Agenda Item 3-A - Control Deficiencies (Significant Comments)

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IAASB Main Agenda (September 2008) Page 2008·1703
Agenda Item
3-A
Summary of Significant Comments and Task Force Recommendations—
Exposure Draft of Proposed ISA 265, “Communicating Deficiencies in
Internal Control”
Introduction
1.
The comment period for the exposure draft of the proposed ISA 265, “Communicating
Deficiencies in Internal Control,” (ED-ISA 265) closed on April 30, 2008. A total of 48
comment letters have been received. A list of the respondents is included in the Appendix.
2.
Overall, the majority of respondents were supportive of the proposed new standard. A few
respondents, however, expressed strong reservations about the approach to the proposed
definitions in ED-ISA 265.
3.
The following section summarizes the significant comments received and the Task Force’s
preliminary views and recommendations.
Significant Comments
A.
Definitions of ‘Material Weakness’ and ‘Significant Deficiency’
4.
The approach proposed in ED-ISA 265 in relation to the definition (or non-definition) of
the key terms ‘material weakness’ and ‘significant deficiency’, and the proposal to
establish a new ISA, drew strong comments from a number of respondents.
5.
Three respondents (ACCA, APB and IIA) questioned the need for an entirely new ISA on
the grounds that the original purpose of the project was simply to clarify the meaning of the
term ‘material weakness’. They felt that the proposed new ISA may cause confusion (for
both auditors and management) by introducing new terminology, and could have a negative
impact on smaller audits as well as result in additional costs. Accordingly, it was suggested
that the IAASB study in more detail the impact of the proposed ISA on smaller audits, and
retain the current requirements regarding communication of material weaknesses in ISA
260 (Revised and Redrafted), 1 ISA 315 (Redrafted) 2 and ISA 330 (Redrafted). 3 A
respondent (EC) suggested that the IAASB postpone the adoption of the ISA until after the
Clarity project and after the IAASB has given further thought to the goals it aims to
achieve through a new standard. The EC noted that the consequences of replacing the
concept of ‘material weakness’ with that of ‘significant deficiency’ are as yet unclear from
an EU perspective.
6.
Significant concerns were expressed by several respondents regarding the IAASB’s
approach and rationale with respect to the definitions. They are as follows:
1
2
3
ISA 260 (Revised and Redrafted), “Communication with Those Charged with Governance.”
ISA 315 (Redrafted), “Identifying and Assessing the Risks of Material Misstatement through Understanding the
Entity and Its Environment.”
ISA 330 (Redrafted), “The Auditor’s Responses to Assessed Risks.”
Prepared by: Ken Siong (August 2008)
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
Some respondents 4 disagreed with the proposed withdrawal of the term ‘material
weakness’. ACCA felt that although this term is not precisely defined in the ISAs, it
is actually well understood, intuitive and long-established. It noted the lack of
research evidence to support the IAASB’s view that inconsistency occurs to such
extant that would raise public interest considerations. It suggested that the abolition of
the term and its extant definition,5 coupled with the use of the proposed new term,
would result in an overwhelming increase in the communication of trivial matters.
BDO suggested that ED-ISA 265 seemed to take some but not all of the concepts
from the PCAOB’s definition of ‘material weakness’ but fall short of its objective
because it did not recognize that auditors’ responsibilities are focused on control
issues that could cause a material weakness in the financial statements.

A respondent (EC) commented that the ED did not clearly explain the relationship
between significant deficiencies and material weaknesses, and therefore, EU
companies and their auditors could be confused about their obligations under the EU
Statutory Audit Directive as compared to the ISAs. The respondent noted that
paragraph A8 of the ED6 appears to imply no difference between the two concepts, or
alternatively two totally different concepts. It suggested that the ISA should at least
clarify that the concept of a significant deficiency is broader than that of a material
weakness (as defined or practiced in the US or the EU), and that the auditor should be
required to include material weaknesses defined under domestic regulations or
practiced in the markets when reporting significant deficiencies to those charged with
governance.

A few respondents 7 disagreed with the IAASB’s rationale that if two different
definitions of the term ‘material weakness’ were to co-exist in IAASB and PCAOB
standards, this could generate confusion, and lead to attempts at reconciling their
meanings for various reporting purposes. The respondents noted that since the
IAASB’s definition is directed at communication with those charged with governance,
no “reconciliation” of the definitions would ever occur in practice. They felt, instead,
that by allowing other regulators to define the term within the context of their
environments greater confusion and inconsistency would be created as compared to
adopting an IAASB definition which is different from that of the PCAOB. Another
respondent (CNCC) further argued that the proposed ISA could cause confusion for
auditors, regulators and the public because of the existence of different concepts (i.e.
‘material weakness’, ‘significant deficiency’, and ‘deficiency’) in the ISAs, the EU
4
ACCA, BDO, CNCC, EY and IDW.
5
Extant ISA 315, “Understanding the Entity and its Environment and Assessing the Risks of Material
Misstatement,” defines ‘material weakness’ as one that could have a material effect on the financial statements.
6
Paragraph A9 of ED 265 states:
“Law or regulation in some jurisdictions may establish requirements for the auditor to communicate to
those charged with governance or to other relevant parties (such as regulators) details of specific types
of deficiencies in internal control that the auditor has identified during the audit, and may define terms
such as “material weakness” for this purpose.”
7
ACCA, EY and IDW.
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Statutory Audit Directive, and local laws and regulations. Accordingly, these
respondents suggested that it would be in the international public interest for the
IAASB to take the lead and provide a definition that could be used globally, thus
avoiding a proliferation of definitions in practice. (This view was also supported by
some CAG Representatives at the September 2007 IAASB CAG meeting. Another
CAG Representative supported a definition of material weakness that would be
consistent with the PCAOB’s.)

7.
A few respondents8 questioned the appropriateness of the proposed definition of a
significant deficiency. EI and ICAEW commented that the definition seemed to be
tautological and circular as the deficiencies to be communicated to those charged with
governance would be those “that are of sufficient importance to merit the attention of
those charged with governance.” IDW commented that by using the same term (i.e.
‘significant deficiency’) and adopting fundamentally the same definition as that used
by the PCAOB, there would be a strong legal presumption in those jurisdictions
which adopts ISA 265 that the IAASB definition has the same meaning as that of the
PCAOB. It added that, resultantly, those jurisdictions adopting ISA 265 would
effectively be adopting the PCAOB’s definition of material weakness since the
PCAOB standard defines the relationship between a significant deficiency and a
material weakness. IDW suggested that this would not be acceptable to many
jurisdictions (including some in the EU) where the concept of material weakness is
incorporated into local law or regulation. IDW further expressed the view that if the
PCAOB definition of significant deficiency were to be applied in ISA 265, the
threshold for reporting deficiencies to those charged with governance would be too
low based upon IDW’s interpretation of the meaning of that definition, which would
lead to the reporting of many deficiencies that are not of governance interest.
Two of the respondents (CNCC and IDW) suggested that the IAASB should define the
term ‘material weakness’ but that this definition should not be the same as the PCAOB’s.
IDW was of the view that the PCAOB’s definition of material weakness is flawed on the
grounds that this scopes in deficiencies with remote risks of not preventing, or detecting
and correcting, material misstatements, which IDW believes sets too low a threshold.
Accordingly, IDW suggested the following alternative definition of material weakness:
“A deficiency in internal control relevant to the audit that does not reduce to an
acceptably low level the risk that a material misstatement in the financial statements
will not be prevented, or detected and corrected.”
IDW also suggested the following alternative definition for the term ‘significant
deficiency’:
“A deficiency, in internal control relevant to the audit, that is of governance interest
because the deficiency is a material weakness, or close to being a material weakness,
or would become a material weakness when reasonable changes in circumstances
occur.”
8
EI, ICAEW and IDW.
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8.
A respondent (EY) suggested that as the definitions of the terms ‘deficiency’ and
‘significant deficiency’ in the proposed ISA are closely aligned with those of the PCAOB
standard, the definition of ‘material weakness’ in the ISA should also be closely aligned
with that standard. The respondent argued that this would help avoid unnecessary
differences in definitions internationally.
9.
A respondent (Basel) appeared to have misunderstood the IAASB’s rationale for replacing
the term ‘material weakness’ with ‘significant deficiency’. The respondent interpreted this
change as meaning a strengthening of the ISA through lowering the threshold for
identifying control deficiencies that should be communicated in writing to those charged
with governance.9
Preliminary Task Force Views and Recommendations
10.
The Task Force noted that many of the above arguments were considered and debated by
the IAASB when it finalized ED-ISA 265. During its deliberations, the IAASB consulted
the EC on the possible approaches regarding whether or not to define the term ‘material
weakness’, and the EC had indicated that it would not object to the ISA not using and
defining that term if the project went ahead.
11.
Clearly, however, there are a minority of respondents who strongly believe that the public
interest would be better served by having a definition of material weakness in the ISA,
even if that is different from the PCAOB’s definition. This view is also strongly supported
by a member of the Task Force. Further, the EC seemed to have concluded that if the ISA
were to use and define the concept of ‘significant deficiencies’, it should also treat material
weaknesses (however defined under domestic regulations or used in practice) as a subset of
those to be included when reporting significant deficiencies to those charged with
governance.
12.
The Task Force notes that the overriding objective of the ISA is communication as a byproduct of the audit. The majority of the Task Force is of the view that if the ISA were to
address the categorization of material weaknesses within the broader subset of significant
deficiencies, this could force a more rigorous evaluation process than was originally
intended by the ISAs or should be required. The majority of the Task Force believes that
this outcome would represent a significant extension of the auditor’s responsibilities under
the existing standards, which the IAASB had agreed should not be the purpose of this
project. Given the preponderance of respondents supporting the approach taken in the ED,
the majority of the Task Force believes that this approach should be retained.
13.
Nonetheless, the Task Force agreed that clarification could be provided in the guidance to
recognize the fact that domestic law or regulation may impose additional requirements on
the auditor (particularly for audits of listed entities) to evaluate the severity of significant
deficiencies in order to identify a subset of those as material weaknesses for reporting
purposes. Such law or regulation may define the relevant threshold for that purpose.
9
The IAASB had not intended to lower this threshold but merely to substitute the term ‘significant deficiency’
for “material weakness” in the ISAs.
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Accordingly, the Task Force proposes to amend the guidance in paragraph A8 of the ED to
that effect (see paragraph A9).10
14.
Regarding the issue of whether a separate ISA is needed for the topic, the Task Force does
not believe that arguments of a ‘fatal flaw’ nature have been raised by the few respondents
who argued against a separate ISA. The Task Force believes that there is insufficient
ground for the IAASB to reconsider this proposal. Accordingly, the Task Force
recommends that the separate ISA approach be retained.
Matters for IAASB Consideration
Q. In the light of the responses, does the IAASB agree that:
(a) The approach proposed in the ED remains appropriate and should be retained; and
(b) Clarifying guidance should be provided to explain that law or regulation may impose
additional requirements on the auditor to evaluate the severity of significant
deficiencies in order to identify a separate class as material weaknesses?
B.
Scope of the ISA
15.
Two respondents (APB and NZICA) asked why the objective in ED-ISA 265 was restricted
to communications about internal control relevant to the audit, particularly given the
indication in paragraph 3 of the ED that nothing in the ISA precludes the auditor from
communicating control matters that are not relevant to the audit. One of them (NZICA)
further suggested that the definition of ‘deficiency in internal control’ should be amended
so as not to restrict it to matters that relate directly to possible misstatements in the
financial statements. The respondents were of the view that the restriction in the objective
implied that an auditor could decide not to communicate an identified significant
deficiency if it was considered not relevant to the audit, which they felt would be
inappropriate. Instead, they suggested that the ISA should require the communication of
any non-trivial deficiencies, whether or not relevant to the audit. NZICA pointed out that
ISA 260 (Revised and Redrafted) states that one of the objectives of communication is to
“provide those charged with governance with timely observations arising from the audit
that are significant and relevant … .” The two respondents noted that if the IAASB were
concerned about the scope of the auditor’s responsibilities, it could add a statement in the
introduction to the effect that nothing in the ISA requires the auditor to obtain an
understanding of internal control that is not relevant to the audit. Accordingly, the
respondents suggested that the phrase “relevant to the audit” should be deleted from the
introduction to the ISA, the objective, the proposed definition of a significant deficiency,
and other places in the ISA where it appears.
16.
Two respondents (GT and NZICA) commented that there seemed to be an apparent
inconsistency in ED-ISA 265 in that the definition of a ‘deficiency in internal control’ does
not include the phrase ‘relevant to the audit’, which is used in the objective, in the
10
References to paragraphs in the ISA are to the revised draft unless otherwise stated.
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definition of a significant deficiency, and in other parts of the ISA. They suggested that this
may cause confusion in practice. One of them (GT) suggested addressing the issue by:

Expanding the definition of a deficiency in internal control as follows: “…A control
relevant to the audit that is either missing or… ;” and

Eliminating the phrase ‘relevant to the audit’ within the objective and the definition
of a significant deficiency.
Preliminary Task Force Views and Recommendations
17.
The Task Force disagree with the respondents that the objective in ED-ISA 265 is
“restricted” to communications about internal control relevant to the audit. No limitation is
in fact being placed on the auditor given that paragraph 3 of ED-ISA 265 states that
“nothing in this ISA precludes the auditor from communicating control matters that the
auditor has identified during the audit that are not relevant to the audit but that the auditor
considers important.” Rather, what the proposed objective seeks to achieve is to place an
obligation on the auditor to communicate identified deficiencies only when these are
relevant to the audit. To require the auditor to communicate deficiencies in internal control
that are not relevant to the audit under all circumstances would not be appropriate as it
would result in a significant extension of the auditor’s responsibilities under the extant
ISAs.11 In addition, the Task Force notes that the relevant communication objective in ISA
260 (Revised and Redrafted) deals with the narrower responsibility of those charged with
governance to oversee the financial reporting process. Accordingly, the Task Force
believes that no change should be made to the proposals in the ED in this regard.
18.
The Task Force, however, believes that the perceived inconsistency in the use of the phrase
‘relevant to the audit’ in the definitions of a deficiency and a significant deficiency actually
points to an incomplete definition of a deficiency in internal control in ED-ISA 265. This is
because, while the proposed definition of a deficiency appropriately deals with the
likelihood of misstatements in the financial statements (and therefore it concerns matters
related to the financial reporting process), it does not address failures in controls that are
not related to financial reporting but are nonetheless relevant to the audit (within the
meaning of that term in ISA 315 (Redrafted)12).
19.
The Task Force believes that there are two possible approaches to resolving this
inconsistency:
11
The requirement under the extant ISAs is for the auditor to communicate material weaknesses in the context of
financial reporting, as a material weakness is defined as one that could have a material effect on the financial
statements.
12
Paragraph A58 of ISA 315 (Redrafted) states the following:
“Controls over the completeness and accuracy of information produced by the entity may be relevant
to the audit if the auditor intends to make use of the information in designing and performing further
procedures. Controls relating to operations and compliance objectives may also be relevant to an
audit if they relate to data the auditor evaluates or uses in applying audit procedures.”
Paragraph 12 of ISA 315 (Redrafted) states that “most [but not all] controls relevant to the audit are likely to
relate to financial reporting.”
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(a)
Define a deficiency by reference to internal control relevant to the audit but expand
the definition to account for deficiencies in internal control that are not related to
financial reporting. This would retain the current scope of ED-ISA 265 in that it
would continue to address the communication of deficiencies in internal control
relevant to the audit; or
(b)
Limit the definition of a deficiency to only controls that are related to financial
reporting, i.e. leave the definition in ED-ISA 265 unchanged.
20.
One could argue that the first option (and the approach that ED-ISA 265 effectively took
through the requirement to communicate deficiencies in internal control relevant to the
audit) in fact represents an extension of the auditor’s responsibility to communicate
material weaknesses under the extant ISAs, given that material weaknesses are defined
only in relation to material effects on the financial statements (i.e. the relevant controls in
respect of which the auditor has a communication responsibility would seem to be those
related to financial reporting only).
21.
The second option would appear to represent the current requirement to communicate
material weaknesses in the extant ISAs, even though ISA 315 (Redrafted) establishes a
broader requirement for the auditor to obtain an understanding of internal control relevant
to the audit. The Task Force believes that this option is the more appropriate one insofar as
the auditor should have an obligation to report. If this were the principle to be adopted, it
would not preclude the auditor from communicating deficiencies in internal control
relevant to the audit but that are not related to financial reporting, just as the ED proposed
to give the auditor flexibility in communicating control matters that are not relevant to the
audit.
22.
Accordingly, the Task Force proposes that the phrase ‘relevant to the audit’ be deleted from
the objective (paragraph 5) and the definition of significant deficiency (paragraph 6(b)).
The Task Force also proposes to clarify:
a) In paragraphs 1 and 2 that the ISA deals only with internal control relating to financial
reporting; and
b) In paragraph 3 that nothing in the ISA precludes the auditor from communicating other
internal control matters that the auditor has identified during the audit.
Matter for IAASB Consideration
Q. Does the IAASB agree with the Task Force’s view that that the auditor should only be
required to communicate those deficiencies in internal control that are related to financial
reporting, but that nonetheless the auditor may also communicate other internal control
matters identified during the audit?
C.
Definition of the Term “Deficiency in Internal Control”
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23.
A few respondents13 commented that the proposed definition of a deficiency in internal
control is not entirely consistent with ISA 315 (Redrafted). They noted that ISA 315
(Redrafted)14 explains that a specific control operating individually or in combination with
other controls can effectively prevent, or detect and correct, material misstatements. In
their view, a control failure can occur when a combination of controls fails to operate as
intended. They therefore suggested that the definition of a deficiency in internal control be
amended to reflect the possibility of controls not working effectively in combination, and
therefore giving rise to an overall deficiency, even though they would be effective in
isolation.
Preliminary Task Force Views and Recommendations
24.
The Task Force did not agree with the respondents that the definition should be amended.
This is because broadening it to cover combinations of inter-dependent controls working
together would introduce an element of significant complexity in the ISA. The Task Force
believes that this suggestion would drive the auditor to always consider and investigate
whether specified controls were intended to work with other controls, which would entail a
significant expansion of work effort in evaluating whether deficiencies exist. Further, the
Task Force noted that the term ‘control’ is defined very broadly in ISA 315 (Redrafted) to
mean any aspect of one or more of the components of internal control. In addition, the Task
Force noted that even if an individual control that is intended to operate in tandem with
other controls were ineffective, it would still render the whole ineffective.
25.
Accordingly, the Task Force recommends that no change be made in this respect.
D.
Use of the Term “Clearly Trivial”
26.
Paragraph 1 of ED-ISA 265 stated the following:
“This ISA does not address deficiencies in internal control the potential financial effects of
which are clearly trivial.”
ED-ISA 265 then included a cross-reference to paragraph A1 of [proposed] ISA 450
(Revised and Redrafted), 15 which explained the meaning of the term ‘clearly trivial’ in
relation to misstatements.
27.
13
14
15
A respondent (PwC) disagreed with the use of the concept of ‘clearly trivial’ in ED-ISA
265. It commented that the term is always used in the ISAs in the context of misstatements.
It noted that ‘clearly trivial’ is a quantitative threshold, and that using the same term in the
context of deficiencies in internal control would be confusing because the determination of
the significance of such deficiencies also involves qualitative considerations (i.e., both
likelihood and potential magnitude). The respondent suggested that the phrase ‘other than
CIPFA, ICAEW and ICAS.
For example, ISA 315 (Redrafted), paragraphs A57 and A62.
This paragraph is now paragraph A2 in the recently finalized ISA 450 (Revised and Redrafted), “Evaluation of
Misstatements Identified during the Audit.”
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of relatively minor significance’ be used to allow scope for more judgment and less
emphasis on quantitative considerations.
28.
Another respondent (ACCA) argued that the need to assess the potential financial effects of
a deficiency may make it very difficult for the auditor to classify the deficiency as ‘clearly
trivial’ because its financial effects are uncertain. In that regard, the respondent noted that
[proposed] ISA 450 (Revised and Redrafted) stated that “when there is any uncertainty
about whether one or more items are clearly trivial, the matter is considered not to be
clearly trivial.” The respondent added that while any control over small cash balances
could be considered to be clearly trivial, no control over a material transaction stream or
asset or liability could be considered to be clearly trivial. The respondent was of the view
that this would lead to minor deficiencies being communicated, which it felt would not be
justifiable in cost-benefit or audit quality terms.
29.
A third respondent (Basel) commented that although ‘clearly trivial’ deficiencies are
scoped out in accordance with paragraph 1 of ED-ISA 265, paragraph 9 of the ED
(regarding the requirement to communicate all deficiencies other than those that are clearly
trivial) distinguished between deficiencies that are clearly trivial and those that are not. The
respondent noted that this would create confusion as to whether the proposed ISA deals
with three different categories of deficiencies. The respondent suggested that the proposed
ISA should be clarified to either:

Specify what the three categories are, i.e. significant deficiencies (to be
communicated in writing to those charged with governance and to management);
non-trivial, non-significant deficiencies (to be communicated in writing to
management); and trivial (to be documented by the auditor but for which there would
be no need to communicate); or

Scope out clearly trivial deficiencies entirely, which would leave the proposed ISA
limited to just the first two categories of deficiencies.
Preliminary Task Force Views and Recommendations
30.
The Task Force notes that the explanatory memorandum to ED-ISA 265 explained that the
most important public interest consideration for the wide range of audits covered by the
ISAs is to ensure that the auditor communicates identified non-trivial deficiencies in
internal control to those parties within the entity who can competently deal with them on a
timely basis. Accordingly, the IAASB’s original intention was to set the threshold for
communication to management at the ‘non-trivial’ level. The overwhelming majority of
respondents did not disagree with this proposal. (See also related discussion on Issue E
below).
31.
The Task Force, however, agreed with one of the respondents above that there could be
potential for misinterpretation of the scope of the ISA if the term ‘clearly trivial’ were used
as described in ISA 450 (Revised and Redrafted), given that the meaning of the term is
linked to misstatements. Accordingly, the Task Force agreed that a different term should be
used: ‘clearly inconsequential’ (see para 1 in the revised draft). This is terminology that is
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already used in the ISAs
Engagements.17
16
and in the International Framework for Assurance
32.
The Task Force believes that using the phrase ‘of relatively minor significance’, as
suggested by one of the respondents, could give rise to difficulties as it is unclear what the
measure is relative to, and how the term ‘minor’ should be interpreted.
33.
Finally, the Task Force recommends that the bracketed reference to deficiencies ‘other than
those that are clearly trivial’ in paragraph 9 of ED-ISA 265 be deleted to eliminate the
confusion regarding the categories of deficiencies addressed by the ISA. The scoping out of
deficiencies that are clearly inconsequential in paragraph 1 of the ISA would make it
unnecessary to further emphasize the point elsewhere in the ISA.
E.
Consistency Between Communication Requirement and the Objective
34.
Several respondents 18 commented that the requirement to communicate identified
deficiencies to management in paragraph 9 of ED-ISA 265 was inconsistent with the
proposed objective. They noted that while the objective explicitly recognized the essential
role of the auditor’s professional judgment in determining whether an identified deficiency
is of sufficient importance to be communicated to management, paragraph 9 of the ED
effectively removed the auditor’s ability to exercise that judgment by requiring the auditor
to communicate all identified deficiencies to management (other than those that are clearly
trivial). The respondents argued that the requirement would set the reporting threshold too
low, resulting in, firstly, far too many deficiencies being identified and reported to
management, and secondly, constraining the exercise of judgment. They added that
management might not have an interest in all non-trivial deficiencies. A respondent also
suggested that this could lead to an implicit requirement for the auditor to identify any
missing control, even if not relevant to the audit.
35.
Accordingly, the respondents felt that a more reasonable threshold would be desirable. A
respondent (PwC) suggested that the threshold specified in the objective would be
appropriate, i.e. those deficiencies that, in the auditor’s professional judgment, are of
sufficient importance to merit management’s attention. Another respondent (IDW)
suggested, in the context of its proposal for a different definition of the terms ‘material
weakness’ and ‘significant deficiency’ (see Issue A above), that management would be
interested in “those deficiencies that are significant deficiencies, close to being significant
deficiencies or that would become such significant deficiencies when reasonable changes in
circumstances occur.” This respondent justified its proposal on the basis that management
may need to take action to mitigate those deficiencies that are material weaknesses, prevent
other significant deficiencies from becoming material weaknesses, and prevent the other
deficiencies from becoming significant deficiencies.
Preliminary Task Force Views and Recommendations
16
17
18
For example, ISA 250 (Redrafted), paragraph 22.
International Framework for Assurance Engagements, paragraph 48.
BDO, EC, FEE, DnR, ICAS, IDW, IRE and PwC.
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36.
Given the strong concerns raised by the respondents, the Task Force believes that there is a
need to reconsider the threshold for communicating identified deficiencies to management.
As noted in the discussion of Issue D above, the original intent behind the requirement in
paragraph 9 of ED-ISA 265 was for the auditor to communicate to management all nontrivial deficiencies that the auditor has identified during the audit to enable management to
take appropriate action on them, on the grounds that this would serve the public interest.
However, after further reflection in the light of the comments, the Task Force agreed that a
requirement to communicate all identified deficiencies to management could be unduly
burdensome and impractical. The Task Force agreed with the respondents that the auditor
should have the flexibility to exercise judgment to determine which deficiencies are of
sufficient importance to merit being brought to management’s attention.19
37.
With regard to significant deficiencies, however, the Task Force believes that these should
be automatically communicated to management as part of the requirement to communicate
them to those charged with governance (See paragraph 9). (See issue H for a further
discussion of the re-ordering of paragraphs 9 and 10 of ED-ISA 265).
38.
Accordingly, the Task Force proposes that paragraph 9 of ED-ISA 265 be amended so that,
rather than requiring the communication of all deficiencies identified during the audit to
management, it should require the communication of deficiencies that the auditor judges to
be of sufficient importance to merit management’s attention (see paragraph 11).
F.
Unconditional Requirement to Communicate
39.
Paragraphs A10 and A11 in ED-ISA 265 made two statements that effectively render the
requirement to communicate identified deficiencies to management unconditional:
40.
20
“… the fact that the auditor communicated a deficiency to management in a
previous audit, or that management already had knowledge of the deficiency
through other means (such as from relevant work done by internal auditors),
does not eliminate the need for the auditor to repeat the communication if
remedial action has not yet been taken.”
Para A11:
“… the requirement for the auditor to communicate deficiencies to
management applies regardless of cost or other considerations that
management may consider relevant in determining whether to remedy such
deficiencies.”
Several respondents expressed concerns regarding this unconditional stance:

19
Para A10:
Some of them 20 commented that for some entities, particularly SMEs, once
management has considered a deficiency but decided not to remedy it, management
may wish to continue relying on close personal supervision instead of instituting
The effect of this is to create 4 categories of deficiencies instead of the original 3: significant deficiencies; other
deficiencies that merit management’s attention; other deficiencies that do not merit management’s attention;
and deficiencies that are clearly inconsequential. The Task Force did not believe that deficiencies that do not
merit management’s attention will necessarily be deficiencies that are clearly inconsequential.
APB, BTR, CNCC, DnR, EY and NZICA.
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extensive controls that management may not consider cost-effective. These
respondents argued that in these circumstances, reporting the same issues to
management would represent extra cost for the auditor to no benefit. They also
highlighted the risk that automatic re-communication of deficiencies would harm the
auditor’s relationship with the client. The respondents suggested, however, that if
there has been a change in management, or if new information were to come to the
auditor’s attention (e.g. the discovery of material misstatements or significant loss to
the entity as a result of a deficiency), then it might be appropriate to repeat the
communication.

A few respondents 21 took the view that the auditor should not be required to
communicate matters that have already been brought to management’s attention
through other means, such as from relevant work done by internal auditors. They
argued that if the auditor knows that management has received and read an internal
audit report identifying certain deficiencies, it would be unnecessary to require the
auditor to re-communicate those deficiencies. They noted that this approach would be
consistent with the focus in the objective on those deficiencies “that the auditor has
identified during the audit.” They also commented that an unconditional requirement
in this regard may entail unnecessary costs and potentially confuse those charged with
governance.

Two other respondents (GT and IRBA) commented that a requirement to recommunicate to management deficiencies that are not significant would be
unnecessary and onerous. They suggested that the ISA should allow the auditor to
exercise judgment in determining whether a re-communication is necessary.
Preliminary Task Force Views and Recommendations
41.
The Task Force notes that the IAASB’s rationale for proposing to require the auditor to
communicate identified deficiencies regardless of cost or other considerations, or to recommunicate deficiencies that have not yet been remedied, was that it would be in the
public interest for the auditor to make management aware of control matters that need, or
continue to need, management’s attention. Further, there is the possibility that management
would resort to justifying inaction on the grounds of cost even though it might be costbeneficial to remedy the identified deficiencies.
42.
Given the force of the concerns expressed by the above respondents, however, the Task
Force believes that a degree of flexibility would be warranted in relation to the
communication or re-communication of deficiencies that are not significant, i.e. the auditor
should be permitted to exercise judgment in the circumstances in deciding when to
communicate or re-communicate such deficiencies. In particular, it should not be necessary
for the auditor to repeat information about deficiencies that are not significant if such
information has been included in previously issued written communications, whether made
by the auditor, internal auditors, or others within the entity.
21
EC, GT and PwC.
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43.
For significant deficiencies, however, the Task Force is of the view that it would be in the
public interest that the requirement to communicate or re-communicate be unconditional
because of the importance of these matters. The Task Force also agreed with the
respondents’ suggestion that deficiencies that should be communicated should be those that
the auditor has identified during the audit and not those that management or those charged
with governance became aware of through other means.
44.
Accordingly, the Task Force recommends that:

The requirement to communicate significant deficiencies should apply regardless of
cost or other considerations that management and those charged with governance may
consider relevant in determining the need for remedial action (see paragraph A14);

With regard to deficiencies that are not significant and that the auditor had
communicated to management in a prior period, guidance be provided to explain that
the auditor need not repeat the communication in the current period if management
has chosen not to remedy them for cost or other reasons, or if the information is
already included in previously issued written communications to management (see
paragraph A23);

The guidance dealing with re-communication in ED 265 be amended to focus only on
significant deficiencies (see paragraph A15); and

The reference to deficiencies that management has become aware of through other
means (such as from internal auditors’ work) be deleted from the guidance originally
proposed in ED 265 (see paragraph A15).
G.
Compensating Controls
45.
Subparagraph 9(a) of ED 265 proposed that the auditor be required to communicate all
identified deficiencies in internal control to management unless the auditor has obtained
sufficient appropriate audit evidence about the operating effectiveness of other controls that
would prevent, or detect and correct, misstatements arising from the identified deficiencies.
46.
Several respondents22 interpreted this proposal as implying a requirement for the auditor to
test the operating effectiveness of the compensating controls to support a determination as
to whether a deficiency exists in every instance, even though the IAASB had made its
intention clear in paragraph A3 of ED-ISA 265 23 that there is no such obligation. A few of
these respondents (EY and GT) took the view that subparagraph 9(a) of ED-ISA 265
improperly implied that compensating controls can eliminate a deficiency from being
communicated to management. They suggested that this subparagraph should be deleted on
the grounds that communication of deficiencies in internal control is a by-product of the
audit and, therefore, those charged with governance can best understand the context of the
communication if they are informed of all deficiencies identified by the auditor during the
audit, regardless of the operation of compensating controls. In this regard, they pointed out
22
23
ACCA, AICPA, CNCC, EC, EY, GT and NZICA.
Paragraph A3 of ED-ISA 265 stated: “This ISA does not require the auditor to obtain audit evidence regarding
the design and operating effectiveness of these other controls.”
Agenda Item 3-A
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that paragraph A3 of ED-ISA 265 already stated that the existence of compensating
controls does not change the fact that the auditor has identified deficiencies in internal
control.
47.
A few other respondents (APB, Basel and CEBS) suggested the need for clarification to the
wording of subparagraph 9(a) in relation to the guidance in paragraph A3 of ED-ISA 265.
One of them (APB) suggested that the ISA make clear that the requirement in subparagraph
9(a) relates to situations where management is already aware of the deficiencies identified
by the auditor and has made the auditor aware of other controls that mitigate those
deficiencies. This respondent felt that if management is not aware of the deficiencies
identified by the auditor, then the auditor should inform management of them even if the
auditor identifies mitigating controls.
48.
One respondent (ICAS) commented that although paragraph A12 of ED-ISA 265 states that
unless the auditor obtains evidence about the other controls, the auditor does not have
sufficient appropriate audit evidence to conclude that a control deficiency does not exist,
the auditor would also not have sufficient evidence to conclude that a deficiency does exist
(i.e. if the other controls operate effectively, then there should be no deficiency). The
respondent therefore noted that there is a risk that the auditor would report deficiencies that
do not in fact exist. The respondent suggested that this issue could be addressed by
requiring the auditor to test the operating effectiveness of these other controls when
management brings those to the auditor’s attention, although this would place an additional
burden on the auditor.
Preliminary Task Force Views and Recommendations
49.
The Task Force believes that in the first instance a clarification is needed to paragraph A12
of ED-ISA 265 in relation to the statement that “unless the auditor has obtained sufficient
appropriate audit evidence about the operating effectiveness of other controls that would
prevent, or detect and correct, misstatements arising from the identified deficiencies, the
auditor does not have sufficient audit evidence to conclude that a deficiency in internal
control does not exist.” As some of the respondents have alluded to, there is an inherent
inconsistency between this statement and the statement in paragraph A3 of ED-ISA 265
that the existence of compensating controls does not change the fact that the auditor has
identified deficiencies in internal control. The Task Force believes that instead of an
effective compensating control affecting the determination of whether a deficiency exists, it
should affect the determination of whether any misstatements in the financial statements
could arise as a result of the deficiencies. This is because a deficiency that has been
identified remains a deficiency regardless of whether other controls compensate for the
failing of the underlying control, but these other controls may fully compensate for the
deficiency by preventing, or detecting and correcting, any resulting misstatements.
50.
The question that then arises is whether the auditor should communicate an identified
deficiency to management and, where appropriate, those charged with governance, if other
controls can compensate for the failed control. Two of the respondents above (EY and GT)
suggested that identified deficiencies should be communicated regardless of compensating
controls, while one other respondent (APB) suggested a variation to this, i.e. if
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management is not aware of the identified deficiencies, the auditor should inform
management of them even if the auditor identifies mitigating controls.
51.
After further reflection in the light of the comments received, the Task Force concluded
that the overriding principle should be that identified deficiencies should be communicated
regardless of the existence and operation of compensating controls. This is because
compensating controls do not eliminate the fact that the auditor has identified deficiencies,
although they may mitigate the effects of those deficiencies. Consequently, the auditor
should simply communicate these deficiencies to management and, where appropriate,
those charged with governance on the basis that these would need their attention.
52.
The Task Force as a whole believes that this is the appropriate level of responsibility to
establish given that:

The extant ISAs do not impose any obligation, whether stated or implied, on the
auditor to consider or test compensating controls when considering material
weaknesses; and

The communication of identified deficiencies is a by-product of the audit that should
not require evaluation hurdles to be cleared in relation to compensating controls, i.e.
deficiencies that have come to the auditor’s attention during the audit should simply
be brought to the attention of management and, where appropriate, those charged with
governance for their consideration.
(A member of the Task Force, however, felt that not requiring the auditor to test
compensating controls when management has brought these to the auditor’s attention
would not serve the profession well, as this may potentially damage the auditor’s
working relationship with management.)
53.
Accordingly, the Task Force recommends that the precondition in subparagraph 9(a) of
ED-ISA 265, and consequently the associated guidance in paragraph A12 of ED-ISA 265
and the last two sentences of paragraph A3 of ED-ISA 265, be deleted. This would
eliminate the apparent confusion felt by some respondents regarding whether there is a
requirement to test the operating effectiveness of compensating controls before the auditor
communicates identified deficiencies. It would also turn into a non-issue the point raised by
one respondent above that the auditor would not have sufficient evidence to conclude that a
deficiency does exist if the auditor has not tested the operating effectiveness of other
controls.
54.
Nevertheless, in relation to significant deficiencies, the Task Force agreed that where the
auditor has been informed by management, or otherwise knows, of the existence of
compensating controls, the auditor may acknowledge this fact in the written
communication of significant deficiencies and indicate whether or not the auditor has tested
the operating effectiveness of such compensating controls (see paragraph A20).
Matters for IAASB Consideration
Q. Does the IAASB agree with the Task Force’s proposed revised approach to compensating
controls in the ISA, and the proposed amendments noted above?
Agenda Item 3-A
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Q.
Does the IAASB agree with the guidance proposed in paragraph A20 of the revised draft?
H.
Communicating in Writing to Management
55.
The explanatory memorandum to ED-ISA 265 noted that the IAASB did not propose that
the auditor be required to communicate all identified deficiencies formally to management
in writing as this could place an undue and excessive documentation burden on the auditor,
particularly in smaller entity audits. The IAASB therefore determined that the
communication to management need not be in writing.
56.
A small minority of respondents (CEBS and CPAB) questioned whether communicating
such deficiencies in writing to management would place an excessive burden on the auditor.
The respondents were of the view that the auditor would normally document any such
communication with management in the auditor’s working papers anyway. They argued
that communication of such deficiencies to management (and significant deficiencies to
management and those charged with governance) is an important subsidiary outcome of the
audit. Thus, they added, having a written record for management and auditors of what has
been communicated would not only be useful for both management and auditors, but would
also add value from a public interest perspective. The respondents also suggested that the
communication need not be “formal,” as implied in the explanatory memorandum, but
could simply be a copy of the auditor’s own documentation.
57.
Another respondent (NZICA) suggested that oral communication alone would not be
sufficient and would not be in the best interest of the entity as management would have no
record of the matters raised and would not appreciate that the auditor expects the
deficiencies to be remedied.
58.
A respondent (CEBS) suggested that the proposed ISA should clarify that significant
deficiencies also need to be communicated, preferably in writing, to management unless
those significant deficiencies involve management. Another respondent (PwC) suggested
switching the order of paragraphs 9 and 10 in ED-ISA 265, so that the auditor would, in the
first instance, be required to communicate all significant deficiencies identified to both
management and those charged with governance, and then any other identified deficiencies
to management.
59.
Two respondents (HKICPA and NZICA) commented that the guidance in paragraph A10
in ED-ISA 265 seemed to suggest that the communication with management would have to
be in writing,24 contrary to the explanations given in the explanatory memorandum. They
suggested a need to clarify the guidance and asked for additional guidance on the form of
the communication with management.
60.
A respondent (ACCA) noted that the communication of deficiencies will take place at the
time management responds by providing information on other controls. Accordingly, given
that such communication would already have taken place, the respondent disagreed with
the proposed requirement that the auditor communicate to management as identified
24
This is presumably because the guidance explained how deficiencies reported in a prior period might be recommunicated in summarized form in the current period.
Agenda Item 3-A
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deficiencies those suspected deficiencies that management asserts are compensated by
other controls.
Preliminary Task Force Views and Recommendations
61.
The Task Force notes that the IAASB debated at length the issue of whether to require the
auditor to communicate all identified deficiencies to management in writing. As noted in
the explanatory memorandum, the IAASB took the view that imposing such a requirement
would place an excessive and unreasonable documentation burden on the auditor,
especially given that many of the matters identified for communication may not be
significant. This view seems to have been supported by the vast majority of the respondents.
Further, the Task Force notes that ISA 230 (Redrafted) 25 only requires the auditor to
document discussions of significant matters with management. To the extent that the
auditor judges certain identified deficiencies not to be significant matters (and the Task
Force believes that not all identified deficiencies will necessarily be significant matters),
there would be no requirement to document these deficiencies.
62.
Accordingly, the Task Force believes that it remains appropriate not to impose a specific
requirement that all identified deficiencies be communicated to management in writing.
However, the Task Force agreed that it would be appropriate to include a reference to the
overarching requirement in ISA 230 (Redrafted) in relation to the documentation of
discussions of significant matters with management to draw the auditor’s attention to the
need to consider whether identified deficiencies, even if not qualifying as significant
deficiencies, would nonetheless be significant matters requiring documentation under ISA
230 (Redrafted). For identified deficiencies that are not considered significant matters, the
Task Force agreed that guidance be provided to indicate that the auditor may nevertheless
find it helpful to document the discussions of such matters with management (see
paragraph A22).
63.
With regard to the communication principles in paragraphs 9 and 10 of ED-ISA 265, the
Task Force agreed that these would be clearer if the ISA were to first require the auditor to
communicate significant deficiencies in writing to both management and those charged
with governance, and then any other identified deficiencies to management, with no
requirement that the latter be communicated in writing. (See paragraphs 9 and 11 in the
revised draft). The Task Force believes that this restructuring clarifies the original intent of
the IAASB and responds to the concerns expressed by some of the above respondents.
64.
With regard to comments from two of the respondents above that the guidance in paragraph
A10 in ED-ISA 265 seemed to suggest that the communication with management would
have to be in writing, the Task Force believes that this concern will have been addressed
through a revision of this guidance to limit its context to significant deficiencies only, as
further discussed under Issue F above. The Task Force did not believe that specific
guidance would be necessary regarding the form of the auditor’s communication with
management, given that such communication may be made orally.
25
ISA 230 (Redrafted), “Audit Documentation.”
Agenda Item 3-A
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65.
Finally, the Task Force agreed that where the auditor has discussed the facts and
circumstances of the auditor’s findings with management to confirm the existence of
identified deficiencies, the auditor may consider an oral communication of these
deficiencies to have been made to management at the time of the discussions. Therefore, in
such circumstances, the auditor would not need to repeat the communication subsequently.
(See paragraph A22).
Matters for IAASB Consideration
Q. Does the IAASB agree that there should not be a requirement that the auditor communicate
identified deficiencies to management in writing?
Q. Does the IAASB agree that it would be appropriate to include a reference to ISA 230
(Redrafted) in the guidance in relation to the overarching requirement to document
discussions of significant matters with management?
Q. Does the TF agree that paragraphs 9 and 11 as restructured in the revised draft clarify the
communication principles in this ISA?
Q. Does the IAASB agree with the further guidance provided in paragraph A22 in the revised
draft in relation to treating the requirement to communicate to management as having been
discharged at the time the auditor first discusses the identified deficiencies with
management?
I.
Deficiencies Involving Management
66.
Paragraph 9(b) of the ED proposed that the auditor be required to communicate all nontrivial deficiencies identified during the audit to management unless it would be
inappropriate to communicate directly to them in the circumstances. Para A13 of the ED
proposed guidance on circumstances when it may be inappropriate to communicate directly
to management.
67.
Several respondents26 noted that the ED did not explain what the auditor should do in those
circumstances. In addition, they questioned whether these matters should be treated as
significant deficiencies. Some of them suggested that it would be helpful to include a
reference to ISA 250 (Redrafted)27 in relation to the requirement for the auditor to report
management’s non-compliance with laws or regulations to those charged with governance.
Preliminary Task Force Views and Recommendations
68.
26
27
The Task Force agreed that guidance should be provided as to the action the auditor should
take if it is inappropriate to communicate deficiencies involving management directly to
management. The Task Force is of the view that such deficiencies should be treated as
significant deficiencies by definition because they would always merit the attention of those
charged with governance. Given this presumption, the auditor should then be under an
obligation to communicate these deficiencies to those charged with governance, as required
ACAG, Basel, CAPB, CEBS, FEE, GT, ICAEW, IRBA and IRE.
ISA 250 (Redrafted), “Consideration of Laws and Regulations in an Audit of Financial Statements.”
Agenda Item 3-A
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by the ED. The Task Force also agreed that a reference to ISA 250 (Redrafted) would be
appropriate in relation to describing management’s non-compliance with laws or
regulations as one type of deficiency involving management that it would be appropriate to
communicate to those charged with governance.
69.
Accordingly, the Task Force proposes that guidance be provided in paragraph A16 to
explain these points.
J.
Follow-up by the Auditor on Deficiencies Communicated in the Prior Period
70.
A respondent (DTT) noted that ED-ISA 265 was not clear regarding the auditor’s
responsibility to follow up in the current year on deficiencies or significant deficiencies
identified and communicated in the prior year. The respondent suggested that guidance on
this matter be provided in the application material.
Preliminary Task Force Views and Recommendations
71.
The Task Force believes that following up on deficiencies identified and communicated in
the prior period is an implicit part of the auditor’s risk assessment procedures under ISA
315 (Redrafted). In particular, paragraph 9 of ISA 315 (Redrafted) requires that “when the
auditor intends to use information obtained from the auditor’s previous experience with the
entity and from audit procedures performed in previous audits, the auditor shall determine
whether changes have occurred since the previous audit that may affect its relevance to the
current audit.” The Task Force nevertheless believes that a clarification to ISA 315
(Redrafted) would be appropriate in this regard.
72.
Accordingly, the Task Force proposes that a conforming amendment be made to the
guidance to that requirement as follows:
Information Obtained in Prior Periods
A10. The auditor’s previous experience with the entity and audit procedures performed
in previous audits may provide the auditor with information about such matters
as:
73.

Past misstatements and whether they were corrected on a timely basis.

The nature of the entity and its environment, and the entity’s internal control
(including deficiencies in internal control).

Significant changes that the entity or its operations may have undergone since
the prior financial period, which may assist the auditor in gaining a
sufficient understanding of the entity to identify and assess risks of material
misstatement.
Extant paragraph A11 of ISA 315 (Redrafted) then explains the need for appropriate
follow-up:
A11. The auditor is required to determine whether information obtained in prior periods
remains relevant, if the auditor intends to use that information for the purposes of
the current audit. This is because changes in the control environment, for example,
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may affect the relevance of information obtained in the prior year. To determine
whether changes have occurred that may affect the relevance of such information,
the auditor may make inquiries and perform other appropriate audit procedures,
such as walk-throughs of relevant systems.
K.
Illustrative Reports
74.
A respondent (EY) suggested that illustrative report wording would be helpful, particularly
in relation to the requirement and guidance in paragraphs 11(b) and A19 to A21 of the ED
regarding the content of the written communication.
Preliminary Task Force Views and Recommendations
75.
The Task Force is of the view that illustrative wording for the written communication would
be unnecessary given that the principles regarding the content of the written communication,
as set out in paragraph 11(b) of the ED, are quite clear. Further, firms should be given
flexibility to draft their own written communications using their own styles appropriate to the
circumstances of their local environments. Indeed, there would be a risk that any illustrative
wording in the ISA would become a de facto reporting standard, which would be contrary to
the principle that such communication be simply a by-product of the audit.
Agenda Item 3-A
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Appendix
List of Respondents
Abbreviation
Name
Professional Organizations
AIA
Association of International Accountants
AICPA
American Institute of Certified Public Accountants
ACCA
The Association of Chartered Certified Accountants
CALCPA
California Society of Certified Public Accountants
CIPFA
Chartered Institute of Public Finance and Accountancy
CAGC
Certified General Accountants, Canada
CNCC
Compagnie Nationale des Commissaires aux Comptes (CNCC) and the
Conseil Supérieur de l’Ordre des Experts-Comptables (CSOEC)
DnR
Den norske Revisorforening
FEE
Fédération des Experts Comptables Européens
FICPA
Florida Institute of Certified Public Accountants
HKICPA
Hong Kong Institute of Certified Public Accountants
ICAI
ICAP
ICAS
ICJCE
IDW
ICPAK
ICPAS
Institute of Chartered Accountants in Ireland
Institute of Chartered Accountants of Pakistan
Institute of Chartered Accountants of Scotland
Instituto de Censores Jurados de Cuentas de España
Institut der Wirtschaftsprufer
Institute of Certified Public Accountants of Kenya
Institute of Certified Public Accountants of Singapore
ICABC
Institute of Chartered Accountants of British Columbia
ICAEW
The Institute of Chartered Accountants in England and Wales
IIA
Institute of Internal Auditors
IRE
Institut des Réviseurs d’Entreprises
JICPA
The Japanese Institute of Certified Public Accountants
SAICA
The South African Institute of Chartered Accountants
National Auditing Standard Setters
APB
UK Auditing Practices Board
CICA
Auditing and Assurance Standards Board of the Canadian Institute of
Chartered Accountants
IRBA
Independent Regulatory Board for Auditors (also a Regulator)
NZICA
Professional Standards Board of the New Zealand Institute of Chartered
Accountants
Firms
BDO
BDO Global Coordination B.V.
BTR
Baker Tilly Russaudit Ltd
DTT
Deloitte Touche Tohmatsu
EY
Ernst & Young Global
Agenda Item 3-A
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Abbreviation
Name
GT
Grant Thornton International
KPMG
KPMG
PwC
PricewaterhouseCoopers
Public Sector Organizations
ACAG
Australasian Council of Auditors-General
OAGNZ
Office of the Controller and Auditor-General of New Zealand
SNAO
Swedish National Audit Office
UKNAO
UK National Audit Office
USGAO
US Government Accountability Office
WAO
Wales Audit Office
Regulators and Oversight Authorities
Basel
Basel Committee on Banking Supervision
CEBS
Committee of European Banking Supervisors
CPAB
Canadian Public Accountability Board
EC
European Commission
Individuals and Others
JM
Dr. Joseph Maresca CPA, CISA
EFAA
European Federation of Accountants and Auditors for SMEs
EI
European Issuers
Agenda Item 3-A
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