsi, Lays, Gatorade, Mars and Aquafina.
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Any required signage at secondary facilities, including production, installation and
removal costs (e.g. rinkboards, ice logos, banners)
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Local marketing, advertising, promotional and public relations budgets
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Media and scout services and related expenses
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Ceremonies (opening & closing) and hospitality centres, including Gold, Silver, Bronze
medallions and player of the game awards
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Event administration expenses, including staffing, volunteer costs, offices, supplies and
meetings
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Event content and cancellation insurance
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Team services expenses including providing laundry service, towel service, equipment
repair and snacks at practices and games, i.e. bagels, fruit, yogurt, snack bars
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Video DVD copy to all teams following each game in tournament competition
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All costs associated with Hockey Canada event manager, coordinator media services,
and chair of the tournament directorate, this includes being on site for duration of event
as well as site visits and exhibition games
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Production costs of host committees four (4) rinkboard positions - $500.00 per position
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Costs associated with any ancillary events held in conjunction with the 2009 World Jr A
Challenge. All ancillary events must respect Hockey Canada sponsorship guidelines
HOCKEY CANADA
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Provide 200 tickets to Hockey Canada to all tournament games. All tickets should have
VIP access. Any unused tickets will be returned to the host committee to be sold on
site.
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Medical Services need to be provided for all practices and games. This should include
a doctor, dentist, physio therapist, and ambulance for all games. An AED machine
should also be made available to ice level at all times.
Profit Share
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Hockey Canada, the Host Organizing Committee and the Canadian Junior Hockey
League will share in the net profits equally
Host Committee Revenue Opportunities
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Ticket Sales
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Package Sales
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Individual Game Sales
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Event Program Sales
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Merchandise Sales – 15% of sales from Hockey Canada’s National merchandiser
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Local Event Sponsorships
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Government funding and grants
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Concession and Beer Sales
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Special Events Revenue – banquet, fan fest
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50/50 sales
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Silent Auction – other fundraising initiatives
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Other revenue as outlined by host committee and agreed upon by Hockey Canada
HOCKEY CANADA
Host Branch Financial Responsibilities
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Unless otherwise stated the host branch shall guarantee the financial success of the
event by ensuring that the Host Organizing committee meets all financial obligations
and all creditors of the event have been paid
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Any staff support that the host branch determines to provide to the host committee and
event
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Any additional officials supervisors that are assigned by the branch to oversee the event
Hockey Canada Financial Responsibilities
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Any additional staff assigned to support the event through the host committee
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Printing of the official tournament program – 4 pages of which will be supplied to the
host committee at no cost
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National Broadcast of the Championship final through TSN
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500 pucks for team gifting and competition
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Championship trophy
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Athlete and official gifting clothing piece provided by Under Armour
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Championship hat and t shirt provided by Under Armour
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Gatorade product and supplies for all 6 teams in competition
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Hosting Grant of $25,000 to assist with Team Canada East and West costs and
servicing NHL scouts and central scouting on site at event
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Official event website hosting through Hockey Canada.ca, website url is
www.hockeycanada.ca/wjac
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Team Canada equipment and jersey’s for both Team Canada East and West
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Promotional Banners, event banners, and promotional support where needed and as
agreed upon between Hockey Canada and the Host Committee
HOCKEY CANADA
Hosting Application Process
1. January 20, 2009
Availability of World Jr A Challenge – Hosting Guidelines and Information package
2. February 13, 2009
Interested Host communities submit letter of interest to Hockey Canada. This letter needs
to be endorsed by your branch and include involvement from your local Jr A league.
Branches may approve more than one interested host community.
3. February 16 – March 6, 2009
Hockey Canada and the Canadian Junior Hockey league to follow up with interested host
communities with any potential questions or investigation to ensure all details are in place
to assist site selection committee with ultimate decision as to who will host in 2009.

At this time if the site selection committee feels that they require more information they
have the right to request a more detailed hosting and business plan from any potential
host groups
4. March 16-20, 2009
Site Selection committee to forward recommendation to Junior Council for approval.
HOCKEY CANADA
Any group looking to host the World Junior A Challenge for multiple years should state this
in their letter of interest. Questions will vary with respect to any multiple year opportunities
as business models will vary to coincide.
For any additional questions or information please contact:
Kevin Webster
Manager Marketing and Events
Hockey Canada
Phone: 403-777-3611
Email: kwebster@hockeycanada.ca
Please be sure to include the lead contact for your host group, including mailing address,
phone number, and any other necessary contact information.
HOCKEY CANADA