Initiation Group Process
Develop Project Charter
Input
Tools & Techniques
Project statement of work
Output
Expert judgment
Project charter
Business case
Contract (if third party project)
EEF: government/industry standards,
organizational infrastructure,
marketplace conditions
OPA: Org’s standard processes,
policies, definitions, templates,
historical info and lessons learned
Identify Stakeholders
Input
Tools & Techniques
Output
Project Charter
Stakeholder analysis
Stakeholder register
Procurement Documents
Expert judgment
Stakeholder management strategy
EEF: Company Culture, structure,
government and industry standards
OPA: Stakeholder register
templates, previous stakeholder
registers, lessons learned
Planning Group Process
Develop Project Management Plan
Input
Tools & Techniques
Project chárter
Expert judgment
Output
Project management plan
Planning process outputs
EEF: Government/industry standards, org
structure/infrastructure/culture, project management
system
OPA: Standardized guidelines, proposal/performance eval
criteria, PMP templates, closure templates, change control
procedures, previous project docs like calendars, registers,
and baselines.
Collect Requirements
Input
Project charter
Tools & Techniques
Interviews
Output
Requirements documentation
Stakeholder register
Focus groups
Requirements management plan
Facilitated workshops
Requirements traceability matrix
Group creativity techniques: brainstorming,
nominal group technique, Delphi technique,
idea/mind mapping, affinity diagram.
Group decision making techniques: unanimity,
majority, plurality, dictatorship
Questionnaires and surveys
Observations
Prototypes
Define Scope
Input
Tools & Techniques
Output
Project charter
Expert judgment
Project scope statement
Requirements documentation
Product analysis
Project document updates
OPA: Scope statement policies,
procedures and templates. Previous
project files and lessons learned.
Alternatives identification
Facilitated workshops
Create WBS
Input
Tools & Techniques
Project scope statement
Decomposition
Output
WBS
Requirements documentation
WBS dictionary
OPA: WBS policies, procedures, and templates.
Previous project files, lessons learned
Scope baseline
Project document updates
Define Activities
Input
Tools & Techniques
Output
Scope baseline (WBS, WBS dictionary,
and Project Scope Statement)
Decomposition
Activity list
EEF: PMIS (project management
information system)
Rolling wave planning
Activity attributes
OPA: activity planning related policies,
procedures, guidelines. e.g. the
scheduling methodology.
Templates
Milestone list
Expert judgment
Sequence Activities
Input
Activity list
Tools & Techniques
Dependency determination
Output
Project schedule network diagrams
Activity attributes
Precedence diagramming method (PDM)
Milestone list
Applying leads and lags
Project scope statement
Schedule network templates
Project document updates
OPA: e.g. scheduling
methodology files, previous
project network diagrams
Estimate Activity Resources
Input
Tools & Techniques
Output
Activity list
Expert judgment
Activity resource requirements
Activity attributes
Alternatives analysis
Resource breakdown structure
Resource calendars
Published estimating data
Project document updates
EEF: e.g. resource availability and skills
Bottom-up estimating
OPA: Policies and procedures for
staffing, renting and purchasing,
historical resource usage information
Project management software
Estimate Activity Durations
Input
Tools & Techniques
Output
Activity list
Expert judgment
Activity duration estimates
Activity attributes
Analogous estimating (top down)
Project document updates
Activity resource requirements
Parametric estimating (plotted forecasts)
Resource calendars
Three-point estimating (PERT)
Project scope statement
Reserve analysis
EEF: Reference data, e.g. duration
estimating databases, productivity
metrics, published commercial
information
OPA: historical duration information,
project calendars, scheduling
methodology and lessons learned.
Develop Schedule
Input
Tools & Techniques
Output
Activity list
Schedule network analysis
Project schedule
Activity attributes
Critical path method
Schedule baseline
Project schedule network diagram
Critical chain method
Schedule data
Activity resource requirements
Resource leveling
Project document updates
Activity duration estimates
Scheduling tool
Resource calendars
What-if scenario analysis
Project scope statement
Applying leads and lags
EEF: e.g., a company’s scheduling tool
Schedule compression
OPA: Scheduling methodology and project calendar
Estimate Costs
Input
Tools & Techniques
Output
Scope baseline
Expert judgment
Activity cost estimates
Project schedule
Analogous estimating
Basis of estimates
Human resource plan
Parametric estimating
Project document updates
Risk register
Bottom-up estimating
EEF: Market conditions, published
commercial information
Three-point estimates
OPA: cost estimating policies and
templates, historical information and
lessons learned
Reserve analysis
Cost of quality
Project management estimating
software
Vendor bid analysis
Determine Budget
Input
Tools & Techniques
Output
Activity cost estimates
Cost aggregation
Cost performance baseline
Basis of estimates
Reserve analysis
Project funding requirements
Scope baseline
Expert judgment
Project document updates
Project schedule
Historical relationships
Resource calendars
Funding limit reconciliation
Contracts
OPA: cost budgeting related
policies, procedures, and
guidelines. Cost budgeting tools,
reporting methods
Plan Quality
Input
Tools & Techniques
Output
Scope baseline
Cost-benefit analysis
Quality management plan
Stakeholder register
Cost of quality
Quality metrics
Cost performance baseline
Control charts
Quality checklists
Schedule baseline
Benchmarking
Process improvement plan
Risk register
Design of experiments
EEF: Associated rules, standards, and guidelines.
Government agency regulations. Product’s working
/ operating conditions.
Statistical sampling
OPA: Organizational quality policies, procedures,
and guidelines, historical databases, lessons
learned, quality policy (either an endorsed as-is
policy or one created by the PM and communicated
to stakeholders.)
Flowcharting
Project document updates
Proprietary quality
management methodologies
(e.g. Six Sigma)
Additional quality planning
tools (Group decision
techniques, matrices, ..)
Develop Human Resources Plan
Tools &
Techniques
Output
Activity resource
requirements
Org charts and
position descriptions
Human resources plan: roles and responsibilities, org charts
and staffing management plan: resource calendars, acquisition
and release, recognition and rewards, safety, compliance and
training.
EEF: Company culture,
organization, HR,
personnel policies,
market
Networking
OPA: org chart
templates, historical
project org info,
standard processes and
roles descriptions
Organizational
theory
Input
Plan Communications
Input
Tools & Techniques
Output
Stakeholder register
Communication requirements analysis
Communications management
plan
Stakeholder management strategy
Communication technology
Project document updates
EEF: All the other EEF are used here
Communication models: components
are encoding, message/feedback,
medium, noise, and decoding
OPA: Lessons learned and historical
info from previous projects, as well
as all other OPAs.
Communication methods: push, pull
and interactive
Plan Risk Management
Input
Tools & Techniques
Project scope statement
Planning meetings and analysis
Output
Risk management plan
Cost management plan
Schedule management plan
Communications management plan
EEF: risk attitudes and tolerances
OPA: stakeholder registers, risk categories,
common definitions, templates
Identify Risks
Input
Tools & Techniques
Risk management plan
Documentation reviews
Activity cost estimates
Information gathering techniques
Activity duration estimates
Checklist analysis
Scope baseline
Assumptions analysis
Stakeholder register
Diagramming techniques
Cost management plan
SWOT analysis
Schedule management plan
Expert judgment
Output
Risk register
Quality management plan
Project documents
EEF: Risk attitudes, benchmarking, and published
information: checklists, databases, studies.
OPA: Project files, process controls, risk statement
templates, lessons learned.
Perform Qualitative Risk Analysis
Input
Tools & Techniques
Risk register
Risk probability and impact assessment
Risk management plan
Probability and impact matrix
Project scope statement
Risk data quality assessment
OPA: similar project info and project
studies, industry risk databases
Risk categorization
Risk urgency assessment
Expert Judgment
Perform Quantitative Risk Analysis
Output
Risk resister updates:
Risk category grouping
Project risk ranking
Watchlist
Probability estimates of
project objectives
Trends of the above data
during the project
Input
Tools & Techniques
Risk register
Data gathering and representation techniques:
interviewing, probability distributions
Risk management
plan
Quantitative risk analysis and modeling techniques:
sensitivity analysis, EMV analysis/decision tree,
modeling and simulation (e.g. monte carlo)
Cost management
plan
Expert judgment
Schedule
management plan
Output
Risk resister updates:
List of prioritized, quantified risks
Contingency time and cost reserves
Project estimates: Time and Date vs.
Confidence
Probability estimates of project
objectives
Trends of the above data during the
project
OPA: similar
project info and
project studies,
industry risk
databases
Plan Risk Responses
Input
Tools & Techniques
Output
Risk register
Strategies for negative risks or threats
Risk resister updates:
Residual risks
Secondary risks
Contingency plans
Risk response owners
Fallback plans
Risk triggers
Contracts
Reserves
Risk management plan
Strategies for positive risks or opportunities
Risk-related contract decisions
Contingent response strategies
Project management plan updates
Expert judgement
Project document updates
Plan Procurements
Input
Tools & Techniques
Output
Scope baseline
Make-or-buy analysis
Procurement management plan
Requirements documentation
Expert judgment
Procurement statements of work
Teaming aggreements
Contract types
Make-or-buy decisions
Risk register
Procurement documents
Risk-related contract decisions
Source selection criteria
Activity resource requirements
Change requests
Project schedule
Activity cost estimates
Cost performance baseline
EEF: market, availability, suppliers, locale,
industry T&Cs
OPA: purchasing policies, management
systems, supplier system
Executing Group Process
Direct And Manage Project Execution
Input
Tools & Techniques
Output
Project management plan
Expert judgment
Deliverables
Approved change requests
Project management
information system
Work performance
information
EEF: Infrastructure, personnel rules, stakeholder risk
tolerances, project management information systems
Change requests
OPA: Standardized work guidelines, communication
requirements, defect management procedures,
project files from previous projects
Project management plan
updates
Project document updates
Perform Quality Assurance
Input
Tools & Techniques
Output
Project management plan
Plan Quality and Perform Quality
Control tools and techniques
OPA updates
Quality metrics
Quality audits
Change requests
Work performance information
Process analysis
Project management plan updates
Quality control measurements
Project document updates
Acquire Project Team
Input
Tools & Techniques
Output
Project management plan
Pre-assignment
Project staff assignments
EEF: Org’s skill levels and structure,
personnel policies, locale,
Negotiation
Resource calendars
OPA: Org’s standard policies, processes, and
procedures
Acquisition
Project management plan updates
Virtual teams
Develop Project Team
Input
Tools & Techniques
Output
Project staff assignments
Interpersonal skills
Team performance assessments
Project management plan
Training
EEF updates
Resource calendars
Team-building activities
Ground rules
Co-location
Recognition and rewards
Manage Project Team
Input
Tools & Techniques
Output
Project staff assignments
Observations and conversation
EEF updates
Project management plan
Project performance appraisals
OPA updates
Team performance assessments
Conflict management
Change requests
Performance reports
Issue log
Project management plan updates
OPA: bonus structures, certificates
of appreciation, newsletters, perks
Interpersonal skills
Distribute Information
Input
Tools & Techniques
Output
Project management plan
Communication methods: mostly push method,
like email, memos, etc, but include meetings,
teleconferences, online chat, etc.
Performance reports
Information distribution tools
OPA updates
OPA: information distribution guidelines
and policies, lessons learned and
historical project information
Manage Stakeholder Expectations
Input
Tools & Techniques
Output
Stakeholder register
Communication methods
OPA updates
Stakeholder management strategy
Interpersonal skills
Change requests
Project management plan
Management skills
Project management plan updates
Issue log
Project document updates
Change log
OPA: org communication requirements, change
control and issue management procedures
Conduct Procurements
Input
Tools & Techniques
Output
Project management plan
Bidder conferences
Selected sellers
Procurement documents
Proposal evaluation techniques
Procurement contract awards
Source selection criteria
Independent estimates
Resource calendars
Qualified seller list
Expert judgment
Change requests
Seller proposals
Advertising
Project management plan updates
Project documents
Internet search
Project document updates
Make-or-buy decisions
Procurement negotiations
Teaming aggreements
OPA: prospective/qualified seller
lists, historical seller information
Monitoring and Controlling Group Process
Monitor and Control Project Work
Input
Tools & Techniques
Project management plan
Expert judgment
Output
Change requests
Performance reports
Project management plan updates
EEF: Industry/Gov standards, stakeholder risk
tolerances, project management information
systems
Project document updates
OPA: org communications requirements,
financial controls procedures, defect
management procedures, risk
control/categories/matrices
Perform Integrated Change Control
Input
Tools & Techniques
Output
Project management plan
Expert judgment
Change request status updates
(approved change requests and
denied change requests)
Work performance information
Change control meetings
Project management plan updates
Change requests
Project document updates
EEF: project management information system
such as a scheduling tool
OPA: change control procedures, process
measurement database, project files like
baselines, configuration management databases
Verify Scope
Input
Project management plan
Tools & Techniques
Inspection
Output
Accepted deliverables
Requirements documentation
Change requests
Requirements traceability matrix
Project document updates
Validated deliverables
Control Scope
Input
Project management plan
Work performance information
Tools & Techniques
Variance analysis
Output
Work performance measurements
OPA updates
Requirements documentation
Change requests
Requirements traceability matrix
Project management plan updates
OPA: scope related policies,
guidelines, procedures. Monitoring
and reporting methods to be used.
Project document updates
Control Schedule
Input
Tools & Techniques
Output
Project management plan
Performance reviews
Work performance measurements
Project schedule
Variance analysis
OPA updates
Work performance information
Project management software
Change requests
OPA: Schedule control tools, related
policies, guidelines, procedures. Monitoring
and reporting methods to be used.
Resource leveling
Project management plan updates
What-if scenario analysis
Project document updates
Adjusting leads and lags
Schedule compression
Scheduling tool
Control Costs
Input
Tools & Techniques
Output
Project management plan
Earned value management
Work performance measurements
Project funding requirements
Forecasting
Budget forecasts
Work performance information
To-Complete Performance Index
(TCPI)
Organization process assets updates
OPA: cost control-related policies
procedures and guidelines. Cost
control tools and monitoring /
reporting methods to be used.
Performance reviews
Change requests
Variance analysis
Project management plan updates
Project management software
Project document updates
Perform Quality Control
Input
Tools & Techniques
Output
Project management plan
Cause and effect diagrams
Quality control measurements
Quality metrics
Control charts
Validated changes
Quality checklists
Flowcharting
Validated deliverables
Work performance measurements
Histogram
OPA updates
Approved change requests
Pareto chart
Change requests
Deliverables
Run chart
Project management plan updates
OPA: quality standards and policies,
standard work guidelines, and issue /
defect reporting procedures
Scatter diagram
Project document updates
Statistical sampling
Inspection
Approved change requests review
Report Performance
Input
Tools & Techniques
Output
Project management plan
Variance analysis
Performance reports
Work performance information
Forecasting methods
OPA updates
Work performance measurements
Communication methods
Change requests
Budget forecasts
Reporting systems
OPA: report templates, measurement indicator
definitions, organization’s variance limits
Monitor And Control Risks
Input
Tools & Techniques
Output
Risk register
Risk reassessment
Risk register updates
Project
management plan
Risk audits
OPA updates: technical documentation and assumptions
Work performance
information
Variance and trend analysis
Change requests
Performance
reports
Technical performance
measurement
Project management plan updates
Reserve analysis
Project document updates
Status meetings
Administer Procurements
Input
Tools & Techniques
Output
Procurement documents
Contract change control system
Procurement documentation
Project management plan
Procurement performance reviews
OPA updates
Contract
Inspections and audits
Change requests
Performance reports
Performance reporting
Project management plan updates
Approved change requests
Payment systems
Work performance information
Claims administration
Records management system
Closing Group Process
Close Phase Or Project
Input
Project management plan
Tools & Techniques
Expert judgment
Accepted deliverables
Output
Final product, service, or result transition
OPA updates
OPA: closure guidelines, audits,
evaluations and other project docs
Close Procurements
Input
Tools & Techniques
Output
Project management plan
Procurement audits
Closed procurements
Procurement documentation
Negotiated settlements
OPA Updates
Records management system