Council of Faculty Chairs Senate Committee Chairs Meeting
MINUTES
FEBRUARY 14, 2007
9:00AM–
11:00AM
MEETING CALLED
BY
Elizabeth Bjork, Academic Senate Chair at 9:02am.
TYPE OF MEETING
Council of Faculty Chairs and Senate Committee Chairs
PRESENT
ABSENT
SENATE STAFF
2121 MURPHY HALL
Elizabeth Bjork (Senate Chair), Michael Goldstein (Senate Vice Chair/ Chair-Elect) Vivek
Shetty (Immediate Past Chair), Ines Boechat (SCC), Phillip Bonacich (SCC), Stuart
Brown (SCC), Sachiko Cochran (SCC), Ian Coulter (SCC), Robert Frank, Jr. (SCC),
Robin Fisher (SCC), Sylvia Hurtado (SCC), Diana Messadi (SCC), James Miller (SCC),
Daniel Mitchell (SCC), Barry O’Neill (SCC), Claudia Rapp (SCC), Jan Reiff (SCC), Muriel
McClendon (CFC), Gary Gray (CFC), Robert Fovell (CFC), Mary Ann Lewis (CFC), Ray
Knapp (CFC), Robert Rhoads (CFC), Nick Brecha (CFC), Stan Schein, (CFC), Richard
Muntz (CFC), Gyula Gazdag (CFC), Ralph Frerichs (CFC), John Yagiela (CFC)
Jan DeLeeuw (SCC), Phil Bonacich (SCC), Ann Carlson (FEC), Andrea Ghez (SCC),
Carlos Mechoso (SCC), Maximillian Novak (SCC), Shane White (SCC)
Jaime Balboa, Ryan Watson
GUESTS
Agenda topics
ANNOUNCEMENTS
ELIZABETH BJORK
Budget Update/Consultation: Chair Bjork updated the Council that VC Steve Olsen had
met with the Executive Board of the Senate and made it clear that he expects Deans from
each department to consult with the FECs in making any budget decisions.
Admissions Policy Taskforce: Chair Bjork reminded the Council about the recent letter
sent out regarding the Admissions Policy Taskforce. The letter requests that each School’s
FEC submits a copy of their admissions guidelines for review.
DISCUSSION
ConC Volunteer Letter: ConC Chair Miller discussed with the Council the significance of
Senate service and stressed how important it is to get faculty members to serve on various
Senate committees. This includes not only faculty slates, but the new faculty observer
program. This program gives newly-appointed professor a chance to witness how the
committees operate. Chair Miller strongly encouraged the Council to recruit other faculty
members to serve.
CONCLUSIONS
n/a
REPORTS FROM FACULTY EXECUTIVE CHAIRS
FACULTY EXECUTIVE CHAIRS
DISCUSSION
Nick Brecha (SOM): FEC Chair Brecha updated the Council on two issues ongoing in the School of
Medicine:
1) The SOM FEC is dealing with the systemwide proposal on vendor relations. In their review of this
proposal there is a sense that physicians will be vulnerable to these vendor proposals, that various
items given to physicians (pens, clocks, etc.) will influence their prescribing habits. However, the
SOM FEC felt that the UCOP proposal was flawed and felt that this proposal should be passed as a
guideline and not as a policy. Some physicians feel that guideline for free drug samples is flawed, as
this policy would prevent them from receiving free experimental drug samples to provide patients in
need. Additionally, this proposal sets limitations on physicians training on new devices and
experimental procedures, as the proposal prohibits them form accepting travel stipends to
conferences that cover new experimental techniques.
2) FEC Chair Brecha also announced to the Council that there was a second attack on Professor
London in an incident involving a fire bomb put on her front porch. The SOM FEC condemned the
action in the strongest terms and was quickly supported by an open letter from the Chancellor
outlining his protest. The SOM FEC feels that although the current administration have done been
than the previous, there is still a sense among faculty that the administration is holding back. The
SOM FEC would like to see more outreach/educational programs at the Graduate and Undergraduate
level, to discuss the issue in an open forum. Members of the Council suggested that there be a
course taught to discuss these issues.
Vice Chair Goldstein responded to FEC Chair Brecha’s concerns, indicating that the Senate leadership is
greatly sympathetic and fully supportive of the SOM FEC’s suggestions. Vice Chair Goldstein also
outlined that the leadership just finished their interviews with the new Vice Chancellor for Legal Affairs,
and indicated that the candidates exhibited their sense that a pro -active stance should be taken in
dealing with these matters. Once a report is issued, the leadership would like to see specific
accomplishments from the administration, to be able to measure the progress being made in protecting
faculty in issues of academic freedom.
Robert Fovell (College, Physical Sciences): FEC Chair Fovell discussed with the Council the Merced
Shared Experience program, which is intended to help UC Merced with recruitment issues, offering a select
group of students an opportunity to transfer to other UC campuses after two years. The CLS FEC was
supportive with reservations. The CLS FEC also considered the reorganization in interim governance in
regard to the future of the CLS after resignation of the Executive Dean. The CLS FEC also discussed the
senior survey on Undergraduate programs, and is also dealing with the quantitative reasoning requirement.
Regarding Graduate admissions policies: the CLS FEC is working on handling the request form the Senate.
The CLS FEC has created and circulated a draft response that consisted of one page for Graduate
admissions and another page addressing the specific questions raised in the letter. The FEC will draft a
generic response on behalf of the college and will include participation from individual departments as an
appendix.
Francis Longstaff (Anderson School): FEC Chair Longstaff updated the Council on three major issues
facing the Anderson School FEC:
1) The FEC is working on restructuring its organization, addressing its standing committees, etc.
2) The School is beginning the process of starting a master of financial engineering program and beginning
to interact with other departments on campus (offering joint appointments, etc.)
3) The Discovery that the School’s academic calendar (which graduates students at the end of the Spring
quarter) puts students at a competitive disadvantage on the job market, as they are getting out later than
students from other competing universities. The FEC is working on creating alternative ways to address this
issue.
John Yagiela (School Of Dentistry): FEC Chair Yagiela outlined for the Council the SOD’s involvement in
developing a new curriculum, which SOD faculty voted in favor of at their last meeting. The SOD FEC also
just received the new vendor program from UCOP and is formulating their response. Additionally, the NIH
also just released a report which identified the SOD, based on allocation of FTE, as the highest ranked.
Ralph Frerichs (School of Public Health): FEC Frerichs updated the Council on the issues facing the
School of Public Health FEC. Discussion about having four years in the SOM and students taking an
additional year, used to get a masters in public health. Proposal for School of Public Health so that medical
students can get through in on year. This brought up discussion about whether this program should be
administered in the five separate departments or if there should be a separate school wide MPh. The Deans
support a school wide MPH, while FEC favors a department administered program.
Cheryl Keyes (Arts & Architecture): FEC Keyes announced to the Council that the School has been
awarded at least six grants that will support PhD students, a cause for excitement as. The School is also in
the planning stages to begin a minor is Visual/Performing Arts Education, which will be integrated with K-12
students in the LAUSD. Since Chair Keyes return from sabbatical there are a few issues of concern in
regard to the curriculum in the Department of Art, which the FEC is looking in to. Additionally, the
Department of Design/Media Arts is considering discontinuing their MA degree program.
Wendie Robins (School of Nursing): Alternate Robins informed the Council that the School is focusing on
the appointment of open positions within the School.
FEC Chair Knapp also weighed in that the School is dealing with real money problems, which is affecting the
School’s ability to recruit graduate students and new faculty. The Melon Grant has imp roved these
prospects slightly however the situation still seems complicated.
Chair Bjork recognized that this issue is repeatedly brought up by faculty and should be addressed to
improve faculty retention and encourage recruitment.
Robin Fisher (Rules & Jurisdiction): Rules & Jurisdiction Chair Fisher discussed two major issues with the
Council:
1) R&J is currently busy reviewing the bylaws of over 25 programs, who have made substantive alterations
to their bylaws.
2) After more than 6 years, R&J is commissioning a new census of UCLA, which will result in a new
apportionment of LgA and ConC seats based upon the results of the census. The reapportionment will go
into effect in the 2009-10 academic year.
Keith Stolzenbach (Committee on Teaching): Committee on Teaching Chair Stolzenbach updated the
Council on the process of selecting the recipients of this year’s Distinguished Teaching Awards. The
Committee is generally looking at ways to increase the effective teaching methods and to also begin to solicit
applications from departments who do not often send in nominations.
Jan Reiff (Graduate Council): Graduate Council Chair Reiff updated the Council on the issue of the
questionnaire about parent leave policies for graduate students. This questionnaire will ask departments
how significant the issue of parental leave for graduate students is, and will also solicit i deas to help drafting
a policy that is both fair to graduate students and departments. The Council is planning on conducting a
series of support workshops as a means of sharing information about successful strategies with people from
various departments. The Council is also helping Senate staff, who are also working on getting all senate
reviews finished and back on schedule, which will generally improve the review process.
Antronette Yancey (Intercollegiate Athletics): Intercollegiate Athletics Chair Yancey updated the Council
on the Committee’s recent activities and extended her appreciation for Dr. Bjork’s attendance at the first IAC
meeting. Chair Yancey also outlined that the Committee recently met with the new football coach, Rick
Neuheisal, who has reassured the Committee that he will continue the tradition of making the academic
component as competitive as the athletic program. At least one department is going to prevent athletes with
registration preference for registering during the 1 st pass of admissions, which will make it almost impossible
for the athletes to manage their schedules. The second issue is that athletes are compressed into just a few
majors on campus, which often results from high department GPA requirements and pre -requisites for those
majors.
Stuart Brown (Undergraduate Council): Undergraduate Council Chair Brown discussed how the UgC
discussed the CII proposal for the Center of Society & Genetics, which uncovered a perennial problem of
how to administer interdisciplinary programs (IDPs vs. CIIs) and how to determine which category each
program falls into. The Council voted on the issue, however there were many abstentions arising from this
issue of administrative management, particularly in the housing of FTE.
Senate Past Chair Shetty suggested that the use of fiscal impact statements would help establish the
financial implications of such programs and how they would impact budget
Diana Messadi (Council on Research): Council on Research Chair Messadi updated the Council on the
current issues within the Council. One main issue is the amount of money for grant s. COR is in the process
of working on a report with Kathryn Atchison to look at the top fifty patents to be more successful in getting
funding for grants. The Committee is considering how they could go beyond the budget from the
Chancellor’s office and maybe look outside for other sources of funding.
The second major issue being addressed by COR involves IRB issues. They are in the final stages of
finalizing the OPRS report. The good news is that the there is a prototype program that should be available
to faculty in June, which will help streamline the IRB applications process .
Ines Boechat (CODEO): CODEO Chair Boechat outlined for the Council that the Committee is impressed
with the level of discussion regarding diversity amongst the UCLA community, particularly in addresses from
Chancellor Block. An advisory committee is in the planning stages to look into means of integrating diversity
into general campus planning. The Committee is also in the process making recommendations to revise
Senate committee bylaws, as to see where recommendations on diversity can be included. Additionally, the
Committee is looking for nominations for its Fair and Open Academic Environment Award and encourages
submissions from all faculty, staff, and students.
Sylvia Hurtado (CUARS): CUARS Chair Hurtado announced to the Council that UCLA received 55,000
applications this year, making it the most popular institution in the country. This round of applications will
see the first implementation of the new holistic guidelines for admissions, which gives two reads to every
application. The Committee is also looking into a shared review process amongst other UC campuses to
create more effective cost savings, and is pushing UCOP to explore a shared review process.
The Committee is also dealing with the issue of reforming eligibility. As the previous The old construct is
being revised, and is BOARS is in the process of reviewing the report and advising UCOP on potential
changes. The issue of non-resident students is something the Committee is also working with, attempting to
understand how these changes will impact funding, student body, etc.
Daniel Mitchell (CAP): CAP Chair Mitchell announced that CAP is receiving cases from South campus at a
faster rate than North campus, raising the potential for future backlog of cases. If FECs feel the same way,
there is a sense that there should be some impetus to speed up the process. CAP also has a vacant seat on
the Council, which ConC is working to recruit.
CAP is also reviewing a request from the Academic Council involving Senior Management group. The
Council also had another meeting with VC Tom Rice in creating an early plan to dea l with the issue of faculty
retirement. CAP is also working on means of integrating diversity into the Council.
After raising the question of diversity, members of the Council expressed their concern that CAP has a low
level of representation for women and underrepresented minorities on CAP.
Mark Moldwin (Awards, Prizes): Chair Moldwin updated the Council on the work of the Committee, who is
working closely with Admissions and Financial Aid to review the Regents Scholarship, which is the highest
merit scholarship offered at UCLA. Historically this scholarship has offered fee free tuition, however the
funding level for the scholarship has not changed since 1968 and the number of applications have risen
greatly, along with an increase in fees.
Chair Moldwin also updated the Council that the Committee is working to coordinate some of the merit
scholarships that are usually discipline specific.
Ian Coulter (International Education): International Education Chair Coulter updated the Council on three
main issues: 1)The next Legislative Assembly meeting will include bylaw changes for the Committee ; 2) The
Committee is responding to the EAP External Report, which elicited some critical, strongly worded responses
from the various campus for the haste in which the report is being reviewed; 3) There is also an expected
15% budget cut to the EAP budget. 5 Directorships have already been cut and are cutting down staff levels
as well. It is expected that this cut will have a drastic impact on EAP’s operations, and they are looking at a
strategic plan to address these impacts.
Bob Frank (Planning & Budget): Planning & Budget Chair Frank reviewed for the Council the recent items
being discussed by the Committee. The Committee has just reviewed the CII Proposal for the Center for
Society & Genetics, which received a rather negative response based upon the Committee’s sense that the
program has not sufficiently managed the resources they have been allocated. The Council is also working
on continued analysis of the eight year program reviews. As part of a new template there will be questions
related to resources, which has not existed in the past. This will help address the issue of the vast
differences the Council receives in the departmental self reviews.
The Council has also given a fair amount of time to review the governor’s budget proposal. In her
presentation to the Regents, EVP Katie Lapp presented some key options: 1) Freezing next year’s
enrollment rates; 2) Saving money by not starting programs that were planned to start; 3) As faculty Merit
increases are legally protected, the alternative option would be to eliminate COLAs for faculty and staff.
Among the presented options, UCOP has rejected the enrollment freeze, as they feel that it would be unfair
to those that have already gone through the application process.
Sachiko “Tommy” Cochran (Emeriti): Emeriti Chair Cochran announced to the Council that the Committee
is in the midst of planning a March 27 th Pre-retirement seminar. Invitations were sent out to all eligible
Senate members (those over the age of 50 with 5 or more years of service) and there is a very enthusiastic
response.
Jim Miller (ConC): ConC Chair Miller updated the Council that the Committee is in the process of putting
together the membership for all standing committees for 08-09. Chair Miller also announced that ConC has
also nominated John Edmond as the UCLA candidate for the Oliver Johnson Award. Additionally, the
Committee is in the process of scheduling a meeting with Senate leadership to discuss a PowerPoint
presentation regarding increasing level of senate service on campus.
CONCLUSIONS
n/a
ACTION ITEMS
PERSON RESPONSIBLE
n/a
Meeting adjourned at 10:59am.
DEADLINE
Council of Faculty Chairs and Senate Committee Chairs Attendance Record 2007-2008
Name
Bjork, Elizabeth (Senate Chair)
Goldstein, Michael (Senate Vice Chair)
Shetty, Vivek (Senate Immediate Past Chair)
Boechat, Ines (SCC – Diversity)
Bonacich, Phillip (SCC - Charges)
Brecha, Nick (CFC - Medicine)
Brown, Stuart (SCC- UgC)
Carlson, Ann (CFC - Law)
Cochran, Sachiko (SCC - Emeriti)
Coulter, Ian (SCC – Education Abroad)
De Leeuw, Jan (SCC – Comm & Continuing Ed)
Fisher, Robin (SCC – R&J)
Fovell, Robert (CFC – L&S Physical Sciences)
Frank, Robert Jr. (SCC - CPB)
Frerichs, Ralph (CFC – Public Health)
Gazdag, Gyula (CFC - TFT)
Ghez, Andrea (SCC – Faculty Research Lec)
Giger, Joyce Newman (CFC - Nursing)
Hurtado, Sylvia (SCC - CUARS)
Keyes, Cheryl (CFC – Arts and Architecture)
Knapp, Raymond (CFC – L&S Humanities)
Lindsey, Duncan (CFC – Public Affairs/Urban
Plan)
Longstaff, Francis (CFC – Anderson SOM)
Massadi, Diana (SCC - COR)
Mc Clendon, Muriel (CFC – L&S Social
Sciences)
Mechoso, Carlos (SCC - GAC)
Miller, James (SCC - ConC)
Mitchell, Daniel (SCC - CAP)
Moldwin, Mark (SCC–Honors,Awards,Prizes
UgC)
Muntz, Richard (CFC - Engineering)
O’Neill, Barry (SCC – P&T)
Rapp, Claudia (SCC - Library)
Reiff, Jan (SCC - GC)
Rhoads, Robert (CFC – Education)
Schein, Stan (CFC – L&S Life Sciences)
Volokh, Eugene (SCC – Academic Freedom)
White, Shane (SCC – Faculty Welfare)
Yancey, Antronette (SCC-Intercollegiate
Athletics)
(CFC) = Council of Faculty Chairs
(SCC) = Senate Committee Chairs
X = Present
10/25/07
12/13/07
02/14/08
X
X
X
EX
EX
X
EX
A
EX
EX
EX
EX
X
X
X
X
EX
X
EX
X
X
EX
X
X
X
X
X
X
X
A
X
X
A
A
X
X
X
X
A
A
X
X
X
X
X
X
X
X
A
X
X
A
X
X
EX
X
X
X
X
X
A
X
X
X
X
X
EX
X
X
X
X
X
X
X
X
EX
EX
EX
EX
A
X
X
EX
A
X
X
X
X
EX
EX
EX
X
X
EX
EX
EX
X
X
X
X
X
X
X
X
X
X
EX
X
X
X
X
X
A
X
04/17/08
06/12/08
EX = Excused
A = Absent without notice
*Due to a staffing error, Senate Committee Chairs were not in attendance at 10/25
meeting