REQUEST FOR QUALIFICATIONS FOR
CONSTRUCTION MANAGERS / GENERAL CONTRACTORS SERVICES
H. LEE MOFFITT CANCER
CENTER AND RESEARCH INSTITUTE, INC.
TAMPA, FLORIDA
RFQ-15-11-SSP
The H. Lee Moffitt Cancer Center and Research Institute, Inc. and its subsidiaries (collectively “Moffitt Cancer
Center”) seeks to award up to three (3) or more Indefinite Delivery-Indefinite Quantity (“IDIQ”) contracts to
qualified and responsible companies to provide construction managers / general contractors services on an as needed
basis. The scope and price of each project shall be set forth in an Order for Work for each project (“Order for
Work”), which will be governed by a master agreement. Moffitt Cancer Center is therefore requesting qualifications
from interested construction managers / general contractors (“Contractors”). The estimated cost of each project will
be under One Million Dollars ($1,000,000.00).
The Request for Qualifications (“RFQ”) is the first step in the process for selection of construction managers /
general contractors to provide construction services. A response must be made in accordance with the instructions
outlined in this RFQ. Upon receipt of RFQ submissions, a short list of firms will be selected to interview with
representatives of Moffitt Cancer Center. After the interview, the IDIQ Contractors shall be selected.
GENERAL INSTRUCTIONS
SECTION 1 – General Information and Submittal Requirements:
General Information. The Moffitt Cancer Center is soliciting qualifications for Contractors to provide construction
managers / general contractors services on an IDIQ (as needed) basis in accordance with the terms, conditions, and
requirements set forth in this RFQ, including any attachments hereto.
Public Information. All information, documentation, and other materials submitted in response to this RFQ will be
treated as non-confidential and/or non-proprietary and may be subject to public disclosure under applicable law.
.
Vendor Acknowledgment Form.
Interested vendors must submit Moffitt Cancer Center’s Vendor
Acknowledgment Form, attached hereto as Attachment “A” on or before 2:00 PM EST on November, 4, 2015 to
Jay.Wright@moffitt.org.
Submission Qualifications. Firms desiring to apply for consideration for this project shall submit materials,
including a letter of application, and the materials listed below (“Materials”). All Materials shall be submitted by
email in Adobe Acrobat® PDF format in portrait orientation with a table of contents. Minimum font size shall be 10
pt. The Materials shall be limited to the equivalent of ten (10) 8 ½ x 11 pages. The cover letter will not be counted
in the page count but shall not exceed two (2) pages each.
Materials shall be submitted by email to:
Jay Wright
Purchasing
E-mail: Jay.Wright@moffitt.org
Senior Business Operations Analyst
H. Lee Moffitt Cancer Center and Research Institute, Inc.
Materials must be received in the Moffitt Cancer Center Purchasing Office no later than 2:00 p.m. (EST) on
December, 7, 2015. Hand delivery, overnight delivery, mail, Telefacsimile and telephone submittals are not
acceptable and will not be considered. Late Materials will be returned to the respondent unopened. Properly
submitted Materials will not be returned to the respondent. Any Materials submitted (including plans and/or
specifications) will become the property of the Moffitt Cancer Center.
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Vendor Pre-Submission Conference. Moffitt Cancer Center will conduct a vendor Pre-Submission conference
call to further clarify and discuss the requirements of this RFQ on November, 18, 2015 at 1:00 p.m. at: 1-415-6550001 Access code: 647 505 842.
Additional Qualifications. Contractor must provide proof of current Florida state and local licensure from the
appropriate licensing agency(ies). All Contractors must be properly licensed and/or registered at the time of
application to practice their profession in the State of Florida. If the Contractor is a corporation or other form of
business entity, it must be authorized by the Florida Department of State to operate in Florida. The Contractor shall
have a Florida office or an active affiliation with a company based in the State. A letter of intent between the two
companies indicating that the companies will enter into a joint venture or other acceptable relationship if awarded an
IDIQ contract is required.
Evaluation of Materials. The evaluation of Materials shall be based on the requirements of the RFQ. All properly
submitted Materials will be reviewed and evaluated by Moffitt Cancer Center.
Reservation of Rights. Moffitt Cancer Center may evaluate the Materials based on present and anticipated future
needs. Moffitt Cancer Center reserves the right to divide any project into multiple parts, to reject any and all
Materials and re-solicit for additional RFQs, or to reject any and all Materials and temporarily or permanently
abandon this RFQ. Moffitt Cancer Center makes no representations, written or oral, that it will enter into any form
of agreement with any respondent to this RFQ for any project and no such representation is intended or should be
construed from the issuance of this RFQ. The award of this IDIQ contract and/or any assignments thereunder are
subject to the availability of funding.
No Reimbursement for Costs. Contractor acknowledges and accepts that any costs incurred from the Contractor’s
participation in the RFQ shall be at the sole risk and responsibility of the Contractor.
Acceptance of Evaluation Methodology. By submitting its Materials in response to this RFQ, Contractor accepts
the evaluation process and acknowledges and accepts that a determination of the “most qualified” Contractor(s) will
require subjective judgment by Moffitt Cancer Center.
Disqualification. At the sole discretion of Moffitt Cancer Center, submittals that do not comply with the
instructions in this RFQ or that contain incomplete, inaccurate, or non-responsive information may be disqualified
from consideration.
Requests by Contractors for individual meetings will not be granted. It shall be noted that no verbal communication
shall take place between Contractors and the Moffitt Cancer Center staff; written requests for any project
information must be emailed to Jay Wright.
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SPECIFIC REQUIREMENTS
SECTION 2 - Background
The Moffitt Cancer Center is a research-oriented specialty cancer center with full service outpatient and inpatient
facilities, as well as research facilities. The Moffitt Cancer Center seeks submission of qualifications from qualified
Contractors to provide construction services. The anticipated scope of work is to be performed on an as needed basis
during the course of the IDIQ contract period.
Location of work: Construction services may be requested at any of Moffitt Cancer Center’s current or future
facilities.
Term of Agreement: The term of an awarded IDIQ contract will be for three (3) years, but may be extended in the
sole discretion of Moffitt Cancer Center.
Services: All services shall be subject to the terms set forth in each Order for Work entered between Moffitt Cancer
Center and Contractor.
SECTION 3 – Contractor Qualification Requirements
To be considered for award of an IDIQ contract, the Contractor submitting for consideration shall have been
regularly engaged in this type of business for a minimum of three (3) years immediately prior to the submission
date.
The IDIQ contract will be awarded only to responsible Contractors qualified by experience to provide the work
specified. The Contractor must submit the following information in its Materials:
1.
Name and address of the entity, indicate type of business (i.e. individual, partnership, corporation, other).
The Contractor shall have a Florida office or an active affiliation with a company based in the State. A
letter of intent indicating that the companies will enter into a joint venture or other acceptable relationship
if awarded an IDIQ contract is required. Contractors submitting as associations will be required to show
evidence of an affiliation or joint venture agreement within seven (7) days of notification of being
identified on the short list.
2.
The length of time the Contractor and/or the principals have operated in the construction industry.
3.
The Contractor’s experience and performance related to hospital/clinical/research facilities projects. One
project shall have project costs of greater than $1,000,000.00, with a description of such project.
4.
Proof of current Florida state or local licensure from the appropriate licensing agencies. All Contractors
must be properly registered at the time of application to practice their profession in the State of Florida. If
the Contractor is a corporation or other business entity, it must be authorized by the Florida Department of
State to operate in Florida.
5.
Experience record depicting training and experience in similar work, and number of years in the industry.
Contractor must demonstrate a minimum of three (3) years’ experience in the following key categories:
a.
b.
c.
6.
Construction in healthcare facilities;
Construction of research facilities; and
Compliance with Infection Control Procedures.
Ability to understand and meet the job performance requirements as determined by the following factors:
a.
b.
The company’s stability and length of service as a company;
Adherence to time lines; and
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c.
Other similar projects in which team members have been involved.
7.
Examples of the company’s safety program, certifications and applicable training of supervisors,
superintendents and/or project foremen (include names, addresses and telephone numbers), including
experience with dust containment, noise abatement, and interim life safety procedures.
8.
Current worker’s compensation information including modifier.
9.
A list and brief description of healthcare projects completed within the last three (3) years. The list must be
complete with company name, contact names, addresses and telephone numbers of owners, year of project,
size of health service center/ health system, Contractor role and role of team members, total costs.
10.
List of equipment owned and number of people regularly employed.
11.
Ability to provide fifteen percent (15%) of its services by a Minority, Women, Veteran and Service
Disabled Veteran-owned Business Enterprise (“MBE/WBE/.VBE/SDVBE”). Moffitt Cancer Center is an
equal opportunity corporation, and, as such, strongly encourages the lawful use of certified
MBE/WBE/VBE/SDVBEs in the provision of services by providing a fair and equal opportunity to
compete for, or for participation in, providing services. Moffitt Cancer Center believes in equal opportunity
practices which conform to both the spirit and the letter of all laws against discrimination, and is committed
to non-discrimination because of race, creed, color, sex, age, national origin, or religion. To be considered
for inclusion as a Construction managers / general contractors, the Construction managers / general
contractors commits to MBE/WBE/VBE/SDVBEs Participation.
The successful Construction managers / general contractors shall endeavor to provide fifteen percent
(15%) of their services by an MBE/WBE/VBE/SDVBE. A certification letter from any of the
following agencies will be required of any Construction managers / general contractors claiming
MBE/WBE/VBE/SDVBE status at the time of the RFQ response.
Moffitt accepts all Local, State and Federal Government agencies MBE/WBE certifications, including the following:
 City of Tampa
 Hillsborough County
 State of Florida
 Small Business Administration (SBA) 8A Program Certification
Other MBE/WBE certifications accepted include:
 Central & North Florida Minority Supplier Development Council (cnFMSDC)
 National Minority Supplier Development Council (NMSDC) & regional affiliates
 Women’s Business Enterprise National Council (WBENC)
 National Women Business Owners Corporation (NWBOC)
Veteran & Service Disabled Veteran (VBE/SDVBE) Certification/Verification accepted:

Department of Veterans Affairs
 State of Florida Office of Supplier Diversity
Please see respond to the section below
Supplier Diversity Utilization and Subcontracting Plan Requirement: Moffitt Cancer Center recognizes the
importance of supplier diversity in all aspects of our business and procurement practices and actively encourages the
development, utilization and economic growth of certified Minority, Women, Veteran and Service Disabled
Veteran-owned Business Enterprise (MBE/WBE/VBE/SDVBE s). Central to this initiative is the inclusion and
participation of a diverse group of vendors doing business with Moffitt Cancer Center and as such, Moffitt
encourages the participation of MBE/WBE/VBE/SDVBEs in its procurement process both at the prime vendor level
as well as at the subcontractor level of its prime contracts. Moffitt Cancer Center is committed to a comprehensive
Supplier Diversity Program that ensures maximum opportunities exist for such diverse businesses.
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Supplier Diversity Utilization and Subcontracting Plan - Vendors responding to this solicitation are required to
submit a Supplier Diversity Utilization and Subcontracting Plan for diverse supplier opportunity and participation of
certified MWSDVBEs with their proposal. The Supplier Diversity Utilization and Subcontracting Plan submitted
must include the following:

Description of your Supplier Diversity Program.

Proposed percentage of spend with MBE/WBE/VBE/SDVBEs related to the specific commodity or service
identified in the proposal.

Outline the plan for achieving 1st tier spend with MBE/WBE/VBE/SDVBEs and identify the percentage of
spend.

Outline the plan for achieving 2nd tier spend with MBE/WBE/VBE/SDVBEs and identify the percentage of
spend

A list of the certified MBE/WBE/VBE/SDVBEs that will be utilized as 2nd tier subcontract(s)
Reports - The successful Vendor will be required to provide monthly Subcontract Expenditure Reports to Moffitt
Cancer Center identifying certified MBE/WBE/VBE/SDVBE participation that lists total payments made to
subcontractor(s). The report shall include the names, addresses, type of service or commodity provided, dollar
amount paid, payment date, FEID #, name of certification entity, business classification, and copy of vendor
certification for each vendor identified in the report.
Contractor’s Capacity and Ability to Provide Services:
12.
The Contractor’s present workload and future commitments in terms of the number of projects, percentage
complete and construction volume as it related to the company’s total work capacity.
13.
Is the Contractor presently for sale or involved in any transaction to expand or become acquired by another
business entity? If so, explain the impact both in organizational and directional terms.
14.
Is the Contractor in default on any loan agreement or financing agreement with any bank, financial
institution, or other entity? If so, specify the date(s), details, circumstances, and prospects for resolution.
15.
Does any relationship exist by relative, business associate, capital funding agreement, or any other such
kinship between your company and any Moffitt Cancer Center employee, officer, or director? If so,
explain.
16.
The Contractor’s knowledge of the current market including:

Material cost and availability

Local labor conditions and union agreements

Construction equipment and costs

Availability of qualified contractors
17.
The Contractor must certify in writing that neither it nor its principals is presently debarred, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal department or
agency. This requirement shall be imposed for all entities working under the successful firm.
18.
The Contractor shall represent that it has never been placed on the convicted vendor list following
conviction for a public entity crime.
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Insurance Requirements:
19.
The Contractor shall provide and maintain insurance coverages as described in the Contractor’s insurance
requirements attached as Attachment “B.”
People Resources:
20.
The depth and organizational structure of the Contractor, identifying the project manager and significant
team members.
21.
The resumés of all senior personnel proposed for the assignment to the IDIQ contract, both on and offsite,
describing qualifications and experience. There is a limit of one page per resumé. Only similar project(s)
shall be included. Identify the individual’s specific role and responsibilities. Resumés will not be
considered in the overall page count.
Litigation
22.
Identify any litigation, arbitration, and/or other method of dispute resolution, including a claims history
under professional malpractice insurance, to which the company has been a party within the past five (5)
years.
Bonding
23.
Company’s bonding capacity for both payment and performance bonds.
Self-Performed Work
24.
The capability for self-performed work.
Indemnification
25.
The selected Contractor shall be required to indemnify Moffitt Cancer Center for claims arising from the
firm’s negligence or wrongful acts. Moffitt Cancer Center will not indemnify the Contractor.
SECTION 4 - Compliance with Moffitt policies and procedures
The Contractor must agree to follow all of Moffitt Cancer Center’s Policies and Procedures while on campus,
including but not limited to the following:
a.
Moffitt Cancer Center is a Drug-free & Smoke-free workplace.
b.
The Contractor must understand and support the policy that Moffitt Cancer Center patients’ safety
and well-being is the primary objective.
c.
Moffitt Cancer Center Safety Orientation must be attended by all Contractor staff working on-site.
d.
The Contractor shall be responsible for following the Moffitt Infection Control Risk Assessment
Policy (“ICRA Policy”) and providing any and all necessary items to meet the specified level of
protection for each project (see ICRA Policy attached as Attachment “C”).
e.
The Contractor shall comply with the use of Reptrax for all employees that will perform work
under the IDIQ contract. The Contractor’s employees and subcontractor’s employees assigned to
work under the IDIQ contract shall be registered with Reptrax and shall comply with all
requirements of Reptrax.
SECTION 5 - Evaluation Criteria
Selection of finalists for interviews will be made at the sole discretion of the Moffitt Cancer Center based on the
items listed in Section 3, including compliance with submittal format. The successful Contractor will be selected on
the basis of these evaluation criteria. Accordingly, offers submitted in response to the RFQ shall provide clear,
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complete, concise, and straightforward responses.
worksheet.
Please
submit
a
completed
Criteria
Questions.xls
SECTION 6- NON-EXCLUSIVE
Notwithstanding the foregoing, the selection of IDIQ Contractors shall not preclude Moffitt Cancer Center from
engaging or contracting with non-IDIQ Contractors for future projects, as Moffitt Cancer Center determines in its
sole and absolute discretion. Award of an IDIQ contract does not guarantee the execution of future Orders for Work
with the Contractor.
Page 7 of 7
Attachment “A”
Vendor Acknowledgement Form
Intent to Respond
Moffitt Cancer Center
SUBMIT TO:
RFQ NUMBER: 15-11-SSP
Jay Wright
Jay.Wright@Moffitt.org
813-745-7813
813-745-5570 (Fax)
RFQ TITLE: IDIQ Contractor Services
VENDOR NAME and MAILING ADDRESS:
INTENT TO RESPOND:
Yes ______________
No _______________
(If unable to bid, indicate reason below)
TELEPHONE NUMBER
FACSIMILE NUMBER
VENDOR’S AUTHORIZED CONTACT FOR RFQ
Please let us know how you heard about this RFQ:
NAME
__ Notified by Purchasing
__ Community or MWBE Organization
E-MAIL
__ Monitoring Moffitt Website
___ Advertisement
___ Other:
SUPPLIER DIVERSITY INFORMATION
Is your firm a “Minority, Service Disabled Veteran, or Woman-Owned Business Enterprise” defined as a business concern
engaged in commercial transactions and is a least fifty-one (51%) percent minority or woman-owned, and whose
management and daily operations are controlled by such persons?
Yes ________________________ No ____________________
Is your firm certified as a “Minority, Service Disabled Veteran, or Woman-Owned Business Enterprise”? If yes, please
provide the name of the certifying entity and certification dates:
Name of Certifying Entity ______________________________
Certification Date Begins _______________ ______________ Ends _____________________________
I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for
the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this response and
certify that I am authorized to sign this response for the vendor and that the vendor is in compliance with all requirements of the Request for Qualifications.
__________________________________________________________
Signature
________________________________________________
Printed Name and Date
Attachment “B”
Contractor’s Insurance Requirements:
1.
During the life of the IDIQ contract, the Contractor shall provide, pay for and maintain insurance of the
types and in the amounts described herein. All such insurance shall be provided by responsible companies with
A.M. Best ratings of A-, authorized to transact business in the State of Florida, and which are satisfactory to the
Moffitt Cancer Center. Promptly after Moffitt Cancer Center’s issuance of the Notice of Award of this Agreement,
and prior to commencing work, Contractor shall provide evidence of insurance coverage of the types of in the
amounts required by submitting executed Certificates of Insurance, in the form preferred by Moffitt Cancer Center.
Each Certificate shall set forth the original manual signature of the authorized representative of the insurance
company/companies identified therein and shall have attached thereto proof that said representative is authorized to
execute the same. In addition, certified true and exact copies of all required policies shall be provided to the Moffitt
Cancer Center upon request.
2.
All policies of insurance required shall require that the insurer give the Moffitt Cancer Center thirty (30)
days written notice of any cancellation, intent not to renew, or reduction in coverage; and the ten (10) days written
notice of any non-payment of premium. Such notice shall be delivered by U.S. Mail to: Moffitt Cancer Center,
Purchasing Department, 12902 Magnolia Drive, Tampa, Florida 33612. In the event of any reduction in the
aggregate limit of any policy, the Contractor shall immediately restore such limit to the amount required herein.
3.
All insurance coverage provided by the Contractor shall be primary to any insurance or self-insurance
program of the Moffitt Cancer Center which is applicable under the IDIQ contract.
4.
Receipt by the Moffitt Cancer Center of any Certificate of Insurance or copy of any policy evidencing the
insurance coverage and limits required by the Contract Documents does not constitute approval or agreement by the
Moffitt Cancer Center that the insurance requirements have been satisfied or that the insurance policies shown on
the Certificates of Insurance are in compliance with the requirements of the Contract Documents.
5.
No work for the Moffitt Cancer Center shall commence or occupancy of any of its property take place until
the required Certificates of Insurance and copies of the policies, if requested, are received by the Moffitt Cancer
Center and written Notice to Proceed is issued to the Contractor by the Moffitt Cancer Center.
6.
The insurance coverage and limits required of the Contractor under the Contract Documents are designed to
meet the minimum requirements of the Moffitt Cancer Center. They are not designed as a recommended insurance
program for the Contractor. Contractor shall be responsible for the sufficiency of its own insurance program.
Should the Contractor have any questions concerning its exposures to loss under the Contract Documents or the
insurance coverage needed therefore, it should seek professional assistance.
7.
If the insurance coverage initially provided by the Contractor is to expire prior to completion of the work,
renewal Certificates of Insurance shall be furnished to the Moffitt Cancer Center thirty (30) days prior to expiration
of current coverage.
8.
Should the Contractor fail to maintain the insurance coverage required by the Contract Documents, the
Moffitt Cancer Center may, at its option, either terminate this Agreement for default or procure any pay for such
coverage, charge the Contractor, and deduct the costs from payments due the Contractor. A decision by the Moffitt
Cancer Center to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under
the Contract Documents.
9.
All liability insurance policies obtained by the Contractor to meet the requirements of the Contract
Documents, other than the Worker’s Compensation and Employer’s Liability Policy, shall provide that the H. Lee
Moffitt Cancer Center and Research Institute Inc., its subsidiaries and their officers, employees, agents, volunteers,
affiliates and assignees (and potentially others), shall be named as “additional insureds” under the Policy and shall
also incorporate a Severability of Interest provision. All insurance coverage provided under this section shall apply
to all of the Contractor’s activities under the Contract Documents without regard for the location of such activity.
Attachment “B”
Page 1 of 2
10.
Coverage. Amounts and types of insurance shall conform to the following minimum requirements with the
use of current Insurance Service Office forms and endorsements or their equivalent.
a.
Worker’s Compensation and Employer’s Liability Insurance. Coverage shall be maintained by the
Contractor for all employees engaged in the Work, in accordance with the laws of the State of Florida.
The amount of such insurance shall not be less than:
Workers’ Compensation – Florida Statutory Requirements
Employer’s Liability $1,000,000.00 Limit Each Accident
$1,000,000.00 Limit Disease Aggregate
$1,000,000.00 Limit Disease Each Employee
b.
Commercial General Liability Insurance. Coverage shall include, but not be limited to, Personal and
Advertising Injury, Contractual liability coverage under the IDIQ including any hold harmless and/or
indemnification agreement, Independent Contractors, Broad Form Property Damage. Limits of coverage shall not
be less than the following for Bodily Injury, Property Damage and Personal Injury, Combined Single Limits:
Each occurrence
General Aggregate
Products – Completed Operations Aggregate
Personal and Advertising Injury
Damage to Premises
Medical Expense Limit
$1,000,000.00
$3,000,000.00
$1,000,000.00
$1,000,000.00
$ 500,000.00
$ 10,000.00
(i) The Aggregate Limits shall be separately applicable under the IDIQ contract.
(ii) If the General Liability Insurance required herein is issued or renewed on a “claims made” form, as
opposed to the “occurrence” form, the retroactive date for coverage shall be no later than the Notice to
Proceed date and shall provide that in the event of cancellation or non-renewal the discovery period for
insurance claims (Tail Coverage) shall be unlimited.
c.
Business Automobile Liability Insurance. Coverage shall be maintained by the Contractor as to the
Ownership, maintenance, and use of all of its owned, non-owned, leased or hired vehicles (“Any Auto”) with limits
of not less than One Million Dollars ($1,000,000.00).
d.
Pollution Legal Liability in the amount of $1,000,000.00. Additional pollution coverage may be required
in an individual Order for Work.
e.
Excess Liability/Umbrella coverage of $5,000,000.00.
11.
The limits outlined above may be increased by an individual Order for Work.
12.
Certificates of Insurance. Certificates of Insurance evidencing the insurance coverage specified in
paragraphs 10.a through 10.e inclusive, shall be filed with the Purchasing Department within ten (10) days
after issuance of Notice of Award and before start of any work. The required Certificates of Insurance not
only shall name the types of policies provided, but also shall refer specifically under this IDIQ contract.
13.
Failure of the Contractor to submit Payment and Performance Bonds and Certificates of Insurance within
the times required may result in a delay in issuing the Notice to Proceed.
Attachment “B”
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Attachment “C”