eCourts Mission Mode Project
Case Information System (CIS)
Application for Indian Judiciary
Draft User Manual
Version 1.0
Government of India
Ministry Of Information Technology
National Informatics Centre
CGO Complex, Lodhi Road New Delhi -110 003
eCourts MMP
Case Information System (CIS)
Version Control Chart
Version
1.0
Date
07 June 2012
Section Changed
-
Description
First Draft of CIS User Manual
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Table of Contents
1
Introduction ............................................................................................................................. 4
1.1.
Overview ................................................................................................................... 4
1.2.
Purpose...................................................................................................................... 4
1.3.
Intended Audience .................................................................................................... 4
2
Services provided through CIS ............................................................................................... 5
3
Filing of case (new cases) ....................................................................................................... 6
3.1.
Centralized Filing...................................................................................................... 6
3.1.1.
Filing of Civil Cases .............................................................................................. 6
3.1.2.
Querying the case filed details .............................................................................11
3.1.3.
Modify the case filed details ............................................................................... 12
3.1.4.
Deletion / undeletion of a filed case .................................................................... 13
3.1.5.
Acknowledgement for filed case ......................................................................... 14
3.2.
Court Room Direct Case filing ............................................................................... 16
4
Caveat checking for new cases filed ..................................................................................... 22
4.1.
Caveat check at centralized filing ........................................................................... 22
4.2. Caveat Filing............................................................................................................... 24
4.2.1.
Querying the caveat filed .................................................................................... 27
4.2.2.
Modify the caveat details .................................................................................... 27
4.2.3.
Deletion / undeletion of a caveat ......................................................................... 28
4.2.4.
Acknowledgement for caveat filed ..................................................................... 29
4.3.
Extra Party (Caveat) ................................................................................................ 31
5
Scrutiny check of plaints / original petition .......................................................................... 33
5.1.
Case Objection ........................................................................................................ 33
5.1.1.
Case objection report ........................................................................................... 35
5.2.
Case Rejection ........................................................................................................ 36
5.2.1.
Case Rejection Report ......................................................................................... 37
6
Issue of check slip in case of non-compliance ...................................................................... 39
7
Calculation of court fees due and paid for new cases ........................................................... 43
7.1.
Generation of fee receipts ....................................................................................... 45
8
Registration of case (in case of centralized filing)................................................................ 49
8.1.
Registration of case before allocation ..................................................................... 53
8.2.
Allocation of case ................................................................................................... 55
8.2.1.
View Allocation ................................................................................................... 55
8.2.2.
View Pending Allocation List ............................................................................. 57
9
Case additional details .......................................................................................................... 59
9.1 Main party details ....................................................................................................... 59
9.2 Additional party details .............................................................................................. 61
9.3 Act details ................................................................................................................... 63
10. Filing of written statement by the defendant for new cases............................................... 65
11.
Framing / Amending of issues ........................................................................................... 66
12. Copies of Judgment on LAN for new cases....................................................................... 67
12.1
Judgment Creation .................................................................................................. 67
12.2
Upload of Judgement .............................................................................................. 70
12.3
Judgement Query .................................................................................................... 71
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1 Introduction
1.1.
Overview
The Case Information System (CIS) user manual gives the step-by-step procedure to use the
functionality of the CIS application software developed by National Informatics Center (NIC) as
an application for Indian judiciary deployed at all courts under eCourts Mission Mode Project.
This application software helps the court staff for online case filing, case registration, daily
proceedings, statistical reports, creation of judgment, query etc.
1.2.
Purpose
The purpose of this document is to provide an interface between the user and CIS application.
This manual highlights the general operating procedures for using the services that are being
provided by various CIS modules. The manual also discusses the work flow of activities to use
the services as per the court proceedings under Indian judicial system. It will help users to
understand the usage and handling of routine Judicial and Administrative tasks on computer.
1.3.
Intended Audience
This manual is meant for the users of Case Information System (CIS), Judicial Officers, Judicial
staff members and Administrative staff members of Courts in all the courts where CIS is
deployed under eCourts Mission Mode Project.
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2 Services provided through CIS
There are total of 30 services that are divided into three set of services to be initiated through CIS
in three stages of implementation of eCourts as follows:
 Stage I - Services which can be initiated after software, hardware and LAN installation is
complete but without Backlog Data Entry
 Stage II - Services which can be initiated after Backlog Data Entry
 Stage III - Services which can be initiated after WAN Connectivity and Website
formation
The services which can be initiated and are currently rolled out in Stage I are as follows:
Service
No.
1
Service
Service level (Parameter)
Filing of case (New Cases)
2
3
Caveat checking for new cases
Scrutiny check of plaints/ original
petition if in accordance with procedural
law
Issue of check slips in case of noncompliance or clerical error
Calculation of court fees due and paid for
new cases
Filing of case with an auto generated
case number
At the time of filing
Scrutiny of mandatory items of petitions
4
5
6
7
8
9
10
Registration of case
Online generation of daily orders on
LAN for new cases
Filing of written statement by the
defendant for new cases
Framing/Amending of issues by the
Presiding Judge after the completion of
pleading/filing process for new cases
Copies of Judgment on LAN for new
cases
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Auto-generation of check slip in case of
defaults
Various fees paid like court fees, process
fees and search fees and report
generated on a daily basis
Registration of cases
As soon as the Judge signs the order and
edited by the Court Master
Tracking of filing of written statement to be generated within 30 days of the
date of summons or 90 days (if allowed
to be extended by the court)
Filing of counter, rejoinder within the
stipulated time frame
Auto-generated judgments would be
made available
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3
Case Information System (CIS)
User Manual
Filing of case (new cases)
The CIS software provides the option to file a case directly at the court room or through the
centralized mechanism.
3.1.
Centralized Filing
Civil and Criminal cases can be filed using the Centralized Filing module.
3.1.1. Filing of Civil Cases
The details of civil case can be added, modified or deleted. For addition of details of a civil case,
the following details are to be entered by the user as per the petition filed by the petitioner:
Table 1
Field
Data to be entered
Case Type
Case type as applicable should be selected from the drop down
option e.g. Administrative Suit, Claim cases, etc.,
Plaintiff / Petitioner /
Claimant/Appellant
Select the type of Plaintiff from the drop down option i.e.
Individual or Organization
If the type of Plaintiff is an ‘Individual’ the following details are to be entered
Name
Enter the name of the Plaintiff
Father/Mother/Husband Name Enter the Plaintiff’s Father, Mother or Husband’s Name in full
and indicate whose name is entered by selecting the appropriate
option.
Sex
Select the sex of the Plaintiff from the drop down options;
Male / Female
Address
Enter the complete address (including city, state, PIN) of the
Plaintiff
If the type of Plaintiff is an ‘Organization’ the following details are to be entered
Org. Type
Select the type of Organization from the drop down options e.g.
Private Sector, Government, State, Autonomous Body, etc.,
Org. Name
Select the organization name from the drop down options. If
the organization name is not available in the drop down
options, the same is to be added using the master module in the
software
Org. Address
Enter the complete address of the organization (including city,
state, PIN)
Contact Person
Enter the name of the contact person representing the
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organization
Additional Information to be entered
Advocate
Enter the name of the Plaintiff’s Advocate
Power of Attorney
Provide details if applicable
Defendant / Respondent details
Do you want to give defendant The user may enter defendant / respondent details at the time of
/ respondent details
recording case details by selecting the option ‘Yes / No’ from
the drop down.
If the defendant / respondent details are provided in the petition
the same may be entered by selecting the option ‘Yes’ from the
drop down.
If option ‘Yes’ is selected the following details of the defendant / respondent are to be
entered
Defendant / Respondent /
Debtor
Select the type of Defendant from the drop down option i.e.
Individual or Organization
If the type of Defendant is an ‘Individual’ the following details are to be entered
Name
Enter the name of the Defendant
Father/Mother/Husband Name Enter the Defendant’s Father, Mother or Husband’s Name in
full and indicate whose name is entered by selecting the
appropriate option.
Sex
Select the sex of the Defendant from the drop down options;
Male / Female
Address
Enter the complete address (including city, state, PIN) of the
Defendant
If the type of Defendant is an ‘Organization’ the following details are to be entered
Org. Type
Select the type of Organization from the drop down options e.g.
Private Sector, Government, State, Autonomous Body, etc.,
Org. Name
Select the organization name from the drop down options. If
the organization name is not available in the drop down
options, the same is to be added using the master module in the
software
Org. Address
Enter the complete address of the organization (including city,
state, PIN)
Contact Person
Enter the name of the contact person representing the
organization
Additional Information to be entered
Advocate
Enter the name of the Defendant’s Advocate, if available in the
petition
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Power of Attorney
Provide details if applicable
User Manual
Claim details
Relief Claim
Enter the relief claimed by the petitioner
Jurisdiction valuation (Rs.)
Enter the jurisdiction valuation (Rs.) corresponding to the
plaintiff’s claim
Filing Date
Enter the date of filing in dd.mm.yyyy format
Example, if the date of filing is January 5, 2012 the date should
be entered as 05.01.2012
The procedure to file a civil case using the Centralized Filing option in the CIS is as follows:
1. Click on Centralized Filing as shown in figure 1
Figure 1
2. Under Centralized Filing, the options available are
a. Civil Case Filing
b. Criminal Case Filing
c. Reports (User Wise)
d. Appeal Case Filing
e. Revision / Restoration Case
3. Click on the option Civil Case Filing, as shown in figure 2 below. The options to Add,
Modify, Delete, Query, and Acknowledgement will be displayed.
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Figure 2
4. Select the Add option to record a new civil case in the CIS application as shown in figure
3.
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Figure 3
Note: It is mandatory to enter details in fields marked with an *. If details are not entered in
mandatory fields the case will not get recorded. In such cases, the system will display
appropriate error message(s) to the user.
5. After entering the case details click on Submit. Refer figure 3
6. If all the details are entered the case will be successfully filed in the system. A 15 digit
filing number will be generated for successfully filed cases. Refer figure 4
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Figure 4
3.1.2. Querying the case filed details
The user has the option to verify the case details entered at the time of filing the case:
1.
2.
3.
4.
Click on Centralized Filing > Civil Case Filing > Query
Enter the 15 digit filing number of the case to be viewed
Click on Go
Case details corresponding to the filing number will be displayed. Refer figure 5.
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Figure 5
3.1.3. Modify the case filed details
The user has the option to modify the case details entered at the time of filing the case:
1.
2.
3.
4.
5.
6.
Click on Centralized Filing > Civil Case Filing > Modify
Enter the 15 digit filing number of the case to be modified
Click on Go
Case details corresponding to the filing number will be displayed. Refer figure 6.
All case details entered can be modified
Click Submit to confirm the details modified
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Figure 6
3.1.4. Deletion / undeletion of a filed case
The user has the option to delete a filed case:
1.
2.
3.
4.
5.
6.
Click on Centralized Filing > Civil Case Filing > Delete
Enter the 15 digit filing number of the case to be deleted
Click on Go
Case details corresponding to the filing number will be displayed
Select the option to Delete the case and click Submit. Refer figure 7.
The case will be flagged as deleted in the system and will not be available for court
proceedings.
The user also has the option to undelete a filed case that has been erroneously deleted:
1.
2.
3.
4.
Click on Centralized Filing > Civil Case Filing > Delete
Enter the 15 digit filing number of the case to be undeleted
Click on Go
Case details corresponding to the filing number will be displayed
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5. Select the option to undelete the case and click Submit.
6. The case will be active in the system and available for court proceedings
Figure 7
3.1.5. Acknowledgement for filed case
1. Click on Centralized Filing > Civil Case Filing > Acknowledgement
2. Enter the 15 digit filing number of the case for which acknowledgement is to be provided
to the petitioner
3. Click on Go
4. Details corresponding to the filing number will be displayed in the acknowledgement
along with an option to print the acknowledgement. Refer figure 8.
5. Click on Print to take the print of acknowledgement receipt for case filed. Refer figure 9.
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Figure 8
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Figure 9
3.2.
Court Room Direct Case filing
The user has the option to file the case directly in the court room. Civil and Criminal cases can
be filed using the Court Room Direct Case Filing module. The details of civil case can be added,
modified or deleted. For addition of details of a civil case, the following details are to be entered
by the user as per the petition filed by the petitioner:
Table 2
Field
Data to be entered
Civil / Criminal
Select the option Civil / Criminal
If it is a civil case the following details to be entered
Court No.
Select the court (Judge Name / Court No / Designation) from
the drop down list, in which the case is being filed
Case Type
Types of civil cases will be displayed in the drop down. Select
the relevant civil case type from the drop down.
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Registration No.
Case Information System (CIS)
User Manual
Enter the registration number (upto 5 digits). Till such time
backlog data entry is not completed in the court, the
registration number is to be generated manually by the court
and the same is to be entered in the CIS application.
PLAINTIFF DETAILS
Plaintiff/ Petitioner / Claimant / Select the type of Plaintiff from the drop down option i.e.
Appellant
Individual or Organization
If the type of Plaintiff selected is an ‘Individual’ the following details are to be entered
Name
Enter the name of the Plaintiff
Father/Mother/Husband Name Enter the Plaintiff’s Father, Mother or Husband’s Name in full
and indicate whose name is entered by selecting the
appropriate option.
Sex
Select the sex of the Plaintiff from the drop down options;
Male / Female
Address
Enter the complete address (including city, state, PIN) of the
Plaintiff
State Name
Select the state name from the drop down
District Name
Select the district name corresponding to the state from the
drop down
Taluka Name
Select the taluka name corresponding to the district from the
drop down
Village Name
Select the village name corresponding to the taluka from the
drop down
Police Station Name
Select the police station name
Nationality
Select the nationality
Occupation
Enter the occupation of the Plaintiff
Caste
Select the caste from the drop down
Age
Enter the age of the Plaintiff
E-mail Address
Enter the e-mail address, if provided by the petitioner
Mobile No
Enter the mobile number, if provided by the petitioner
Phone No
Enter the phone number, if provided by the petitioner
Fax No
Enter the fax number if provided by the petitioner
Advocate Name
Enter the advocate name
If the type of Plaintiff selected is an ‘Organization’ the following details are to be entered
Org. Type
Select the type of Organization from the drop down options
e.g. Private Sector, Government, State, Autonomous Body,
etc.,
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Org. Name
Select the organization name from the drop down options. If
the organization name is not available in the drop down
options, the same is to be added using the master module in the
software
Org. Address
Enter the complete address of the organization (including city,
state, PIN)
Contact Person
Enter the name of the contact person representing the
organization
DEFENDANT DETAILS
Option to provide defendant
(Yes / No)
The user may enter defendant / respondent details at the time
of recording case details by selecting the option ‘Yes / No’
from the drop down.
If the defendant / respondent details are provided in the
petition the same may be entered by selecting the option ‘Yes’.
If option ‘Yes’ is selected the following details of the defendant / respondent are to be
entered
Defendant / Respondent /
Debtor
Select the type of Defendant from the drop down option i.e.
Individual or Organization
If the type of Defendant selected is an ‘Individual’ the following details are to be entered
Name
Enter the name of the Defendant
Father/Mother/Husband Name Enter the Defendant’s Father, Mother or Husband’s Name in
full and indicate whose name is entered by selecting the
appropriate option.
Sex
Select the sex of the Defendant from the drop down options;
Male / Female
Address
Enter the complete address (including city, state, PIN) of the
Defendant
If the type of Defendant selected is an ‘Organization’ the following details are to be
entered
Org. Type
Select the type of Organization from the drop down options
e.g. Private Sector, Government, State, Autonomous Body,
etc.,
Org. Name
Select the organization name from the drop down options. If
the organization name is not available in the drop down
options, the same is to be added using the master module in the
software
Org. Address
Enter the complete address of the organization (including city,
state, PIN)
Contact Person
Enter the name of the contact person representing the
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organization
Additional Information to be entered
Advocate
Enter the name of the Defendant’s Advocate, if available in the
petition
Power of Attorney
Provide details if applicable
Claim details
Relief Claim
Enter the relief claimed by the petitioner
Jurisdiction valuation (Rs.)
Enter the jurisdiction valuation (Rs.) corresponding to the
plaintiff’s claim
Filing / registration / listing dates
Filing Date
Enter the date of filing in dd.mm.yyyy format
Example, if the date of filing is January 5, 2012 the date should
be entered as 05.01.2012
Registration Date
Enter the date of registration in dd.mm.yyyy format
Example, if the date of registration is January 5, 2012 the date
should be entered as 05.01.2012.
In case of direct court room filing the filing and registration
date will be same.
Listing Date
Enter the date of listing of the case in dd.mm.yyyy format
Example, if the date of listing is January 10, 2012 the date
should be entered as 10.01.2012
Listing date can be the same or later than the filing and
registration date.
Purpose of listing
Select the purpose of listing of the case from the drop down
options; example summons, admission, etc.,
The procedure to file a civil case using the Court Room Direct Filing module is as follows:
1. Click on Court Room Direct Filing > New Case Filing > Filing
2. Enter case details as per the petition filed by the petitioner
3. Click on Submit. Refer figure 10
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Figure 10
4. If all the details are entered correctly, the case will be successfully filed and registered in
the system.
5. A 15 digit filing number along with the registration number will be generated for
successfully filed cases. Refer figure 11
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Figure 11
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4 Caveat checking for new cases filed
There is a provision in the CIS software to check if any caveat is filed against the petitioner. This
option is available at the time of filing the case either through the centralized filing mode or
through direct court room filing.
4.1.
Caveat check at centralized filing
1. Click on Centralized filing > Civil Case Filing > Add
2. After entering the defendant details, click on Search Caveat. Refer figure 12.
Figure 12
3. The details of caveats filed by the defendant / respondent, if any, against the petitioner
will be displayed along with the option to print. Refer figure 13
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Figure 13
4. Sample caveat report can be referred at figure 14
Figure 14
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4.2.
Case Information System (CIS)
User Manual
Caveat Filing
Caveat is a formal notice filed with a court or officer to suspend a proceeding until filer is given
a hearing; or it is an entry made in the books of the offices of a register or court to prevent a
certain step being taken without previous notice to the person entering the caveat. In other words,
a caveat is a caution or warning giving notice to the court not to take any step without notice
being given to the party lodging the case. The caveator may file a caveat in the form of an
application or petition before the court submitting the cause of action giving the name and
description of the opponent. A caveat protects the interests of caveator. The court must give a
notice to the caveator or to his advocates. If the opponent party files proceedings/application for
the interim order, the court shall not give any ex parte interim order to the opponent party
without hearing the caveator.
To file a caveat in the system the following procedure should be followed:
1. Click on Caveat Filing > Caveat > Add
2. Enter caveat details as per the application / petition filed by the caveator, as per table 3
below
Table 3
Field
Data to be entered
Caveator details
Caveator Type
Select the type of Caveator from the drop down option i.e. Individual
or Organization
If the Caveator is an ‘Individual’ the following details are to be entered
Caveator Name
Enter the name of the Caveator
Father / Mother /
Husband Name
Enter the Caveator’s Father, Mother or Husband’s Name in full and
indicate whose name is entered by selecting the appropriate option.
Sex
Select the sex of the Caveator from the drop down options; Male /
Female
Address
Enter the complete address (including city, state, PIN) of the Caveator
If the Caveator is an ‘Organization’ the following details are to be entered
Org. Type
Select the type of Organization from the drop down options e.g.
Private Sector, Government, State, Autonomous Body, etc.,
Org. Name
Select the organization name from the drop down options. If the
organization name is not available in the drop down options, the same
is to be added using the master module in the software
Org. Address
Enter the complete address of the organization (including city, state,
PIN)
Contact Person
Enter the name of the contact person representing the organization
Caveatee details
Caveatee Type
Select the type of Caveatee from the drop down option i.e. Individual
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or Organization
If the Caveatee is an ‘Individual’ the following details are to be entered
Caveatee Name
Enter the name of the Caveatee
Father / Mother /
Husband Name
Enter the Caveatee’s Father, Mother or Husband’s Name in full and
indicate whose name is entered by selecting the appropriate option.
Sex
Select the sex of the Caveatee from the drop down options; Male /
Female
Address
Enter he complete address (including city, state, PIN) of the Caveatee
If the Caveatee is an ‘Organization’ the following details are to be entered
Org. Type
Select the type of Organization from the drop down options e.g.
Private Sector, Government, State, Autonomous Body, etc.,
Org. Name
Select the organization name from the drop down options. If the
organization name is not available in the drop down options, the same
is to be added using the master module in the software
Org. Address
Enter the complete address of the organization (including city, state,
PIN)
Contact Person
Enter the name of the contact person representing the organization
Date of filing of Caveat
Date of filing
Select the date of caveat filing from the calendar on the screen
LOWER COURT DETAILS
State
Select the State from the drop down
District
Select the corresponding district from the drop down
Designation
Select the designation
Lower Court
Select the lower court from the drop down
Case Type
Select the case type from the drop down
Case Number
Enter the Lower Court Case Number
Year
Enter the Lower Court Case Year
Decision Date
Select the Lower Court Decision Date from the calendar on the screen
3. Refer figure 15 for details of caveat entered
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Figure 15
4. On successful registration of the caveat, system generated caveat number and year in
which caveat was filed will be displayed. Refer figure 16
Figure 16
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4.2.1. Querying the caveat filed
The user has the option to verify the caveat details entered at the time of filing the caveat:
1. Click on Caveat Filing > Caveat > Query
2. Enter the Caveat number and year in which caveat was filed
3. Case details corresponding to the caveat number and year will be displayed. Refer figure
17
Figure 17
4.2.2. Modify the caveat details
The user has the option to modify the caveat details entered at the time of filing the caveat:
1.
2.
3.
4.
5.
Click on Caveat Filing > Caveat > Modify
Enter the Caveat number and year in which caveat filed, to be modified
Caveat details corresponding to the caveat number will be displayed. Refer figure 18
All details of caveat can be modified
Click Submit to confirm the details modified
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Figure 18
4.2.3. Deletion / undeletion of a caveat
The user has the option to delete a caveat filed:
1.
2.
3.
4.
5.
Click on Caveat Filing > Caveat > Delete
Enter the Caveat number and year in which caveat was filed, to be deleted
Caveat details corresponding to the caveat number will be displayed. Refer figure 19
Select the option to Delete the caveat and click Submit
The caveat will be flagged as deleted in the system
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Figure 19
The user also has the option to undelete an erroneously deleted caveat:
1.
2.
3.
4.
5.
Click on Caveat Filing > Caveat > Delete
Enter the Caveat number and year in which caveat was filed, to be undeleted
Caveat details corresponding to the caveat number will be displayed. Refer figure 19
Select the option to undelete the caveat and click Submit
The caveat will be available in the system
4.2.4. Acknowledgement for caveat filed
1. Click on Caveat Filing > Caveat > Caveat Acknowledgement
2. Enter the caveat number and year for which acknowledgement is to be provided to the
caveator
3. Click on Go. Refer figure 20
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Figure 20
4. The details corresponding to the caveat number and year will be displayed in the
acknowledgement along with an option to print the acknowledgement. Refer figure 21
Figure 21
5. Click Print to print the acknowledgement for the caveat filed. Refer figure 22
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Figure 22
4.3.
Extra Party (Caveat)
A caveat can be filed by multiple parties against multiple caveatees. There is a provision in the
system to enter extra party details of either the caveator or caveatee.
1.
2.
3.
4.
5.
Click on Caveat Filing > Extra Party Caveat > Add
Enter the Caveat number and year
Enter the name of the Caveator / Caveatee
Select if the extra party is the respondent or petitioner
Enter the complete address of the extra party and Submit. Refer figure 23
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Figure 23
6. On successful submission, the details of extra party will be displayed
7. Option to query, modify, delete/undelete is also available.
8. The details can be viewed / modified / deleted-undeleted by entering the caveat number
and year.
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Scrutiny check of plaints / original petition
5
A case filed has to be scrutinized in accordance with procedural law prior to registration of the
case in the court.
The application provides the facility to register a case objection or to reject a case.
5.1.
Case Objection
1. Click on Case Scrutiny > Case Objection
2. Select Case type / filing number / filing year of the case to be scrutinized from the drop
down list. Refer figure 24
Figure 24
3. The name of the petitioner and respondent corresponding to the case selected will be
displayed. Refer figure 25
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Figure 25
4. Enter the date of case scrutiny (objection / compliance) by using the calendar provided on
the screen.
5. Case scrutiny checklist with drop down options Yes /No will be displayed.
6. Indicate the type of objection, if any, by selecting option Yes. All case objections should
be marked in the same screen.
7. The user has the option to enter remarks, if any, at the time of scrutiny.
8. To submit the scrutiny details click Submit.
9. The scrutiny details will be stored in the system, Refer figure 26
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Figure 26
5.1.1. Case objection report
The user has the option to view all cases under objection along with objection redressal date.
This will facilitate the user keep track of all such cases under objection and timelines for
redressal given to the petitioner.
By selecting the date user can get the report showing the cases which are under objection and
objection redrasal date is a specified by the user.
1.
2.
3.
4.
Click on Case Scrutiny > Case Objection > Case Objection Report
Select date to view the objection redressal report. Refer figure 27
Click View Report
Objection report will be displayed.
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Figure 27
5.2.
Case Rejection
In case the court rejects a case for any reason e.g. if the plaintiff fails to comply with rules or
objections raised are not redressed, there is a provision in the software to record case rejections
with reason for rejection.
1.
2.
3.
4.
5.
Click on Case Scrutiny > Case Rejection > Case Rejection
Select case to be rejected from the drop down list
Select the date of rejection of the case from the calendar provided on the screen
Enter reason for rejection of the case
Click Submit to reject the case. Refer figure 28
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Figure 28
5.2.1. Case Rejection Report
The user can view cases rejected along with reason for rejection for a selected period.
1. Click on Case Scrutiny > Case Rejection > Case Rejection Report
2. Select date range by using the calendar option on the screen for which the rejected cases
report is to be viewed. Refer figure 29
3. Click View Report.
4. Cases rejected during the selected period will be displayed along with reason for
rejection.
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Figure 29
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User Manual
Issue of check slip in case of non-compliance
Post registering the scrutiny details in the system, the user can issue the system generated check
slip in case of non-compliance to the petitioner.
1. Click on Case Scrutiny > Check Slip
2. Select date range to view the check slips generated during the selected period. Refer
figure 30
Figure 30
3. Check slips generated during the selected period will be displayed
4. Select the case for which check list is to be generated. Refer figure 31
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Figure 31
5. Click on View Report to generate the check list, refer figure 32
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Figure 32
6. Check slip for the selected case will be displayed. Refer figure 33
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Figure 33
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7
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Calculation of court fees due and paid for new cases
Different types of fees are paid by the petitioners / respondents from the time of case filing to
court proceeding, e.g. court fees, process fees, search fees, etc., There is a provision in the
software to enter the details of the fees paid.
1.
2.
3.
4.
Click on Court Proceedings > Fees Details > Fees
Select option to search applicant on the basis of filing number or case number
Enter the filing or case number as per the applicant search option selected and click Go
Name of the petitioner / respondent will be displayed (depending on the party paying the
fees) along with the extra party name(s), if any
5. The system will also display the type of party paying the fees i.e. petitioner / respondent
6. Select the type of fees paid; court fees, process fees, search fees
7. Enter the reason for payment of fees from the drop down list
8. Select the mode of payment; stamp duty, cash, cheque
9. Enter the amount paid
10. Enter remarks, if any (example; if part fees mention the same in the remarks along with
the date by when the balance amount is to be paid)
11. Click Submit. Refer figure 34
Figure 34
12. On successful addition of fee details in the system, option to generate receipt will be
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displayed. Refer figure 35
Figure 35
13. Click on generate receipt: 1/2012 to generate and print the fee receipt. Refer figure 36
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Figure 36
14. Copy of the printed fee receipt should be provided to the party who made the payment.
7.1.
Generation of fee receipts
Fee receipts can also be generated using the generate receipt option
1. Click on Court Proceedings > Fees Details > Generate Receipt
2. Select period (from and to dates from the calendar) during which fees paid and click
View Report. Refer figure 37
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Figure 37
3. List of fee receipts during the selected period will be displayed. The filing number, case
number and fee receipt number will be displayed. Refer figure 38
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Figure 38
4. Click on the filing or case number to generate the fee receipts. Refer figure 39
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Figure 39
5. Copy of the printed fee receipt should be provided to the party who made the payment.
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8 Registration of case (in case of centralized filing)
A case can be registered on completion of filing and scrutiny in the courts. It can also be
registered with objections identified during scrutiny.
In case of centralized filing, system allows cases to be registered before allocation or after
allocation to a court, depending on the practice followed by the court.
1. Click on Court Proceedings > Registration > Fresh /Transfer Case
2. Registration screen with the following options will be displayed;
a. Transfer cases (within complex),
b. Fresh case (after allocation) and
c. Fresh case (before allocation)
3. Select the type of case to be registered from the options in point no.2 above.
4. Details of cases to be registered corresponding to the option selected will be displayed
5. The following case details will be displayed in case of a civil case
a. Filing number
b. Case type
c. Name of the Petitioner and Respondent
6. Caveat Search option will also be available
If the case is filed with an objection, ‘Case is Running with Objection’ will be displayed. Prior
to registration the user may remove the objections if the same are redressed by the petitioner
7. To view and remove the objections, click on Case is Running with Objection
8. Option to Check Objection or Remove Objection will be displayed in a new window.
Refer figure 40.
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Figure 40
9. On clicking Check Objection, details of objection will be displayed
10. On clicking Remove Objection, the user will be able to edit the objection type and
Submit. Refer figure 41.
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Figure 41
11. The user should enter the following for registration:
a. Registration number (upto 5 digits),
b. Date of registration (in dd.mm.yyyy format, example if registration date is May
14, 2012, the date should be mentioned as 14.05.2012)
c. First listing date (in dd.mm.yyyy format) and
d. Purpose of first listing of the case. Refer figure 42.
Note: The court should generate the registration number manually till such time the backlog case
data entry is not completed.
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Figure 42
12. Click on Submit to register the case. Refer figure 43.
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Figure 43
8.1.
Registration of case before allocation
A case can be registered before allocation in case of centralized filing, depending on the practice
followed at the courts. The user has an option to register a case before allocation to a court as
follows:
1. Click on Registration / Allocation > Registration before allocation > registration
before allocation
2. User ID of user logged in the system will be displayed along with the following case
details;
a. Filing number
b. Case type
c. Name of the Petitioner and Respondent
3. Caveat Search option will also be available
4. To register a case before allocation to a court, enter the manually generated registration
number and date of registration (in dd.mm.yyyy format). Refer figure 44.
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Figure 44
5. Click Submit to register the case before allocation. Refer figure 45.
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8.2.
Case Information System (CIS)
User Manual
Allocation of case
The option to allocate cases filed is available in the software.
1.
2.
3.
4.
Click on Registration / Allocation > Allocation of Case > Allocation Case
The filing number of all pending cases to be allocated will be available in the drop down.
Select the filing number of the case to be allocated from the drop down.
The court name and corresponding total number of cases allocated to the court will be
displayed.
5. Select the court to which the case is to be allocated and click Submit. Refer figure 46.
Figure 46
8.2.1. View Allocation
The user can also view courtwise, case type wise number of cases allocated.
1. Click on Registration / Allocation > Check Allocation > Check
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2. Option to select Case Type will be displayed. Refer figure 47.
Figure 47
3. Select the case type from the drop down list.
4. Court name, corresponding total number of cases allocated to the court and total number
of cases pertaining to the selected case type out of the total cases allocated will be
displayed. Refer figure 48.
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Figure 48
8.2.2. View Pending Allocation List
The user also has the option to view pending cases to be allocated to a court.
1. Click on Registration / Allocation > Reports > Pending Allocation List
2. List of all pending cases to be allocated to a court will be displayed. The details of case
type, filing number, name of the parties and filing number will be displayed. Refer figure
49.
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Figure 49
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Case additional details
There is a provision in the software to enter the complete case details filed in the petition, if the
same were not entered at the time of filing.
Click on Case Additional Details, option to update the following is available in case of a civil
case filed:
a. Main party details
b. Additional party details
c. Legal heir details
d. Act details
e. Lower court details
f. Alternate address
g. Interlocutory applications
h. Witness details
i. Property details
j. Motor vehicle details
9.1
Main party details
1. To modify main party details, search the applicant on the basis of filing number or case
number.
2. Enter the filing number of the case whose details are to be modified and click on Go
3. The name of the petitioner and respondent will be displayed.
4. All details of the main parties can be modified. Refer Table 4 below.
Fields
Select Pet / Res Name
Type
Change Name
Sex
Father / Mother / Husband
name
Address
Country
State
District
Table 4
Data to be entered / modified
Based on the name selected, the system will display whether
the person is a petitioner or a respondent. Details
corresponding to the person selected will be displayed and
allowed to be modified
Option to modify the name is provided. User can update the
name
The sex can be modified if erroneously entered earlier or it
can be selected if not selected earlier
Modify or enter the Father, Mother or Husband’s Name and
indicate whose name is entered by selecting the appropriate
option.
Modify or enter the address of the selected party
Select the country name from the drop down list
Select the state name from the drop down list
Select the district name from the drop down list
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Taluka / Sub Division
Village
Police Station
Caste
Occupation
Occupation Status
Select the taluka / Sub Division name from the drop down list
Select the village name from the drop down list
Select the police station from the drop down list
Select the caste of the party selected from the drop down list
Enter the occupation of the party selected
Select the status of occupation from the drop down list,
example Service
Enter the E-mail address of the party selected, if provided by
the party
Enter the mobile number of the party selected, if provided by
the party
Enter the phone number of the party selected, the phone
number should be preceded by the STD code, example, the
phone number should be entered as 011-23809543, where 011
is the std code and 23809543 is the phone number
Enter the fax number of the party selected, the fax number
should be preceded by the STD code, example, the fax
number should be entered as 011-23809366, where 011 is the
std code and 23809366 is the fax number
Enter the age of the party
Enter the advocate name of the selected party
Enter the Guardian Name (minor), depending on the case type
and if provided in the petition
Enter the Guardian Address (minor), depending on the case
type and if provided in the petition
Enter the name of the Power of Attorney, if provided in the
petition
E-mail address
Mobile Number
Phone No.
Fax No
Age
Advocate
Guardian Name (minor)
Guardian Address (minor)
Power of Attorney
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Figure 50
2. Thereafter, Submit the modifications.
3. Option to verify the main party details are also available in the software. The same can be
viewed by entering either the filing or the case number.
9.2
Additional party details
Case can be filed by and against any number of people. At the time of filing or registration, the
main party details are entered in the system. The user can subsequently enter details of all parties
to the suit in the software.
1. Click on Case Additional Details > Additional Party Details > Entry
2. To enter additional party details, search the applicant on the basis of filing number or case
number.
3. If search is on the basis of filing number, enter the filing number of the case where
additional party details are to be entered and click on Go
4. The name of the petitioner and respondent will be displayed.
5. Enter details as per Table 5 below. Also, refer figure 51
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Table 5
Fields
Data to be entered / modified
Type
Select type of party from the drop down list; Individual /
Organisation
Party
Data to be entered / modified
If the additional party is an ‘Individual’ the following details are to be entered
Extra Party Name
Enter the additional party name
Sex
Select the sex of the Plaintiff from the drop down options;
Male / Female
Father/Mother/Husband Name Enter the Plaintiff’s Father, Mother or Husband’s Name in
full and indicate whose name is entered by selecting the
appropriate option.
Address
Enter the complete address (including city, state, PIN) of the
Plaintiff
State
Select the state name from the drop down list
District
Select the district name from the drop down list
Taluka / Sub Division
Select the taluka / Sub Division name from the drop down
list
Village
Select the village name from the drop down list
Police Station
Select the police station from the drop down list
Country
Select the country from the drop down list
Caste
Select the caste of the party from the drop down list
Occupation
Enter the occupation of the party
Occupation Status
Select the status of occupation from the drop down list,
example Service
E-mail address
Enter the E-mail address of the party selected, if provided by
the party
Mobile Number
Enter the mobile number of the party, if provided by the
party
Phone No.
Enter the phone number of the party, the phone number
should be preceded by the STD code, example, the phone
number should be entered as 011-23809543, where 011 is
the std code and 23809543 is the phone number
Fax No
Enter the fax number of the party, the fax number should be
preceded by the STD code, example, the fax number should
be entered as 011-23809366, where 011 is the std code and
23809366 is the fax number
Age
Enter the age of the party
Advocate
Enter the advocate name of the party
Guardian Name (minor)
Enter the Guardian Name (minor), depending on the case
type and if provided in the petition
Guardian Address (minor)
Enter the Guardian Address (minor), depending on the case
type and if provided in the petition
Power of Attorney
Enter the name of the Power of Attorney, if provided in the
petition
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Figure 51
6. Thereafter, Submit the additional party details entered in the system.
The option to modify and verify the extra party details is available in the software. The user has
the option to search the application to be modified or verified on the basis of the filing or
registration number. All additional party details can be modified.
9.3
Act details
The details of the Act applicable to the case filed can be entered in the software.
1.
2.
3.
4.
5.
6.
Click on Case Additional Details > Act Detail > Add
Search applicant by filing number or registration number (case number)
If search is on filing number, enter the filing number and click on Go
The name of the main party corresponding to the case filed will be displayed
Option to select Central or State Act is available
The user can select the Act name and section and click on submit. Refer figure 52
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Figure 52
The user also has the option to modify or verify the Act details.
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User Manual
Filing of written statement by the defendant for new cases
On admission of the case in the court, the court issues summons to the defendant to submit their
arguments or to be present in the court on a fixed date. And before that date, the defendant is
required to file his ‘written statement’ i.e. his defense against the allegations raised by the
plaintiff.
The software has an option to document the date of submission of the written statement by the
defendant in the court.
1.
2.
3.
4.
Click on Court Proceedings > Document Submission > Entry
Search applicant by filing number or registration number (case number)
If search is on filing number, enter the 15 digit filing number and click on Go
Select Pet / Res name and select the type of documents submitted from the drop down list
in Type of Documents.
5. If written statement is submitted by the defendant, select the same from the drop down.
6. Enter the date when the written statement is submitted by the defendant in dd.mm.yyyy
format and click on Submit to document the same. Refer figure 53.
Figure 53
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Framing / Amending of issues
On the basis of the petition filed by the Plaintiff and the written statement submitted by the
defendant, the presiding judge frames the issue.
1.
2.
3.
4.
5.
6.
7.
8.
Click on Court Proceedings > Daily Proceedings > Issues Framed (Addition)
Search the case on the basis of filing number or registration number (case number).
Enter the filing number and click on Go
The party names (petitioner and defendant) corresponding to the case file number will be
displayed.
Select the issues category from the drop down list
Issues corresponding to the issue category will be displayed
Select the relevant issue from the drop down list and click Add. Refer figure 54.
The record gets added successfully
Figure 54
The software also has the option to modify issues framed by the judge.
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12.
Case Information System (CIS)
User Manual
Copies of Judgment on LAN for new cases
12.1 Judgment Creation
After the case is disposed, the judge issues the judgment which can be created in the
software.
1. Click on Court Proceedings > Daily Proceedings > Judgment Creation
2. Search the case on the basis of filing number or registration number (case number) and
click Submit. Refer figure 55.
Figure 55
3. Select the filing number displayed in the drop down and click Create Judgement. Refer
figure 56.
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Figure 56
4. A template will be displayed where the judge can write judgment. Refer figure 57.
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Figure 57
5. Enter the judgement in the space provided and click Submit to save the judgement. Refer
figure 58.
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Figure 58
12.2 Upload of Judgement
The user also has the option to upload judgements and store them in the system, which can be
accessed by the user by querying on the case number of filing number.
1. Click on Court Proceedings > Judgement > Judgement Uploading
2. Select the case name, registration number and registration year of the case for which
judgement is to be uploaded
3. The petitioner and respondent name corresponding to the case selected will be auto
populated on the screen
4. Using the Browse option, select the judgement file to be uploaded in the system. The
judgement file should be in PDF format only
5. Select the date of judgement from the calendar on the screen and click on Upload, refer
figure 59.
6. The judgement in PDF file will be successfully saved in the system.
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Figure 59
12.3 Judgement Query
The user can access the judgements uploaded in the system by querying on the case or filing
number.
1. Click on Court Proceedings > Judgement > Judgement Query
2. Select the case name, registration number and registration year of the case whose
judgement is to be viewed. Refer figure 60
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Figure 60
3. The corresponding judgement along with judgement date will be displayed. Refer figure
61.
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Figure 61
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