B.S. in Public Health
Internship Packet
February 2014
Environmental/ Occupational Health
Epidemiology
Health Science
Health Promotion
Table of Contents
WELCOME ………………………………………………………………………………………....1
CRITERIA FOR INTERNSHIP………………………………………………………………………2
15 STEPS TO COMPLETING AN INTERNSHIP…………………………………………………..5
INTERNSHIP WRITTEN REPORT RUBRIC ……………………………………………………..12
APPENDIX ………………………………………………………………………………………..14
RESPONSIBILITIES: STUDENT INTERN & INTERNSHIP COORDINATOR………...…………
Note: The guidelines in this packet replace all documents published since March 2013.
Welcome—Vision of BYU’s Public Health Internship
Over the course of the public health program, students receive knowledge through in-class
instruction. In addition to this classroom-based instruction, students gain hands-on experience, which
together, give them the skills they will need to work in public health.
By participating in an internship, students learn to apply academic learning to real world situations,
perform work related to his/her career interests, receive supervision and training and assess the
possibilities of permanent employment. For many students, the internship experience will provide
his/her first involvement with public health and bridge the gap between what was learned in the
classroom and actual public health practice.
The Department of Health Science is committed to helping students have the best internship
experience possible. This experience is intended to be a partnership between you, your internship
supervisor, and the Department of Health Science.
Internship Purpose
The internship is the capstone experience required for the Health Promotion emphasis. For Health
Science students, the internship is also required; however, these students complete their internship
experiences earlier, prior to their applications into various allied health fields. The internship is a
recommended capstone experience for Environmental /Occupational, and Epidemiology emphases. It
should be completed near the end of the undergraduate degree. The purpose of the internship is to:
 help you gain an understanding and appreciation of the roles, duties, and responsibilities of fulltime professionals in public health;
 expose you to professional organizations and associations;
 encourage participation in activities on local, state, and national levels;
 provide you with leadership opportunities;
 give you an opportunity to participate in program planning, implementation, and evaluation of
programs within various health-related agencies and organizations; and
 help you establish contacts and references.
Criteria for Internship
All internships approved for academic credit must meet the following criteria:

The student has completed all emphasis required prerequisite courses with at least a C- grade
(see list on page 9). Students who receive a D grade or lower must re-take the class prior to
starting the internship.

The internship must be located at a primary public health agency whose work reflects best
practices and theory driven research in public health. The majority of the work must be
public health-based (i.e., related to the 10 Essential public health services and the emphasis
specific competencies, as described below).

The internship site must have a designated staff person with a degree in public health or a
related degree and a minimum of six-months post-graduation experience in order to serve as
an agency internship supervisor.
In the rare situation where an agency offers an extraordinary internship opportunity with
public health training but there is not an on-site public health staff member with at least sixmonths of post-graduate degree experience to serve as an internship supervisor, the
Department Internship Coordinator will work with you and the potential internship
supervisor to identify an internship consultant – a public health professional in the local area
who will meet with you periodically to discuss the public health issues and perspective related
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to the internship activities. This must be approved by the Department Internship
Coordinator.

The internship must provide you with the opportunity to complete a set of tasks and projects
that exposes you to the breadth of public health practice. These tasks should include a specific
project that you have primary responsibility for completing, and that results in a tangible
product that can be placed in your final written report/internship notebook and your
personal portfolio.
This tangible product should be something that represents your major internship
responsibilities, including the quality and quantity of your work. Examples might include a
research report, survey, program plan, database, newsletter, focus group moderator guide,
developed curriculum, evaluations, and so forth.

1 credit hour = 42 clocked hours

Specifically, during the internship your major responsibilities and tasks should relate to:
a) At least one of the 10 Essential Public Health Services; and
b) At least one of the competencies for your selected emphasis.
10 Essential Public Health Services
http://www.cdc.gov/od/ocphp/nphpsp/essentialphservices.htm
1. Monitor health status to identify and solve community health problems
2. Diagnose and investigate health problems and health hazards in the community
3. Inform, educate, and empower people about health issues
4. Mobilize community partnerships and action to identify and solve health problems
(i.e., coalition development; formal and informal partnerships to promote health
improvement; assistance to partners and communities to organize and undertake actions
to improve the health of communities.)
5. Develop policies and plans that support individual and community health efforts
6. Enforce laws and regulations that protect health and ensure safety
7. Link people to needed personal health services and assure the provision of health care
when otherwise unavailable
8. Assure competent public and personal health care workforce
9. Evaluate effectiveness, accessibility, and quality of personal and population-based health
services
10. Research for new insights and innovative solutions to health problems
Emphasis Specific Competencies
Health Promotion: 7 Areas of Responsibility for Health Educators
http://www.nchec.org/credentialing/responsibilities/
1. Assess individual and community needs for health education
2. Plan health education strategies, interventions, and programs
3. Implement health education strategies, interventions, and programs
4. Conduct evaluation and research related to health education
5. Administer health education strategies, interventions, and programs
6. Serve as a health education resource person
7. Communicate and advocate for health and health education
Environmental Health
1.
2.
3.
4.
Assess individual and organization (company) needs for health education
Plan occupational/environmental health strategies, interventions, and programs
Implement occupational/environmental health strategies, interventions, and programs
Conduct evaluation and research related to occupational/environmental health
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5. Administer occupational/environmental health strategies, interventions, and programs
6. Serve as an occupational/environmental health resource person
7. Communicate and advocate for occupational/environmental health
Epidemiology: Competencies for Applied Epidemiologists in Governmental Public Health
Agencies Tier 1: Entry-Level or Basic Epidemiologist
http://www.cdc.gov/appliedepicompetencies/downloads/AEC_Summary_Tier1.pdf
1. Assessment and analysis
a. Recognize public health problems pertinent to the population
b. Conduct surveillance activities
c. Identify acute and chronic conditions or other adverse outcomes in the population
d. Apply principles of good ethical/legal practice as they relate to study design and data
collection, dissemination, and use
e. Organize data from surveillance, investigations, or other sources
f. Analyze data from an epidemiologic investigation or study
g. Summarize results of the analysis, and draw conclusions
h. Assist in developing recommended evidence-based interventions and control
measures in response to epidemiologic findings
i. Assist in evaluation of programs
2. Basic public health sciences
a. Know how causes of disease affect epidemiologic practice
b. Identify the role of laboratory resources in epidemiologic activities
c. Use identified informatics tools in support of epidemiologic practice
3. Communication
a. Prepare written and oral reports and presentations that communicate necessary
information to agency staff
b. Recognize the basic principles of risk communication
c. Incorporate interpersonal skills in communication with agency personnel, colleagues,
and the public
d. Use effective communication technologies
4. Community dimensions of practice
a. Provide epidemiologic input into epidemiologic studies, public health programs, and
community public health planning processes at the state, local, or tribal level
b. Participate in development of community partnerships to support epidemiologic
investigations
5. Cultural competency
a. Describe population by race; ethnicity; culture; societal, educational, and professional
backgrounds; age; gender; religion; disability; and sexual orientation
b. Establish relationships with groups of special concern (e.g., disadvantaged or minority
groups, groups subject to health disparities, historically underrepresented groups)
c. Describe surveillance systems that include groups subject to health disparities or
other potentially underrepresented groups (using standard categories where available)
d. Conduct investigations using languages and approaches tailored to population
e. Use standard population categories or subcategories when performing data analysis
f. Support public health actions that are relevant to the affected community
6. Financial and operational planning and management
a. Conduct epidemiologic activities within the financial and operational plan of the agency
b. Describe the financial planning and budgetary process of the epidemiology program
c. Implement operational and financial plans
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d. Use skills that foster collaborations, strong partnerships, and team building to
accomplish epidemiology program objectives
7. Leadership and systems thinking
a. Support the organization’s vision in all programs and activities
b. Use performance measures to improve epidemiology program effectiveness
c. Promote ethical conduct in epidemiologic practice
d. Practice professional development
e. Prepare for emergency response
8. Policy development
a. Support the application of epidemiologic knowledge to the development and analysis
of public health policies
Health Science: Your internship work should demonstrate public health-related
responsibilities, research, service, and/or outcomes that directly or indirectly connect you to
people and communities based on their health needs, social determinants of health status, or
health disparities. A Health Science Emphasis internship is not a practitioner or physician
shadowing. Your internship should have a strong mentoring component. You need an
internship mentor to supervise and evaluate your work. It could be an agency, fieldwork, or
faculty research mentor. A concrete deliverable through a final written report to your
internship mentor and to the Department Internship Coordinator will be expected at the
completion of your internship.
15 Steps to Completing an Internship
1)
Complete the emphasis required classes with a C- or greater
Public Health students must complete the following required courses and emphasis specific
courses with at least a “C-” grade before registering for and completing the internship.
Students cannot be concurrently enrolled in an internship and the prerequisite courses. If a
D+ grade or lower is received, the student must retake the class before beginning the
internship:
Health Promotion: (6.0 – 9.0 internship credits, 6 required)
Hlth 100 Intro to Public Health
Hlth 310 Chronic Diseases
Hlth 311 Infectious Diseases
Hlth 322 Environmental Health
Hlth 330 Health Promotion
Hlth 345 Epidemiology
Hlth 432 Methods in Health Promotion
Hlth 434 Evaluation Methods
Hlth 439 Program Planning
Environmental/Occupational Health: (1.0 – 9.0 credits)
Hlth 100 Intro to Public Health
Hlth 310 Chronic Diseases
Hlth 311 Infectious Diseases
Hlth 322 Environmental Health
Hlth 330 Health Promotion
Hlth 345 Epidemiology
Hlth 420 Injury Prevention
Hlth 422 Disaster Response & Emergency Preparedness
Hlth 424 Occupational Health and Safety
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Epidemiology: (1.0-3.0 internship credits)
Hlth 100 Intro to Public Health
Hlth 310 Chronic Diseases
Hlth 311 Infectious Diseases
Hlth 322 Environmental Health
Hlth 330 Health Promotion
Hlth 345 Epidemiology
Hlth 440 Computer Applications in Epidemiology
Hlth 443 Field Epidemiology
Health Science: (3.0 credits)
Hlth 100 Intro to Public Health
Hlth 310 Chronic Diseases
Hlth 330 Health Promotion
Hlth 434 Evaluation Methods
Hlth 439 Program Planning
2)
Attend a mandatory internship meeting (Held during September and
January)
The 1-hour mandatory internship meeting is held at the beginning (typically within the first
month) of each major semester. Attendance within a year of your internship will count;
otherwise, you will need to come to another meeting as requirements/approval change.
Attendance is recorded.
3)
Develop your internship based on your public health interests
a) Decide what you want to learn or do during the internship. Also, decide what area you are
most interested in working as far as content, population or agency. Lastly, realize based on
where you will be living, you may choose a public health internship based on geography.
b) Brainstorm a list of agencies where you would like to do an internship. You can look on the
Health Science blog and website for agencies where students have completed internships.
Research more about the agency to find out what they do, who they serve, and so forth. If
you are not sure whether or not the agency would be an appropriate place to do an
internship, please talk to the Department Internship Coordinator.
c) Find the name and contact information of the program manager or director. Call or e-mail
this person and set up an appointment to meet with him/her in person to discuss potential
internships.
d) During the interview, articulate what you want to learn in your internship, what your skills
are, and how you can contribute to their agency. Also, be prepared to discuss possible
internship responsibilities (Form B) and tangible products to be produced. You may also want
to bring a portfolio with examples of the work you have done. For example, a copy of your
program plan from Hlth 439 would show some of your best work.
4)
Obtain pre-approval for internship site (Form A online):
https://hs.byu.edu/Internships/Forms/LandingPage.aspx
Once you have identified a public health-related agency where you would like to do an
internship, the next step is to get approval for the site (Form A). This pre-approval process
will ensure that you do not complete all the necessary forms and then discover that the
agency may not be the most appropriate location for an internship. Approval of the site does
not mean the overall internship is approved. The final approval comes when the Department
Internship Coordinator and Internship Supervisor approves the Internship Responsibilities
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(Form B). When filing out Form A, do not check every box for the10 essential public health
services or emphasis competencies. Choose which ones are most relevant and applicable.
Start looking early, preferably 3-4 months before starting your internship. A list of potential
agencies can be found online at http://hs.byu.edu. Look under the “internship” tab. In addition,
current internship opportunities are posted on the Public Health Blog at
http://byupublichealth.com. Certain internships require more than 3-4 months preparation
time (e.g., Kennedy Center for International travel or Washington Seminar).
5)
Develop internship responsibilities
The internship responsibilities include a general description of the major tasks that you will
complete during the internship. Set up an appointment with your agency internship supervisor
to review internship responsibilities. Please be as specific as possible. These tasks should relate
to the 10 Essential Public Health Services and the emphasis specific competencies. Your work
should result in the final tangible product.
Example of major internship responsibilities:
Prepare and write press releases for diabetes awareness month
Prepare and deliver presentations on healthy eating to the community groups
Complete a car seat safety certification class
Write a research report on cancer rates in Caratoga County
6)
Submit internship responsibilities (Form B) online for coordinator and
supervisor approval (electronic signatures through Route Y log in)
After you meet with the agency internship supervisor, submit Form B online for Department
Internship Coordinator approval. Once approved, an automatic email will be sent to your
agency supervisor for electronic approval. Make sure their email is correct on Form A.
They must obtain a myBYU username and password for approval. It is required that they
provide first and last name, and birth date. SS# is NOT required; they can skip this section if
they choose. If they have been a student at BYU previously, they should already have a log in.
Suggest they keep this log in information is a secure place; they will need it for their
supervisor evaluation (Form H) at the end of the internship. It is your responsibility to assist
your supervisor in setting up a net ID and password through myBYU.
The internship is not approved until both the Department Internship Coordinator and Agency
Supervisor approves the internship responsibilities form (Form B).
7)
Complete required University Internship Forms (Form C and Form D)
It is your responsibility to complete all University forms. With the University Internship
Registration and Management System (IRAMS), Forms C and D are completed during the
registration process. International internship students will not need to complete Form C, but
will need to submit paperwork from the Kennedy Center. Form D (Master Agreement) is
only necessary if there has never been a BYU student at that agency before. The Master
Agreement is a University form for liability purposes. International internship students will
need to complete the International Master Agreement.
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University and Department Internship Forms
Form
Name
Form Title
A
Internship Site
Pre-Approval
B
Internship
Responsibilities
C
D
IRAMS
BYU Master
Academic Internship
Agreement
Details
This form is to be completed by the student before any
internship work is started. Once the Department Internship
Coordinator approves the internship site, the student can
move forward on completing Forms B-D
The student must complete this form by developing
internship responsibilities with the agency internship
supervisor. The student must turn this form in before
he/she begins his/her internship.
The information about the agency is submitted when the
student fills out the Internship Application on the Internship
Registration and Management System
This form is to be completed by the agency only if one has
not been completed in the past or if the agency is not on
file with the university. Check the master list under the
current experience provider database at
https://gamma.byu.edu/ae/prod/internship/cgi/internshipPro
viderSrch.cgi?search_mode=lookup to see if the agency is
on file. If not, the student gives the form to the agency and
asks them to complete it. Once it is completed, the student
gives it to the Department Internship Coordinator.
E
Daily Log
The student should fill out the daily log every working day
of the internship. Daily log is found on our department
website (Form E). Daily entries must be specific in terms of
daily activity, skills/competencies, and application. Vague
descriptions of activity will result in reduction of points.
F
Mid-Point Review
Questions
This form should be filled out after the student has
completed one half of his/her internship hours.
G
Agency
Recommendation
This form is filled out by the student. The information
provided in this form will be used for the benefit of future
students seeking internships.
H
Final Evaluation of
the BYU Intern
8)
This form is completed by the agency internship
supervisor. Net ID and password are required. Send Form
H to your supervisor 2 weeks before the end of the
semester.
Completed by:
Due
Student
BEFORE
(electronic)
Student,
Supervisor,
Coordinator
BEFORE
(electronic)
Student
Agency
(if needed)
BEFORE
If applicable
Hard-copy
required
Student
Student
Half Hours
(electronic)
Agency
Supervisor
Health
Science
Website
Health
Science
Website
During
Internship
Application
process
DAILY
(Electronic,
hard copy
with final
written
report/
notebook)
Student
Where to
find form
AIM
http://saas.b
yu.edu/inter
n/OtherFiles
/pdf_forms/I
nternshipM
asterAgree
ment.pdf
AFTER
Internship
hours
completed
Between 2
weeks
before end of
semester,
until written
report due
date
Register for Health 496R, Section 2 Instructor: Stephanie Lutz
You must register for HLTH 496R, section 2, before beginning your internship. International
internship students working through the Kennedy Center will be given their own section.
Internship hours do not count until the first day of the semester and the student is
on the roll, registered for and paid tuition for the credits. See the required internship
hours for your emphasis. For each credit hour, 42 internship clocked hours are required. You
7
Health
Science
Website
Health
Science
Website
Health
Science
Website
Health
Science
Website
may sign up for all required credit hours in one semester or split the credits between
semesters. You may register for the internship up to 3 times (i.e. 2 credits in spring, 2 credits
in summer, 2 credits in fall).
You must enroll for internship credit during the semester that you plan to complete the
internship. If you can only do 126 hours that semester, then you should only register for 3
credit hours. If you enroll for credits and do not do an internship, at the end of the semester
you will receive an “E” grade.
If you do not complete the internship during the semester in which you registered for credits,
you will receive a “T” grade, which means work in progress. You will receive your final grade
once the internship is completed, written report is turned in and evaluated, and your grade is
finalized.
To register for Hlth 496R, you log-in to AIM. Select Hlth 496R. Complete the “Internship
Application”. Once you do that, the Department Internship Coordinator will receive an email.
If you have completed Form B, the Internship Coordinator will approve your application. See
IRAMS flowchart and instructions at the end of this packet.
If you register after the add/drop deadline, you must petition to add the internship. Petition
forms can be accessed online.
http://saas.byu.edu/intern/OtherFiles/pdf_forms/StudentPetition.pdf Once your IRAMS is
approved, you may fill out the petition, and bring the form to Stephanie Lutz’s office (221-A
RB). She will need to sign the petition, and then you will need to return it to the Registration
Office. Once approved, the Registration Office will automatically register you for the course
and put you in the correct section.
9)
Begin internship
You cannot start working at your internship until registration is completed.
The University Internship Office puts a hold on your registration until
Form C is approved.
If you are not registered for academic credit through Hlth 496R before starting the
internship, the hours you work will not count. This is university policy. No exceptions.
Make sure you sign up for section 2 with Stephanie Lutz unless you are an
international internship student (you will receive your own section through the
Kennedy Center).
10)
Complete daily log of internship experience (Form E)
This must be very specific in terms of daily activity, skills/competencies, and application. Vague
descriptions of activity will result in reduction of points. See next page for an example of the
daily log. 5-6 sentences is sufficient to provide evidence of your internship experience.
SAMPLE DAILY LOG
Sample #1
8
Sample #2
11)
Submit mid-point review online (Form F)
When you have completed half of your hours (~126 internship hours), complete Form F:
Midpoint Review Questions online. Submit for Department Internship Coordinator to review
along with your daily log. If needed, feedback will be given via email.
12)
Ask agency internship supervisor to complete their evaluation (Form H)
About 2 weeks before the end of the semester and before you have completed your 252
hours, ask your agency internship supervisor to complete the evaluation form. This form will
be emailed to them after you push the “submit form to supervisor” button for Form H online.
The only person who can do the evaluation is the same person who approved form B
(programmed into the system). If your supervisor has changed, please notify the Internship
9
Coordinator immediately so it can be changed. Make sure to give them plenty of time to
submit this form before the end of the semester. This form is 40% of your final internship
grade. Completing Form H will require your supervisor to have a Net ID and password. The
evaluation and comments will remain anonymous to ensure accurate reporting from your
supervisor.
13)
Complete agency recommendation Form (Form G) online before the end
of the semester.
You did not need to include a hard copy in your written report. This is for future internship
student viewing. You may leave your name and contact information or share anonymously.
Please be accurate in your reporting; students will review what you have to say about the
internship agency and experience.
14)
Send thank you letter to agency internship supervisor/Upload 5 photos
The thank you letter can be typed or handwritten and should include date, experience
provider’s name and address, body of letter, and your signature, name, and address to close.
Sample letters can be found at: https://owl.english.purdue.edu/owl/resource/653/02/
Student must upload five (5) high quality digital photos as evidence of their work at their
internship. Photos can be of the student or their work in their internship. They are upload to
the internship system online on our department website. Photos may be used by our
department in the future. Students will sign a photo release.
15)
Complete the written report/internship notebook and turn it in to the
Department Internship Coordinator by the deadline.
If you plan to graduate in a certain semester, turn in your internship notebook as soon as
possible but no later than the last of University classes that semester, which is before
reading & final days. Late submissions will result in significant point loss. If you do
not submit the written report by the grade deadline, you will receive a point deduction based
on the number of days late. If the notebook is very late, you may opt receive a T grade, which
may jeopardize graduation. It is your responsibility to submit your notebook to the internship
coordinator on time. Mailed notebooks must be postmarked by the due date. Part of your
notebook submission is your supervisor evaluation. If the notebook is submitted but the
evaluation is not, it may result in a T grade, potentially pushing back graduation. A letter grade
cannot be assigned without supervisor evaluation submission.
Internship Written Report Rubric
Written Report Format:
The written report should be bound with spiral or strip binding. NO 3-ring binders.
All paperwork must be typed. No handwritten documents will be accepted.
The summary of internship experience (part III) should be a minimum of (6) six full pages
in length.
Use 1.5 spacing, and 1” margins.
The written report should constitute professional, technical writing, not casual
conversational writing.
The written report must include headings for each section, a table of contents, and page
numbers.
Professionalism in your writing and presentation of your written report is worth 10% of
your total grade (20 points).
The Written Report should consist of these following sections, in this exact order.
I. Title Page – Please include the following:
Name of Student
10
Student ID Number
Agency where internship was completed
Semester the student registered for internship
Semester the student completed the internship
II. Table of contents - include labeled headings for each section and page numbers
III. Summary of Internship Experience (minimum of 6 full pages in length)
A. Overview (2 pages minimum) – 20 points
 List your major responsibilities (obtain from form B).
 Provide an overview of what you did during your internship. Describe the work you
did do to fulfill each of your major responsibilities.
 Describe to what degree you accomplished the major responsibilities. If you were not
able to accomplish all of them, explain the circumstances that prevented you from
doing so.
 Be very thorough and detailed in your description of your work. It can be more than
2 pages.
B. Skills/Competencies (2 pages) – 30 points
 List one or more emphasis specific competencies your work included. You must be
specific. If it is clear that you do not understand the competencies and how your work
related, then your grade will reflect that. Thoroughly describe how the work you did
related to those competencies.
 For more information about the competencies, refer to sections earlier in the
internship packet. You can also visit this site for the Health Promotion emphasis:
 http://www.nchec.org/credentialing/responsibilities/
 List one or more of the 10 Essential Public Health Services that your work included
and describe how your internship work included one or more of the “10 Essential
Public Health Services.” Refer to
http://www.cdc.gov/od/ocphp/nphpsp/essentialphservices.htm for more information.
 In what areas of responsibility of public health did you feel unprepared?
 Describe the skills you developed through your internship.
C. Career (1 page) – 10 points
 Describe how the internship has prepared you for future employment in public health.
 As a result of the internship experience, describe the type of public health jobs you
would be most interested in working.
 Describe how this internship helped you draw conclusions on future employment in
public health.
D. Tangible Product (minimum one-page written narrative, plus tangibles/evidence of
your work) – 30 points
 Include at least one-page written description of the tangible product(s).
 When you submit your report, include samples of your work. These should justify the
hours on the internship and provide evidence of your work. Tangible products should
include a variety of examples and include your best work. Depending on what the
product is, it may not be able to be bound with the report, but can be attached
separately. If it cannot be attached (e.g., a video you produced), please include a copy
on a CD or flash drive and submit it with the written report.
 Examples of tangible products could be research reports, surveys, program plans,
database, newsletters, a focus group moderator guide, developed curriculum,
evaluations, fact sheets, brochures, etc.
III. Daily Log (full log printed (PDF) from Health Science website) – 60 points
 This should be filled out daily in the appropriate sections of the log. Date stamped.
 The daily log should be written using professional language, not casual conversation.
IV. Form G (submitted online, no hard copy required) – 10 points
V. Include a copy of the Thank You Letter for your Agency Internship Supervisor – 10 points
VI. (5) High quality digital photos from internship of student – 10 points
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VII. Digital approval of internship responsibilities, policies, procedures and requirements – 10
points
Grading
A total of 200 points are available for the internship. Grades will be based on the percentage of the
total possible points earned. Just completing the internship does not guarantee that you will receive an
A grade. The grade for the internship is based on the work you did as described in your daily log, the
written report, and your internship supervisor’s evaluation of your performance.
Component
Professional presentation of written report
Overview
Skills & Competencies
Career
Tangible Products
Daily Log
Agency Recommendation (Form G)
Thank-You Letter
Digital Photos (uploaded)
Approval of internship responsibilities (online)
Total points
Points Possible
20
20
30
10
25
55
10
10
10
10
200
Department Coordinator Evaluation of Student Work
Agency Internship Supervisor Evaluation of Student Performance
60%
40%
_________________________________________________________________
Total Points
94-100%
A
82-85%
B
73-77%
C
64-66%
D
90-93%
A79-81%
B70-72%
C61-63%
D86-89%
B+
76-78%
C+
67-69%
D+
Below 61%
Fail
Late Penalty: Failure to submit the written report on the due date will result in a 2% loss
of total percentage points per day, based on coordinator discretion and student circumstance.
It is vital students submit their written report on time for graduation reasons. Receiving a T
grade on the internship may delay the posting of graduation. If the written report is multiple
days late, it may be best to postpone graduation.
Appendix
Department Internship Coordinator:
Stephanie Lutz, MS, CHES
221-A Richards Building
Provo, UT 84606
stephanie_lutz@byu.edu
(801) 422-1943 office phone
(801) 830-1605 department cell (call or text with questions)
To schedule an appointment with the Internship Coordinator to discuss internship options, call the
Health Science Office at (801) 422-3386
Responsibilities: Student Intern & Internship Coordinator
Student Intern Responsibilities:
 It is the responsibility of the student to research, identify, locate, and secure their own public
health internship.
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It is the responsibility of the student to look for internships at primary public health agencies
whose work reflects best practices and theory driven research in public health. Internships
must be congruent with the departmental approved curriculum, particularly the emphasis
core.
It is the responsibility of the student to make initial contact with the agency (via email, phone
or in person) in order to gain acceptance as an intern at that agency.
It is the responsibility of the student to work with an internship supervisor who has a degree
in public health (or a closely related field) and at least 6months experience. This is to ensure
the supervisor can accurately evaluate your work as an intern based on the 10 Essential Public
Health Services and emphasis competencies. Their evaluation of your work is 40% of your
total grade, thus the requirement they have a solid background in public health for accurate
evaluation.
Upon acceptance, it is the responsibility of the student to submit the Pre-Approval form
online, including accurate information about the supervisor (contact information, degree) and
as much information about the internship responsibilities as they relate to the 10 Essential
Public Health Services and emphasis specific competencies.
It is the responsibility of the student to provide the agency supervisor with student and
supervisor responsibilities at the beginning and throughout the internship to include assisting
supervisor in securing myBYU account information, outlining 5 major responsibilities/projects
to be worked on during the internship, approval of form B, final evaluation (Form H), and any
other internship related issues that present during the internship.
It is the responsibility of the student to complete University Internship forms including IRAMS
(form C) and the Master Agreement (form D) in a timely manner so the University can
remove the hold on their registration before the beginning of the semester.
It is the responsibility of the student to register and pay tuition for the internship prior to the
beginning of the internship. The students’ name must appear on the roll in order to receive a
final grade and receive credit.
If the student adds the internship late (after the first day of class), it is the responsibility of the
student to work quickly through the approval process and add the class prior to the add/drop
deadline. If the student does not make that deadline, it is their responsibility to obtain IRAMS
approval first and then complete the petition form including signature of internship
coordinator. Once that form is submitted and approved by the Registration Office, the
student will automatically be added to the internship.
It is the responsibility of the student to complete a log entry each day of the internship,
including a reporting of the day to day tasks, a listing of the services and competencies used,
and give thorough examples of how their classroom knowledge applies in a real world setting
in public health.
It is the responsibility of the student to complete a midpoint evaluation (form F) online when
half their hours are complete.
It is the responsibility of the student to submit their agency recommendation (form G) online
near the end of the semester before notebooks are due.
It is the responsibility of the student to send the final evaluation form to their internship
supervisor about 2 weeks before the end of the semester, to give supervisors time to
complete. This is 40% of your grade. You will not receive a grade unless your supervisor
completes this form. This may delay graduation if this form is not submitted.
It is the responsibility of the student to prepare of written report of their internship
experience in the form of a notebook. It must be submitted on the last day of University
classes, BEFORE reading and final days. Failure to submit on time may result in loss of points,
T grade, and/or delayed graduation.
Internship Coordinator Responsibilities:
 It is the responsibility of the internship coordinator to provide resources for students to
identify good opportunities for public health internships. This may include internship postings
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on the department blog, website, emails sent to students, or fliers in the RB hallways. It may
also include one-on-one internship advising appointments as needed.
It is the responsibility of the internship coordinator to follow up with the agency supervisor to
clarify any questions about student, department, and supervisor responsibilities.
It is the responsibility of the internship coordinator to approve or deny form A (pre-approval)
based on student qualifications including completion of prerequisite courses with a C- or
greater, attendance at a mandatory internship meeting, and internship acceptance at a primary
public health agency.
It is the responsibility of the internship coordinator to approve/deny form B, form C (IRAMS)
and form D (Master Agreement) in a timely manner to allow students time for edits, changes,
and resubmissions. It is also the responsibility of the coordinator to communicate any and all
concerns regarding the internship approval process in order to trouble shoot any issues
together.
It is the responsibility of the internship coordinator to sign petition forms after University
IRAMS approval for students who start the internship process late. Once submitted to the
Registration office and approved by the University, students will automatically be registered
for the internship.
It is the responsibility of the internship coordinator (or assist) to review the midpoint
evaluation (form F), the daily log (form E), and provide feedback to students.
It is the responsibility of the internship coordinator to work with the student to resolve any
issues brought up in the midpoint evaluation (form F).
It is the responsibility of the internship coordinator to provide guidelines in the form of a
grading rubric for students to follow when preparing their written report. The grading rubric
can be found on the department website and in the internship packet. Student will also be
emailed a copy toward the end of the semester.
It is the responsibility of the internship coordinator to stay in communication (via email,
phone, in person, or text) with the student and their agency supervisor throughout the
semester and resolve any issues that arise.
It is the responsibility of the internship coordinator to evaluate and provide a final grade for
the internship work presented in the written report. Upon submission, the coordinator will
confirm receipt of written report. The coordinator will also meet the grading deadline to
ensure final grade submission and graduation deadline.
It is the responsibility of the internship coordinator to answer questions (if any) regarding the
final grade for the internship. Agency supervisor’s portion is 40% of total grade; internship
coordinator is the remaining 60% of the grade. Agency supervisor grades and comments will
remain anonymous.
It is the responsibility of the internship coordinator to oversee the entire internship process
for all Department of Health Science internship students including approval, enrollment,
registration, feedback, evaluation, and final grade submission.
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